Adobe INDESIGN 2.0 - USING HELP Reference guide

Using Help | Contents | Index Back 1
Adobe InDesign Help UsingHelp
Using Help | Contents | Index Back 1
Using Help
About online Help
Adobe Systems,Inc. provides complete documentation in the Adobe PDF Help system.
The Help system includes information on all the tools,commands,and features for both
Windows and Mac OS.The PDF format is designed for easy navigation online, and support
for third-party screen readers compatible with Windows.The Help can also be printed as a
desktop reference.
Navigating in Help
The Help will open in an Acrobat window with the bookmark pane open. If the bookmark
pane is not open choose Window > Bookmarks.You can also navigate using the
navigation bar, the index,or search the document.
At the top and bottom of each page is a navigation bar. Click Using Help to return to this
introduction. Clicking Contents, or Index will take you to that section.
The Next Page and the Previous Page arrows let you move through the pages
sequentially. Click Back to return to the last page you viewed.You can also use the
navigation arrows in the Acrobat toolbar.
Using bookmarks, the table of contents, the index, and Find
The contents of Help are shown as bookmarks in the bookmark pane.To view subtopics,
click the plus sign next to a bookmark.Each bookmark is a hyperlink to the associated
section of the Help document.
To go to the information, click its bookmark. As the information is displayed in the
document pane,its bookmark is highlighted.
You can turn highlighting on or off by selecting the Highlight Current Bookmark option
from the bookmark pane menu.
To find a topic using the table of contents:
1 Click Contents in the navigation bar at the top or bottom of any page.
2 Click a topic on the Contents page to move to the first page of that topic.
3 In the bookmark pane, expand the topic to see its subtopics.
To find a topic using the index:
1 Click Index in the navigation bar at the top or bottom of any page.
2 Click the appropriate letter at the top of the page.
You can also expand the Index bookmark, and click the letter in the bookmark pane.
3 Locate your entry, and click the page number link to view the information.
4 To view multiple entries, click Back to return to the same place in the index.

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Adobe InDesign Help UsingHelp
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To find a topic using the Find command:
1 Choose Edit > Find.
2 Enter a word or a phrase in the text box, and click OK.
Acrobat will search the document, starting from the current page,and display the first
occurrence of the word or phrase you are searching for.
3 To find the next occurrence, choose Edit > Find Again.
Printing the Help file
Although the Help has been optimized for on-screen viewing, you can print pages you
select, or the entire file.
To print, choose Print from the File menu, or click the printer icon in the Acrobat toolbar.

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Adobe InDesign Help Contents
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Contents
Looking at the Work Area 4
Setting Up Pages 30
Working with Text 75
Setting Type 113
Creating Tables 151
Creating Books, Tables of Contents,and Indexes 167
Drawing 192
Importing,Exporting,and Managing Graphics 219
Arranging and Combining Objects 256
Working with Transparency 287
Applying Color 300
Trapping Color 322
Producing Consistent Color 337
Creating Adobe PDF Files 361
Working with HTML Files 378
Printing 384
Producing Color Separations 414
Macintosh Shortcuts 427
Windows Shortcuts 434
Legal Notices 441

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Looking at the Work Area
Using the tools
Some tools in the toolbox are for selecting, editing, and creating page elements. Other
tools are for choosing type,shapes, lines, and gradients.You can change the overall layout
of the toolbox to fit your preferred window and palette layout. By default, the toolbox
appears as two vertical columns of tools.You can also set it up as a single vertical column
or as one horizontal row. However, you can’t rearrange the positions of individual tools in
the toolbox.
Select a tool from the default toolbox by clicking it.The toolbox also contains several
hidden tools related to the visible tools. Hidden tools are indicated by arrows to the right
of the tool icons.Select a hidden tool by clicking the current tool in the toolbox and then
selecting the tool that you want.
To find complete procedures for using any tool, see the index.
To move the toolbox:
Drag the toolbox by the title bar.
To display the toolbox:
Choose Window > Tools.
To select a tool:
Click its icon in the toolbox.
To display and select hidden tools:
1 Position the pointer over a tool in the toolbox that has hidden tools underneath it and
hold down the mouse button.(Tools that have hidden tools are identified by a triangle in
the lower right corner.)
2 When the hidden tools appear, select a tool.
Hidden tools panel
All tool shortcuts are listed on the Adobe InDesign Quick Reference Card and tool tips.

