Astro Machine ASTROJET 1000P User manual

ASTROJET 1000P
PRINTER
OPERATOR MANUAL
Astro Machine Corp.
630 Lively Blvd.
Elk Grove Village, I
L 60007
Phone: (847) 364-
6363
Fax: (847) 364-
9898
www.astromachine.com

SAFETY PRECAUTIONS
THIS EQUIPMENT PRESENTS NO PROBLEM WHEN USED PROPERLY.
OBSERVE SAFETY RULES WHEN OPERATING THE ASTROJET 1000P PRINTER.
BEFORE USING THE PRINTER, READ THIS MANUAL CAREFULLY AND
FOLLOW THE RECOMMENDED PROCEDURES, SAFETY WARNINGS,
AND INSTRUCTIONS:
9 Keep hands, hair, and clothing clear of rollers and other moving parts.
9 Avoid touching moving parts or materials while the machine is in use. Before clearing a jam, be
sure machine mechanisms come to a stop.
9 Always turn off the machine before making adjustments, cleaning the machine, or performing any
maintenance covered in this manual.
9 Use power cord supplied with the machine. Plug it into a properly grounded, easily accessible wall
outlet located near the machine. Failure to properly ground the machine can result in severe
personal injury and/or fire.
9 Power cord and wall plug are the primary means of disconnecting the machine from power supply.
9 DO NOT use an adapter plug on the line cord or wall outlet.
9 DO NOT remove the ground pin from the line cord.
9 DO NOT route the power cord over sharp edges or trap it between furniture.
9 Avoid using wall outlets that are controlled by wall switches, or shared with other equipment.
9 Make sure there is no strain on the power cord caused by jamming it between equipment, walls or
furniture.
9 DO NOT remove covers. Covers enclose hazardous parts that should only be accessed by a
qualified service representative. Report any cover damage to your service representative.
9 This machine requires periodic maintenance. Contact your authorized service representative for
required service schedules.
9 To prevent overheating, do not cover the vent openings.
9 Use this equipment only for its intended purpose.
In addition, follow any specific occupational safety and health standards for your workplace or area.
This manual is intended solely for the use and information of Astro Machine Corp., its designated
agents, customers, and their employees. The information in this guide was obtained from several
different sources that are deemed reliable by all industry standards. To the best of our
knowledge, that information is accurate in all respects. However, neither Astro Machine Corp. nor
any of its agents or employees shall be responsible for any inaccuracies contained herein.
AstroJetTM is a registered trademark of Astro Machine Corp.
Hewlett-Packard is a registered trademark of Hewlett-Packard Corporation.
Windows 95 and Windows 98 are registered trademarks of Microsoft Corporation.
IBM is a registered trademark of International Business Machines.
All other trademarks are the property of their respective holders.
All rights reserved. No part of this book may be reproduced or transmitted in any form or by any means, electronic or mechanical,
including photocopying, recording, or any information storage and retrieval system, without permission in writing from the publisher.

TABLE OF CONTENTS
i
Table of Contents
SECTION 1 – Getting Acquainted 1
Operator View 1
Rear View 2
Control Panel 3
SECTION 2 – Installing the Printer 5
Choose a Location 5
Connecting Printer 5
Connecting to Computer 5
Install Inkjet Cartridges 6
Setting up Feed 6
Installing Printer Driver 7
SECTION 3 – Operating the Printer 9
Printer Operation 9
Purge While Printing 11
Printer Driver Properties 11
Printing from Microsoft Word 15
Printing from DeskTop® Mailer 17
Preparation 17
Using Barcodes with DeskTop Mailer® 17
SECTION 4 - Maintenance 21
Inkjet Cartridge 21
Jams in Printer 23
Replacing Sheet Separators 23
Replacing Feed Rollers 24
Cleaning 25
Feed Rollers and Forwarding Rollers 25
Cleaning Media Sensor 25
SECTION 5 – Troubleshooting Guide 27
HP Inkjet Print Cartridges 27
Printer 28
APPENDIX A – Specifications 29
APPENDIX B – Supplies and Optional Hardware 30
Supplies 30
Optional Hardware 30
INDEX 31

TABLE OF CONTENTS
ii
NOTES

SECTION 1
GETTING ACQUAINTED
1
SECTION 1 – Getting Acquainted
Operator View
1.
Safety Cover
–
Encloses Printheads. When raised, it interrupts feeding of media and
stops Printer.
2.
Media Side Guides
– Help guide media to Printheads.
3.
Rear Media Guide
– Holds media against Front Plate.
4.
Rear
Media Support – Holds longer media in position.
5.
Media Thickness Adjustment Knob
–
Used to set Printheads at proper height for
printing on media.
6.
Printer LCD Display
– Displays information about Printer status.
7.
Printer Control Panel
– Keys are used to operate Printer.

