Activocal Vocally 3 User manual

Vocally 3
In-line, Voice Activated Telephone Dialer
User Manual
Infinity
Rev 1.12
To contact us:
For support e-mail us at cust[email protected]om
Fax us at [phone]
Visit us on the web at www.activocal.com
DDV-241-001 REV.B April 2014

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

A word from us 3
About this manual…………………………………………………………………………………………………………4
Chapter One5
Installing Vocally………………………………………………………………………………………………………..5
Adding names & numbers6
Training vocally with commands (digits)…………………………………………………………………….7
Voice dialing8
Erasing a single name……………….………………………………………………………………………………11
Erasing all ames12
Playback of all names13
Chapter Two14
Working with a Speakerphone (Only valid in North America)14
Working with the Clarity RC200 speakerphone (Only valid in North America)14
Working with a PBX (Only valid in North America)16
Changing the spoken language17
Chapter Three18
Frequently Asked Questions18
Technical Specifications for
Vocally  202

A word from us
Vocally III is the new successor in the Vocally line of products. Years of
experience, market feedback, and use of the latest voice-recognition technology
have enabled us to build the most advanced voice-recognition phone dialer in the
world. We appreciate your trusting us by purchasing this product, and we wish
you a long and enjoyable experience with it.
Voice recognition is breaking new ground every day and is being used in more
and more everyday appliances and devices. But we ask you to keep just one
limitation in mind when using Vocally: The machine cannot hear better then we
do. It cannot understand the human voice when loud noises are present.
Sometimes it even needs to hear something twice, just as we do. With this in
mind, we are confident that you will use Vocally successfully!
Here are the new features that were not present in earlier versions of Vocally:
High-quality name recording and playback.
Missing-line detection and audio warning.
45 digits per number to allow for all international and/or calling-card
based numbers.
Menu-based microphone sensitivity setting (headset/speakerphone).
A prefix digit and delay can be easily added or removed from all
numbers (at once) to enable, and wait for, outside line access.
During a call, voice dialing can be activated again. This feature enables
you to use the dialer in online banking services, etc.
Menu-based language selection.

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

Menu-based mode change to allow Vocally to work independently or
coupled to a speaker phone, like the Clarity RC200, for a totally hands-
free telephone system.
Remote online support using the telephone line.
About this manual
This manual is divided into three main chapters:
Chapter One describes how to install Vocally, add names, erase
a name or all names, listen to stored names and, most
importantly, dial a name using only your voice!
Chapter Two describes how to dial a number during a call, work
with a speakerphone, work when connected to a Private Branch
eXchange (PBX), and change the spoken language.
Chapter Three answers Frequently Asked Questions, and
provides technical details, important notices, and warranty
information.

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

Chapter One
This chapter describes how to install Vocally, add names, erase a name or all
names, listen to stored names, and, most importantly, dial a name using only
your voice!
Installing Vocally
To use Vocally, install it by following these three steps:
A. Connect the supplied power adaptor to the AC wall outlet and to the Vocally
jack marked ‘Power’. When the power is applied, you should see two bright
blue lights light up, one on the 'phone' jack and the other on the 'line' jack of
the Vocally unit. They indicate that the power is ON. If you do not see these
lights, please see the ‘Frequently Asked Questions’ section in Chapter Three
for assistance.
B. Connect the modular cord from your telephone to the Vocally jack marked
‘Phone’.
C. Connect the supplied modular cord from the Vocally jack marked ‘Line’ to the
modular phone jack on your wall.
That’s It! Vocally is now ready to be used.

