Ashton Bentley Boardroom one70 Operating manual

User and Installation Manual
“walk in and work”
Boardroom one70

Document Index
Welcome
Trademark And Patents I
Thank You & Overview II
Important Safety Instruc ons IV
Conven ons Used In This Guide V
Icons used In This Guide V
Typographic Conven ons V
System Requirements VI
Sec on 1: Product Packaging 0
1.A Boardroom one70 Packaging Overview 1
1.B Addi onal Equipment Packaging 1
1.C Codec Cables Sets 2
1.D Notes & Warnings 2
Sec on 2: Product Placement 3
2.A Considera ons 4
2.B Product Dimensions 4
2.C Viewing Angles 4
2.D Wall Fixing and Security 5
2.E Room Ligh ng 5
2.F Room Acous cs 5
2.G Manual Handling 5
2.H Power/Data Requirements 5
2.I AC Power 5
2.J Networking 5
Sec on 3: Product Assembly 6
3.A Product Assembly 7
Sec on 3.1: Wall Fixing Safety & Prepara on 11
3.1.A Prepara on And Safety 12
3.1.B Bracket Adjustment 12
3.1.C Marking Fixing Posi ons 13
3.1.D Fixing Hole Loca ons 13
3.1.E Drilling Holes 13
3.1.F Bracket Adjustment 14
3.1.G Loca ng The System 14
3.1.H Securing The System 14
3.1.I Finer Adjustments 15
Sec on 4: System Wiring 17
4.A Interface-sTM Quickstart guide 18
4.B Wiring Schema cs 18
4.C AB Velcro Cable Tie Quickstart guide 18
4.D Core Cable Set 18
4.E AB Velcro Cable Tie installa on 19
4.F AB Velcro Cable Tie installa on 19
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Ashton Bentley Boardroom one70 User and Installa on Manual
Sec on 5: Display Panel Connec vity 21
5.A Display Panel Connec vity 22
5.B VGA - Direct Data Input 23
5.C M12 Display Video And Power 24
5.D DVI - Codec And Camera Video 25
5.E HDMI - Data Via Codec Input 26
Sec on 6: Loudspeaker Connec vity 28
6.A Audio Connec on 29
6.B Power Connec on 30
6.C Stereo Loudspeaker Connec vity 31
Sec on 7: Camera & Codec Connec vity 32
7.A Camera Connec vity 33
7.B Codec Connec vity 33
7.C Wiring Schema cs 33
Sec on 8: The aboxTM 35
8.A Overview 36
8.B aboxTM Default Se ng 36
8.C aboxTM Connec vity Panel 37
8.D aboxTM Installa on 38
8.E aboxTM Rear Panel 38
Sec on 9: Boardroom one70 PSU 39
9.A Boardroom one70 PSU Connec vity Panel 40
9.B Boardroom one70 PSU System Connec vity 40
Sec on 10: Interface-sTM 41
10.A interface-sTM Overview 42
10.B interface-sTM Instruc ons 42
10.C Posi on And Placement 43
10.D interface-sTM Connec vity 44
Sec on 11: interface Bu on Func onality 45
11.A Bu on Panel Overview 46
11.B Presenta on Mode 47
11.C Videoconferencing Mode 48
11.D System Power Off 49
11.E Auxiliary Device Switching 49
11.F Volume Control 50
11.G Mute 50
Sec on 12: Ini al Power Up 52
12.A Powering Up check list 53
12.B Start Up Messaging: 5
12.C Interface Ini al Power Up 55
Sec on 13: aboxTM setup 56
13.A Ini al Power Up 57
13.B Boot Sequence Complete 57
13.C Accessing Main Menu 57
13.D Main Menu Structure 57
13.E Menu Naviga on 58
13.F Select Codec Menu 58
13.G Choosing The Correct Codec 58
13.H Confi rming Selec on 58
13.I Saving Selec on And Reboo ng 58

Sec on 14: On Screen Error Messages 59
14.A On Screen error messages 60-61
Sec on 15: Warranty Informa on 62
15.A Warranty Overview 63
15.B First Year Advance Replacement 63
15.C Process 64
15.D Years 2&3 Return To Base, Return And Replace 64
15.E Process 65
15.F Extended 3 Year Warranty 65
15.G Extended 5 Year Warranty 65
Sec on 16: Environmental & Regulatory Informa on 66
16.A Environmental 67
16.B Regulatory Informa on 68-69
Sec on 17: Technical Data 70
17.A High Defi ni on Display 71
17.B Stereo Loudspeaker Bar 71
17.C Table Connec vity Box 71
17.D Receiver/Processor/Controller – aboxTM 72
17.E Confi gura ons 72
17.F General 72
17.G Dimensions 72
Appendix 73
A Product Range 74-75
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Welcome