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To change the toolbox layout:
1 Choose Edit > Preferences > General (Windows or Mac OS 9) or InDesign > Preferences
> General (Mac OS 10.1).
2 In the Tools Palette menu in the General Options section, do any of the following,and
then click OK:
•
To display the toolbox as one narrow vertical column, choose Single Column.
•
To display the toolbox as two columns with a large fill box and a stroke box, choose
Double Column (default).
•
To display the toolbox as one narrow horizontal row, choose Single Row.
You can quickly cycle through toolbox display options by double-clicking the title bar
(Windows) or clicking the zoom box (Mac OS) in the upper right corner of the toolbox.
Using palettes
Most Adobe products include a number of palettes to help you monitor and modify your
work. By default, these palettes appear stacked together in several groups.You can display
and hide these palettes as you work.
When combined in one group, the InDesign Transform, Character, and Paragraph palettes
work dynamically with one another. For example, when the type tool is selected and an
insertion point is active, the Character or Paragraph palette is active (depending on which
one was last used); when any other tool is selected, the Transform palette is active.
To show one palette:
Choose the palette name in the Window menu. For example,choose Window > Stroke to
display the Stroke palette. (A check mark indicates that the palette is active.)
Note: If the palette is already open, choosing its name in the menu brings the palette to
the front of its group.
To hide one palette or a palette group:
Do one of the following:
•
Click the close button in the upper right (Windows) or upper left (Mac OS) corner
of the palette.
•
Choose the palette name in the Window menu.
To show or hide all palettes:
Make sure that you have no text-insertion point (that is,no flashing vertical line) in text or
in a palette text box, and press Tab.
To show or hide all palettes except the toolbox:
Make sure that you have no text-insertion point in a text frame or palette text field, and
press Shift+Tab.
I f you have more than one monitor connected to your system and your operating
system supports a multiple-monitor desktop, you can drag palettes to any monitor.

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Changing the palette display
You can rearrange your palettes to customize your work area by using the following
techniques:
• To bring a palette to the front of its group, click the palette’s tab, choose the palette
name in the Window menu, or press the palette’s keyboard shortcut.
•
To move an entire palette group, drag its title bar.
•
To rearrange or separate palettes in a group, drag a palette’s tab.Dragging a palette out
of an existing group creates a new palette.
Click palette tab and drag palette to new location (top); palettes are then separated (bottom)
•
To move a palette to another group, drag the palette’s tab to that group.
• To display a palette menu, position the pointer on the triangle in the upper right corner
of the palette and hold down the mouse button.
Note: Not all palettes have a palette menu.
Palette menu
•
To change the size of a palette, drag any of its corners (Windows) or the lower right
corner (Mac OS).
Note: Resizing one palette does not resize all palettes in that group. Also, not all palettes
can be resized.
•
(Windows only) To collapse a group to the palette titles only, click the Minimize/
Maximize box.Click the box again to restore the palette display.
•
(Mac OS only) To collapse the palette to the title bar only, click the zoom box in the
upper right corner of the palette.