SECTION 1
GETTING ACQUAINTED
2
Rear View
1.
Media Thickness Control Knob
– Adjusts height of Printheads.
2.
Sheet Separator Locking Lever
– Locks Separators in place after it is adjusted.
3.
Sheet Separator
– Separates each piece of media as it is feed.
4.
USB Port
– Connects Printer to your computer using your USB Port.
5.
Parallel Port
– Connects Printer to Parallel Printer Port on your computer.
6.
Main Powe
r Switch – Turns Printer ON and OFF.
7.
Main Power Fuse
– Protects all electronic circuits in Printer.
8.
Power Receptacle
– Power cord plugs in here.
9.
Motor Circuit Breaker
– Protects Printer’s Motor from overload.

SECTION 1
GETTING ACQUAINTED
3
Control Panel
1.
ON LINE key – Indicator lights when data is sent to Printer, printing is ready to begin.
This key also turns Printer offline to access Menu Mode.
2.
- key
– In
Menu Mode,
scrolls to the
previous
selection.
3.
ENTER key
–
Starts and stops printing.
4.
FAULT Indicator
–
Indicator lights when there is a problem with printing process.
5.
RESET key
–
Resets Printer to
“standby”
state.
6.
+ key
–
In Menu Mode, scrolls to the next selection.
7.
MENU key
– Used to enter
Menu Mode
to access operator functions.
8.
TEST PRINT key – Puts Printer in Test Mode and prints a sample copy to check
Printer’s output.
9.
OPERATOR DISPLAY
– Shows P
rinter’s status including menus and error messages.
10.
MEDIA THICKNESS ADJUSTMENT KNOB – Adjusts height of Printheads to
compensate for different
media thicknesses.
NOTE: A complete description of the functions and operation of the Printer Keys
can be found in Section 3 – Operating the ASTROJET 1000P.

SECTION 1
GETTING ACQUAINTED
4
NOTES

SECTION 2
INSTALLING THE PRINTER
5
SECTION 2 – Installing the Printer
Before using the Printer:
x Choose a location for Printer
x Plug in Printer and connect it to computer
x Install Inkjet Cartridges
x Set up feed on Printer
x Install Astrojet 1000P Printer Driver and BIOS Manager software on the computer
Choose a Location
Printer should be placed on a sturdy worktable or cabinet at least 12 inches from any walls. Protect
Printer from excessive heat, dust, and moisture – avoid placing it in direct sunlight.
Connecting Printer
Plugging in Printer
Make sure that Printer’s Main Power Switch is turned OFF.
1. Connect one end of the power cord to the
rear receptacle on the Printer.
2. Plug the other end into a 115-220 Volt
AC, 50/60 Hz. grounded outlet.
CAUTION
DO NOT USE ADAPTER PLUGS OR
EXTENSION CORDS TO CONNECT THE
PRINTER TO THE WALL OUTLET.
DO NOT USE OUTLETS CONTROLLED
BY WALL SWITCHES.
DO NOT USE OUTLET
S THAT SHARE
THE SAME CIRCUIT WITH LARGE
ELECTRICAL MACHINES OR
APPLICANCES.
Connecting to Computer
Plug the Parallel Printer Cable from your computer
into the rear receptacle on the Printer. Latch the two
locking clips. Cable used to connect the Printer to
the computer must not exceed 6 feet long.
NOTE: Parallel Port may be used for all versions
of Windows. USB Port is used only for Windows
XP and later versions.

