Yealink VC210 Teams Edition User manual

| Contents | ii
Contents
About This Guide........................................................................................ 4
Related Documentations..................................................................................................................... 4
Summary of Changes......................................................................................................................... 4
Changes for Guide Version 15.47............................................................................................ 4
Getting Started.............................................................................................4
Hardware of VC210.............................................................................................................................5
Front Panel of VC210...............................................................................................................5
Rear Panel of VC210............................................................................................................... 5
LED Instructions of VC210................................................................................................................. 6
The Home Screen............................................................................................................................... 6
Interactive Mode.................................................................................................................................. 7
Touch Control............................................................................................................................8
Remote Control.........................................................................................................................8
Signing into Microsoft Teams.................................................................... 9
Signing into Your Device..................................................................................................................... 9
Signing into Microsoft Teams on Your Device........................................................................10
Signing into Microsoft Teams via Web Sign-in.......................................................................10
Signing out of Your Device................................................................................................................11
Using the Teams Meeting Feature........................................................... 11
Creating a Meeting............................................................................................................................12
Joining a Scheduled Meeting............................................................................................................12
Joining a Meeting.............................................................................................................................. 13
One-button/One-touch Join.....................................................................................................13
Proximity Join..........................................................................................................................14
Call Meeting Number Join......................................................................................................16
Managing a Meeting..........................................................................................................................17
Adding Participants................................................................................................................. 17
Managing Audio......................................................................................................................17
Managing Video......................................................................................................................18
Recording a Meeting......................................................................................................................... 19
Sharing Whiteboard...........................................................................................................................19
Introduction of the Whiteboard............................................................................................... 19
Using and Viewing the Whiteboard........................................................................................20
Raising Hand..................................................................................................................................... 20
Setting the Screen Layout.................................................................................................................20
Turning on Live Captions.................................................................................................................. 21
Leaving a Meeting.............................................................................................................................21
Camera Settings........................................................................................ 21
Controlling Camera Position..............................................................................................................21
Configuring the Exposure Settings................................................................................................... 22
Configuring the White Balance Setting............................................................................................. 22

| Contents | iii
Adjusting Display Image of the Camera........................................................................................... 22
Enabling Auto-framing for Camera....................................................................................................23
Adjusting Hangup Mode and Camera Pan Direction........................................................................ 23
Resetting the Camera....................................................................................................................... 23
Teams Device Settings..............................................................................23
Setting the Language........................................................................................................................ 24
Time and Date Display......................................................................................................................24
Setting the Time and Date Manually......................................................................................24
Changing the Time and Date Format.................................................................................... 24
Maximizing Monitor Video Display.................................................................................................... 25
Changing the Backlight Time............................................................................................................ 25
Bluetooth............................................................................................................................................25
Activating the Bluetooth Mode................................................................................................25
Editing Your Device Name......................................................................................................26
Disabling Your Device Discovery............................................................................................26
Disconnecting the Bluetooth Device.......................................................................................26
Deactivating the Bluetooth Mode........................................................................................... 26
Accessibility Features........................................................................................................................ 26
Large Text............................................................................................................................... 27
High Contrast Mode................................................................................................................27
Color Correction......................................................................................................................27
Screen Reader........................................................................................................................27
Wireless Network....................................................................................... 27
Activating the Wi-Fi Mode................................................................................................................28
Connecting to the Wireless Network.................................................................................................28
Connecting to an Available Wireless Network Manually........................................................ 28
Adding a Wireless Network manually.....................................................................................28
Viewing the Wireless Network Information....................................................................................... 29
Disconnecting the Wireless Network Connection............................................................................. 29
Deactivating the Wi-Fi Mode............................................................................................................. 29
Getting More Information About Microsoft Teams................................. 29
Viewing More Information About Microsoft Teams............................................................................30
Company Portal................................................................................................................................. 30
Sending Feedback.............................................................................................................................30
Maintaining Teams Devices......................................................................30
Rebooting Your Device......................................................................................................................31
Viewing Device Status.......................................................................................................................31
Resetting Your Device....................................................................................................................... 31
Troubleshooting......................................................................................... 31
Why does the device display “Network unavailable”?.......................................................................32
Why does the device display time and date incorrectly?.................................................................. 32
How can I obtain the MAC address of a device when the device is not powered on?...................... 32
Checking the IP Address of Device.................................................................................................. 32

