Axema VAKA C200 User manual

Axema Access Control AB | Box 90215 | 120 23 Stockholm, Sweden | 08-722 34 40 | [e-mail] | www.axema.se
VAKA Reservation
VAKA reservation is used to reserve shifts in communal facilities
Manual
Updated 2018-11-17

VAKA Reservation
Introduction 3
Technical conditions 3
Activate reservation 3
Configuration 3
Time schedules 4
Reservation object 4
Relay and door control 5
Advanced settings 5
Assign booking privileges. 6
Reservation log in (ID number and e-mail) 6
To activate e-mail as a log in method. 6
Reservation panels 6
Mounting 7
Installation and configuration 8
Menu description 8
Technical Data 9
2 (9) Manual VAKA Reservation

Introduction
VAKA reservation is used to temporarily grant certain users access to rooms, such
as laundry rooms or saunas. The users must reserve a shift to be able to use their
tags to open the doors to the reserved room. For VAKAreservations, a few rules
are set in the software such as how long each interval is and how often they can
be reserved. The reservation function is web based which allows reservation to be
made from a web browser, not just the reservation panels.
The manual "VAKA Reservation User Guide" is designed for customers and their
users.
Technical conditions
The reservation panels are powered via PoE and communicates with a B60 via net-
work, either to the WAN or LAN side of the B60. B60 has a DHCP server which can
be activated on the LAN side to distribute IP addresses between 10.0.0.11 and
10.0.0.20.
Activate reservation
1. Reservation is activated in the VAKAsoftware under System Setting -
General - Reservation and Save .
2. A dialog box where the designation "Organization group" can be changed
to, for example, "apartment number" or "family". The designation can also
be changed in the menu System Settings - Customizations - Designations .
When reservation is active, log in to VAKAadministration must be done at "IP
address"/login.
Configuration
Before a reservation object can be created the must be a time schedule when
booking is allowed.
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Time schedules
1. Under Time schedules , click on Add and then Reservation schedule .
2. Name the schedule, for example, "Reservation laundry room".
3. Right click on the big field under the week days and click Select time period .
4. Select a Start and Stop time for the time period and choose during which
Days it should be active. End by clicking OK . The time period will make up
one reservation object.
Repeat for all desired time periods.
Reservation object
1. Under Reservation , click on Add , select Domain and the door related to the
reservation object.
2. Name the object, select a time schedule and enter the following
parameters.
3. Under Advanced , select whether to object is personal or group based.
Start within
The maximum time after the shift has started that it must be initiated, for example,
60 minutes, before it becomes available for someone else to reserve.
After stop access
The time after a shift has ended that access still is granted.
Simultaneous reservations
The maximum number of reservation a person or group can make within a set
period of time.
Simultaneous reservations can be adjusted for each group. Select the group
under People , and select the Reservation tab . The number in the Simultaneous
reservations box is added or subtracted from the original amount. End by clicking
on Save .
4 (9) Manual VAKA Reservation

Relay and door control
Select the reservation object under Reservation and select Machines .
lGrp0 references one machine group in the reservation object and can be
named in the bottom of the field. Machine groups are used t control relays
and doors with the same end door and can be added using the + sign .
lIf the C17 module is installed, relays can be added to the machine group and
be controlled with reservation. Relays can be programmed to activate
before the reservation starts and end before the reservation has ended.
lDoors that has to be passed to access the reservation object must be
added.
lThe end door refers to the last door before the reservation object.
Advanced settings
Select the reservation object under Reservation and select Advanced .
Time horizon
How far in advanced shift are visible and can be reserved.
Identity type
l Person , only the person that reserved the object has access to it and the
ability to change the reservation.
l Organization group , the organization group, for example, a family or
apartment, has access to the object and the ability to change the
reservation.
Minimum time
Refers to the minimum amount of time left on a shift for it to be bookable.
Simultaneous
How many people or groups can reserve the same shift. Useful if multiple units,
such as laundry machines, can be used in the same room.
5 (9) Manual VAKA Reservation

Assign booking privileges.
lThe person should belong to an access group with booking activated
but without access to the door that is to be reserved. Otherwise a normal
entry is made and the shift is never initiated.
lSelect the access group that is to be assigned booking privileges under
Access groups and select Booking . Select Allow reservation for the object
that the group will be able to reserve.
Reservation log in (ID number and e-
mail)
The reservation page is accessed by navigating to the B60 IP address, for example
10.0.0.101. The tag number and PIN or e-mail and code is used to log in.
To activate e-mail as a log in method.
1. Activate e-mail under Settings - System - E-mail .
2. Log in using the tag number and PIN.
3. Select e-mail and a new code under Settings .
Reservation panels
VAKA's reservation panels provide an interface for end users to interact with
VAKA's reservation features. C200 and C202 are equipped with EM reading cap-
abilities and C201 and C203 with Mifare reading capabilities.
6 (9) Manual VAKA Reservation

Mounting
The reservation panel should be mounted with its locks on the top, with some
space above, in a room where the temperature does not exceed 50 °C or under-
cuts 0 °C and preferably where it is not exposed to direct sun light. Recommenced
mounting height is 140-150 cm. With acceptability in mind, the reservation panel
should be mounted with a slight upwards tilt 90-100 cm above the floor.
To access the PoE connector and mounting holes the shell must be removed. The
shell is removed by unlocking the two locks and tilting the shell forward. If the shell
has to be removed when the panel is mounted it should be slowly tilted until it could
rest perpendicular to the rest of the panel.
7 (9) Manual VAKA Reservation

Installation and configuration
If the reservation panel is connected to a B60 with DHCP
activated and the IP address 10.0.0.101, no changes need to
be made.
1. After the panel has been mounted, connect it to VAKAusing PoE.
2. Open the configuration menu by pressing the button on the inside of the
panel and entering the password "AxemaBooking" and end with OK . The
password is case-sensitive.
3. Enter the web- or IP address of the B60, usually 10.0.0.101, in the field
VAKA URL/IP .
4. Only applicable if the domain controller does not have DHCP activated. IP
address , Netmask , Gateway , Additional DNS1 , and Additional DNS2 is
supplied by the IT operator
Menu description
Parameter Description
Software ver-
sion
VAKA version
Information
Page
The page that is shown when the reservation panel is woken up
and after the user logs out.
Default reser-
vation object
If the system has more than on object that can be reserved,
Default reservation object
is shown after the user has logged in.
VAKA URL/
IP
Web- or IP address of the domain controller.
DHCP Set-
tings
Preferably set to
Use DHCP
if the reservation panel is connected
to the LAN side of the domain controller or to a network where
DHCP is available.
Apply and
test con-
nection
Applies the settings and tests the connection to the VAKA system,
but stays in the configuration menu.
Factory reset
Resets the panel to factory defaults
Cancel
Cancels and returns to the most recently saved settings.
Apply settings
Applies the setting and logs out of the configuration mode.
8 (9) Manual VAKA Reservation

Technical Data
Attributes C200 C201 C202 C203
Reading distance 7 cm 3 cm 7 cm 3 cm
Power Supply PoE 802.3at PoE 802.3at PoE 802.3at PoE 802.3at
Built-in switch No No No No
PoE-support Yes Yes Yes Yes
IP classification IP20 IP20 IP20 IP20
Temperature 0° to + 55°C 0° to + 55°C 0° to + 55°C 0° to + 55°C
9 (9) Manual VAKA Reservation