Brother DCP-J140W Operating and maintenance manual

Basic User’s Guide
DCP-J140W
Version 0
UK/IRE/GEN

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-J140W
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2012 Brother Industries, Ltd. All rights reserved.

i
User’s Guides and where do I find them?
1It may differ depending on your country.
2Visit us at http://solutions.brother.com/.
3PDF printing is not supported on Windows®Phone.
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User’s Guide Learn the basic Copy and Scan operations and
how to replace consumables. See
troubleshooting tips.
Printed / In the box 1
Advanced User’s Guide Learn more advanced operations: Copy,
printing reports and performing routine
maintenance.
PDF file / CD-ROM
Software User’s Guide Follow these instructions for Printing, Scanning,
Network Scanning, Web Services (Scan), and
using the Brother ControlCenter utility.
PDF file / CD-ROM
Network Glossary This Guide provides basic information about
advanced network features of Brother
machines along with explanations about
general networking and common terms.
PDF file / CD-ROM
NetworkUser’sGuide This Guide provides useful information about
wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your
machine and detailed troubleshooting tips.
PDF file / CD-ROM
Mobile Print/Scan Guide for
Brother iPrint&Scan
This Guide provides useful information about
printing JPEG and PDF 3files from your mobile
device and scanning from your Brother machine
to your mobile device when connected to a
Wi-Fi network.
PDF file / Brother
Solutions Center 2

ii
Table of Contents
(Basic User’s Guide)
1 General information 1
Using the documentation ....................................................................................... 1
Symbols and conventions used in the documentation ....................................1
Accessing the Advanced User’s Guide, Software User’s Guide,
Network User’s Guide, and Network Glossary ...................................................1
Viewing Documentation...................................................................................1
Accessing Brother Support (Windows®) ................................................................3
Accessing Brother Support (Macintosh) ................................................................3
Control panel overview ..........................................................................................4
Warning LED indications .................................................................................5
2 Loading paper 6
Loading paper and other print media.....................................................................6
Loading envelopes and postcards...................................................................9
Removing small printouts from the machine .................................................10
Unprintable area ............................................................................................ 11
Paper settings......................................................................................................12
Paper Type ....................................................................................................12
Paper Size .....................................................................................................12
Acceptable paper and other print media..............................................................13
Recommended print media ...........................................................................13
Handling and using print media .....................................................................14
Choosing the right print media.......................................................................15
3 Loading documents 17
How to load documents .......................................................................................17
Using the scanner glass ................................................................................17
Unscannable area .........................................................................................18
4 Making copies 19
How to copy .........................................................................................................19
Stop copying..................................................................................................19
Copy settings .......................................................................................................19
Paper Options................................................................................................20
5 How to print from a computer 21
Printing a document .............................................................................................21

iii
6 How to scan to a computer 22
Scanning a document ..........................................................................................22
Scanning using the SCAN key............................................................................. 22
Scanning using a scanner driver .........................................................................23
Scanning using the ControlCenter....................................................................... 23
A Routine maintenance 24
Replacing the ink cartridges ................................................................................ 24
Cleaning and checking the machine.................................................................... 27
Cleaning the scanner glass ...........................................................................27
Cleaning the print head .................................................................................27
Checking the print quality .............................................................................. 28
Checking the print alignment ......................................................................... 29
B Troubleshooting 30
Error and Maintenance messages.......................................................................30
Printer jam or paper jam ................................................................................34
Troubleshooting .................................................................................................. 36
If you are having difficulty with your machine ................................................ 36
Machine Information ............................................................................................ 41
Checking the serial number........................................................................... 41
Reset functions.............................................................................................. 41
How to reset the machine.............................................................................. 41
C Menu and features 42
On-screen programming......................................................................................42
Menu keys ...........................................................................................................42
Menu table ...........................................................................................................44
D Specifications 51
General................................................................................................................51
Print media........................................................................................................... 53
Copy .................................................................................................................... 54
Scanner ...............................................................................................................55
Printer ..................................................................................................................56
Interfaces .............................................................................................................57
Network................................................................................................................ 57
Computer requirements ....................................................................................... 58
Consumable items ...............................................................................................59
E Index 60

iv
Table of Contents
(Advanced User’s Guide)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General setup
Memory storage
Sleep Mode
Auto Power Off
LCD display
2 Printing reports
Reports
3 Making copies
Copy settings
Copy Options
A Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
CIndex