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

Adding names & numbers
Once Vocally is connected, you can start adding names. Please follow these steps:
A. Make a list of the names and numbers you wish to add to Vocally. This
list is important because it will simplify training Vocally. Consider these
tips:
Do not use very short names like ‘Joe’. Instead, use
both first and last names.
If two names are very similar (first name, or last
names, are the same in both names), try training one
of the names in reverse order.
B. Choose a quiet moment, when no TV sounds or other background noises
are present. Training the unit in a noisy environment will result in poor
recognition later.
C. Vocally is shipped with a blank memory. Pick up the handset. The unit
will play back the main menu. Press ‘1’ to add a new name.
D. When asked, say the name to be added. Speak clearly but as normally as
possible. When prompted to repeat the name, do so. If the training of
the name has been successful, Vocally will ask you for the corresponding

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

phone number. If the training has failed, Vocally will issue a sound that
means a general error has occurred, or Vocally will state the specific
problem that has occurred.
E. When prompted, enter the number using your phone's keypad. You can
enter up to 45 digits. You can program pauses (3 seconds each) within
the phone number (to be used by calling cards or other advanced
services) by pressing the star key (*) twice. Press the pound key (#) when
you are done entering the number. Vocally will read back the phone
number you have just entered and then will store the name and its
number.
F. Vocally will automatically ask you for the next name. If you do not wish
to continue, simply hang up or press the pound key (#) to get back to the
main menu.
Training vocally with commands (digits)
A. Choose a quiet moment, where no TV sounds or other background
noises are present. Training the unit in a noisy environment will result in
poor recognition rates later on.
B. Pick up the handset. If you have already trained Vocally with names, you
will hear the prompt "name to dial please". Press the # key following

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

this prompt. If you did not train it with names yet, you will hear the main
menu. Press '5' to train the commands.
C. Vocally will now ask you to say the ten digits and star. You will need to
say each digit twice. After each digit, you will hear a playback of the digit
you just said. Move on to the next digit.
D. Once all digits have been trained, Vocally will ask you to train the dialing
command. This can be any word you wish but 'Dial Number' is always a
good choice.
Voice dialing
That’s all! Vocally is now ready to listen to your voice and dial for you. Please
follow these easy steps to dial:
A. Pick up the handset. If you have already trained Vocally with names, it
will ask you for name to dial. If you have trained it only with digits, it will
ask you for a number to dial. At the prompt, say the name you wish to
call or the first digit of the number you wish to voice dial.
B. If you said a name, Vocally will playback the recognized name and will
dial the corresponding number. If Vocally did not recognized the name,
you will be asked to try again. If Vocally still does not recognize the name

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

after 2 or 3 attempts, please see the ’Frequently Asked Questions’
section in Chapter Three for assistance
C. If you said a digit, Vocally will respond with reading you back the digit it
recognized and will now wait for your next digit. Continue by saying the
digits of the number in this method. When you are done, say the dial
command. Vocally will now say 'Dialing…' and will repeat the digits you
have just said. Please listen to the read digits and verify they are the
digits you said. In case Vocally makes a mistake, simply hang up. If all the
digits are correct, let vocally dial the number.
D. At the end of the call, simply hang up as you always do.
E. If you wish to redial the last number you said using digits, simply say the
dial command without any digits.
Please also note these following general important remarks:
1. You can disconnect Vocally from AC power whenever needed,
without concern. The names and numbers will not be lost, and
your phone will continue to operate normally. The same applies
for a power outage.
2. If you are using a cordless phone, please verify that the sound
on the line is ‘clean’ with no ‘white’ noises. These ‘white’

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

noises, usually occur when the mobile part of the cordless
phone is far from its base. Such noises can make it difficult for
Vocally to recognize names.
3. To access the main menu, once memory has at least one name
stored in it, do the following:
a. Pick up the handset.
b. After Vocally prompts you for a name to call, press the
pound key (#).
4. If you would like to dial a number manually, do the following:
a. Pick up the handset.
b. After Vocally prompts you for a name to call, press any
of the dialing keys except the pound key (#). Vocally
will connect you directly to the telephone line so that
you can dial manually.
5. Vocally is based on speaker-dependent voice-recognition
technology. This means that only the person who trained
Vocally can use it. However, two or more users can share
Vocally. Each user can store his/her own names and numbers,
and then can call them independently.

