Brother DCP-9040CN User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
DCP-9040CN
Before you can use the machine, you must set up the hardware and install the driver. Please read
this ‘Quick Setup Guide’ for proper set up and installation instructions.
Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy
reference at all times.

1 Symbols used in this guide
Warning
Caution Improper Setup
Warnings tell you what to do to prevent
possible personal injury.
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the printer or other objects.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Note
User's Guide, Software User's Guide or
Network User's Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User's Guide,
Software User's Guide or Network
User's Guide which is on the CD-ROM
we have supplied.

Table of Contents
1
Getting Started
Carton components...................................................................................................................................... 2
Control panel................................................................................................................................................ 3
STEP 1 – Setting Up the Machine
Remove the packing materials from the machine ........................................................................................ 4
Installing the toner cartridges ....................................................................................................................... 5
Load paper in the paper tray ........................................................................................................................ 6
Install the power cord .................................................................................................................................. 7
Selecting your language (Canada only) ....................................................................................................... 7
Setting the LCD contrast .............................................................................................................................. 7
STEP 2 – Installing the Driver & Software
Windows®
For USB Interface Cable Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) .......................... 10
For Network Interface Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) .......................... 13
For Windows Server®2003, see the Network User’s Guide on the CD-ROM.
Firewall settings ................................................................................................................................... 16
Macintosh®
For USB Interface Cable Users................................................................................................................. 18
For Mac OS®X 10.2.4 or greater......................................................................................................... 18
For Network Interface Users ..................................................................................................................... 20
For Mac OS®X 10.2.4 or greater......................................................................................................... 20
For Network Users
BRAdmin Light utility (For Windows®users).............................................................................................. 23
Installing the BRAdmin Light configuration utility .................................................................................. 23
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 23
BRAdmin Light utility (For Mac OS®X users)............................................................................................ 24
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 24
Web Based Management (web browser)................................................................................................... 25
Restoring the network settings to factory default ....................................................................................... 25
Consumables and Options
Optional memory........................................................................................................................................ 26
Consumables ............................................................................................................................................. 26

Getting Started
2
1
1 Carton components
Carton components may vary from one country to another.
Save all packing materials and the printer carton in case for any reason you must ship your printer.
1 Automatic Document Feeder (ADF)
2 Control Panel
3 Front Cover Release Button
4FrontCover
5 Paper Tray
6 Power Switch
7 ADF Document Output Support Flap
8 Document Cover
9 Face-down Output Tray Support
10 Multi-purpose tray (MP tray)
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface
you intend to use (USB or Network). Do NOT connect the interface cable at this time. Connecting the interface
cable is done during the software installation process.
USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 meters). When you use a
USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard
or non-powered USB hub.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
3
2
1
5
10
4
9
8
7
6
CD-ROMs
For Windows®
For Macintosh®
Quick Setup Guide
User’s Guide
Belt Unit (pre-installed)
AC Power Cord
Insertion Sheet and Plastic
bag for repacking
Waste Toner Box (pre-installed)
Toner cartridges (Black, Cyan, Magenta and Yellow)
Drum Unit (pre-installed)

Getting Started
3
2 Control panel
DCP-9040CN
1 Copy keys
2 LCD (Liquid Crystal Display)
3 Data LED
4 Menu keys
5 Numeric keys
6 Stop/Exit key
7Startkeys
8Printkeys
9 Scan key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
Note
This machine is heavy and weighs 72.6 lb (32.8 kg). To prevent injuries use at least two people to lift the machine.
Be careful not to pinch your fingers when you set the machine back down.
234 56
78
9
1

Setting Up the Machine
4
STEP 1
1
1 Remove the packing
materials from the machine
Important
Save all packing materials and the carton in
case you have to ship your machine.
Improper Setup
DO NOT plug in the AC power cord yet.
1Remove the packing tape from the outside of
the machine.
2Press the front cover release button and open
the front cover.
3Remove the four pieces of orange packing
material as shown in the illustration below.
4Hold the green handle of the drum unit. Lift the
drum unit up and then pull it out until it stops.
5Remove the orange packing material as shown
in the illustration below.

Setting Up the Machine
5
2 Installing the toner
cartridges
1Unpack the toner cartridges and rock each
toner cartridge from side to side 5 to 6 times.
2Pull off the protective cover.
3Hold the handle of the toner cartridge and slide
it into the drum unit. Make sure that you match
the toner cartridge color to the same color label
on the drum unit, and make sure that you fold
down the toner cartridge handle (1) once the
toner cartridge is in place.
1C— Cyan
2M— Magenta
3Y— Yellow
4K— Black
4Repeat steps 1through 3for the remaining
toner cartridges.
5Put the drum unit back into the machine.
6Close the front cover of the machine.
(1)
(1)
1
2
3
4

Setting Up the Machine
6
STEP 1
3 Load paper in the paper tray
1Pull the paper tray completely out of the
machine.
2While pressing the green paper-guide release
lever (1), slide the paper guides to fit the paper
size. Make sure that the guides are firmly in the
slots.
3Fan the stack of paper well to avoid paper jams
and misfeeds.
4Put paper in the paper tray. Make sure that the
paper is flat in the tray and below the maximum
paper mark.
5Put the paper tray firmly back into the machine.
(1)

Setting Up the Machine
7
4 Install the power cord
1Make sure that the machine’s power switch is
off. Remove the label covering the AC power
inlet.
2Connect the AC power cord to the machine.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
5 Selecting your language
(Canada only)
1Press Menu.
2Press 1.
3Press 0.
4Select your language (English or Français)
by using or , and then press
OK.
5Press Stop/Exit.
6 Setting the LCD contrast
You can change the contrast to help the LCD look
lighter or darker.
1Press Menu.
2Press 1.
3Press 6.
4Press to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
5Press Stop/Exit.

Supplied CD-ROM ‘MFL-Pro Suite’
8
1
1 Supplied CD-ROM ‘MFL-Pro Suite’
Windows®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Other Drivers or Utilities
You can install additional MFL-Pro Suite software
utilities.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
On-Line Registration
Register your machine from the Brother Product
Registration Page.
Brother Support
View contact information for Brother Customer
Service and how to find a Brother Authorized Service
Center. For Supplies Information, visit our site for
original/genuine Brother supplies at
http://www.brother.com/original/.
Repair MFL-Pro Suite (For USB users only)
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft™ PaperPort™ 11SE with OCR by
NUANCE™. ScanSoft™ PaperPort™ 11SE is a
document management application for scanning
and viewing documents.
Macintosh®
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver and the Brother
ControlCenter2 and BRAdmin Light for Mac OS®X
10.2.4 or greater.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
Brother Solutions Center
Access the Brother Solutions Center for FAQs, User’s
Guide, driver updates and tips for using your
machine. (Internet access required)
Presto!®PageManager®
You can install Presto!®PageManager®to add OCR
capability to the Brother ControlCenter2 and easily
scan, share and organize photos and documents.
On-Line Registration
Register your machine from the Brother Product
Registration Page.
Utilities
You can find the following additional Utilities from this
folder.
Presto!®PageManager®Uninstaller
BRAdmin Light