Xerox DocuColor 242 Operating manual

Quick Use Guide
DocuColor 242/252/260
701P46015
2007

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and
RED means machine needs attention. Depending on the configuration of the
machine, some User Interface screens may vary.
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server
are either trademarks or registered trademarks of Microsoft Corporation in the United
States and/or other countries.
Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the
United States and other countries.
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Systems Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are
trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard
Corporation.
All product/brand names are trademarks or registered trademarks of the respective
holders.
The data saved in the hard disk of the machine may be lost if there is any problem in
the hard disk. Xerox is not responsible for any direct and indirect damages arising from
or caused by such data loss.Xerox is not responsible for any breakdown of machines
due to infection of computer virus or computer hacking.
Important(1) This manual is copyrighted with all rights reserved. Under the copyright
laws, this manual may not be copied or modified in whole or part, without the written
consent of the publisher.(2) Parts of this manual are subject to change without prior
notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing
pages.(4) Never attempt any procedure on the machine that is not specifi cally
described in this manual. Unauthorised operation can cause faults or accidents.
Xerox is not liable for any problems resulting from unauthorised operation of the
equipment.
An export of this product is strictly controlled in accordance with Laws concerning
Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of
the United States.
Xerox and Ethernet are registered trademarks.

DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide
Table of Contents
Control Panel
Billing Meters
Reports
Simple Network Scanning
Booklet Creation
Simple Copying
3
5
9
13
15
17
System Administrator Menu Overview
19
Auditron 23
Loading Paper and Media 25
Replacing the Toner Cartridges 29

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Control Panel
All Services
Network
Scanning
Copy
Stored
Programming
Language
Setup Menu
1.
2.
3.
4.
Touch Screen
The touch screen allows you to select all the available programming features. It
also displays fault clearance procedures and general machine information.
Machine Status
Displays the current status of the machine on the touch screen.
Services Button
Displays the job features on the touch screen.
Job Status
Displays job progress information on the touch screen.

DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide
Control Panel
5.
6.
7.
11.
12.
10.
9.
8.
Clear
Deletes numeric values or the last digit entered.
Clear All
If pressed once, resets the default settings and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine default
settings.
Start
Starts the job.
Log In/Out
Provides password protected access to the System Administration menu used to
adjust the defaults of the machine.
Interrupt
Temporarily stops the current copy job to allow a priority job to be run.
Stop
Temporarily stops the current job. Follow the message to cancel or resume your
job.
Power Saver
Your machine has energy saver features which significantly reduce the power
consumption during periods of inactivity. When your machine is in a power saver
mode, the Power Saver indicator light is lit.
Language
Changes text to an alternative language (when available).

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Simple Copying
1. Load the documents
2. Press the Services button

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Simple Copying
3. Select the Features
1.2.3
1.2.3
2.2.
1.1.
Paper SupplyReduce / Enlarge Output Colour Copy Output
Plain
100%
%
Auto%
17" > 11" (64%)
8.5" > 11" (129%)
25%
More... More...
Plain
Plain
Plain
Auto Detect
Colour
Black
More...
Dual Colour
Single Colour
(Red/Black)
(Red)
2 Sided Copying
Original Type
Lighten / Darken
Auto Paper
Copy
Quantity
Image Quality Layout
Adjustment Output Format Job Assembly
General Settings
Auto Paper
1
2
3
4
1 > 1 Sided
The features available on the General Settings tab are the ones
used most often. They allow you to programme the standard
features for a copy job. On touching the button for the required
feature, the button changes to blue. If a More... button is selected
additional options for that feature become available.

DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide
Simple Copying
4. Enter the Quantity
5. Press Start

DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide
Simple Copying
6. Identify your job in the Queue.
Current and Pending
Jobs
Pending
Processing
Scanning
Completed Jobs
Printing
Pending
Processing
Printing
Printing
Job Status
All Jobs
Stored Documents Print Waiting Jobs

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Booklet Creation
Booklet creation enables the production of booklets or multi-page
copies from 1 or 2-sided originals. The machine will scan your
originals and automatically reduce and arrange the images in the
correct sequence on your selected copy paper so that a booklet is
created when the copy set is folded in half.
Select the Output Format tab.
1.
1.2.3
1.2.3 2.2. 1.1.
Paper SupplyReduce / Enlarge Output Colour Copy Output
Plain
100%
%
Auto%
17" > 11" (64%)
8.5" > 11" (129%)
25%
More... More...
Plain
Plain
Plain
Auto Detect
Colour
Black
More...
Dual Colour
Single Colour
(Red/Black)
(Red)
2 Sided Copying
Original Type
Lighten / Darken
Auto Paper
Copy
Quantity
Image Quality Layout
Adjustment Output Format Job Assembly
General Settings
Auto Paper
1
2
3
4
1 > 1 Sided

DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide
Booklet Creation
Select the Booklet Creation button.
2.
Booklet Creation
Page Layout
Output Format
Off
1 Up
Annotation
Off
Poster
ID Card Copying
Covers
Off
Transparency Separators
No Separators
No Covers
Tab Margin Shift
Watermark
Output Orientation
Auto
Off Off
Folding
General
Settings Image Quality Layout Adjustment Job Assembly
Off