SECTION 2
INSTALLING THE PRINTER
6
Install Inkjet Cartridges
Printer can be configured with 5 Inkjet Cartridges. To install the Cartridges:
1. Remove Inkjet Cartridge from packaging,
taking care not to touch copper contacts,
metal plate, or gold printhead. Remove
protective tape from Printhead.
2. Open Latch Lever mounted on Inkjet
Cartridge Holder.
3. With Cartridge’s Printhead pointing
down, slide Cartridge into Holder. Push
down and toward contacts in Holder.
4. Make sure Cartridge is seated in Holder.
Close Latch Lever to secure Cartridge.
DO NOT force Latch Lever into place.
(See diagram.)
5. Repeat Steps 1-4 for remaining
Inkjet Cartridges.
Ink in the cartridge may be harmful if
swallowed
. Keep new and used cartrid
ges
out of reach of children
.
Discard empty
cartridges immediately.
Setting up Feed
1. Release Separator Locking Lever located on
operator’s side of Feeder. Raise Separators
and lock in position. Move Side Guides to
outermost open position. Place one piece of
media in center of Feed Table.
2. Four Separators on Feeder. Use the two
Center Separators for narrow media and all
four Separators for wide media. Place the
media under the Separators and lower the
Separators so that they rest on the media.

SECTION 2
INSTALLING THE PRINTER
7
3. Rotate Locking Lever up to lock Separators in place.
4. Adjust Side Guides to within 1/32-inch of
media. Set Rear Guide so that media is raised
approximately 1/2-inch and rests on curve of
Rear Guide.
NOTE: When running 10-inch or longer or
heavy media you may have to set Rear Guide
so that it just touches the back of the media.
5. Turn Printer ON.
Turn Media Thickness Knob to set initial
printhead height as follows:
NOTE: These are initial settings. It may be
necessary to adjust the MEDIA
THICKNESS control to optimize
the print quality.
6. Press the ON LINE key, then press ENTER to test feed media.
Installing Printer Driver
Printer Driver (included) must be installed on your computer before you install the AstroPrint Software.
Follow the steps below to install the Driver:
1. Close any applications running on your computer
Restart the computer before installing the Driver.
2. Install the CD in the CD Drive. Click START. Then
click RUN, then type the following:
D:\Setup.exe (where D is the CD drive) then click OK.
3. “Add Printer Wizard (n.nn)” window opens.
Click Next>.
4. Type in your Name and Company. Click Next>.
5. Select printer port LPT1. Click Next>. “Add Printer Wizard” appears. Select your Printer from the
table below, then click Next>
Printer
Driver
AstroJet 1000p
Address Printer 5
Media Thickness
Dial Setting
0.004" to 1/32"
0 to 2
1/32" to 1/16"
2 to 3
1/16" to 1/8"
3 to 7
1/8" to 1/4"
7 to 10

SECTION 2
INSTALLING THE PRINTER
8
6. Next screen allows you to
“Name Your Printer”.
Unless another Printer has the
same name on your system or
network ignore this step and
click Next>.
7. Click Finish to complete the
installation.

SECTION 3
OPERATING THE PRINTER
9
SECTION 3 – Operating the Printer
Once the Printer Driver is installed on your computer, you are ready to start printing. This section is
divided into three parts. The first describes the function of the Printer Control Panel. The second section
describes the Driver Properties and the various options available when you run a job. The third section
describes how to Set Up a Job to Print from Microsoft Word.
The Printer Driver installed on your computer in Section 2 should be set as the default driver. It will then
be accessible through your applications such as Microsoft Word. Other types of applications and database
management software will work in a similar manner using the Address Printer 5 Driver.
This Section further assumes that you set up the feed and connected the Astrojet 1000P to your computer.
Printer Operation
When you first turn the Printer ON, the ON LINE key light blinks. Printer’s display shows “Printer
Offline / Enter for Paper Feed”. TEST key light is OFF. In this mode, pressing ENTER key starts the
paper feeding, but no printing takes place.
To print, Printer must be on line and when it is, display changes to; “Printer Online / Waiting for Data”.
In this mode, when a job is sent, Printer will be ready to print when ENTER key is pressed.
The following is a description of the operation of the Printer’s various menu options that let you customize
the operation of the Printer. Printer Control Panel Keys are used to access various functions that help the
operator control the Printer.
TEST key
Pressing TEST key places Printer in Test Print Mode. “Working” appears in the lower half of the display.
Then display changes to “Enter to feed”. Press ENTER to start printing process and print Test Print. To
stop feeding, press ENTER again.
NOTE: If the Printer is set to start automatically (see Menu key below) the Printer starts printing the
Test Print once it is loaded without your having to press the ENTER key. In this case, pressing
ENTER stops the paper feed.
To exit Test Print mode, press TEST again. Printer returns to its ready state.
Press and hold TEST key to make Printer enter “Service Menu” where various Printer functions can be
tested. To exit “Service Menu”, press TEST key a second time. “Service Menu” is used primarily by
service personnel to diagnose problems should they occur. Use “+” or “-” keys to scroll through the menu.
Press ENTER to test the function.
To check Ink Cartridges ink levels when you enter “Service Menu”, press the “-” key and the amount of
ink left appears as a percentage in the lower half of the display window.
MENU key
Used to access special features built into the Printer and to customize Printer operation. Basic features are
accessed by pressing MENU. Use the “+” or “-” keys to access the features.
Features available under this mode of operation are as follows:
NOTE: If ON LINE key is ON, you cannot enter the Menu mode. Take Printer offline by pressing
the ON LINE key.
Media Thickness Setup –First item to appear in the display is “Media Thickness Setup,” (if Printer
is equipped with an Automatic Media Thickness Control). You can use this feature to preset the
Printhead height for various media thicknesses.

