Acroprint Time Q User manual

Time Q
User Manual

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FCCRadioFrequencyInterferenceStatement(USA):
This equipment has been tested and found to comply with the limits for a Class A
digital device, pursuant to part 15 of FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment
generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instruction manual, may cause harmful interference to
radio communications. Operation of this equipment in a residential area is likely to
cause harmful interference in which case the user will be required to correct the
interference at his or her own expense.
DeclarationOfConformityAccordingToEMCDirective89/336/EEC
We declare under our sole responsibility that the magnetic stripe and/or bar code
reading and/or data recording equipment Time Q to which this declaration relates
areinconformity withthe following standards:EN55022:1987, EN50082-1,IEC801-
2,IEC 801-3, IEC 801-4,IEC 801-5. I, theundersigned, hereby declare thatthe
equipment specified above conforms to the above directive and standards.
Raleigh,North Carolina USA ______________________________
July24,2000 W. Glenn Robbins

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1. Introduction
1.1 Product Overview ........................................................................................ 4
1.2 Capacity ....................................................................................................... 4
1.3 Employee Use .............................................................................................. 5
1.4 Managed Memory........................................................................................ 5
1.5PlanningProgram.......................................................................................... 5
2. Set up
2.1 Site Requirements......................................................................................... 6
2.2 Unpacking and Inspection............................................................................ 6
2.3 Initial Setup .................................................................................................. 7
2.4 Printer Connections...................................................................................... 9
2.5 Printer Test................................................................................................. 10
3. Programming
3.1 Introduction................................................................................................ 11
3.2 Supervisor's Menu Map ............................................................................ 12
4. Tutorial
4.1 Introduction................................................................................................ 16
4.2 Supervisor's Menu ..................................................................................... 16
4.3 Reports....................................................................................................... 16
4.4 Add Employees to the System................................................................... 17
4.5 Punch In and Out ....................................................................................... 17
4.6 Re-initialize ................................................................................................ 17
5. Factory Settings .................................................................................... 18
6. Functions
6.1 Introduction................................................................................................ 20
6.2 Supervisor Badges ...................................................................................... 20
6.3 Set Time and Date ...................................................................................... 21
6.4 Setup .......................................................................................................... 22
6.5 Edit Shift Rules .......................................................................................... 29
6.6 Add/Edit Employee .................................................................................... 34
7. Reports
7.1 Time Card Report ...................................................................................... 36
7.2 Hours Summary Report ............................................................................. 38
7.3 Employee Profile Report ........................................................................... 39
7.4 Clock Rules Report .................................................................................... 40
7.5 Who's In, Who's Out Report...................................................................... 41
8. Edit Time Totals ..................................................................................... 42
9. Test Features ........................................................................................ 43
10. Troubleshooting/Error Messages ...................................................... 44
Appendix A Definitions .............................................................................. 49
Companion Products ................................................................................ 56
Index........................................................................................................... 58
Table of Contents

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1.1 Product overview
TheTimeQisamicroprocessorbasedTimeandAttendance System,
whichuses magneticallyencodedbadgestorecord employeearrrivaland
departuretimes.TheTimeQdoes not requirea PC andmust be
connecteddirectlytoan80-column dot matrix printer to print reports.
TimeCard reportsandHoursSummaryreportscanbeprintedandfiled
forfuturereference.
1.2 Capacity
TheTime Q may beprogrammed to handle upto 120 employees. It has
thecapacity to store over21,000 transactions. Whenthe clock hasthe
maximum120employeesloaded,thefollowingisatypicalaverageof
punchesperemployee:
Typical Punches Typical Punches
PAY PERIOD Per Pay Period Per Week
WEEKLY 96 96
BIWEEKLY 128 64
SEMIMONTHLY 128 56
MONTHLY 144 32
Thepunch countwillincreasefor someemployeesifothers punchlessor
ifthere arefeweremployeesusingtheclock.
1. Introduction
Introduction

5
1.3 Employee Use
Whenemployeeswhohave been entered in theTimeQswipetheir
badge to punch IN;asinglebeep is heard and the name assigned to the
badgeisdisplayedalongwiththewordIN.The next time thebadgeis
swiped,adoublebeepis heard and thenameisdisplayedalongwiththe
wordOUT.Time worked and the accumulated time forthepayperiod
aredisplayed afterallpunches.
1.4 Managed Memory
TheTimeQwillmaintainallprogramanddatainformationduringa
powerlossorifunplugged.Memorywilleventuallyfillaspunches
accumulate(approximately21,000 punches).TheTimeQcanholdtwo
fullpay periods.Therefore,thesupervisorshouldprinteithera
“CompletedHOURSSUMMARYREPORT”oran“ALL
EMPLOYEESTIMECARDREPORT”for theprevious pay period
afterits end. When thenext pay periodstart date isreached, the oldest
payperiod’s data is dumped, and a newpay period begins.Asasafety
feature,olddatacannotbedumpedifithasnot been reported in full.
Thesereportsareyourpermanentrecords,pleasekeepthemon
file.
1.5 Planning Program
Itisrecommendedthat parameters settings for payperiod,length,start
date,shift start/stop times, etc.be listed onpaper prior to startof
programmingor youmaywishtoprinta CLOCKRULESREPORT
andselectonlythoseitems to be changed. SeeSectionFivefor the
featuresthatare preset atthefactory.
Note:Thewayyouenter an employee's name is the wayitwillappear
on all reports. Werecommendthatyou enterthelast namefirst,
followedbythefirstnameorinitials, i.e. Jones, Frank.
Introduction