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•
To alternate between an abbreviated (limited options visible) and normal version of
a palette, choose Show/Hide Options in the palette menu (this is not available for all
palettes).
To cycle quickly through collapsed, abbreviated,and normal views, double-click the
palette tab. In Windows,you can also double-click the title bar to cycle through just
the collapsed and normal views.
•
With palettes that expand and collapse, click the arrows to the left of the palette
name to cycle through expanded,normal, and collapsed views.
Docking palettes
Dock palettes by connecting the lower edge of one palette to the top edge of another,
so that both palettes move together and are shown and hidden together.When you dock
palettes,both palettes remain fully visible. In contrast, when you group palettes,only the
frontmost palette is visible.
You can dock one palette to another single palette or to a group of palettes.However, you
can’t dock a group of palettes unless you dock each of them individually, because docking
involves dragging an individual palette’s tab and not the title bar.
To dock palettes:
Drag a palette’s tab to the lower edge of another palette.When the lower edge of the
other palette is highlighted, release the mouse button.
To move a set of docked palettes:
Drag its title bar.
Compacting list palettes
You can save space by compacting rows in palettes that display lists,such as the Layers
and Swatches palettes.
To compact a list palette:
Choose Small Palette Rows in the palette menu.
Calculating values in palettes and dialog boxes
You can perform simple math in any numerical text box. For example, if you want to move
a selected object 3 units to the right using the current measurement units, you don’t
have to work out the new horizontal position—simply type +3 after the current value in
the Transform palette.
To enter values by calculating:
1 In a text box that accepts numerical values,do one of the following:
•
To replace the entire current value with a mathematical expression, select the entire
current value.
•
To use the current value as part of a mathematical expression, click before or after the
current value.
2 Type a simple mathematical expression.You can use + (plus), - (minus), * (multipli-
cation), / (division), or % (percent) signs among the values you type.

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3 To make the calculation, use the mouse or keyboard to change focus to another option
or press Shift+Enter (Windows) or Shift+Return (Mac OS) to keep the focus in the current
option. (Focus refers to the part of the application, such as a palette option or selected
object, that is affected when you type on the keyboard.For example, a blinking text cursor
in a text frame indicates that focus is on the text frame. Any text you type affects that
text frame).
Note: If an error occurs, make sure that the expression is mathematically valid and that
only one operation is entered at a time. Use only the mathematical symbols noted in
step 2.
About measurement units and increments in palettes and dialog
boxes
Palettes and dialog boxes use the measurement units and increments defined in the Edit >
Preferences > Units & Increments (Windows and Mac OS 9) or InDesign > Preferences >
Units & Increments (Mac OS 10.1) dialog box.However, you can specify values using any of
the supported measurement units at any time by temporarily overriding the current
preference settings. For more information,see “Setting up measurement units and rulers”
on page 34.
Tips for working with palettes
Knowing a few techniques for changing and applying settings can help you work faster. By
using special keystrokes, you can activate a palette, specify the option that has focus, and
change that option’s value.
To activate one palette using the keyboard:
Press the keyboard shortcut.See the Adobe InDesign Quick Reference Card or the shortcut
editor for a listing of all palette shortcuts.
To specify focus after changing a palette setting:
1 Change a setting in a palette by typing a value. Simply choosing a setting from a palette
menu does not specify focus.
2 Do one of the following:
•
Use the mouse to move the focus to another option or object.
•
Press Tab or Shift+Tab to apply the new value and move the focus to the next or
previous option. If a palette option is not in focus (selected), pressing Tab hides all open
palettes instead of moving the focus to the next option.
•
Press Shift+Enter (Windows) or Shift+Return (Mac OS) to apply the new value and keep
the focus on the palette option.
•
Press Enter (Windows) or Return (Mac OS) to apply the new value and shift focus to your
page layout.
•
Press Esc to shift focus back to your page layout.
To change numeric values in palettes:
Do any of the following:
•
Choose a value in the pop-up menu (if one is present).