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

6. Vocally works only with the phone plugged into it, and not with
other phones on the same phone line. Vocally will recognize
names best if the phone used for training continues to be the
one used with Vocally. Substituting another phone for the one
used for training can lead to poor recognition results. Multiple
copies of Vocally can be used on the same phone line, each
working independently with the phone to which it is connected.
Erasing a single name
Erasing a single name from memory can be accomplished in two different ways,
as described below:
Method 1:
A. Pick up the handset. Vocally asks for a name to call. Press the
pound (#) key. The main menu will be played.
B. Press the ‘2’ key. Vocally asks for a name to erase. Say the name
you wish to erase.
C. If the name is found, Vocally asks you to confirm the erasure of
the name by pressing the ‘5’ key. [Any other action (for
example, hanging up) will cause the name not to be erased.]

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

D. Press the '5' button. The name will be erased and Vocally will
return to the main menu. If this was the last name remaining in
memory, a 'Memory Empty' prompt and a sound will be heard.
Method 2:
A. Pick up the handset. Vocally asks for a name to call. Press the
pound key (#). The main menu will be played.
B. Press the ‘4’ key. Vocally will start playing back the names it has
stored in its memory.
C. When you hear the name you wish to erase, press any of the
dialing keys, except the pound key (#). Vocally asks you to
confirm the erasure of the name by pressing the ‘5’ key. [Any
other action (for example, hanging up) will cause the name not
to be erased.]
D. Press the '5' button. The name will be erased and Vocally will
return to the main menu. If this was the last name remaining in
memory, a 'Memory Empty' prompt and a sound will be heard.
Erasing all names
Warning: Erasing all names is an irreversible operation. Use it with care!

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

A. Pick up the handset. Vocally asks you for a name to call. Press
the pound key (#). The main menu will be played.
B. Press the ‘3’ key. Vocally will prompt you with a warning
message.
C. Press the ‘9’ key to confirm the erasure. Any other action (for
example, hanging up) will cause the names not to be erased.
D. Press the '9' button. All the names will be erased, and a
'Memory Empty' prompt and a sound will be heard. Vocally will
then return to the main menu.
Playback of all names
Whenever needed, you can hear all the names and numbers stored in Vocally’s
memory by following these steps:
A. Pick up the handset. Vocally asks for a name to call. Press the
pound key (#). The main menu will be played.
B. Press the ‘4’ key. Vocally will playback all the stored names.
Press the pound key (#) or hang up to finish the playback. Press
any other dialing key to erase the played name. See the section
entitled "Erasing a single name" above for more details.

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014

Chapter Two
This chapter describes how to dial a number during a call, work with
a speakerphone, enable Vocally to work when connected to a
Private Branch eXchange (PBX), and change the spoken language.
Working with a Speakerphone
Vocally can be connected and used with a speakerphone. Since
working with a speakerphone usually means that the voice signal
level coming from the user will be lower then when working with a
handset, it is recommended (but not mandatory) that you change
Vocally's microphone mode by following these steps:
A. Pick up the handset. If names are stored, Vocally asks you
for a name to call. Press the pound key (#).
B. While hearing the main menu, press the '7' key to toggle
between 'handset mode' and 'speakerphone mode'. Select
'speakerphone mode'.
Working with the Clarity RC200 speakerphone
Vocally has a unique operational mode, called "Basic" which is
specifically designed to work with the RC200 speakerphone. In this

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014
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mode, after you press the speakerphone button (or pick up the handset),
Vocally will silently wait for the pound key (#) to be pressed. Only after
that key has been pressed will Vocally resume normal operation, such as
asking for a name to dial or reading the menu. This pound key (#) will be
transmitted from the RC200. Follow these easy steps to activate the
“Basic” mode:
In Vocally:
A. Pick up the handset. If names are stored, Vocally asks you
for a name to call. Press the pound key (#).
B. Upon hearing the main menu, press the '9' key to toggle
between 'Basic mode' and 'Freedom mode'. Select 'Basic
mode'.
In the RC200:
A. Follow the manufacturer’s instructions on how to set up
the RC200; and make sure that the phone, the remote
control, and any other optional accessories work. Be sure
to turn off the scan feature, as described on page 5 of the
manufacturer’s instructions for the RC200.
B. Program only the first memory location with a single pound
key (#).