SECTION 3
OPERATING THE PRINTER
10
Press Enter to Purge – Purging is useful for clearing Printhead Nozzles when Printer has been sitting
idle for a time. To activate Purge, press ENTER to feed one piece of media. To purge the Printheads
additional times, press ENTER for each additional purge.
NOTE: Printer will only purge one piece each time you press ENTER. For additional purges,
press ENTER again for each subsequent purge.
Clear Batch Counter – Pressing ENTER clears the number in the upper right hand corner of the
display. Resetting the Counter is usually performed at the start of each job. Turning the Printer OFF
does not reset this Counter.
Purge First Piece –Turning the feature ON causes the Printer to send one purge pattern on the first
piece. After the purge is completed the next piece will be have the first record of your database. Once
this is turned ON, it stays ON, even if the Printer is turned OFF.
Address Recovery –In case of a Printer jam, you can recover up to 10 pieces by pressing MENU,
then stepping to the “Address Recovery”. Then press ENTER. “Enter: Recover 1 Piece” appears.
Use the “+” key to select the number of pieces to reprint (1-10) then press ENTER again to start
printing. Once the pieces are printed, press ONLINE, then ENTER to resume printing the job.
Print Enhancement – Pressing “+” or “-” keys brings up this message. Print Enhancement is used
when printing to ensure that the Printhead Nozzles stay open and prevent the loss of descenders on
letters such as “y” or “q” and accent marks that do not appear in every address. Pressing ENTER
turns this function ON or OFF. Function stays activated until the operator changes it again. Turning
the Printer ON and OFF does not affect the setting.
NOTE: Print Enhancement times out after 100 seconds if no media is going through the Printer.
Once media starts printing, it will restart.
Automatic Feed –Turning feature ON causes Printer to start feeding once the job is sent. If ON
LINE key is ON, Printer starts feeding and printing automatically. To press ENTER to start the
printing process, turn this feature OFF. Turning Printer ON or OFF does not affect your selection.
Pause Type: – Allows the Printer to respond to a “break mark” set in the database used in a given job.
The “break mark” marks the end of a series within the database. For example, addresses with the same
postal code or after a set number of entries. There are two “Pause Type:” selections:
Feed Stop – Setting is for standalone desktop units not used in line with other mailing equipment.
Printer stops feeding media for a set amount of time after it “sees” a “break mark”. This allows
time for the operator to pack or separate that set of printed pieces before the next set starts. Use the
“+” or “-” keys to access this feature. Press ENTER to turn this function ON or OFF.
Conveyor Speed Up – This feature is used when the Printer is used in line with other mailing
equipment (conveyors, tabbers, etc.) When this feature is activated, the Printer responds to the
“break mark” by sending a signal to the conveyor to speed up momentarily. This creates an
obvious gap between the end of one set of pieces and the beginning of the next. Use the “+” or “-”
key to access this feature. Press ENTER to turn this function ON or OFF.
Installing New Printheads – The Printer can tell you when a Printhead is running low on ink. To use
this feature, press MENU. Then use “+” or “-” keys to highlight “Enter when head (n) is filled”.
Press ENTER and install a new Cartridge. Repeat for each Cartridge you install. When ENTER is
pressed, display changes to “Head (n) has a new cartridge”. To check ink levels in the Cartridges,
press and hold TEST PRINT until “Service Menu” appears. Use “+” or “-” keys to scroll to
“Service Menu: Ink Levels, 100%100%100%”. This shows how much ink is left in the Cartridge.
NOTE: This feature only works if the Cartridges remain in the original Head where they were
installed. If you swap the Cartridges from one Head to another, ink levels will not be accurate.