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•
Click an insertion point in the value and press the Up or Down Arrow key to increase
or decrease the value. Press Shift as you use the Up or Down Arrow key to change the
value in greater increments.The degree to which Shift incrementally increases a value
depends on the individual option.
•
Select an existing value by clicking the icon or label next to it or by double-clicking the
value itself.Then type another value.
Note: When you make changes using the arrow buttons, arrow keys, or pop-up menus,
InDesign applies the change immediately.
To select an item in a palette list:
Choose from the following options:
•
Click an item to select it.
•
Shift-click to select a range of items.
•
Ctrl-click (Windows) or Command-click (Mac OS) to select a nonconsecutive range
of items.
•
Press Ctrl+Alt (Windows) or Command+Option (Mac OS) as you click in the palette.When
a dark outline appears around the list to indicate that the list has focus,type the first few
characters of the name of the listed item.
Customizing keyboard shortcuts
InDesign provides a vast array of shortcuts to help you quickly maneuver through and
alter a document without using the mouse.You can use the default InDesign shortcut set
or the QuarkXPress
®
4.0 shortcut set, or create your own shortcut set.The Adobe InDesign
Quick Reference Card lists the most commonly used default shortcuts,and tool tips provide
an instantaneous reference for shortcuts.You can share shortcut sets with others using
InDesign on the same platform.
InDesign also provides a shortcut editor in which you can view and generate a list of all
shortcuts, and edit or create your own shortcuts.This editor includes all the commands
that accept shortcuts but are undefined in the Default shortcut set. Using this editor, you
can create shortcuts that suit your own workflow. For example, you can create a shortcut
that activates a specific font,font style,or font size.
To change the active shortcut set:
1 Choose Edit > Keyboard Shortcuts.
2 Select a shortcut set in the Set menu. For example, select Shortcuts for QuarkXPress 4.0.
3 Click OK.
To view shortcuts:
1 Choose Edit > Keyboard Shortcuts.
2 For Set, select a shortcut set.
3 For Product Area, select the area containing the commands you want to view.
4 From Commands, select a command.The shortcut is displayed in the Current Shortcut
section.

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To generate a list of shortcuts:
1 Choose Edit > Keyboard Shortcuts.
2 For Set, select a shortcut set.
3 Click Show Set. A text file containing all current and undefined shortcuts for that set
will open.
To create a new shortcut set:
1 Choose Edit > Keyboard Shortcuts.
2 Click New Set.
3 Type a name for the new set and select a shortcut set in the Based On menu.Then
click OK.
To create or redefine a shortcut:
1 Choose Edit > Keyboard Shortcuts.
2 For Set, select a shortcut set or click New Set to create a new shortcut set.
Note: You cannot edit the Default or QuarkXPress shortcut sets. However, you can create
a new set based on one of these sets, and then edit the new set.
3 For Product Area, select the area containing the command you want to define or
redefine.
4 In the Commands list,select the command that you want to define or redefine.
5 In the New Shortcut box, press the keys for your new keyboard shortcut. If the key
sequence is currently being used for another command, InDesign displays that command
under Current Shortcuts.You can choose to change the original shortcut also, or try
another shortcut.
Note: Do not assign single-key shortcuts to menu commands because they interfere
with the typing of text. If an insertion point is active when you type a single-key shortcut,
InDesign inserts the character in the text instead of carrying out the command.
6 In the Context list, select the context in which you want the keyboard shortcut to
function.The context ensures that the shortcut performs the way you intended. For
example,you can assign Ctrl+G to group two cells together (Table context) and Ctrl+G
to insert special characters (Text context).
7 Do one of the following:
•
Click Assign to create a new shortcut where none currently exists.
•
Click Assign to add another shortcut to a command other than a menu command. If you
like, you can remove the previous shortcut after assigning the new one.
8Click OK to close the dialog box,or click Save to keep the dialog box open while you
enter more shortcuts.
Using context menus
Unlike the menus that appear at the top of your screen, context-sensitive menus display
commands related to the active tool or selection.You can use context menus as a quick
way to choose commonly used commands.

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To display context menus:
1Position the pointer over the document or an object in the document.
2Click the right mouse button (Windows) or press the Control key as you hold down the
mouse button (Mac OS).
Opening and closing documents
In general,you open and close document and template files the same way you do in other
programs.When you open an InDesign template, it opens as a new, untitled document
by default. In Windows, document files use the extension .indd, template files use the
extension .indt, library files use the extension .indl, and book files use the extension .indb.
For more information on creating books,see “Using object libraries”on page 246 and
“Creating a book file”on page 167.
You can also use the File > Open command to open files from Adobe PageMaker®6.5
and later and QuarkXPress 3.3 or later; see “Opening PageMaker and QuarkXPress files in
InDesign”on page 12. In addition, other software vendors may make plug-in software that
lets you open other file formats.
To open one or more InDesign documents:
1Choose File > Open and select one or more documents.
2Do one of the following and click Open:
•Select Normal (Windows) or Open Normal (Mac OS) to open the original document or
a copy of a template.
•Select Original (Windows) or Open Original (Mac OS) to open an original document or
template.
•Select Copy (Windows) or Open Copy (Mac OS) to open a copy of a document or
template.
3If an alert message appears telling you that the publication contains missing or
modified links, do one of the following:
•Click Fix Links to let InDesign locate the missing files or give you an opportunity to
locate them.
•Click OK to defer fixing the links until later.You can then fix the links yourself at any time
using the Links palette.
Note: For more information about working with linked files, see “Managing links and
embedded graphics”on page 235.
4If an alert message appears telling you that the publication contains missing fonts, do
one of the following:
•Click OK. InDesign will automatically format the text with a substitute.
•Click Find Font to search for and list fonts used throughout your document.
For more information on finding missing fonts, see “Finding and changing fonts”on
page 94.