| About This Guide | 4
About This Guide
Thank you for choosing Yealink VC210 video collaboration bar, which is mainly designed to work with the
Microsoft Teams client. This guide provides everything you need to quickly use your new device. Firstly,
verify with your system administrator that the IP network is ready for device configuration. Also, be sure to
read the Quick Start Guide in the product package.
•Related Documentations
•Summary of Changes
Related Documentations
You can find the following types of documents from each product support page on Yealink Support:
• Release Notes: This guide describes what’s new for a new device firmware.
• Quick Start Guide: This guide describes the contents of your package, how to assemble the device or
accessory. This guide is also included in your device package.
• Administrator Guide: This guide provides detailed information about setting up your network and
configuring features.
Summary of Changes
•Changes for Guide Version 15.47
Changes for Guide Version 15.47
The following sections are new for this version:
•Recording a meeting
•Sharing Whiteboard
•Raising Hand
•Setting Screen Layout
•Turning on Live Captions
•Screen Reader
Major updates have occurred to the following sections:
• Due to Teams APP is updated, the interface displayed on the device has changed.
The following features are be cancelled:
• The feature of screen savers.
• The feature of connecting to the wireless network using WPS.
Getting Started
This chapter aims to make you familiar with the device.
Note: As you read this guide, keep in mind that some features are configurable by your system
administrator or determined by your device environment. As a result, some features may not be

| Getting Started | 5
enabled or may be operated differently on your device. Additionally, the examples and graphics in
this guide may not directly reflect what is displayed or is available on your device.
•Hardware of VC210
•LED Instructions of VC210
•The Home Screen
•Interactive Mode
Hardware of VC210
•Front Panel of VC210
•Rear Panel of VC210
Front Panel of VC210
The LED indicator in front of the camera indicates different camera statuses.
Related information
LED Instructions of VC210
Rear Panel of VC210
No. Port Name Description
1 USB Allow you to connect the USB accessories.
2 Display-HDMI Connect to a monitor for video images output.
3 Security Slot Allow you to connect a universal security cable to the device, so you can
lock the device down. The device cannot be removed when locked.
4 Internet Connect to the PoE via the network cable.

| Getting Started | 6
LED Instructions of VC210
LED Status Description
Off The device is powered off.
Solid green The device is initializing.
The device is idle.
The device is working.
Solid red The device is in sleep mode.
Flashing red The device is upgrading firmware.
Solid orange System exception.
The Home Screen
If the system has a Teams account logged in, the monitor idle screen is shown as below:
If you have scheduled meetings, the monitor idle screen is shown as below:

| Getting Started | 7
No. Item Description
1 Time The current time of the system.
2 Profile The current account name and account number.
3 More Configure the video conferencing device.
4Meet now Initiate a Meet Now conference at any time, without any reservation.
5Dial pad Join the meeting by calling a meeting number.
6 Schedule When you log into your Teams account, you can view the conference schedule.
In the example:
Meeting theme: A20 Demo Test
Meeting time: 11:00 AM - 6:30 PM
Moderator: Zhang teamstest
Interactive Mode
If you connect a touch display device, you can operate the VC210 either by remote control or touch control.
If you connect a non-touch display device, you can use the remote control, or mouse.
Note: For more inforamtion about how to use CTP18 control the device, please refer to Yealink
Teams CTP18 User Guide.
•Touch Control
•Remote Control

| Getting Started | 8
Touch Control
Touch Monitor
Remote Control
Remote Controller
The following table introduces the keys on the remote control:
No. Name Description
1 Answer Key Press to answer a call.

