Hitachi SelecSet 900 Series User manual

Hitachi Telecom (USA), Inc.
3617 Parkway Lane
Norcross, GA 30092
[phone]
HCX5000i System
Release 9.0
SelecSet 900 Series
User Guide
HCXTD850
Rev. A02

The SelecSet 900 phones have been certified according to FCC part 68
Registration number: 2N3CHN-44658-PX-T
This equipment complies with Part 68 of the FCC Rules. A label on the phone
contains, among other information, the FCC registration number for this
equipment. If requested, provide this information to your telephone company.
SelecSet 900 phones are hearing aid compatible (HAC).
If your SelecSet 900 phone causes harm to the telephone network, the telephone
company will notify you in advance that temporary discontinuance of service
may be required. But if advance notice isn’t practical, you will be notified as
soon as possible. You will be advised of your right to file a complaint with the
FCC if you believe it is necessary.
If a SelecSet 900 phone is used with a leased PBX system, it is necessary to
obtain permission from the owner of the PBX system before connecting the
phone to the leased system.
Your telephone company may make changes in its facilities, equipment,
operations, or procedures that could affect the operation of your equipment. If
they do, you will be given advance notice so as to give you an opportunity to
maintain uninterrupted service.
If you experience trouble with your SelecSet 900 phone, please contact Hitachi
Telecom USA Inc. or an authorized representative of Hitachi Telecom (USA),
Inc.
Note that SelecSet 900 phones cannot be repaired in the field. Repairs to your
SelecSet 900 phone should be performed by Hitachi Telecom (USA), Inc. or an
authorized representative of Hitachi Telecom (USA), Inc. For information,
contact:
Hitachi Telecom (USA), Inc.
3617 Parkway Lane
Norcross, GA 30092
Tel [phone]

The SelecSet 900 phones have been verified according to FCC Part 15 Class B
Warning: Changes or modifications to this unit not expressly approved by the
party responsible for compliance could void the user’s authority to operate the
equipment.
NOTE: This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However,
there is no guarantee that interference will not occur in a particular installation. If
this equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna
• Increase the separation between the equipment and receiver
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected
• Consult the dealer or an experienced radio or TV technician for help.

HCXTD850, Rev. A02, September 2001 v
Table of Contents
Preface
1 About Your SelecSet 900
The Displays.............................................................................1-3
Displaying Programmable Key Information............................1-6
Displaying Caller ID Information ............................................1-7
Keys..........................................................................................1-8
Feature Keys...........................................................................1-12
Fixed Keys..............................................................................1-13
Soft Keys................................................................................1-16
Programmable Autodial Keys ................................................1-19
Key Lamps .............................................................................1-20
Controls..................................................................................1-21
Feature Access Codes Used In This Guide ............................1-23
Programming Feature Keys....................................................1-24
Programming Speed Dialing Keys.........................................1-26
2 Basic Operations
Calling............................................................................................. 2-2
Standard Calling.......................................................................2-3
Speed Calling ...........................................................................2-4
Station Speed Calling...............................................................2-5
Account Codes .........................................................................2-9
Announce (ANNO) ................................................................2-12
Authorization Codes...............................................................2-13
Automatic Callback (ACB)....................................................2-15
Breakin (BRKN).....................................................................2-16
Buzzer (BUZZ).......................................................................2-17
Buzz Display (BUZDSP) .......................................................2-18
Intercom/Priority (ICOM)......................................................2-19
Outgoing Trunk Queuing (OTQ or QUEUE).........................2-20
Last Number Redial (LNR)....................................................2-21
Saved Number Redial.............................................................2-22
Answering..................................................................................... 2-23

TABLE OF CONTENTS SELECSET 900 USER GUIDE
vi HCXTD850, Rev. A02, September 2001
Answering a Call From Another Extension............................2-23
Answering an Outside Call.....................................................2-24
Answering a Call While On the Phone...................................2-25
Answering Attendant Calls Using TAFAS.............................2-26
Automatic Call Return (ACR)................................................2-27
Answering a Ringing Night Bell ............................................2-28
Answering a Call at Another Phone .......................................2-29
Conferencing...........................................................................2-32
Using Bridged CAPs...............................................................2-33
Creating a Multiparty Conference..........................................2-35
Covering Calls........................................................................2-36
Holding a Call.........................................................................2-41
Messaging...............................................................................2-42
Callme Messages....................................................................2-43
Using Do-Not-Disturb............................................................2-44
Receiving a Forwarded Call from a Station in Do-not disturb2-46
Using a Headset......................................................................2-47
Flexible Headset Operation ....................................................2-48
Transferring Calls...................................................................2-49
3 Additional Operations
Blocking a Call.........................................................................3-2
Blocking and Sending Caller ID...............................................3-4
Disconnecting...........................................................................3-6
Key Group Functions and Features ..........................................3-7
Using Basic Key Group Functions...........................................3-8
Basic Key Group Features.....................................................3-10
Group Intercom (GICOM)......................................................3-13
Privacy....................................................................................3-14
Key Group Function Control..................................................3-20
Key Group 1A2 Emulation Functions....................................3-21
Paging.....................................................................................3-27
Parking a Call .........................................................................3-31
Tracing Calls...........................................................................3-33
Using Switchhook-Flash-to-a-Trunk......................................3-34
4 Soft Key Operations
SelecSet 930 Soft Key Operations ..................................................4-2