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Choosing User Dictionary or Document when opening a
document
When opening a document, you may see an alert message asking if you want to use the
exception word list in the user dictionary or the one in the document.If you know which
exception word list you use, click its button.If you’re not sure, click either button, choose
Edit > Dictionary to inspect the word lists, and then, if necessary, choose Edit > Prefer-
ences > Dictionary (Windows or Mac OS 9) or InDesign > Preferences > Dictionary
(Mac OS 10.1) to reset the word list used for composition. For more information about
choosing from among multiple exception word lists, see “Working with hyphenation and
spelling dictionaries” on page 96.
Creating and opening document templates
Templates are useful starting points for standard documents, because you can preset
them with layout, graphics, and text. For example, if you prepare a monthly magazine,
you can create a template that contains the layout of a typical issue, including ruler
guides, grids, master pages, placeholder frames,layers, and any standard graphics or text.
That way you can simply open the template each month and import new content.
You create a template the same way you create a regular document; the only difference
occurs when you save the document.When you are preparing a template for others to
use,it’s a good idea to add a layer containing instructions about the template; simply hide
or delete the layer before printing the document.(See “Creating layers and specifying
layer options” on page 68.)
To save a document as a template:
1Choose File > Save As,and specify a location and filename.
2Do one of the following, and click Save:
•(Windows) Choose InDesign 2.0 Template in the Save as Type menu.
•(Mac OS) Choose Stationery Option in the Format menu. Click Stationery, and click OK.
To start a new document from a template:
1Choose File > Open.
2Locate and select a template.
3Select Normal (Windows) or Open Normal (Mac OS), and then click Open.
4Save the new document with its own name.
To edit an existing template:
1Choose File > Open.
2Locate and select a template.
3Select Original (Windows) or Open Original (Mac OS), and then click Open.
Opening PageMaker and QuarkXPress files in InDesign
InDesign can convert document and template files from Adobe PageMaker 6.5 or later
and QuarkXPress 3.3 or later. Both types of files open in InDesign as untitled document
files. See “Creating and opening document templates”on page 12.
When you open a PageMaker or QuarkXPress file, InDesign converts the original file infor-
mation to native InDesign information.For example:

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•Text is converted to InDesign text frames.
•Styles are converted to existing InDesign styles.
•Text and graphics links are preserved and appear in the Links palette.Embedded
graphics—those added to the original document using the Paste command—are not
converted. For more information on embedded graphics,see “Managing links and
embedded graphics”on page 235.
Note: InDesign does not support OLE or Quark XTensions®. Consequently, when you open
files that contain OLE or Quark XTensions graphics, those graphics will not appear in
the InDesign document. If your QuarkXPress document does not convert, check the
original and remove any objects that were created by an XTension; then save, and try
to convert again.
•Color profiles for PageMaker files are converted directly. Because QuarkXPress uses
different color profiles,they are ignored in InDesign.
•Colors are converted exactly to InDesign colors, except in the following situations:
PageMaker HLS colors are converted to RGB colors,and colors from the color library
are converted based on their CMYK values; QuarkXPress 3.3 HSB colors are converted
to RGB, and colors from the color library are converted based on their CMYK values;
QuarkXPress 4.1 HSB and LAB colors are converted to RGB, and colors from the color
library are converted based on their RGB values; QuarkXPress 4.1 colors from the color
library are converted based on their CMYK values.
•All master pages and layers are converted to InDesign masters and layers.For infor-
mation on converting Adobe PageMaker layers,see the technical support documents
on the Adobe Web site.
•All master-page objects, as well as QuarkXPress guides, are placed on the corre-
sponding InDesign master pages.
•PageMaker document guides are placed on the Default layer in InDesign.
•Grouped objects remain grouped except where nonprinting items are included in
a group.
•All strokes and lines are converted to the line styles they most closely resemble.
For information about other conversion issues, check the support documents on the
Adobe Web site.
To open a PageMaker or QuarkXPress document or template:
1Make sure that the original application file is closed.
To ensure that all links are maintained, copy all linked files to the same PageMaker or
QuarkXPress document folder.
2In InDesign, choose File > Open.
3In Windows, choose PageMaker 6.5-7.0, or QuarkXPress 3.3-4.1 or later in the Files of
Type menu.
4Select a file and click Open.
Note: If InDesign cannot convert a file or a specific part of a file, it displays a warning
describing the reasons it cannot convert it and the results of the conversion.