| Signing into Microsoft Teams | 9
No. Name Description
2 Scroll Wheel/OK Key • Scroll up to increase the focal length of the camera.
• Scroll down to decrease the focal length of the camera.
• Press to confirm the action.
3 Mute Key Press to mute or unmute the microphone.
4 Teams Key Press to join a meeting.
5 End Call Key Press to leave a meeting.
6 Navigation Key Navigate through menu items.
7Back Key Press to return to the previous menu.
8 Volume Up/Down
Key
Press to increase/decrease the volume.
Signing into Microsoft Teams
You can sign into the device with your Microsoft online account.
•Signing into Your Device
•Signing out of Your Device
Signing into Your Device
You can sign into your Microsoft online account directly on your device or sign into your device via a web
sign-in, which includes your sign-in address and password.
About this task
Contact your system administrator to get your sign-in account.
Note: We recommend that you sign in via the web.
•Signing into Microsoft Teams on Your Device
•Signing into Microsoft Teams via Web Sign-in

| Signing into Microsoft Teams | 10
Signing into Microsoft Teams on Your Device
Procedure
1. Select Sign in.
You will be connected to the Company Portal automatically.
2. Enter your user credentials.
3. After the device signs in successfully, select Got it.
Related information
The Home Screen
Signing into Microsoft Teams via Web Sign-in
Procedure
1. Select Sign in.
You will be connected to the Company Portal automatically.

| Using the Teams Meeting Feature | 11
2. Tap Sign in from another device from the Sign in screen.
3. Go to https://microsoft.com/devicelogin on your computer.
4. Enter the code shown on your device and select Next.
5. Enter your user credentials or select the desired account to sign in.
A confirmation message is displayed after you successfully sign into Microsoft Intune Company Portal.
Related information
The Home Screen
Signing out of Your Device
Procedure
1. Go to More > Settings > Sign out.
2. Select OK.
Using the Teams Meeting Feature
Teams meetings are a great way to come together with your colleagues and clients both inside and outside
of your organization. You can join a Teams meeting as long as you have a Teams online account.
You can schedule meetings on the Teams phone, the Teams client, or the Outlook. Meetings are synced
automatically among them.
•Creating a Meeting
•Joining a Scheduled Meeting
•Joining a Meeting
•Managing a Meeting
•Recording a Meeting
•Sharing Whiteboard
•Raising Hand
•Setting the Screen Layout
•Turning on Live Captions
•Leaving a Meeting
Related tasks
Signing into Microsoft Teams on Your Device

| Using the Teams Meeting Feature | 12
Creating a Meeting
When you register a Teams account, you can initiate a meet now conference at any time, without any
reservation.
Procedure
1. Select Meet now.
2. Enter the participant account information to search and then select the desired participant.
3. Select Start meeting.
Joining a Scheduled Meeting
If you have scheduled meetings or are invited to a scheduled meeting, the meeting schedule will be
displayed on your device. You can select the desired one to join.
Before you begin
The device synchronizes the meeting information from the server every 5 minutes. The device only
displays meeting information within the last 10 minutes.

| Using the Teams Meeting Feature | 13
Procedure
1. On the idle screen:
• Press the navigation key to view the upcoming meetings of today.
• Select All-day to view all-day meeting.
2. Select Join to join the meeting.
Joining a Meeting
•One-button/One-touch Join
•Proximity Join
•Call Meeting Number Join
One-button/One-touch Join
You can join a Teams meeting scheduled on the Teams phone, the Teams client, or the Outlook.
Procedure
Press the navigation key to find your meeting, and do one of the following to join the meeting:

| Using the Teams Meeting Feature | 14
• Select Join to join the scheduled meeting.
•On your remote control/CP900/CP700, press the Teams button .
Proximity Join
You can move a Teams meeting on your mobile phone or laptop to the nearby device by the option of Add
a room.
Before you begin
Make sure the Bluetooth mode is activated and More > Proximity join is enabled.

