APTECH IP-PBX Instruction manual

APTECH IP-PBX QUICK USER’S GUIDE
Accounts and Lines
From a Phone In Off-hook state, select an idle line and dial tone will be heard, or without
picking a specific Line start dialing any number and at the end press Line 1 or the Speaker
phone key Remember that your new Phone system is Digital same technology as your Cell
Phone, there are some IP Phones that shows a SEND key or a DIAL key, if your phone does not
show and specific key just press the # (Pound Key) at the end of dialing any number you may
want If you don’t press the # key after dialing the number the call will conncet but taking more
time in our system
To make a call, select the line you wish to use The corresponding LINE LED will light up The
user can switch lines before dialing any number by pressing the LINE buttons
Fo example:
1 When LINE 1 is pressed, the LINE 1 LED will light up in green If LINE 2 is pressed, the LINE 2
LED will light up in green and the subsequent call will be made through SIP account
2 Incoming calls to a specific account will attempt to use its corresponding LINE if it is not in
use When the “virtually” mapped line is in use, the phone will flash the other available LINE in
red A line is ACTIVE when it is in use and the corresponding LED is red
Completing Calls
There are FIVE ways to complete a call:
1 DIAL: To make a phone call
 Take Handset off hook
or press SPEAKER button
or press HEADSET button
or press an available LINE key to activate speakerphone
 The line will have a dial tone
 Enter the phone number
 Press “Send” “Dial” “#” or HANDSET button to send
2 REDIAL: To redial the last dialed phone number
 Take Handset off-hook
or press the SPEAKER button
or press an available LINE key to activate speakerphone
or on idle screen
 Press the REDIAL soft-key
3 VIA CALL HISTORY: To call a phone number in the phone’s history
 Press the MENU button to bring up the Main Menu
 Select Call History and then “Answered Calls”, “Missed Calls” or “Dialed Calls” or etc

depending on your needs
 Select phone number using the arrow keys
 Press OK to select
 Select and press “Dial” to dial out
4 VIA PHONEBOOK: To Call a phone in from the phone’s phonebook
 Go to the phonebook by pressing the DOWN arrow key or pressing the menu button and
selecting “Phone Book”
 Select the phone number by using the arrow keys
 Press OK to select
 Select and press “Dial” to dial out
5 VIA PAGE/INTERCOM: Phone and APTECH IP-PBX have to be configured correctly
 Take Handset off hook
or press SPEAKER button
or press HEADSET button
or press an available LINE key to activate speakerphone
 Press OK button (the round button in the center of navigation keys) and the screen will
display “LINEx: PAGE”
 Dial Extension 1010 to do a Page/Intercom
 Press “SEND” button to dial out and release the paging
NOTE:
 Dial-tone and dialed number display occurs after the handset is off-hook, or handset button is
pressed, or speaker button is pressed, or the line key is selected After dialing the number, the
phone waits 4 seconds (by default; No key Entry Timeout) before sending and initiating the call
Press “#” button to override the 4 second delay
ANSWERING PHONE CALLS
Receiving Calls
1 Incoming single call: Phone rings with selected ring-tone The corresponding LINE flashes in
red Answer call by taking Handset off hook or pressing SPEAKER or HEADSET or by pressing the
corresponding account LINE button
2 Incoming multiple calls: When another call comes in while having an active call, the phone
will produce a Call Waiting tone (stutter tone) Answer the incoming call by pressing its
corresponding LINE button The current active call will be put on hold
Do Not Distu b
Do Not Disturb can be enabled/disabled by pressing the MUTE/DND button on the phone when
the phone isin idle screen Or users could set it from the MENU following the steps below
1 Press the MENU button and scroll down to “Preference”
2 Select “Do Not Disturb” by pressing menu button
3 Use arrow keys to either enable or disable “Do Not Disturb” feature

4 When enabled, there will be a special ‘Do Not Disturb” icon appearing on the display This
will send the incoming caller directly to voicemail
PHONE FUNCTIONS DURING A PHONE CALL
Call Waiting/Call Hold
1 Hold: Place a call on ‘hold’ by pressing the “HOLD” button
2 Resume: Resume call by pressing the corresponding blinking LINE
3 Multiple Calls: Automatically place ACTIVE call on ‘HOLD’ by selecting another available LINE
to place or receive another call Call Waiting tone (stutter tone) will be heard when line is in
use
Mute
1 During the call, press the MUTE button to enable/disable muting the microphone
2 The “Line Status Indicator” will show “LINEx: TALKING” or “LINEx: MUTE” to indicate whether
the microphone is muted
Call T ansfe
Your new Phone supports both Blind and Attended transfer Also, users could make auto-
attended transfer when this feature is enabled from web GUI
Auto-Attended T ansfe : During the first call, press “TRANSFER” hard button and it will bring up
another line
The first call will be on music on hold Enter the number and press SEND or “#” key to establish
the second call After the second call is established, users could press “TRANSFER” hard button
to transfer the call, or press the SPLIT soft key so the second call will be resumed
CONFERENCE ROOM
Call the main numbe , when the IVR answe s Dial 900, use s invited to the Confe ence should
ente PIN 9199 and the Administ ato PIN 99910
USER PIN: 9199
ADMIN PIN: 99910
3-Way Calling
Phone can host conference calls and supports up to 3-way conference calling
1. Initiate a Confe ence Call:

 Establish a connection with two parties
 Press CONF button
 Choose the desired line to join the conference by pressing the corresponding LINE button
2. Cancel Confe ence:
 If after pressing the “CONF” button, a user decides not to conference anyone, press the
current active LINE button
 This will resume two-way conversation with the current line
3. End Confe ence:
 Press HOLD to end the conference call and put all parties on hold
 To speak with an individual party, select the corresponding LINE key
Phone also supports Easy Confe ence mode In Easy Conference mode, users can initiate
conference by calling another number when the current line is in talking or conference Also the
conference can be re-established by pressing the ReConf softkey when the conference is on
hold Easy Conference mode can be used combined with the traditional ways to establish 3-way
conference
1. Initiate a Confe ence Call:
 Establish one call
 Press CONF button and a new line will be brought up
 Dial the number and press SEND button to establish the second call
 Press CONF button again or press the ConfCall softkey to establish the 3-way conference
2. Hold Confe ence:
Networks, Inc PHONE
Firmware version: 1.0.1.108 Last Updated: 12/2011
 During the conference, press HOLD button and the conference will be put on hold
- To resume the conference, press the ReConf softkey
- To split the conference and resume the call with each party, press the
corresponding line key
3. End Confe ence:
 If the users decide not to conference after establishing the second call, press EndCall
softkey instead of ConfCall softkey/CONF button It will end the second call and the screen
will show the first call is on hold
 During the conference, press EndCall softkey or hang up to end the conference
NOTE:
 The party that starts the conference call has to remain in the conference for its entire
duration, you can put the party on mute but it must remain in the conversation Also, this is not
applicable when the feature “Transfer on call hangup” is turned on
 When using Easy Conference mode, press SEND button to establish the second call after
entering the number instead of using “#”

Voice Messages (Message Waiting Indicato – RED LIGHT)
A blinking light MWI (Message Waiting Indicator) on the top of the Phone indicates a message
is waiting Dial into the voicemail box or *97 to retrieve the message An IVR will prompt the
user through the process of message retrieval If after pressing *97 you press zero you will be
able to customize your answering message
APTECH IP-PBX CALL FEATURES
Your new IP-PHONE supports traditional and advanced telephony features including caller ID,
caller ID w/name, call forward/transfer/park/hold as well as intercom/paging
Call Featu es
Key Call Features
Blacklist a number
*30 Enabled
Blacklist the last caller
*32 Enabled
Remove a number from the blacklist
*31 Enabled
Call Fo wa d
Call Forward All Activate
*72 Enabled
Call Forward All Deactivate
*73 Enabled
Call Forward All Prompting Deactivate
*74 Enabled
Call Forward Busy Activate
*90 Enabled
Call Forward Busy Deactivate
*91 Enabled
Call Forward Busy Prompting Deactivate
*92 Enabled
Call Forward No Answer/Unavailable Activate
*52 Enabled
Call Forward No Answer/Unavailable Deactivate
*53 Enabled
Call Forward Toggle
*740 Enabled
Call Waiting
Call Waiting - Activate
*70 Enabled
Call Waiting - Deactivate
*71 Enabled
Co e
General Call Pickup
*8 Enabled
Directed Call Pickup
** Enabled
In-Call Attended Transfer
*2 Enabled
In-Call Blind Transfer
## Enabled
In-Call Disconnect Code
** Enabled

Do-Not-Distu b (DND)
DND Activate
*78 Enabled
DND Deactivate
*79 Enabled
DND Toggle
*76 Enabled
Info Se vices
Call Trace
*69 Enabled
Directory
# Enabled
Echo Test
*43 Enabled
Speak Your Exten Number
*65 Enabled
Speaking Clock
*60 Enabled
Paging and Inte com
Intercom prefix
*80
Enable
User Intercom Allow
*54 Enabled
User Intercom Disallow
*55
Enable
Speed Dial Functions
Set user speed dial
*75 Enabled
Speeddial prefix
*0 Enabled
Voicemail
Dial Voicemail
*98 Enabled
My Voicemail
*97 Enabled

CALL PARKING AND TRANSFER
The Aptech IP-PBX provides this facility through the Parking Lot facility To Park a Call just
transfer any call to Extension 70
The call will be parked at extension 70+1 Each call parked
will be parked at that extension +1 e g if you have 3 calls that you need to park, the first call
parked will be parked at ext 71, the next call will be automatically allocated ext 72 and the
next ext 73 and so on
This is handy if you want to manage the calls to be transferred After parking the call, you may
call the person you are transferring it to and tell him/her that there is a call on extension 71
The person can then dial 71 and get the parked call
How is it done?
When you answer a call and want to Park that call, do the following:
1 Press Transfer, you’ll hear Dial Tone, Dial 70 and #, the call will be transferred to a park
extension In this case it will be 71 After the announcement, you may hang up and dial the
extension of the person you wish to transfer the call to and inform him to dial 71 to accept the
call or Page to announce the call
2 While all this is happening, the caller will be listening to the music on hold
3 If for any reason the person refused to take the call, you then hang up and dial 71 to pick up
the call and speak to the caller making the usual excuses “I am afraid Mrs. Roberts, Dr. Roberts
is busy with his nurse and his office door is locked from the inside” and the next time Dr
Roberts will always accept the calls from his wife
TELE CONFERENCE ROOM (WORKS ON PBX’s WITH AT LEAST 4 PHONE LINES)
 The conference room number is Extension 8000
 User PIN is 8217 to join the conference
 Administrator PIN is 8888 to join the conference
 Joining message greeting when someone joins the conference
 Leaving message greeting when someone leaves the conference
 The music on hold is also flagged as Yes as you’ll hear music on while waiting
Once these are done, from one of your phones dial, 8000 and you will be able to join the
conference
You are now in the conference room and every time someone joins or leaves the conference, it
will also be announced, when Administrator joins, the conference starts
To test this, go to another phone and also dial 8000 You should hear an announcement (if you
are listening on the first phone), indicating that someone has joined the conference You may
include ext: 8000 in your IVR choice for external callers to join in the conference
If there are 2 (or more) of you, you will be able to talk to each other If one of you hangs up, you
will know about it