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5If a warning dialog box appears, do one of the following:
•Click Save to save a copy of the warnings as a text file, and then open the file in
InDesign.
•Click Close to close the dialog box and open the file in InDesign.
To save a PageMaker or QuarkXPress template as an InDesign template:
1Open the template in InDesign.
2Choose File > Save As and specify a location and filename.
3Do one of the following, and then click Save:
•(Windows) Choose InDesign Template in the Save as Type menu.
•(Mac OS) Choose Stationery Option in the Format menu. Click Stationery, and click OK.
About converting InDesign 1.0 and 1.5 documents
Use the File > Open command to convert InDesign 1.0 and 1.5 documents.Keep the
following in mind:
•For best results, save the InDesign 2.0 document under a new name.
•If you used third-party plug-ins to create an InDesign 1.0 or 1.5 document, check with
the manufacturer to make sure that they are installed correctly for and compatible with
InDesign 2.0 before you convert the document. (See “Using plug-in modules”on
page 28.
•InDesign 1.0 and 1.5 can’t open InDesign 2.0 documents.
•InDesign 2.0 can’t save documents in InDesign 1.0 or 1.5 format.
•When you convert a document,you may see an alert message asking if you want to use
the exception word list in the user dictionary or the one in the document.For infor-
mation about this alert message, see “Choosing User Dictionary or Document when
opening a document”on page 12.
•Libraries created in InDesign 1.0 or 1.5 must be converted, using the Asset Library
Converter, prior to opening in InDesign 2.0. (See “Converting InDesign 1.0 and 1.5
library files”on page 249.)
Changing the view
Adobe Photoshop, Illustrator, PageMaker, and InDesign include a number of common
tools, settings, and commands—including the hand tool, the zoom tool, the Zoom In and
Zoom Out commands, and the Navigator palette—to let you view different parts of a
spread at various magnifications.
Magnifying and reducing the view
The zoom tool and Zoom In and Zoom Out commands magnify or reduce the display of
any area in your document window.The lower left corner of the document window
displays the zoom percentage at all times.

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To zoom in:
Do one of the following:
•Select the zoom tool and click the area you want to magnify. Each click magnifies the
view to the next preset percentage, centering the display around the point you click.At
maximum magnification, the center of the zoom tool appears blank.
•Activate the window you want to view and choose View > Zoom In to magnify to the
next preset percentage.
•Type or choose a magnification level in the Zoom text box at the lower left corner of the
document window.
To zoom out:
Do one of the following:
•Select the zoom tool . Hold down Alt (Windows) or Option (Mac OS) to activate the
Zoom Out tool, and click the area you want to reduce. Each click reduces the view to
the previous preset percentage.
•Activate the window you want to view, and choose View > Zoom Out to reduce the
view to the previous preset percentage.
•Type or choose a reduction level in the Zoom text box at the lower left corner of the
document window.
To magnify by dragging:
1Select the zoom tool.
2Drag to create a dotted rectangle, called a marquee, around the area you want to
magnify.
To activate the Zoom In tool while using another tool, press Ctrl+spacebar (Windows)
or Command+Ctrl+spacebar (Mac OS).To activate the Zoom Out tool while using
another tool, press Ctrl+Alt+spacebar (Windows) or Command+ Option+Ctrl+spacebar
(Mac OS).
To display the document at 100%:
Do one of the following:
•Double-click the zoom tool.
•Choose View > Actual Size.
•Type or choose a magnification level of 100 in the Zoom text box at the lower left
corner of the document window.
To fit the page,spread, or pasteboard within the active window:
Do one of the following:
•Choose View > Fit Page in Window.
•Choose View > Fit Spread in Window.
•Choose View > Entire Pasteboard.
To switch between your last two zoom levels:
Press Ctrl+Alt+2 (Windows) or Command+ Option+2 (Mac OS).

