uPunch HN2000 User manual

HN2000/HN4000 Product Manual
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06
YOUR uPUNCH ACCOUNT 32
07
ADD DEPARTMENTS 36
08
ADD USERS 38
CONTENTS
02
WALL MOUNT 3
01
INTRODUCTION 2
09
LIMITED WARRANTY 39
10
SAFETY INFORMATION 43
03
SETTING UP THE CLOCK 4
04
USING THE CLOCK 23
05
REPLACING PRINT RIBBON 31

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Thank you for purchasing the HN Series Auto-Align
Calculating time clock, part of the uPunch system
by Workwell Technologies.
Setting up your uPunch Time Clock and cloud
account can be completed in just 4 easy steps.
First, we’ll begin in the Clock, then we’ll nish with
the Cloud.
Once you’ve completed the following steps, your
employees will be ready to use the time clock.
1. Set up the Date and Time
2. Set up Your Pay Period
3. Create Your Account (Optional)
4. Add Departments and Employees (Optional)
01
CREATE YOUR
ACCOUNT
ADD DEPARTMENTS
AND EMPLOYEES
SET UP THE
DATE AND TIME
SET UP YOUR
PAY PERIOD
INTRODUCTION
To mount the time clock to a wall:
1. On a wall, drill two 1/10”
holes, 4 1/4” apart.
2. Insert two dowels into the
holes, then insert two screws
into the dowels.
3. Hang clock on the screws,
ideally 36-40” from the base
to the ground.
02 MOUNTING THE HN SERIES CALCULATING
TIME CLOCK
Mounting the time clock to the wall is optional and will require two dowels and
two screws, which are not included.

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To get started, plug the time clock into a surge protector or uninterruptible power supply
(UPS). Then remove the cover using the enclosed key, this will give you access to the
buttons and switches.
Time Clock Overview
The IN and OUT buttons on the
time clock will be used later for
tracking time. These same buttons
are also used in the setup of your
time clock. To change the settings
on your time clock, remove the
cover with the included key to
expose the setup labels that
correspond with the IN and OUT
buttons.
03 SETTING UP THE HN2000/4000 TIME
CLOCK
The HN Series calculating time clock allows users to punch in and out with paper
time cards. Before your employees can begin using your new time clock, you’ll
need to customize the settings to t the needs of your business.
The following is a detailed list of each button’s functionality.
Switch Function
SET
Enter and exit the setup mode (- / 0). When
the Set switch is pushed to the left (–), the
clock is ready for punching. When the Set
switch is pushed to the right (0), the clock
is in the setup mode and you can begin
setting up the menus.
Button Function
+Increase value
-Decrease value
ENTER Conrm set value
BACK Backspace the set value
CLEAR Cancel the set value
MODE Advance to the next menu
RESET Restart the time clock

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CHANGING THE SETTINGS IN THE HN SERIES
To access the menu options, remove the cover of the clock using the enclosed key.
Then move the Set switch to the “0” position (to the right).
Setup features of the time clock are grouped by menu options. The main menu options
are numbered HN1 through HN5. Each menu has sub-menus called codes, displayed in
a smaller size at the lower left on the clock display.
When a code is ashing, you can make changes using the +and –buttons. Once you
select the desired option button, press the Enter button.
To scroll through codes without changing settings, press the Enter button.
The Back button allows you to reset an option that was conrmed incorrectly.
Set–/0
+ Enter
Back/Week Clear Mode
Reset
—
NOTE: It is important that you match your uPunch account settings with your uPunch time
clock settings.
SUN
ROLOCETAD
BLACK
MON TUE WED THU FRI SAT

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HN1—BASIC SETTINGS
HN1 is the rst menu in the time clock and allows you to program the following
features.
Setting the Year (code 00)
Move the Set switch to the “0” position (to the right). When the code “00” appears on
the display, set the last two digits of the current year using the +and –buttons. Press
Enter to conrm the setting.
IN OUT IN OUT IN OUT
Setting the Month and Date (code 01)
After conrming the year, the code “01” appears on the display. Set the month and date
using the +and –buttons. Press Enter to conrm the setting.
Setting the Hour and Minute (code 02)
After conrming the month and date, the code “02” appears. Set the hour (HH) and minute
(MM) using the +and –buttons. Press Enter to conrm the setting.
Setting the Hour Format Display (code 03)
When the code “03” appears, set the hour display. This
allows the selection of 24-hour (Military) or 12-hour
(Standard) time for display on the time clock and printing
on the time card. Use the +and –buttons to make your
selection, then press Enter to conrm the setting.
Setting the Month and Date of the start of Daylight
Savings Time (code 04)
When the code “04” appears, set the month and date of
the start of Daylight Savings Time (MM-DD). Use the +
and –buttons to make your selection, then press Enter to
conrm the setting. This may need to be set each year,
depending on your time zone.
STANDARD MILITARY
1:00pm 13:00h
2:00pm 14:00h
3:00pm 15:00h
4:00pm 16:00h
5:00pm 17:00h
6:00pm 18:00h
7:00pm 19:00h
8:00pm 20:00h
9:00pm 21:00h
10:00pm 22:00h
11:00pm 23:00h
12:00am 24:00h