SECTION 3
OPERATING THE PRINTER
11
A second set of menus is available in the display. To activate, press and hold MENU until “Setup Menu”
appears. Step through these items with “+” or “-” keys.
Total Count – Displays total number of prints that have passed through the Printer. Non-resettable.
BIOS Version – Press the “+” key to display the BIOS version.
Bulk Ink – Not used on this model Printer. No provisions are made to install larger Cartridges.
+ / - key
In various Menu Modes, these keys are used to step through the options.
ON LINE key
If the ON LINE key is ON, display shows “Printer Online / Waiting for Data” and the light is lit. This
means that the Printer is ready to print the job when it is sent. To have the Printer start printing immediately
when the job is sent you must also have the Automatic Feed feature turned ON. If the ON LINE key is
OFF, display shows “Printer Offline / ENTER for Paper Feed”. In this condition Printer can feed paper.
This is useful for setting up the Feeder.
NOTE: If the Printer is off line and you send a job, the display shows “Printer Offline / Data Ready to
Print”. To print, first press the ON LINE key to put the Printer on line. If you sent data and the
Printer is set up to not start feeding automatically and the ON LINE key is lit, then the display shows
“Printer Online / ENTER to Start Feed”.
ENTER key
Used to start the Printer printing when it is online and the Automatic Feed is turned OFF. Additionally,
when the Printer is placed in any of the Menu Modes, ENTER is used to choose the options available.
RESET key
Used to clear the Printer Memory and return it to the wait state. Key only functions if Printer is off line.
Purge While Printing
To do the Purge in the middle of a job, follow these steps:
Press ON LINE to pause current job.
Press MENU, then step to “Press Enter to Purge”.
Press ENTER to start purge. Press ENTER again to stop purge.
Press ON LINE, then ENTER to get back to normal printing.
NOTE: If a media jam occurs during the purge; after purging, use Address Recovery to get back
to normal printing. Otherwise you will lose records.
Printer Driver Properties
Printer Driver describes to the Printer how to print your job. It controls Printer operation and allows you
to send fixed and variable text and graphics to the Printer. Within your data management software is a
“Print” function. In that “Print” function is a Properties button. It is through Properties that you control
Printer output. The following describes the Properties Windows for the Address Printer 5 Driver and
how to use it to customize Printer output.

SECTION 3
OPERATING THE PRINTER
12
To start printing, click File, then Print. The Print
window opens. To print the job, click OK. To use the
special features built into the Address Printer 5
drivers, click the Properties button to open the
Properties Window in Windows 95, 98, NT, or ME.
If you are using Windows 2000 or XP, the window at right
opens. Clicking Advanced opens the “Options” window. In
the following illustrations the windows for Windows 95, 98,
NT, and ME will be on the left. The windows for Windows
2000 and XP will be on the right.
When the Properties window opens
you are presented with several Tabs
in Windows 95, 98. The following
are standard Windows Printer Driver
functions and should be left at their
defaults: Graphics, Fonts, and
Device Options. The Features and
Print Heads tabs are used to set up,
change, and adjust the Printer.
Features Tab
Features Tab/Advanced Options,
(depending on the operating
system), is used to change speed
and resolution of the Printer, to
add a delay to the feed to provide
separation between the pieces, and
to print and overlay with the job.
First feature, “Print Quality” has
two settings: (1) Resolution of
print quality, (2) for appropriate
Speed. Changing resolution to a
higher number (e.g. 200 DPI to
600 DPI) increases image quality.
When resolution is changed, Belt
Speed (IPS) is automatically changed to the optimum speed for the resolution selected.