1
1
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Advanced User’s
Guide, Software User’s
Guide, Network User’s
Guide, and Network
Glossary 1
This Basic User’s Guide does not contain all
the information about the machine, such as
how to use the advanced Copy, Printer,
Scanner and Network features. When you
are ready to learn detailed information about
these operations, you can read the
Advanced User’s Guide,
Software User’s Guide,
Network User’s Guide and
Network Glossary that are on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(Windows®)1
To view the documentation, from the Start
menu, select Brother, DCP-XXXX (where
XXXX is your model name) from the programs
list, and then choose User’s Guides.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following the instructions below:
aTurn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
General information 1
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
Important
Important indicates a potentially hazardous
situation which, if not avoided, may result in
damage to property or loss of product
functionality.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Electrical Hazard icons alert you to
possible electrical shocks.

Chapter 1
2
Note
If the Brother screen does not appear
automatically, go to
My Computer (Computer), double-click
the CD-ROM icon, and then double-click
start.exe.
bIf the model name screen appears, click
your model name.
cIf the language screen appears, click
your language. The CD-ROM Top Menu
will appear.
dClick Documentation.
eClick PDF documents. If the country
screen appears, choose your country.
After the list of User’s Guides appears,
choose the guide you want to read.
Viewing Documentation
(Macintosh) 1
aTurn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
bDouble-click the Documentation icon.
If the model name screen appears,
choose your model name and click next.
cIf the language screen appears, double-
click your language folder.
dDouble-click top.pdf.
If the country screen appears, choose
your country.
eAfter the list of User’s Guides appears,
choose the guide you want to read.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
ControlCenter
Network Scanning
How to find Network setup
instructions 1
Your machine can be connected to a wireless
network.
Basic setup instructions
(uuQuick Setup Guide)
The wireless access point or router
supports Wi-Fi Protected Setup or
AOSS™
(uuQuick Setup Guide)
More information about network setup
(uuNetwork User’s Guide)

General information
3
1
Accessing Brother
Support (Windows®)1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Click Brother Support on the Top Menu.
The following screen will appear:
To access our website
(http://www.brother.com/), click
Brother Home Page.
For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/),
click Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/)
for FREE photo projects and printable
downloads, click
Brother CreativeCenter.
To return to the top menu, click Back or if
you have finished, click Exit.
Accessing Brother
Support (Macintosh) 1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Double-click the Brother Support icon.
The following screen will appear:
To register your machine from the Brother
Product Registration Page
(http://www.brother.com/registration/),
click On-Line Registration.
For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.

Chapter 1
4
Control panel overview 1
1 Copy keys:
You can temporarily change the copy settings
when in copy mode.
Enlarge/Reduce
Lets you enlarge or reduce copies
depending on the ratio you select.
Copy Quality
Use this key to temporarily change the
quality of your copies.
Number of Copies
Use this key to make multiple copies.
Copy Options
You can quickly and easily select
temporary settings for copying.
2 Menu keys:
Menu
Lets you access the main menu.
+aor -b
Press to scroll through the menus and
options.
OK
Lets you select a setting.
3 SCAN
Lets you access Scan mode.
4 Start keys:
Mono Start
Lets you start making copies in
monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scan setting in the
ControlCenter software).
Colour Start
Lets you start making copies in full colour.
Also lets you start a scanning operation (in
colour or mono, depending on the scan
setting in the ControlCenter software).
5
You can turn the machine on and off.
If you turn the machine off, it will still
periodically clean the print head to maintain
print quality. To prolong print head life, provide
the best ink cartridge economy, and maintain
print quality, you should keep your machine
connected to the power at all times.
6 Stop/Exit
Stops an operation or exits from a menu.
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