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© 2016 Ashton Bentley Concepts. All rights reserved.
Ashton Bentley Concepts.
Warnford Court
29 Throgmorton Street
London, EC2N 2AT
No part of this document may be reproduced or transmi ed in any form or by any means, electronic or
mechanical, for any purpose, without the express wri en permission of Ashton Bentley Concepts. Under
the law, reproducing includes transla ng into another language or format.
As between the par es, Ashton Bentley Concepts retains  tle to and ownership of all proprietary rights
with respect to the so ware contained within its products. The so ware is protected by copyright laws and
interna onal treaty provision. Therefore, you must treat the so ware like any other copyrighted material
(e.g., a book or sound recording).
Every eff ort has been made to ensure that the informa on in this manual is accurate. Ashton Bentley
Concepts is not responsible for prin ng or clerical errors. Informa on in this document is subject to change
without no ce.
Trademark Informa on
Ashton Bentley® and the names and marks associated with Ashton Bentley Concept’s products are
trademarks and/or service marks of Ashton Bentley Concepts, and are registered and/or common law
marks in the United Kingdom and various other countries. All other trademarks are property of their
respec ve owners.
Patent Informa on
The accompanying product is protected by one or more UK, EU, US and foreign patents and/or pending
patent applica ons held by Ashton Bentley Concepts.

II
Ashton Bentley Boardroom one70 User and Installa on Manual
Thank you
Thank you for choosing the Ashton Bentley Boardroom one70. In this user manual you will fi nd everything
you need to quickly set up and operate your new conferencing system.
Please be sure to verify with your system administrator that your network is prepared and confi gured
correctly prior to installing and using your Boardroom one70. These requirements are outlined in this guide.
It is important that you read the Parts List, and the Safety No ces sec on in this guide before you begin
using the system.
Overview
The Ashton Bentley range of products provide unique, simple to assemble turnkey solu ons for presenta on,
videoconferencing and telepresence applica ons that can be assembled and set to work in minutes by
anyone without experience or the assistance of specialists.
Ashton Bentley products are supplied as a complete, out of the box, fully working solu ons which are not
complex to put together and set to work.
Ashton Bentley provide unique product solu ons that enable you to “walk in and work”
This document describes how to assemble and confi gure the Ashton Bentley Boardroom one70.

Before we begin

IV
Ashton Bentley Boardroom one70 User and Installa on Manual
Important Safety Instruc ons
When using your Ashton Bentley equipment, the following safety precau ons should always be
followed to reduce the risk of fi re, electric shock or injury to people.
• Read and understand all instruc ons provided.
• Follow all warnings and instruc ons marked on the equipment.
• Some parts are heavy! Observe good li ing prac ces. The screen module should only be li ed and
posi oned by two persons.
• Allow plenty of space in the construc on area and remove cartons and any packaging materials
before assembly.
• The base unit features threaded rods that protrude to allow the main chassis unit to be easily
located. Take care not to stand on these during assembly.
• Ensure that “slot down” items such as the display assembly and loudspeaker bar are fully located
in their bo om posi on. Ensure all AB knobs are fully  ghtened before moving onto the next part
of the assembly.
• The system must be located in an indoor, dry loca on. Never operate the system outdoors or very
humid condi ons.
• Never expose the system components to rain or allow ingress of fl uid of any sort.
• Always hold and li the screen module by the metal edge. Do not touch the screen module glass.
• Do not lay loose cables across a fl oor - this is a trip hazard! Always use suitable cable management
or install under a raised fl oor.
• Do not clean the screen glass with solvents or any other chemicals. This will destroy the surface
and invalidate the warranty. Wipe gently with a so , lint free clean dry cloth. If that does not work
try a screen cleaning solu on on cloth, never spray directly on to the screen.
• In case of any queries, please contact your approved vendor.
• Power switch on rear of system MUST BE accessible at all  mes.
• Ensure that the system earth bonding is correctly installed. (Only valid on Connect two55 &
Boardroom two70)
• It is essen al that the system be secured to a suitable wall/par  on using the wall fi xing kit
supplied when using the slim base.
PLEASE READ AND SAVE THESE INSTRUCTIONS