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S upervisor B adge
CR
O
PR
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2.1 Site Requirements
TimeQcanbeinstalledinanynormalofficeenvironment.Nospecial
wiringorcoolingisrequired. However,do not use theTimeQunderthe
followingconditions:
•extremelyhighorlowtemperature
[temperature range:0-50
0C(32-122 0F) required]
•extremelyhighorlowhumidity
[humidityrange:0-90%RHrequired]
•areasof high dustconcentration
•areaswithchemicalfumeconcentration
•areaswithextremevibrationorwhen placed on an unstable
orunlevelsurface.
2.2 Unpacking and Inspection
Opentheshipping carton and carefullyremovethecontents. Inspectthe
TimeQ andaccessories for damage. Reportdamage or shortages tothe
companyfromwhich the unit waspurchased. Completethe
registrationcard andreturnit toAcroprinttoensuretheTimeQ
warranty.
TIME Q
2 SUPERVISOR
BADGES
POWER
CABLE USER
MANUAL
50 EMPLOYEE
BADGES
2. Setup
4 SCREWS
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Supervisor Badge
Identification Badge
0001
CROPRINT
Setup
S upervisor B adge
CR
O
PR
I
T
N
Time Q
User Manual

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Wall Mounting of Time Q:
TheTimeQhasa
reversiblebracketonthebackof the unit.
Theunit issuppliedwiththebracket ina
tiltpositionforsittingonadesk.Withthe
access door removed, you are able to
removethe bracket. Reverse thebracket
forwallmounting. Securethebracketto
thewallwiththefourscrews.Notethat
thebrackethas molded wireroutingslots
anda centerhubforsecuring wiresusing
nylonties.Afterthebracketissecuredto
thewall, hangtheTimeQ unitonthe
bracket.
Access Door
Reversible Bracket
screw
Setup
Removing the Access Door:
Unscrewthescrew located on the
lowerfront paneloftheunitto
removethe access door.
2.3 Initial Setup

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NOTE: Please keep all the packing
materials so they may be used should
you wish to transport the Time Q in the
future. They are specifically designed to
protect your Time Q during shipment.
Connecting Power Cord and Securing the Access Door:
Pluginthepowercordcomingfromthewallmounttransformerinto
theTimeQterminal.Toreattachtheaccess door and securetheunit
tothereversiblebracket,screwonthelowerfront panel of the unit.
Thiswilltightentheaccessdoor.
Power
Cord
Access Door
Setup

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2.4 Printer Connections
ToprintReports, theTimeQ must beconnected to an80column
printer.Mostprinters usea parallelconnection.
Parallel Printer Connection:
Theparallelportistypicallyusedfor
connectiontoaparallelprinter.Aparallel
interfacecable isshownabove.Sincethis
is the same cable that is used to connect an IBM-PC or PC
compatiblecomputertoaprinter, it can beboughtatmostcomputer
dealersoff-the-shelf.Simply connectthe25-pinconnectorendofthe
printercableintothesideportoftheTimeQTerminal.The other end
ofthecable,the36-pinCentronics-typeconnector,ispluggedintothe
printer(shownbelow.)
Serial Printer Connection:
Theserialcable is uniqueduetothe
phonejackinterface.ContactAcroprint
toorder thiscable. Once the correct
cableisobtained,connectthecableinto
theRS-232 port. Follow the
procedurefor
removingthe
access door.
NOTE:Ifaserial printer is used, the printer port mustfirstbesetup.
See 6.4 Set up #14 (Functions, page 28.)
Setup

10 Setup
2.5 Printer Test
OncetheTime Qis connected totheprinter and bothunits are powered
up,theTime Qwilldisplaythe currenttimeanddate (EasternTime
Zone).
1. Swipeasupervisorbadgethrough theslot.Theunitwill
display "MAINMENU".
2. Use theup or down menukeys to scroll to TESTFEATURES.
3. Press ENTER.
4. Now scroll to PRINTERTEST, and press ENTER.
Theprinterwillprint:
NOTE: Some ink jet printers may be connected
to the Time Q. The printer must be reset to the
ASCII format in order to print reports. Consult the
printer’s operating manual or contact the printer
manufacturer for more details. Sorry, Acroprint
does not support printers used in conjunction
with the Time Q system.