SECTION 3
OPERATING THE PRINTER
13
You can change the speeds to a lower speed as follows:
Feed Delay is used to put more
space between pieces as they are
printed. This allows the first piece
printed more time to dry before next
piece is printed. Adjustment range
is in 0.1-second increments. Feature
works at all speeds.
Overlay is used to save time
printing when you combine a
database with fixed information or
graphics. Default is “No overlay”.
To use the Overlay feature, first create a layout in an application such as Microsoft Word. Place all of the
fixed information and graphics on this layout. Open the layout and go to Print in the File menu. Click
Features and then click Overlay. Select “Contains overlay” from the box, then click Apply and OK.
Next click OK on the “Print” window. The overlay will download.
Open the job that contains the variable data and using File then Print from the dropdown menu, open the
“Print” window for the application. Click Properties, then the Features tab. Then click on the dropdown
menu under “Overlay” and click “Previous job contains overlay”. Click Apply, then OK. When the
“Print” window reappears, click OK to send the job to the Printer. To start printing, press ENTER.
If you wish to print a second job using the same overlay, open that job and send it to the Printer. If the next
job does not contain an overlay, then click Properties in the “Print” window, select Overlay, then No
overlay. Click Apply, then OK.
To print the next job with a different overlay, repeat the process for the first overlay.
NOTE: Turning the Printer OFF, then ON clears the overlay and the job.
Print Heads Tab
Permits slight (0.001") adjustments to the positions of the Printheads in relation to each other. The
adjustment is used to precisely align the three Printheads when printing graphics or type that extends
beyond the width of one Printhead. Each Head can be moved +/- 0.048" in 0.001" increments.
To move the Printhead toward the lead edge of your layout, move it in the “-” direction.
To move the Printhead away from the lead edge, move it in the “+” direction.
Resolution
Speeds available
150 DPI
Low, Medium, Medium High, and High
200 DPI
Low, Medium, and Medium High
300 DPI
Low, and Medium
600 DPI
Low

SECTION 3
OPERATING THE PRINTER
14
When the Printer is turned OFF, any changes made this way return to the original settings.
Inverse Printing
The Paper tab contains one element that is used to reverse or invert the printing on the AstroJet 1000P.
In normal operation, the printing is read from the operator side of the Printer. It is sometimes necessary to
turn the printing direction 180 degrees from the normal direction. This occurs when, due to the layout or
the method of binding, the media must be fed in the reverse direction.
Clicking Paper tab, then Paper Source permits you to reverse the print direction 180 degrees.
Remaining settings on this tab should be left as they are. Paper size is always “Max Print Area” and
Orientation is always “Portrait”. Do not change them.

SECTION 3
OPERATING THE PRINTER
15
Printing from Microsoft Word
If you are not using a specific program designed for mailing applications it is possible to print your mail
pieces using Microsoft Word. This section covers how to layout a piece and to print from Microsoft Word.
To begin, open a new page and turn on the toolbar for
“Mail Merge”. Under “Print” select the Astrojet 1000P
as the default Printer. Go to Page Setup in the File menu.
Set all margins to “0”.
NOTE: The Printer must be selected before you do the
set up so that the setting will be registered.
Next, select the Page Size tab and Custom Page. Size of
the layout should be 2.5" high by the length of the piece
you intend to print on. (This example uses width of a
#10 envelope, 9.5".) Orientation of the piece is always
Portrait. Effective printing area is 2.5" by 15".
Click OK after completing this step.
Next, create a text box so that you can position the address the proper distance from the lead edge of the
piece. Once the page layout is set, you might want to save it as a template for use later.
When you have completed the steps above the layout should look like the one below.

SECTION 3
OPERATING THE PRINTER
16
NOTE: When setting up a layout for the Astrojet 1000P, be aware that the Printheads are aligned in
two banks and these banks face each other.
Minimum distance between
Printheads 1, 2, and 3 and
Printheads 4 and 5 is 1-5/16".
In effect, this permits you to
print the return address on
Heads 4 and 5 with an indicia
and the variable address on
Heads 1, 2, and 3. When
printing in this manner it is a
good idea to use the “Overlay”
feature for the fixed
information. The actual head
layout on a #10 envelope
appears at right.
Click Tools, then Mail Merge. “Mail Merge
Helper” window opens. Click Create, then
Envelopes. “Microsoft Word” window opens.
Click the Active Window button, then click the
Get Data button. Next, click Open data source.
Locate the data file you intend to use. This example
uses a Microsoft Excel file. Select the file and the
“Microsoft Excel” window opens. Select the entire
spreadsheet and click OK.
Next, click Edit Main Document then click Close.
Use the Mail Merge toolbar and click
“Insert Merge Field” and begin to build the
layout by inserting the address fields.
When you finish setting up
layout, click Mail Merge
icon on toolbar and
“Merge” window opens.
In the Merge to menu are
several choices for where
and how data is exported.
The two that concern us are
“New Document” and
“Printer”. If you choose
“New Document”, the
merge is created in your
word application with a
separate record for each address. If you choose “Printer”, the merge is sent directly to the Printer and each
record is printed.