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Now connect the RC200 to Vocally, as described in Chapter 1 of this
manual for any other telephone. Please note that, if you wish to add
names, you will be required to use the RC200 keypad.
To place a call, give the remote control a short press and wait for Vocally
to ask you for a name to call. To end the call, press the remote control
again.
Working with a PBX
There are situations where Vocally is not connected directly to a phone
line, but rather to a Private Branch eXchange (PBX). A good example is a
nursing home. To get an outside line, one usually needs to dial a prefix
digit, such as 9, and only then dial the actual number. If there is a need
to set a prefix digit for all the stored numbers (as when moving from a
private residence to a nursing home), do the following:
A. Pick up the handset. If names are stored, Vocally asks
you for a name to call. Press the pound key (#).
B. Upon hearing the main menu, press the '8' key. Vocally
will now ask you to set the digit that will serve as the
external line access digit. Press the desired digit. To abort
this feature, press the star key (*).

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
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Changing the spoken language
In order to change the language that Vocally uses, do the following:
A. Pick up the handset. If names are stored, Vocally asks you for
a name to call. Press the pound key (#).
B. Upon hearing the main menu, press the '0' key to enter the
language menu. Listen, and press the digit that represents
your desired language.
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ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
DDV-241-001 REV.B April 2014
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Chapter Three
This chapter answers Frequently Asked Questions and provides
technical details, important notices, and warranty information.
Frequently Asked Questions
The following is a list of the most common questions and problems encountered
when using Vocally. If you cannot find a solution to your problem here, please do
contact us.
Question: When I pick up the handset and say a name, Vocally recognizes that
name and dials it but I do not get connected. What can be wrong?
Answer: A function called "external line access digit" was probably accidentally
turned on. You should turn it off. Access the unit's menu, then select function
number 8, and when asked, press the star (*) key. For more details, please refer
the section called "Working with a PBX" on page
11 of this manual.
Question: I have connected the unit as described in this manual; but, when I pick
up the handset, I hear nothing. What can be wrong?

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
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Answer: Vocally may be set to work in "Basic" mode. Pick up the handset, press
the pound key (#) and listen. If you now hear the unit speaking, then set Vocally
back to the "Freedom" mode. See the section entitled “Working with the Clarity
RC200 speakerphone” in Chapter Two for details.
If that did not help, make sure the power is on. You should see two bright blue
lights turned on. Then check that all of the connections from the phone to
Vocally and from Vocally to the line are both correct and secure. Check especially
that you have connected your phone to the ‘phone’ jack and the line to the ‘line’
jack on Vocally. If you reverse these connections, Vocally will not work and you
will hear nothing. If you still cannot hear anything, connect the phone directly to
the line, without Vocally. If you do not hear a dial tone now, then either your
phone or cable is at fault
Question: When I try to add a new name, I keep hearing ‘please repeat’ or a
warning sound, and the name will not train. What am I doing wrong?
Answer: This symptom usually has two main causes:
1. You are trying to train the name while background noise is present.
This can be any noise from people in the room with you, a TV or
radio working in the same room, or even loud noises coming from
construction taking place near you. As mentioned above, you should
try and train names in a quiet environment.

ActiVocal: 4 Hayarden St ,.Yavne. P.O.Box 102 ,Rehovot 7610002 Israel
Tel: [phone]. www.activocal.com
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2. You are not repeating the name consistently during programming.
Try to say the name the same way when asked for it twice during
programming.
Question: When I try to dial a name or to erase a name, Vocally says “Name not
recognized”. What can be wrong?
Answer: Assuming you have trained this name in a quiet environment as
mentioned above, you may not be saying the name the same way you did during
programming. To listen to a playback of the name, use key ‘4’ while in the main
menu. (Please refer to Chapter One of this manual for exact instructions.)
Question: Vocally now speaks in a language I do not understand. How can I
change it back to my desired language?
Answer: Pick up the handset. Press the pound key (#) to reach the main menu.
When you do, press the ‘0’ key to reach the language menu. Listen to the
different language options. When your desired language is heard, press its index
number.
Question: When saying a name, Vocally does dial the number but I do not get
connected. What can be wrong?