| Using the Teams Meeting Feature | 15
Procedure
1. Before starting a meeting, do one of the following:
On the mobile phone: go to Join now > Join and add a room and select the desired device.
On the laptop: select Room audio (suggested) > Join now.

| Using the Teams Meeting Feature | 16
2. During a meeting, go to > Add a room and select the desired device on the mobile phone.
Related tasks
Activating or Deactivating the Bluetooth Mode
Call Meeting Number Join
You can join the meeting by calling a meeting number.
Before you begin
The calling plan has been configured for your Teams account.
Procedure
1. Select Dial pad.
2. Enter the meeting number and dial out.

| Using the Teams Meeting Feature | 17
Managing a Meeting
You can manage meetings in the following ways:
•Adding Participants
•Managing Audio
•Managing Video
Adding Participants
Before you begin
To use the dialpad to add a participant, make sure the calling plan has been configured for your Teams
account.
Procedure
During the meeting, do one of the following:
•Select and select .
Enter the participant account information to search and then add the participant.
•Select > Dial pad.
Dial out a number to add the participant.
Managing Audio
•Muting/Unmuting the Microphone
•Muting a Participant
•Adjusting the Volume
Muting/Unmuting the Microphone
You can mute/unmute the microphone during the meeting.
Procedure
•Select / to mute/unmute the microphone.
• On your remote control, press the mute key.
•On your CP900/CP700, tap the mute key .
Muting a Participant
You can mute a participant as needed.
Procedure
1. Select to view the participants list.

| Using the Teams Meeting Feature | 18
2. Select the desired participant and select Mute participant.
Adjusting the Volume
You can adjust the speaker volume.
Procedure
Do one of the following:
•Select / to adjust volume.
• On the remote control, press the Volume Down/Up key to adjust volume.
•On your CP900/CP700, tap / to adjust volume.
Managing Video
•Turning off/on the Local Camera
•Turning off/on Incoming Video
Turning off/on the Local Camera
You can turn off/on your camera during the meeting.
Procedure
Select / to turn the camera off or on.
Turning off/on Incoming Video
Procedure
1. Select > Turn off incoming video to stop streaming the participant's video.
2. To view the participant's video, select > Turn on incoming video.

| Using the Teams Meeting Feature | 19
Recording a Meeting
Any Teams meeting can be recorded to capture audio and video. The recording happens in the cloud, and
it is saved so you can share it securely across your organization.
About this task
Note: Whiteboards are not currently captured in meeting recordings.
Procedure
During a more than two people meeting, select > Start recording to record a meeting.
To stop recording, select > Stop recording.
Sharing Whiteboard
Whiteboard integration in Microsoft Teams meetings is powered by whiteboard for the web, which
lets participants of Teams meetings collaborate together on a shared digital canvas. You can share a
whiteboard to make it available to all participants in a Teams meeting.
•Introduction of the Whiteboard
•Using and Viewing the Whiteboard
Introduction of the Whiteboard
Procedure
Introduction of the whiteboard is as below:
No. Item
1 Pan and Zoom

| Using the Teams Meeting Feature | 20
No. Item
2 Black Pen
3 Red Pen
4 Green Pen
5 Blue Pen
6 Eraser
7 Add text
8 Add note
9 Settings
10 Stop presenting
11 Mute microphone
Using and Viewing the Whiteboard
Procedure
During the meeting, select > Share Whiteboard.
Note: You can use the whiteboard to share content if the device connected to a touch display
device, otherwise you can only view what others share.
Raising Hand
Everyone in the meeting can raise hands to apply for speaking.
Procedure
During the meeting, select > Raise hand.
Setting the Screen Layout
You can set the layouts as Gallery, Large Gallery, or Together mode.
Procedure
1. Select when the meeting is more than four people.
2. Select Gallery, Large gallery, or Together mode to change layouts.