SELECSET 900 USER GUIDE TABLE OF CONTENTS
HCXTD850, Rev. A02, September 2001 vii
Accessing and Returning Messages..........................................4-4
Searching the Name/Number Directory...................................4-5
Redialing a Number..................................................................4-9
Setting a Reminder .................................................................4-10
Covering Calls........................................................................4-12
Using Do Not Disturb.............................................................4-17
Forwarding Calls ....................................................................4-19
Programming an Autodial Key...............................................4-24
SelecSet 940 Soft Key Operations ................................................4-27
Accessing and Returning Messages........................................4-28
Searching the Name/Number Directory.................................4-29
Redialing a Number................................................................4-32
Setting a Reminder .................................................................4-33
Covering Calls........................................................................4-35
Using Do Not Disturb.............................................................4-40
Forwarding Calls ....................................................................4-42
Programming an Autodial Key...............................................4-48
5 Reference
Basic Tones...............................................................................5-1
Ringing Patterns........................................................................5-3
Feature Access Code Summary................................................5-4
System Speed Calling Summary ..............................................5-7
Account Code Summary...........................................................5-8
Authorization Code Summary..................................................5-9
Index

TABLE OF CONTENTS SELECSET 900 USER GUIDE
viii HCXTD850, Rev. A02, September 2001

HCXTD850, Rev. A02, September 2001 ix
List of Figures
Figure 1-1 The SelecSet 900 Series of Phones............................. 1-2
Figure 1-2 SelecSet 920 Idle Display........................................... 1-3
Figure 1-3 SelecSet 930 Main Menu Display .............................. 1-4
Figure 1-4 SelecSet 940 Main Menu Display .............................. 1-5
Figure 1-5 SelecSet 920 Key Layout ........................................... 1-9
Figure 1-6 SelecSet 930 Key Layout ........................................ 1-10
Figure 1-7 SelecSet 940 Key Layout ........................................ 1-11
Figure 1-8 SelecSet 930 Soft Key Menu.................................... 1-17
Figure 1-9 SelecSet 940 Soft Key Menu.................................... 1-18
Figure 4-1: SelecSet 930 Soft Key Menu...................................... 4-3
Figure 4-2: SelecSet 940 Soft Key Menu.................................... 4-27

LIST OF FIGURES SELECSET 900 USER GUIDE
x HCXTD850, Rev. A02, September 2001

HCXTD850, Rev. A02, September 2001 xi
PREFACE
About this
section This preface includes a description of the following
components of this document:
• Purpose
• Intended audience
• Organization
Purpose This guide is intended to provide users of the SelecSet
900™ desktop telephone with a description of the
telephone and its features and operation.
Your telephone system administratorhas carefully selected
the features assigned to your SelecSet 900 phone. As a
result, you may or may not be able to perform all the
operations described in this document.
Intended
audience The intended audience for this document is all users of
SelecSet 900 telephones.

SELECSET 900 USER GUIDE
xii HCXTD850, Rev. A02, September 2001
Organization Chapters and topics included in this document are:
Section 1: About Your
SelecSet 900 This section introduces and describes each of the 900 series
models, including these
models:
•920
•930
•940
It also provides basic
information essential to
understanding how your
telephone operates.
Section 2: Basic
Operations Describes procedures for the most basic and frequently
performed user operations.
Section 3: Additional
Operations Describes procedures for performing additional,
specialized user operations
Section 4: Soft Key
Functions Describes specialized operations that are performed
using the soft key menus on the
SelecSet 930 and 940 phones.
Section 5: Reference Providessummarytableswhere
you can enter frequently used:
• Feature access codes
• Account codes
• Authorization codes

HCXTD850, Rev. A02, September 2001 1-1
1A
BOUT YOUR SELECSET 900
About the
SelecSet series The SelecSet 900 series of telephones consists of the
following digital multifunction telephones1:
• SelecSet 920
• SelecSet 930
• SelecSet 940
Depending on the functions selected by your telephone
system administrator, your SelecSet may or may not
support all of the functions described here.
1. The SelecSet 940A attendant console, which is also part of
the SelecSet series, is described in a separate user guide.