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Conven ons Used In This Guide
This guide contains terms, graphical elements and a few typographic conven ons. Familiarising yourself
with these terms, elements, and conven ons will help you successfully perform tasks.
Informa on Elements
This guide may include any of the following icons to alert you to important informa on.
Icons used in this guide
The User Tip icon highlights techniques, shortcuts, or produc vity related  ps
The Note icon highlights informa on of interest or important informa on needed to be
successful in accomplishing a procedure or to understand a concept.
Safety Notes are highlighted like this.
Highlights interac ve items such as menus, menu selec ons, window and
dialogue names, so keys, fi le names and directory names when they are
involved in a procedure or user ac on. Also used to highlight text to be
entered or typed.
Typographic Conven ons
A few typographic conven ons are used in this guide to dis nguish types of in-text informa on.
Used to emphasise text to show example values or inputs (in this form:
<example>) and to show  tles of reference documents available from the
Ashton Bentley support website and other reference sites.
The cau on icon highlights informa on you need to know to avoid a hazard that could
poten ally impact device performance, applica on func onality or successful feature
confi gura on.
Conven on Descrip on
Bold
Italics

VI
Ashton Bentley Boardroom one70 User and Installa on Manual
System Loca on
Before assembly, decide on the loca on where the system is to be placed. Power and data cables plug into
the back of the unit. The interface-sTM connects to the aboxTM (inside the chassis) by a single cable (provided)
that can be run from the base of the chassis to a mee ng room table.
Cables should not be le loose across a fl oor. Always secure cables to the fl oor using an
appropriate cable containment system or run below raised fl ooring.
AC Power
A single 100-230V mains supply is required to power the system.
Networking
The Boardroom two70 requires one network connec on through the back of the chassis to the aboxTM.
Handling and Access
Be sure to follow all manual handling and health and safety guidelines when moving or assembling
equipment.
More informa on regarding the placement and installa on of an Ashton Bentley system
can be found in sec on 2 of this user manual.
More informa on regarding the assembly and manual handling of an Ashton Bentley
system can be found in sec on 3 of this user manual.
The 3 Metre Mains IEC cable (supplied)
has an integral locking security latch which
ensures a posi ve fi t to the system.
The 3 Metre Network cable (supplied) has an
integral locking security latch which ensures
a posi ve fi t to the system.
Regional power leads can be ordered and
supplied with system per user specifi ca on.

1. Product Packaging

1.A - Boardroom one70 Packaging Overview
The Ashton Bentley Boardroom one70 system is supplied in 20 individual boxes to make movement and
storage simple. Each box has an icon iden fying the contents which is referred to during the assembly
process.
ABC-506-027694-9026
interface-sTM
QTY x1
ABC-506-027694-9149
Loudspeaker Module Set
QTY x1
ABC-506-032414-8920
Boardroom 70 Screen
Module QTY x1
ABC-506-040738-0438
Front and Rear Panels
QTY x1
ABC-506-040738-0445
Boardroom
Loudspeaker Bar QTY
x1
ABC-506-027694-9040
aboxTM
QTY x1
ABC-506-040738-0476
Boardroom one70
Freestanding Base QTY x1
ABC-506-040738-7130
Boardroom one70 Core
cables QTY x1
ABC-506-040738-2883
Boardroom one70 PSU
QTY x1
Slim Base (with wall fi xing kit)
ABC-506-027694-0452 (Base)
ABC-506-027694-9453 (wall fi xing kit)
Op onal Equipment - Slim Base
ABC-506-040738-
4931
Boardroom End Blanking
Plates QTY x1
ABC-506-040738-0438
Boardroom Chassis
QTY x1

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• If you have ordered any accessories, check that they are included.
• Be careful not to lose any of the above items.
1.B - Addi onal Equipment Packaging
In addi on to the Ashton Bentley system, 3rd party equipment will also be supplied, Items such as:
• Codec
• Cameras
• Microphones
• Sound Processors
• Furniture
And as such are supplied in packaging supplied by the various manufacturers.
Please take the proper steps to recycle any unused packaging responsibly. For more informa on
on Ashton Bentley’s recycling policy please turn to sec on 16 of this guide.
Please check packaging thoroughly to ensure that boxes are empty prior to recycling.
Make sure that work area remains clear of packaging in order to reduce the risk of accidents.
If the inten on is to relocate the system in the future we would recommend storing the
packaging as it will ensure the safe transit of the unit during the move.
1.C - Codec Cable set
Each system comes supplied with a set of cables for each Codec type. This set is ordered with the system and
therefore is unique to each purchase. For more informa on please refer to sec on 7 of this guide.
Notes & Warnings