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For a complete list of keyboard shortcuts for changing the active view, see the Adobe
InDesign Quick Reference Card.
Using the Navigator palette
The Navigator palette contains a thumbnail of the selected spread, so that you can quickly
change the view of a document.
A. Thumbnail B. View box C. Zoom text box
D. Zoom out button E. Zoom slider F. Zoom in button
To display the Navigator palette:
Choose Window > Navigator.
To alternate between viewing one or all open spreads:
Choose View Active Spread/All Spreads in the Navigator palette menu.
If you decide to view all spreads, viewing may be easier if you resize the Navigator
palette to make it tall and narrow.
To magnify or reduce the view using the Navigator palette:
Do one of the following:
•Click the zoom in or zoom out button at the bottom of the Navigator palette.
•Drag the zoom slider at the bottom of the palette.
•In the Zoom text box,type the magnification or reduction percentage and press Enter
(Windows) or Return (Mac OS).
To change the color of the Navigator palette view box:
1Choose Palette Options in the Navigator palette menu.
2Choose a color:
•To use a preset color, select one from the pop-up menu.
•To specify a different color, double-click the color box, and specify a color in the system
color picker.
Scrolling the view
You can easily adjust the degree to which pages or objects are centered in the document
window.These techniques are also useful for navigating between pages.
B
C
A
D E F

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To scroll the view:
Do one of the following:
•Select the hand tool from the toolbox, and then click and drag in the document
window.
•To use the hand tool temporarily, select any tool except the type tool, and press the
spacebar as you drag in the document window. If the type tool is selected and the
insertion point (blinking text cursor) is active, hold down Alt (Windows) or Option
(Mac OS) as you drag.
•Select any tool, press Ctrl+spacebar (Windows) or Command+Ctrl+spacebar (Mac OS),
and then release the Ctrl or Command key while still pressing the spacebar.
•In the Navigator palette, click the thumbnail or drag the view box that represents the
visible area of the current spread.
•Click the horizontal or vertical scroll bars or drag the scroll box.
•Press Page Up or Page Down.
Turning pages
InDesign makes it easy to jump from page to page in a document. For example, just as
most Web browsers provide Back and Forward buttons to navigate through pages you’ve
visited, InDesign keeps track of the order in which you’ve viewed pages in a document.
You can use the Go Back and Go Forward commands in the Layout menu to move through
pages according to the order in which you viewed them during the current session.
Note: If the page you want to go to is the one you are currently viewing, or if it is not
available, that specific page in the Layout menu command is dimmed.
To go to the next page:
Do one of the following:
•Click the next-page button at the lower right of a document window.
•Choose Layout > Next Page.
To go to the previous page:
Do one of the following:
•Click the previous-page button at the lower left of a document window.
•Choose Layout > Previous Page.
To go to the first page:
Do one of the following:
•Click the first-page button at the lower left of a document window.
•Choose Layout > First Page.
To go to the last page:
Do one of the following:
•Click the last-page button at the lower right of a document window.
•Choose Layout > Last Page.