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Year Daylight Savings Time Starts
2018 March 11
2019 March 10
2020 March 8
2021 March 14
2022 March 13
Setting the Hour and Minute of the start of Daylight Savings Time (code 05)
When the code “05” appears, set the hour and minute of the start of Daylight Savings Time
(HH:MM) to 2:00am. Use the +and –buttons to make your selection, then press Enter to
conrm the setting.
Setting the Month and Date of the end of Daylight Savings Time (code 06)
When the code “06” appears, set the month and date of the end of Daylight Savings Time
(MM-DD). Use the +and –buttons to make your selection, then press Enter to conrm the
setting. This may need to be set each year, depending on your time zone.
Year Daylight Savings Time Ends
2018 November 4
2019 November 3
2020 November 1
2021 November 7
2022 November 6
Setting the Hour and Minute of the end of Daylight Savings Time (code 07)
When the code “07” appears, set the hour and minute of the end of Daylight Savings Time
(HH:MM) to 2:00am. Use the +and –buttons to make your selection, then press Enter to
conrm the setting.
HN2—PAY PERIOD SETTINGS
The HN2 menu allows you to program the following features.
Setting the Day Change Time (code 00)
Under the HN2 menu, when the code “00” appears, set the time at which the day changes
(hour/minute). Use the +and –buttons to make your selection, then press Enter to conrm
the setting.
Setting the Pay Period (code 01)
When the code “01” appears, set the pay period you would like to use. The options are:
1 Monthly—Select 01 for the Monthly option, then select the date on which the pay period
will start.
2 Weekly—Select 02 for the Weekly option, then select the day on which the pay period
will start. Enter 00 for Sunday, 01 for Monday, 02 for Tuesday, 03 for Wednesday, 04 for
Thursday, 05 for Friday, or 06 for Saturday.

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3 Biweekly—Select 03 for the Biweekly option, then select the month and date on which
the rst pay period started. Enter 01 for January, 02 for February, and so on.
4 Semimonthly—Select 04 for the Semimonthly option, then select the rst payday. Enter
01 for the paydays to fall on the 1st and 16th of the month or enter 15 for the paydays to
fall on the 15th and the last day of the month.
5 No Pay Period—Select 05 for job tracking mode. which will disable all pay period
calculation and daily calculation settings and will allow you to punch in all six columns of
the time card.
Use the +and –buttons to make your selection, then press Enter to conrm the setting.
NOTE: One time card will be used per pay period. The row in which your punches appear
will depend on the pay period settings.
Setting the Minute System (code 02)
When the code “02” appears, set the desired minute system. The options are:
00 One hour divided into 60 minutes
01 Hundredths of an hour
Use the +and –buttons to make your selection, then press Enter to conrm the setting.
Setting Punch Rounding (code 03)
When the code “03” appears, set the conguration of punch rounding you would like.
It will be set in increments and used for daily time calculations. The options are:
00 No Punch Rounding
01 5 Minute 3 Breakpoint
02 6 Minute 3 Breakpoint
03 10 Minute 5 Breakpoint
04 15 Minute 8 Breakpoint
05 60 Minute 30 Breakpoint
5 Minute 3 Breakpoint—This setting means that punches will be rounded to the nearest
5-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at
8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will
be rounded up to 8:05, which is the next 5-minute segment.
6 Minute 3 Breakpoint—This setting means that punches will be rounded to the nearest
6-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at
8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will
be rounded up to 8:06, which is the next 6-minute segment.
10 Minute 5 Breakpoint—This setting means that punches will be rounded to the nearest
10-minute segment with a cutoff of 5 minutes. For example, if an employee punches in at
8:04, the punch will be rounded down to 8:00, but if they punch in at 8:05, the punch will