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Booklet Creation
Depending on your finisher, you may also have the option to
choose from the following Fold and Staple selections:
> No Finishing
> Folded
> Folded and Stapled
These features are accessed by touching the Fold and Staple
Options button on the Booklet Creation screen.
3.
Divide Output
On Off
Booklet Creation
Off
On-Create
Booklet
SaveCancel
Covers
On-Do Not
Create Booklet
Binding Shift
Last Page on Back Cover
Front Covers-2 Sided
Front and Back Covers-Print
Outside
Blank Covers
No Covers
Fold and Staple
Options
Off

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Booklet Creation
In addition to folding and stapling, you can also include a Binding
Shift, or Divide Output (sub-dividing a large booklet into subsets)
on the Booklet Creation screen.
Select the appropriate buttons to create your booklets.
You can create left bound, top bound, or right bound booklets.
When you have selected the appropriate input, select Save.
4.
5.
Divide Output
On Off
Booklet Creation
Off
On-Create
Booklet
SaveCancel
Covers
On-Do Not
Create Booklet
Binding Shift
Last Page on Back Cover
Front Covers-2 Sided
Front and Back Covers-Print
Outside
Blank Covers
No Covers
Fold and Staple
Options
Off

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Simple Network Scanning
1. Load the documents
3. Select the template
2. Press the Services button
Output Colour
Auto Detect
Layout
Adjustment
Network
Scanning
All
Services
Network Scanning
2 Sided Originals
Output Format
Colour
Black
Grayscale
1 Sided
2 Sided
2 Sided Rotate
Side 2
Original Type
Text and Photo
Photo
Text
Presets
for Sharing & Printing
for Archival Record
for OCR
More...
Advanced
Options
Bill's template
Jane's 11 x 17
J.Doe Photo
Template 5
Janes Template
Special Orders
scan on //server/very...
Bill

DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide
Simple Network Scanning
4. Select the features
5. Press Start
6. Identify your job in the Queue.
Current and Pending
Jobs
Pending
Processing
Scanning
Completed Jobs
Printing
Pending
Processing
Printing
Printing
Job Status
All Jobs
Stored Documents Print Waiting Jobs
Output Colour
Auto Detect
Layout
Adjustment
Network
Scanning
All
Services
Network Scanning
2 Sided Originals
Output Format
Colour
Black
Grayscale
1 Sided
2 Sided
2 Sided Rotate
Side 2
Original Type
Text and Photo
Photo
Text
Presets
for Sharing & Printing
for Archival Record
for OCR
More...
Advanced
Options
Bill's template
Jane's 11 x 17
J.Doe Photo
Template 5
Janes Template
Special Orders
scan on //server/very...
Bill

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Machine Status
B
illing M eter / Prin t Re
po
Consumables Faults Close
Billing Meter
Print Report / List
Machine Status
Billing Meter / Print Repo
Consumables Faults Close
Billing Meter
Print Report / List
Reports
A variety of useful reports are
available on the Print
Report/List screen.
Perform the steps below to
access the Print Report/List
screen:
1. Press the Machine Status
button on the Control Panel.
2. Touch the Billing
Meter/Print Report tab on the
touch screen.
3. Touch the Print Report/List
button.

DocuColor 242/252/260 DocuColor 242/252/260 Quick Use Guide
An example of a typical
Print Report/List screen is shown here.
To print any of the reports shown, simply touch the corresponding
report button on the touch screen, then press the Start button on
the control panel.
NOTE: The reports available will differ depending on your machine
configuration.
Reports
Close
Job Status
Print Report / List
Copy Mode Settings
Scan Mode Settings Network Controller Settings

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To access the Billing Meters:
1. Select the Machine Status
button on the Control Panel.
Billing Meters
The Billing Meters feature provides access to machine usage and
billing information. The meters vary depending on your machine
configuration and setup.
2. Touch the Billing Meter/Print Report tab.
Machine Status
B
illing M eter / Prin t Re
po
Consumables Faults Close
Billing Meter
Print Report / List
Machine Status
Billing Meter / Print Repo
Consumables Faults Close
Billing Meter
Print Report / List

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Billing Meters
The Billing Meters information is shown here. Customers can view
the various billing meters, and machine serial number for tracking
purposes.
This completes the Billing Meters topic.
Close
Serial Number
Billing Meter
Machine Status Screen
Counters
UGW22222
Colour Impressions 5608
7209
1601
Total Impressions
Black Impressions
3. Touch the Billing Meter button.
Machine Status
Billing Meter / Print Repo
Consumables Faults Close
Billing Meter
Print Report / List

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System Administrator Menu Overview
There are 2 steps to accessing the System Administrator menu:
1. Press the Log In/Out button on the control panel.
2. Use the number keypad to enter the default System Administrator
Login ID - 11111. Touch Confirm on the touch screen.
NOTE: 11111 is the factory set default Login ID. It is recommend that
you change this Login ID.
Confirm
System Administrator - Login
System Administrator Login ID
Cancel
Keyboard
11111