Brother MCF-L8600CDW User manual

Advanced User’s Guide
MFC-L8600CDW
MFC-L8850CDW
MFC-L9550CDW
Not all models are available in all countries.
Version 0
USA/CAN

i
User’s Guides and where do I find them?
1Visit http://solutions.brother.com/.
Which Guide? What’s in it? Where is it?
Product Safety
Guide
Read this Guide first. Read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the Box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Printed / In the Box
Basic User's Guide Learn the basic Fax, Copy, Scan and Direct
Print operations and how to replace
supplies. See troubleshooting tips.
Printed / In the Box
Advanced User's
Guide
Learn more advanced operations: Fax,
Copy, security features, printing reports and
performing routine maintenance.
For USA:
PDF file / Brother Solutions
Center 1
For Other Countries:
(Windows®)
PDF file / CD-ROM / In the Box
(Macintosh)
PDF file / Brother Solutions
Center 1
Software and
Network User's
Guide
This Guide provides instructions for
Scanning, Printing and other operations that
can be performed by connecting your
Brother machine to a computer. You can
also find useful information about using the
Brother ControlCenter utility, using your
machine in a network environment, and
frequently used terms.
For USA:
HTML file / Brother Solutions
Center 1
For Other Countries:
(Windows®)
HTML file / CD-ROM / In the Box
(Macintosh)
HTML file / Brother Solutions
Center 1
Google Cloud Print
Guide
This Guide provides information about how to
configure your Brother machine to a Google
account and use Google Cloud Print™
services for printing over the Internet.
PDF file / Brother Solutions
Center 1
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
about printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected on a Wi-Fi®
network.
PDF file / Brother Solutions
Center 1
Web Connect Guide This Guide provides information about how
to configure and use your Brother machine
to scan, load and view images and files on
certain Web sites that provide these
services.
PDF file / Brother Solutions
Center 1

ii
Table of Contents
1 General Setup 1
Memory storage..................................................................................................... 1
Set tone or pulse dialing mode (Canada only)....................................................... 1
Volume settings ..................................................................................................... 2
Ring volume..................................................................................................... 2
Beeper volume ................................................................................................ 2
Speaker volume............................................................................................... 3
Automatic Daylight Saving Time............................................................................3
Set the Time Zone .................................................................................................4
Ecology features .................................................................................................... 4
Toner Save ...................................................................................................... 4
Sleep Time ......................................................................................................5
Deep Sleep mode............................................................................................5
Quiet mode feature ................................................................................................ 6
Quiet mode ...................................................................................................... 6
Touchscreen .......................................................................................................... 6
Setting the backlight brightness....................................................................... 6
Setting the Dim Timer for the backlight ...........................................................7
Dial Prefix .............................................................................................................. 7
Setting up the prefix number ........................................................................... 7
Changing the prefix number ............................................................................8
2 Security features 9
Secure Function Lock 3.0 ......................................................................................9
Before you begin to use Secure Function Lock 3.0.......................................10
Turning Secure Function Lock on/off............................................................. 10
Configure Secure Function Lock 3.0 Using Web Based Management .........11
Setting up the card authentication users
(For MFC-L9550CDW) ..............................................................................12
Setting up and changing the Public user mode .............................................12
Switching Users.............................................................................................13
Active Directory Authentication............................................................................14
Turning Active Directory Authentication Lock on/off...................................... 14
IPSec ...................................................................................................................15
Setting Lock ......................................................................................................... 15
Setting up the administrator password ..........................................................16
Changing the Setting Lock administrator password ......................................16
Turning Setting Lock on/off............................................................................ 17
Restricting dialing ................................................................................................17
Dial pad restriction......................................................................................... 17
Address Book restriction................................................................................18
Shortcuts restriction.......................................................................................18
LDAP server restriction..................................................................................18

