Xerox WorkCentre 7328 Operating manual

Xerox WorkCentre 7328
Quick Use Guide

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and
RED means machine needs attention. Depending on the configuration of the
machine, some User Interface screens may vary.
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server
are either trademarks or registered trademarks of Microsoft Corporation in the United
States and/or other countries.
Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in
the United States and other countries.
Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of
Adobe Systems Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are
trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard
Corporation.
All product/brand names are trademarks or registered trademarks of the respective
holders.
The data saved in the hard disk of the machine may be lost if there is any problem in
the hard disk. Xerox is not responsible for any direct and indirect damages arising from
or caused by such data loss.Xerox is not responsible for any breakdown of machines
due to infection of computer virus or computer hacking.
Important(1) This manual is copyrighted with all rights reserved. Under the copyright
laws, this manual may not be copied or modified in whole or part, without the written
consent of the publisher.(2) Parts of this manual are subject to change without prior
notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing
pages.(4) Never attempt any procedure on the machine that is not specifi cally
described in this manual. Unauthorised operation can cause faults or accidents.
Xerox is not liable for any problems resulting from unauthorised operation of the
equipment.
An export of this product is strictly controlled in accordance with Laws concerning
Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of
the United States.
Xerox and Ethernet are registered trademarks.

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Control Panel
1.
2.
3.
Touch Screen
The touch screen allows you to select all the available programming features. It
also displays fault clearance procedures and general machine information.
Services Button
Displays the job features on the touch screen.
Job Status Button
Displays job progress information on the touch screen.
4. Machine Status Button
Displays the current status of the machine on the touch screen.
Copy
Paper Supply 2 Sided Copying
Output Color
Auto Detect
Black and White
More...
Quantity
Copy
JobAssemblyImage Quality Layout
Adjustment Output Format
Copy
Output
Color
Reduce / Enlarge
More...
100
1 > 1 Sided
1 > 2 Sided
2 > 2 Sided
2 > 1 Sided
Rotate Side 2
Collated
1 Staple
2 Staples
Folding...
Hole
Punching
Auto
Plain Paper
Plain Paper
Plain Paper
Auto Paper Select
All
Services

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Control Panel
5.
6.
10.
13.
12.
11.
9.
8.
7.
Dial Pause
Enters a pause in a telephone number when transmitting a fax.
Language
Changes text to an alternative language (when available).
# (Pound)
Indicates the dialing character or designates a group dial number.
Interrupt
Temporarily stops the current copy job to allow a priority job to be run.
Clear
Deletes numeric values or the last digit entered.
Log In/Out
Provides password protected access to the Tools used to adjust the defaults
of the machine.
Start
Starts the job.
Stop
Temporarily stops the current job. Follow the message to cancel or resume
your job.
Clear All
If pressed once, resets the default settings and displays the first screen for the
current pathway. If pressed twice, resets all the features to their machine
default settings.

WC7328/35/45: Logon
Network Accounting:
To access machine features:
1. With the All Services screen displayed, select the
required feature (such as Copy, Fax, Scan to File, or E-
mail). The Accounting Login screen will be displayed.
2. Enter your User ID = Blue Valley ID minus the
leading zeros, then select [Next]. A prompt will be
displayed for your Account ID .
3. Enter your Account ID,= default Clicks Quick Key based
on copier location. You will only need to enter your
Clicks Quick Key when using a
machine in another building. Select [Enter]
The initial screen for the feature will be
displayed.
*NOTE: You will only need to enter your
ClicksQuickKey when using a machine at a different
building.
To logout of Network Accounting:
1. Press the [Log In / Out] button on the Control Panel. An
"Are you sure you want to logout? Session will end and
all settings will return to default" message will be
displayed.
2. Select the required logout option on the Touch Screen:
Change Accounts, Cancel, and Logout.
Network Authentication (required for scanning):
To access scanning features:
1. With the Login screen displayed, enter your network
user ID in the User ID field and then select the [Next]
button on the Touch Screen. The Password screen will
be displayed.
2. Enter the password in the Password field and then
select the [Enter] button. When the user has been
verified with the Network Authentication server, the
Copy screen will be displayed.
3. If necessary, select the [All Services] icon and then
select the required feature (such as Copy, Fax, Scan to
File, or E-mail).
To logout of Network Authentication:
1. Press the [Log In / Out] button on the Control Panel.
2. Select the [Logout] button on the Touch Screen.

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Tray Settings
There are 3 standard paper trays and 2 optional paper trays,
designed to use a variety of paper and other media. The bypass tray
and trays 1 and 2 are fully adjustable trays and can hold a variety of
paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x
11" or A4 paper sizes only.
When a paper tray is opened, your machine assumes that more paper
is to be loaded. Depending on the machine setup, the touch screen
displays a pop-up window, giving the option to change the paper and
its attributes, or load more of the same paper.
Before loading paper into the paper trays, fan the edges. This
procedure separates any sheets of paper that are stuck together and
reduces the possibility of paper jams.
Cancel Save
Tray 1
Change Settings
Plain Paper
White

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Tray Settings
The tray information screen will be displayed on the touch screen. If
the tray information is correct select the Confirm button. Alternatively
change the paper size or paper type by selecting the Change
Settings button on the touch screen.
That completes the procedure for loading the paper tray.
Cancel Save
Tray 1
Change Settings
Plain Paper
White

