Brother MFC 3100C - Inkjet Multifunction User manual

MFC-3100C
OWNER’S MANUAL

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Use only GENUINE brother supplies
DO NOT refill the ink cartridges. Attempting to use refilled cartridges or
the use of incompatible inks, may cause damage to the print heads in
your product. Any such damages will not be covered by warranty.
Warranty coverage does not apply to problems caused by the use of 3rd
party ink or 3rd party ink cartridges. We can only recommend the use of
genuine Brother consumables.

i
Using This Manual
Thank you for purchasing a Brother multifunction centre (MFC).
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. Please refer to the manual for explanation of advanced features.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
find information about a specific feature or function by checking the Index at the back of this
manual. Also, throughout this manual, you will see special symbols alerting you to important
information, cross-references, and warnings. Illustrations of some screen displays also help you
choose the correct key-presses.
Symbols Used In This Manual
Additionally, the machine has a Reports key. Press Reports and 1 to print a help
list of basic operational steps and functions.
Note or additional information.
The machine may be damaged or may not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

ii
User-Friendly Programming
We have designed the machine with on-screen programming. User-friendly programming helps you
take full advantage of all the functions the machine has to offer. (See
Using This Manual , page i)
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you. All you need to do is to follow the prompts as they guide you through the function menu
selections, programming options and settings. Additionally, you can program settings more quickly
by pressing
Menu/Set and the menu number using the dial pad.
A complete list of the function selections, options, and settings that are available is provided at the
beginning of this manual. (See
Menu Mode & Menu Selection Table , page 9)
Alternating Displays
The LCD sometimes alternates between the currently
selected option, and a help message giving brief
instructions about how to proceed. The display you will
probably see most often is shown on the right, showing you
that when you place a document in the Automatic
Document Feeder, you can either dial a number to send it as
a fax or press the
Mono Copy or Colour Copy key to
make a copy of the document.
COPY: NO.& COPY
FAX: NO. & START

iii
Quick Reference Guide
Sending Black & White Faxes
Automatic Transmission
1 Place the original face down in the
Automatic Document Feeder.
2 Enter the fax number using Speed Dial,
Search or the dial pad.
3 Press Mono Fax Start .
Real Time Transmission
You can send faxes in real time.
1 Place the original face down in the
Automatic Document Feeder.
2 Press Menu/Set , 2 , 2 , 5 .
3 Press or to select ON (or OFF ),
and press
Menu/Set — OR —For the next
transmission only, press or to
select
NEXT FAX ONLY , and then press
Menu/Set .
4 For the next fax only, press or to
select
ON (or OFF ), and press Menu/Set .
5 Press 1 to select additional settings— OR —
Press
2 to fax.
6 Enter the fax number.
7 Press Mono Fax Start .
Receiving Faxes
Select Receive Mode
1 Press Menu/Set , 2 , 1 , 2 .
2 Press or to select FAX ONLY ,
EXT.TEL/TAD or MANUAL mode, and
press
Menu/Set .
Storing Numbers
Storing Speed Dial Numbers
1 Press Menu/Set , 2 , 3 , 1 .
2 Enter a two-digit Speed Dial number, and
then press
Menu/Set .
3 Enter a number (up to 20 digits), and then
press
Menu/Set .
4 Enter a name (or leave it blank), and then
press
Menu/Set .
5 Press Stop/Exit .
Dialing Operations
Speed Dialing
1 Place the original face down in the
Automatic Document Feeder.
2 Press Search/Speed Dial , press # , and
then press the two-digit Speed Dial number.
3 Press Mono Fax Start.
Search/Speed Dial
1 Place the original face down in the
Automatic Document Feeder.
2 Press Search/Speed Dial, and then enter
the first letter of the name you’re looking
for.
3 Press or to search the memory.
4 Press Mono Fax Start, when the LCD
shows the name you want to call.
For Thai, Arabic, Indonesian, Cantonese, please refer to Quick Reference Guide enclosed
in the carton box.

iv
Making Copies
Making a Single Copy
1 Place the original face down in the
Automatic Document Feeder.
2 Press Mono Copy or Colour Copy.
Making Multiple Copies
(For Black and White Copies)
1 Place the original face down in the
Automatic Document Feeder.
2 Use the dial pad to enter the number of
copies you want (up to 99).
3 Press Mono Copy.
Brother Global Web Site :
http://www.brother.com
Frequently Asked Questions (FAQs) and
Product Support :
http://solutions.brother.com