iii
3 Sending a fax 19
Additional sending options...................................................................................19
Sending faxes using multiple settings ...........................................................19
Changing a 2-sided fax layout (MFC-L8850CDW and MFC-L9550CDW).....20
Contrast .........................................................................................................21
Changing Fax Resolution ..............................................................................21
Additional sending operations..............................................................................22
Sending a fax manually .................................................................................22
Sending a fax at the end of a conversation ...................................................22
Dual access ...................................................................................................23
Broadcasting..................................................................................................23
Real Time Transmission................................................................................25
Overseas Mode .............................................................................................25
Delayed Fax ..................................................................................................26
Delayed batch transmission ..........................................................................26
Checking and canceling waiting jobs.............................................................27
Setting your changes as the new default.......................................................27
Restoring all fax settings to the factory settings ............................................28
Saving fax options as a Shortcut ...................................................................28
Electronic cover page ....................................................................................29
Destination Display........................................................................................31
4 Receiving a fax 32
Memory Receive Options ....................................................................................32
Fax Forwarding..............................................................................................32
Paging ...........................................................................................................33
Fax Storage ...................................................................................................34
Changing Memory Receive Options..............................................................34
Turning off Memory Receive Options ............................................................35
Remote retrieval ..................................................................................................36
Setting a Remote Access Code.....................................................................36
Using your Remote Access Code..................................................................36
Remote fax commands..................................................................................37
Retrieving fax messages ...............................................................................38
Changing the Fax Forwarding number ..........................................................38
Additional receiving operations............................................................................39
Printing a reduced incoming fax ....................................................................39
2-sided printing for Fax mode ........................................................................39
Setting the Fax Receive Stamp .....................................................................40
Receiving a fax at the end of a conversation.................................................40
Printing a fax from the memory .....................................................................41
Receiving faxes into memory when the paper tray is empty .........................41

iv
5 Dialing and storing numbers 42
Telephone line services ....................................................................................... 42
Tone or Pulse (Canada only).........................................................................42
For Fax/Tel mode only................................................................................... 42
Special line considerations ............................................................................42
Additional dialing operations................................................................................ 44
Dialing access codes and credit card numbers ............................................. 44
Additional ways to store numbers........................................................................ 45
Storing Address Book numbers from Outgoing Calls ....................................45
Setting up Groups for Broadcasting ..............................................................45
6 Printing reports 48
Fax reports...........................................................................................................48
Transmission Verification Report................................................................... 48
Fax Journal (Activity Report) .........................................................................48
Reports ................................................................................................................49
How to print a report ......................................................................................50
7 Making copies 51
Copy settings ....................................................................................................... 51
Stop copying..................................................................................................51
Improving copy quality...................................................................................51
Enlarging or reducing copies ......................................................................... 52
2-sided Copying............................................................................................. 53
Tray selection ................................................................................................55
Adjusting Density and Contrast ..................................................................... 55
Sorting copies................................................................................................56
Making N in 1 copies (page layout) ...............................................................57
2 in 1 ID Copy................................................................................................59
Adjusting the Color Saturation.......................................................................60
Making 2-sided N in 1 copies (MFC-L8850CDW and MFC-L9550CDW)......60
Removing Background Color......................................................................... 61
Saving copy options as a Shortcut ................................................................62
Saving paper .................................................................................................62

v
A Routine maintenance 63
Cleaning and checking the machine....................................................................63
Cleaning the outside of the machine .............................................................64
Cleaning the scanner.....................................................................................65
Cleaning the laser scanner windows .............................................................67
Cleaning the corona wires .............................................................................70
Cleaning the drum unit ..................................................................................74
Cleaning the paper pick-up rollers .................................................................81
Calibration .....................................................................................................82
Color Registration..........................................................................................83
Auto Correction..............................................................................................83
Printing the Test Print ....................................................................................84
Checking the Page Counters.........................................................................84
Checking the remaining life of toner cartridges .............................................85
Checking the remaining life of parts ..............................................................85
Replacing periodic maintenance parts.................................................................86
Packing and shipping the machine ......................................................................87
B Options 90
Options ................................................................................................................90
Optional paper tray (For MFC-L8600CDW and MFC-L8850CDW (LT-320CL))
(For MFC-L9550CDW (LT-325CL)) .................................................................91
Memory board......................................................................................................91
SO-DIMM Types ............................................................................................91
Installing extra memory .................................................................................92
C Glossary 94
D Index 98