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Booklet Creation
The Booklet creation feature is switched on from a button
on the Output Format tab.
When Booklet creation is switched on, you need to tell the
machine that your originals are 1-sided or 2-sided. When
you have made your selection you must select Save so
that you can program any other features you may require
from the control panel.
Switch on Booklet creation by selecting the Output
Format tab, the Booklet Creation button and the On
button.
The Booklet Creation feature enables the production of
booklets or multi-page copies from 1 or 2-sided originals.
The machine will scan your originals and automatically
reduce and arrange the images in the correct sequence on
your selected copy paper so that a booklet is created when
the copy set is folded in half.
Page Layout Poster
Off Off
Copy
Copy
Job Assembly
Image
Quality Layout Adjustment Output Format
Annotations Watermark Secure Watermark
Transparency Options
OffOffOff
Off
ID Card Copying
Off
Booklet Creation Covers
Off Off

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Booklet Creation
There are 2 simple rules that must be followed when making
booklets:
First select the tray that contains the paper you want to use.
Always load your documents with the long edge to the left.
1.
2.
Cancel Save
Booklet Creation
Off
On
1 Sided Originals
2 Sided Originals
2 Sided/Rotated
Binding Shift Divide Output
Covers
Off Off
No Covers
Booklet Options Original Input

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Simple LAN Faxing
Open the Print Driver
1.
Select Fax as Job Type
2.
Enter the Recipient Details
3.
Paper/Output Image OptionsLayout/Watermark Advanced
Xerox WorkCentre 7345
Fax
OK Cancel
Job Type
Paper
2 Sided Printing
Stapling
Output Color
Output Destination
OK Defaults
Auto
Color
1 Staple
1 Sided
8.5x11", White, Printer Default Type
Retrieve Saved Settings
Retrieve Saved Settings
Recipients
Cover Page Options:
Fax
Preferences OK Cancel
Help
Fax Number Name Group

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Simple LAN Faxing
Set the Fax Options
4.
Send the Fax
5.
When you have selected all the options you require, select OK.
Select OK on the print driver screen and OK on the Print Screen.
The Fax Confirmation screen will appear with the list of
recipients you have chosen. If the details are correct, select the
OK button and your fax will be submitted to the machine fax
queue ready to be transmitted.
Paper/Output
I
mage Optio
ns
Layout/Watermark Advanced
Xerox WorkCentre 7345
OK
Cancel
OK
Defaults
Retrieve Saved Settings
Retrieve Saved Settings
Lighten / Darken
Background Suppression:
Auto Suppression
Image Quality
Normal
Margin Erase
Off
Invert Image
Mirror Image

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Scan to Home
Scan to Home is an optional feature which allows a user to
scan hard copy originals at the device and send them to a
destination on the network which is specified as their
"Home" destination.
To use this option, the user must first enter their Network
Authentication login at the device. The device displays one
Scan to Home template. When a document is scanned, the
authentication server produces the information as to who is
logged in at the device.
Network
Scanning
Color Scanning
Black and
Quantity
Network Scanning
Advanced
Settings Layout
Adjustment Filing Options
Go to
Color
Grayscale
Original Type:
Photo and
Text
Photo
Scan Presets
for Sharing &
Printing
for Archival Record
for OCR
More...
2 Sided
2 Sided Scanning
1 Sided
2 Sided
Rotate Side
2
Auto Detect
All Services
Template Description
Update Templates
Scan to Home

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Scan to Home
Network Scanning must be installed before using this
feature, but it is not necessary for the repositories and
templates to be configured.
The system administrator enables the feature using Internet
Services. They also have to enable Network Authentication
for this feature to be available. Lightweight Directory
Application Protocol (LDAP) connectivity may also be used.
Network
Scanning
Color Scanning
Black and
Quantity
Network Scanning
Advanced
Settings Layout
Adjustment Filing Options
Go to
Color
Grayscale
Original Type:
Photo and
Text
Photo
Scan Presets
for Sharing &
Printing
for Archival Record
for OCR
More...
2 Sided
2 Sided Scanning
1 Sided
2 Sided
Rotate Side
2
Auto Detect
All Services
Template Description
Update Templates
Scan to Home

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Replacing the Toner Cartridges
This procedure shows you how to remove a used toner
cartridge and replace it with a new toner cartridge. The
machine will tell you when you will need to order a new
cartridge and when to install it.
Follow the disposal instructions for the old cartridge when
1. Open the Front Door.
2. Turn the toner cartridge counter clockwise to the
unlocked position.

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Replacing the Toner Cartridges
3. Remove the toner cartridge by pulling it straight out. Be
careful to not get toner on clothing.
4. Dispose the toner cartridge as normal office waste or
recycle the cartridge.

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Replacing the Toner Cartridges
5. Remove the new toner cartridge from its packaging.
6. Shake the new toner cartridge several times in an up and
down twisting motion to redistribute the toner.

WorkCentre 7328/7335/7345 WorkCentre 7328/7335/7345
Quick Use Guide
Replacing the Toner Cartridges
7. Install the toner cartridge by aligning the arrows on the
cartridge with unlock symbol on the printer. Make sure the
cartridge is fully installed then turn the cartridge clockwise to
the locked position.
8. Close the Front Door. If the door will not close completely,
make sure the cartridge is in the lock position and the toner
cartridge is installed into the appropriate toner location.
That completes the procedure for replacing the toner
cartridge.

WC7328/35/45: Call for Service or Phone Support
1-800-821-2797
Have your serial number ready. If you do not know your serial number, follow the steps
below:
1. Lower the Bypass Tray located on the left side of the machine.
2. Open the Top Left Cover. Push up on the unlock lever, located on the top of the
cover, to access the inside of the machine.
The serial number is located on a colored sticker on the inside back frame of the
machine.
3. Close the cover and raise the Bypass Tray back into position.
To request training, please email: [e-mail]
Additional Information including Video and Step-by-Step guides
can be found at:
http://www.bluevalleyk12.org/printing/copier