2. Product Placement

2.A - Considera ons
This sec on is designed to highlight some of the issues that are worth taking into account before going
ahead with an installa on. The issues below can/will have an impact on the products performance as well as
adding poten al complica ons and cost to the installa on. We would highly recommend that  me is taken
reviewing these points and planning ahead of  me to ensure that the installa on goes smoothly.
2.B - Product Dimensions
An o en overlooked aspect of installa on is checking that the system will physically fi t comfortably into the
posi on allocated for it. The diagram gives accurate dimension data for the Boardroom one70.
2.C - Viewing Angles
Please refer to the specifi ca on and user guide of your chosen camera.
Free Standing Base
ABC-506-027694-9453
2.D - Base Confi gura ons
All units are able to be “free standing” with a free standing base which ensures that the units remain stable
even when placed in open plan environments. The free standing base will also allow for systems to be
deployed against glass walls/par  ons without any fi xings or fi xtures required.
1720.0mm
735.0mm
Stand alone base shown below - Slim base also available
1616.0mm
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5
Ashton Bentley Boardroom one70 User and Installa on Manual
As an alterna ve a Slim Base op on is available to allow the system to be posi oned closer to a wall with
reduced footprint. However the system MUST then be tethered to a wall using a supplied wall fi xing kit for
added security and stability. (See sec on 2.E for more details).
Both bases are available and are to be specifi ed at  me of order, however they can be replaced at a later
date if required.
2.E - Wall Fixing & Security (slim base only)
For addi onal stability and security a wall fi xing kit is supplied
which tethers the system to a wall/par  on. For comprehensive
installa on instruc ons for the wall fi xing kit (shown right) turn to
sec on 3.1 of this guide.
2.F - Room Ligh ng
Room ligh ng can greatly eff ect the video and display performance of the system. Time should be spent
ensuring that the room is correctly lit.
2.G - Room Acous cs
Audio-visual and videoconferencing systems in rooms with lots of hard surfaces always result in compromised
sound quality. As good sound quality is a prerequisite for natural communica on, a room with reverbera on
– sound bouncing and echoing round a room – will inevitably make speech inaudible and diffi cult to
understand.
2.H - Manual Handling
Before placing the system into the desired loca on it is well worth making sure that access to the room is
clear of obstacles and poten al hazards. Also ensure you have enough people to correctly, and safely, move
and assemble the product.
2.I - Power/Data Requirements
Ensure that the minimum system requirements are met prior to installa on - please refer to the system
requirements.
Slim Base (with wall fi xing kit)
ABC-506-027694-9453 (Base)
ABC-506-027694-9453 (wall fi xing kit)
WARNING - It is essen al that the system be
secured to a suitable wall/par  on using the
wall fi xing kit supplied. Wall fi xing kit (supplied in pairs)
ABC-506-027694-9453

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2.J - AC Power
Located on the rear of the chassis is a single IEC power socket and isola ng switch. A single 3m IEC cable
(supplied) is all that is required for power. All internal power supplies are rated to 100-230V AC. Please
ensure that the power outlet is posi oned near the system.
2.K - Networking
Located on the rear of the chassis is a single network socket which is all that is required to connect the
system to a network. Please ensure that the network ports are posi oned near the system.
The 3 metre mains IEC cable
(supplied) has an integral locking
security latch which ensures a
posi ve fi t to the system.
The 3 metre network cable
(supplied) has an integral locking
latch which ensures a posi ve fi t to
the system.
Note: Some confi gura on will be required
to get the system online, this may require
help from an I.T. administrator on site.
DO NOT turn the system on before the
internal wiring has been completed.
Power switch on rear of system MUST BE
accessible at all  mes.

3. Product Assembly

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3.A - Product Assembly
Each system comes complete with the
relevant assembly guide. In this case Doc
Ref ABC506-032414-1877
Guides are also available on our
website. www.ashtonbentley.
com\literature
3.B - Typographic Conven ons
Each packaging box is clearly marked with
a label which iden fi es the contents. These
labels also have an ICON which the assembly
instruc on will refer to in order to aid with
assembly.
There are a number of considera ons prior to beginning the assembly
process. Please refer to sec on 2 “Product Placement” for more
informa on.
3.C - Important Assembly Safety Informa on
Although the Boardroom one70 is designed to be simple to assemble and confi gure it is essen al that ALL
local Health and Safety procedures are implemented and followed. It is also recommended that this is a two
person opera on which will make the job more effi cient and safer.
The Boardroom two70 may have a number of third party devices that are
not covered in this manual. Please refer to documenta on provided with
equipment for more informa on regarding setup and installa on.
The Boardroom two70 has a number of mechanical/ electrical elements.
You must ensure all personal protec ve equipment required for installa on
is used and opera on instruc ons are followed to avoid incident or injury.
Although the system has been designed to be simple to assemble and
confi gure we would always suggest you leave plenty of  me for assembly.
This will help reduce the risk of damage or injury.