SELECSET 900 USER GUIDE
1-2 HCXTD850, Rev. A02, September 2001
Illustrations of
SelecSets See Figure 1-1 for an example of the SelecSet series of
phones:
Figure 1-1 The SelecSet 900 Series of Phones
Features
common to all
models
All three models share the following features:
• A speakerphone with mute function
• Four call appearance (CAP) keys
• Seven fixed keys
• Message waiting lamp
• Microphone
• Programmable autodial keys
SelecSet 920
CAP1
MSG
TRFR CONF DISC
HOLD
MUTE
SPKR
CAP2
CAP3
CAP4
SelecSet 920
3
6
9
#
2
5
8
0
1
4
7
*
DEF
MNO
WXYZ
ABC
JKL
TUV
GHI
PQRS
SelecSet 920
SelecSet 930
NEXT
EXIT
CAP1
MSG
TRFR CONF DISC
HOLD
MUTE
SPKR
CAP2
CAP3
CAP4
SelecSet 930
3
6
9
#
2
5
8
0
1
4
7
*
DEF
MNO
WXYZ
ABC
JKL
TUV
GHI
PQRS
SelecSet 930
SelecSet 940
NEXT
EXIT
CAP1
MSG
TRFR CONF DISC
HOLD
MUTE
SPKR
CAP2
CAP3
CAP4
SelecSet 940
3
6
9
#
2
5
8
0
1
4
7
*
DEF
MNO
WXYZ
ABC
JKL
TUV
GHI
PQRS
SelecSet 940

THE DISPLAYS
HCXTD850, Rev. A02, September 2001 1-3
The Displays
About the
displays The SelecSet 900 phones are equipped with alphanumeric
liquid crystal displays (LCDs). The displays change when
calls are made or received or when keys are used.
The appearance of your display when your phone is idle
varies depending on the type of phone that you have.
SelecSet 920
2 x 24 display For example, if you have a SelecSet 920, your idle display
includes time, date, and active CAP and header
information.
Figure 1-2 SelecSet 920 Idle Display
This phone... Has this size display...
SelecSet 920/930 2 x 24 (48-character)
SelecSet 940 2 x 40 (80-character)
10:45 Mon Jun 21 22670

THE DISPLAYS SELECSET 900 USER GUIDE
1-4 HCXTD850, Rev. A02, September 2001
SelecSet 930
2x24 display If you have a SelecSet 930, your LCD displays
information as follows:
Figure 1-3 SelecSet 930 Main Menu Display
This display
line... Show this...
Line 1 Active CAP and header information
Line 2 Soft key definition for the active idle
display (1–3). The SelecSet 930 has
three soft keys and three soft key
displays, which are used to invoke
various features and functions.
10:45 Mon Jun 21 22670
MSG SEARCH REDIAL

THE DISPLAYS
HCXTD850, Rev. A02, September 2001 1-5
SelecSet 940
2 x 40 display If you have a SelecSet 940, your LCD displays
information as follows:
Figure 1-4 SelecSet 940 Main Menu Display
This display
line... Show this...
Line 1 • Time
•Date
• Active CAP and header information
Line 2 Soft key definition for the active idle
display (1–2). The SelecSet 940 has six
soft keys and two idle displays, which
are used to invoke various soft key
functions.
HH:MM DAY MMM DD 12345 CALLS WAITING: 0
MSG SEARCH REDIAL REMIND COVER DND

DISPLAYING PROGRAMMABLE KEY INFORMATION SELECSET 900 USER GUIDE
1-6 HCXTD850, Rev. A02, September 2001
Displaying Programmable Key Information
The DISPLAY
key If your SelecSet has a display, it should also be equipped
with a <DISPLAY> key, pre-programmed for you by your
system administrator.
When you press this key and then press a programmable
autodial key, the feature or speed dial number assigned to
that key is displayed.
Procedure To display autodial key programming:
1Press <DISPLAY>
2Press the autodial key you want to display.
3Lift your handset to return to the main menu
display(see Figure 1-3 on page 1-4 or Figure 1-4
on page 1-5).

DISPLAYING CALLER ID INFORMATION
HCXTD850, Rev. A02, September 2001 1-7
Displaying Caller ID Information
About caller
ID display Depending on how your telephone system is set up, your
SelecSet may display caller ID information for incoming
calls. This information may include the:
• caller’s name (up to 15 characters, last name first)
• caller’s number (up to 10 digits including the area code
and office code)
WhencallerID
information is
displayed
Caller ID information is displayed between the first and
second ring for both new and waiting calls. If the caller
has privacy set for his or her phone, your SelecSet displays
privacy text. See “Blocking and Sending Caller ID”
on page 3-4.
Calls from a
business If you receive a call from a business that uses a PBX that
is not networked with your facility’s telephone system, the
business name and number is displayed, but not the
caller’s name or extension.

KEYS SELECSET 900 USER GUIDE
1-8 HCXTD850, Rev. A02, September 2001
Keys
About your
keys Your SelecSet 900 series phone is equipped with a mixture
of the following types of keys:
• Fixed keys
• Programmable keys
• Soft keys
Key layout by
phone This table describes the key layout on each of the SelecSet
900 phones:
SelecSet
Model Fixed Programmable CAPs MW Lamp
Soft Key
Control
Keys Soft Keys
920 7 8 4 1 N/A N/A
930 7 16 4 1 2 3
940 7 24 4 1 2 6

KEYS
HCXTD850, Rev. A02, September 2001 1-9
SelecSet 920
key layout See Figure 1-5 for an example of the SelecSet 920 key
layout, detailing fixed, soft and programmable keys.
Figure 1-5 SelecSet 920 Key Layout