v
Table of Contents
Using This Manual
User-Friendly Programming
Quick Reference Guide ......................................................................iii
Table of Contents ................................................................................v
PREPARATION AND SIMPLE USER GUIDE
Preparation and Simple User Guide
Advice for Preparation and Simple User Guide.................................. 2
Control Panel Overview ......................................................................7
Menu Mode & Menu Selection Table................................................. 9
BASIC FAX USE
Chapter 1 Setup
Initial Settings.................................................................................... 14
Custom Settings................................................................................. 16
Storing Numbers for Easy Dialling ................................................... 18
Chapter 2 Sending a Fax
Scanning Adjustment......................................................................... 19
Dialling a Number ............................................................................. 20
Sending Operation ............................................................................. 21
Chapter 3 Receiving a Fax
Receive Mode Settings...................................................................... 23
Receiving a Fax ................................................................................. 25
Chapter 4 Telephone (Voice) Operation
Making Voice Calls with an External Telephone.............................. 27
Chapter 5 Printing Reports
Transmission Report and Journal Setting.......................................... 29
Using the Reports Key....................................................................... 30
ADVANCED FAX USE
Chapter 6 Advanced Sending
Advanced Operations ........................................................................ 31
Chapter 7 Advanced Receiving
Operation from an External or
Extension Telephone ......................................................................... 36

vi
Chapter 8 Telephone Service
Telephone Service for Australia ........................................................38
Telephone Service for New Zealand..................................................39
Telephone Service for Some Countries .............................................41
Chapter 9 Polling
Polling Receive..................................................................................42
Polling Transmit (Not Available for Colour Fax)..............................44
Chapter 10 Remote Fax Options (Not Available for Colour Fax)
Setting Fax Storage............................................................................45
Fax Forwarding..................................................................................45
Remote Retrieval ...............................................................................46
COPIER
Chapter 11 Making Copies
Basic Copy Operations ......................................................................49
Temporary Copy Setting....................................................................50
Changing Default Copy Settings .......................................................54
Legal Notice.......................................................................................55
PRINTER/SCANNER
Chapter 12 Using the MFC as a Printer
Features..............................................................................................56
Printer Driver .....................................................................................56
Choosing the Right Kind of Paper.....................................................56
Multi-purpose Sheet Feeder...............................................................56
Simultaneous Printing/Fax.................................................................57
Printer Operation Key........................................................................57
Checking the Print Quality.................................................................57
Chapter 13 Printer Driver Settings (For Windows®Only)
Using the Brother MFC-3100C Printer Driver..................................58
Features in the Printer Driver
(For Windows
®
95/98/98SE/Me/2000 Professional and Windows NT
®
4.0) .....58
Paper Tab ...........................................................................................58
Quality/Color Tab..............................................................................61
Advanced Tab....................................................................................65
Support...............................................................................................68
Features in the Printer Driver (For Windows®XP)...........................69
Layout Tab.........................................................................................69
Paper/Quality Tab..............................................................................70
Advanced Options..............................................................................72

vii
Chapter 14 Using the Windows®-Based Brother MFL-Pro
Control Centre (For Windows®Only)
Brother MFL-Pro Control Centre...................................................... 74
Using the Color Scan Key ................................................................. 75
Brother Control Centre Features .......................................................77
Scan to File........................................................................................ 80
Scan to E-mail ................................................................................... 81
Scan to Word Processor..................................................................... 83
User Defined Button.......................................................................... 84
Copy .................................................................................................. 85
Send a Fax ......................................................................................... 85
Chapter 15 Using ScanSoft™PaperPort®for
Brother/TextBridge® (For Windows®Only)
Using ScanSoft™PaperPort®and TextBridge®............................... 87
Scanning a Document........................................................................ 90
Chapter 16 Setting Up and Using PC-FAX (For Windows®Only)
Introduction ....................................................................................... 94
MFC Remote Setup ........................................................................... 95
PC-FAX Sending............................................................................... 96
Chapter 17 Using Automatic E-Mail Printing
For Windows®95, 98, 98SE, Me only............................................ 106
Chapter 18 Using the Brother MFC with a New Power
Macintosh®G3, G4 or iMac™/iBook™
Set Up Your USB-Equipped Apple®Macintosh®G3, G4 or
iMac™or iBook™with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1............ 107
Using Brother Printer Driver with Your Apple®Macintosh®........ 107
Sending a Fax from Your Macintosh®Application........................ 109
Using Brother TWAIN Scanner Driver with Your Apple®
Macintosh®...................................................................................... 113
MAINTENANCE
Chapter 19 Troubleshooting and Maintenance
Error Messages ................................................................................ 120
Document Jams and Paper Jams...................................................... 122
Difficulty with Operation ................................................................ 126
How to Improve Print Quality......................................................... 130
Packing and Shipping the Machine ................................................. 133
Regular Maintenance....................................................................... 136

viii
IMPORTANT INFORMATION
Chapter 20 Important Safety Information
Important Information for Australia ................................................139
Important Information for New Zealand..........................................140
Important Information for Some Countries .....................................143
APPENDIX
Chapter 21 Specifications
Fax Specifications............................................................................145
Printer Specifications.......................................................................146
Compilation and Publication Notice................................................148
Trademarks ......................................................................................148
Paper ................................................................................................149
Entering Text ...................................................................................152
Glossary ...........................................................................................153
Index ................................................................................................157