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To go to the most recently visited page:
Choose Layout > Go Back.
To go to the next page:
Choose Layout > Go Forward.
Note: These commands become unavailable when you reach the end of the sequence of
pages you’ve viewed during a session.
To go to a specific page:
Do one of the following:
•Click the downward-facing arrow at the right of the page box, and then choose a page.
Choose a page from the page box to go to a specific page
•Click in the page box at the lower left of the document window.Type the page number
or the master page name, and press Enter (Windows) or Return (Mac OS).
•If necessary, choose Window > Pages to see the Pages palette. Double-click a page icon
to center that page in the document window, or double-click the page numbers to
center a spread in the window.
Double-click a page icon to center the page in the document window (left); double-click the page
numbers to center the spread in the document window (right)
To go to a master page:
Do one of the following:
•Click in the page box at the lower left of the document window.Type the first few
letters of the master page name, and press Enter (Windows) or Return (Mac OS).
•In the Pages palette, double-click a master page icon or double-click the page numbers
below the icons.
For more information about master pages,see “Using masters”on page 57.
1
AAA
2–3 4 1
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Using additional windows
You can open additional windows for the same document or for other InDesign
documents.With additional windows, you can do the following:
•Compare different spreads simultaneously, especially spreads that are not adjacent.
•Display different magnifications of the same page, so that you can work closely on
details while watching how the changes affect the overall layout.
•Display a master page in one window, and pages based on it in other windows, to see
how editing the master page affects various parts of your document.
When you reopen the document,only the last used window appears.
To create a new window for the same document:
Choose Window > New Window.
To arrange windows automatically:
Do one of the following:
•Choose Window > Cascade to arrange all windows into a stack,with each window offset
slightly.
•Choose Window > Tile to display all windows equally without overlapping.
To activate a window:
Do one of the following:
•Click the window title bar.
•Choose the name of the view in the Window menu. Multiple windows for a document
are numbered in the order they were created.
To close all windows for the active document:
Press Shift+Ctrl+W (Windows) or Shift+Command+W (Mac OS).
To close all windows for all open documents:
Press Shift+Ctrl+Alt+W (Windows) or Shift+Command+Option+W (Mac OS).
Setting anti-aliasing
Anti-aliasing smooths the jagged edges of type and bitmap images by softening the color
transition between edge pixels and background pixels. Since only the edge pixels change,
no detail is lost.
To smooth edges around text and images:
1Choose Edit > Preferences > Display Performance (Windows and Mac OS 9),or InDesign
> Preferences > Display Performance (Mac OS 10.1).
2Select Enable Anti-Aliasing, and then click OK.
Greeking type
When display capabilities are not sufficient to show text at a small size, InDesign greeks—
displays as a dimmed bar—type below a specified type size.Any type at or below the
specified type size is replaced on-screen with non-letterforms that act as placeholders in
the artwork.

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To set the greek type limit:
1Choose Edit > Preferences > Display Performance (Windows and Mac OS 9),or InDesign
> Preferences > Display Performance (Mac OS 10.1).
2For Greek Type Below, type a value, and then click OK.
Selecting objects
An object is any printable element on a document window or on the pasteboard, such as a
path or an imported graphic. A frame or path is an object you draw that you can use as a
line,a filled graphic,or a container for text or graphics; see “Laying out pages with frames”
on page 63. Before you can modify an object, you must select it using a selection tool.
Although text characters are also objects you can select individually, you use the text tool
for them, not the tools described in this topic.
Two tools are available for selecting objects: the selection tool and the direct-selection
tool. Switching between the two tools changes the appearance of the selection. By
paying attention to the handles or points that appear on a path,you can instantly tell if
a path is properly selected for the task you want to perform:
•Use the selection tool for general layout tasks, such as positioning and sizing objects.
When you select an object using this tool, the object displays a bounding box rectangle
with eight handles. (See “Using the selection bounding box” on page 22.)
Unselected path (left) and path selected using the selection tool (right)
•Use the direct-selection tool for tasks involving drawing and editing paths, frames,
or frame contents, or moving anchor points on a path.When you select an object using
this tool, it displays special handles called anchor points that make up the path. Anchor
points are explained in “Parts of a path”on page 193.
Note: An imported graphic is always contained within a frame. It’s possible to select the graphic
and its frame, the graphic only, or its frame only.To see how InDesign indicates what’s selected,
see “Modifying objects using graphics frames”on page 256.
Path (left) and imported graphic (right) selected using the direct-selection tool
•With rectangular objects,it can be difficult to tell the difference between the object and
its bounding box.A rectangular path always displays four small anchor points (which