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be rounded up to 8:10, which is the next 10-minute segment.
15 Minute 8 Breakpoint—This setting means that punches will be rounded to the nearest
15-minute segment with a cutoff of 8 minutes. For example, if an employee punches in at
8:07, the punch will be rounded down to 8:00, but if they punch in at 8:08, the punch will
be rounded up to 8:15, which is the next 15-minute segment.
60 Minute 30 Breakpoint—This setting means that punches will be rounded to the nearest
60-minute segment with a cutoff of 30 minutes. For example, if an employee punches in at
8:29, the punch will be rounded down to 8:00, but if they punch in at 8:30, the punch will
be rounded up to 9:00, which is the next 60-minute segment.
Use the +and –buttons to make your selection, then press Enter to conrm the setting.
Setting Lunch/Break Deduction: Number of Hours Before Break Deduction (code 04)
When the code “04” appears, set the number of hours that will take place before a
deduction is calculated from daily punches. Use the +and –buttons to make your
selection, then press Enter to conrm the setting. (Must be used in conjunction with code
05.)
NOTE: When a break deduction occurs, a “B” will be printed in the REG column next to the
daily time.
Setting Lunch/Break Deduction: Duration of the Break Deduction (code 05)
When the code “05” appears, set the amount of time to deduct from a time card’s daily
punches for break or lunch. Use the +and –buttons to make your selection, then press
Enter to conrm the setting. (Must be used in conjunction with code 04.)
NOTE: When a break deduction occurs, a “B” will be printed in the REG column next to the
daily time.
Setting Daily Overtime (code 06)
When the code “06” appears, specify the number of hours that will take place before daily
time is considered overtime. Use the +and –buttons to make your selection, then press
Enter to conrm the setting.
Setting Weekly Overtime (code 07)
When the code “07” appears, specify the number of weekly hours that will be worked
before weekly time is considered overtime. Weekly overtime is only based on hours that
have not already been calculated into daily overtime. Use the +and –buttons to make your
selection, then press Enter to conrm the setting.
NOTE: This setting can only be used for weekly and biweekly pay periods.
Setting Printing Position Adjustment: up/down (0–9)(code 08)
This step is optional during initial set up. This setting can be changed later if you nd that
the printing alignment is off. If the alignment is incorrect, you can adjust the position on the
time card where the punches will print. When the code “08” appears, set the position (up/
down) where the punch will print. Use the +and –buttons to make your selection, then
press Enter to conrm the setting.

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NOTE: Default settings recommended.
Setting Printing Position Adjustment: right/left (0–9)(code 09)
This step is optional during initial set up. This setting can be changed later if you nd that
the printing alignment is off. If the alignment is incorrect, you can adjust the position on
the time card where the punches will print. When the code “09” appears, set the position
(right/left) where the punch will print. Use the +and –buttons to make your selection, then
press Enter to conrm the setting.
NOTE: Default settings recommended.
HN3—ALARM OPTIONS
The time clock accommodates the set up of 12 alarms during the week. You can set up
alarms to signal the beginning and end of shifts and the beginning and end of breaks. At
the designated time, the time clock will play the internal alarm music or ring an external
bell, which is purchased separately.
Setting the Duration of the Alarm (code 00)
Under the HN3 menu, when the code “00” appears, set the duration of the alarm time (in
seconds). Use the +and –buttons to make your selection, then press Enter to conrm the
setting.
Setting the Ringing Time from Group 01 to Group 12 (codes 01–12)
Set up to 12 different times, or groups, for the alarm/bell to ring during the work week.
Each group is numbered 01–12. Use desired number of alarms. For example, only two
alarms are required if setting alarms for beginning and end of a lunch break.
1. When the code “01” appears, use the + and – buttons to select the hour, then press
Enter to conrm the setting.
After the hour is set, you will set the minute for the alarm.
2. Use the + and – buttons to select the minute, then press Enter to conrm the setting.
After the time is set, you will set the days of the week.
3. Use the + and – buttons to scroll through the days. A ashing triangle indicates the day
that is currently selected. The + button moves your selection from right to left and the –
button moves your selection from left to right. Press the Back button to toggle each day
on or off.
For example, if you would like to enable the alarm for weekdays only, you will disable the
alarm for Saturday and Sunday. When you see the ashing triangle on Sunday, press the
Back button and the triangle will be removed. Then press the –button to select Saturday.
When you see the ashing triangle on Saturday, press the Back button to disable Saturday.
Monday through Friday are still selected.
4. Press Enter to conrm these settings.
Next, you will select which alarm/bell will ring for this group. The internal alarm is music
that the clock plays; the external bell is purchased separately. The options are:
01 External bell and internal alarm