1
1
1
NOTE
• This manual shows the LCD messages of
the MFC-L9550CDW unless specified.
• Most of the illustrations in this User’s
Guide show the MFC-L8850CDW.
Memory storage 1
Your settings are stored permanently, and in
the event of a power failure will not be lost.
Temporary settings (for example, Contrast
and Overseas Mode) will be lost. Also, during
a power failure the machine will retain the
date and time and programed fax timer jobs
(for example, Delayed Fax) for approximately
60 hours. Other fax jobs in the machine’s
memory will not be lost.
Set tone or pulse
dialing mode
(Canada only) 1
Your machine comes set for a Tone dialing
service. If you have a Pulse dialing (rotary)
service, you need to change the dialing
mode.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Initial Setup.
Press Initial Setup.
dSwipe up or down, or press aor bto
display Tone/Pulse.
Press Tone/Pulse.
ePress Pulse (or Tone).
fPress .
General Setup 1

Chapter 1
2
Volume settings 1
Ring volume 1
You can choose from a range of ring volume
levels, from High to Off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Volume.
fPress Volume.
gPress Ring.
hPress Off, Low, Med or High.
iPress .
Beeper volume 1
When the beeper is on, the machine will
make a sound when you press the
Touchscreen or Touchpanel, make a
mistake, or after you send or receive a fax.
You can choose from a range of sound levels,
from High to Off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Volume.
fPress Volume.
gPress Beep.
hPress Off, Low, Med or High.
iPress .

General Setup
3
1
Speaker volume 1
You can choose from a range of speaker
volume levels, from High to Off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Volume.
fPress Volume.
gPress Speaker.
hPress Off, Low, Med or High.
iPress .
Automatic Daylight
Saving Time 1
You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the spring, and
back one hour in the fall.
aPress .
bPress
(Date & Time).
cSwipe up or down, or press aor bto
display Auto Daylight.
dPress Auto Daylight.
ePress On or Off.
fPress .

Chapter 1
4
Set the Time Zone 1
You can set the time zone on the machine for
your location. For example, the time zone for
Eastern Standard Time in the USA and
Canada is UTC-05:00.
aPress .
bPress
(Date & Time).
cSwipe up or down, or press aor bto
display Time Zone.
dPress Time Zone.
eEnter your time zone.
Press OK.
fPress .
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The factory setting is Off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Ecology.
fPress Ecology.
gPress Toner Save.
hPress On or Off.
iPress .
NOTE
We do not recommend Toner Save for
printing Photo or Gray Scale images.

General Setup
5
1
Sleep Time 1
The Sleep Time setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.
You can choose how long the machine must
be idle before it goes into Sleep mode. The
timer will restart if any operation is carried out
on the machine, such as receiving a fax or a
print job. The factory setting is three minutes.
When the machine goes into Sleep mode, the
Touchscreen backlight turns off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Ecology.
fPress Ecology.
gPress Sleep Time.
hUsing the Touchscreen's keyboard,
enter the length of time (0-50 minutes)
the machine will remain idle before
entering Sleep mode.
Press OK.
iPress .
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a job or if you press
the Touchscreen.
When the machine is in Deep Sleep mode,
the Touchscreen backlight turns off and
blinks.

Chapter 1
6
Quiet mode feature 1
Quiet mode 1
The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display Ecology.
fPress Ecology.
gPress Quiet Mode.
hPress On or Off.
iPress .
Touchscreen 1
Setting the backlight
brightness 1
You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the Touchscreen, try
changing the brightness setting.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display LCD Settings.
fPress LCD Settings.
gPress Backlight.
hPress Light, Med or Dark.
iPress .

General Setup
7
1
Setting the Dim Timer for the
backlight 1
You can set how long the Touchscreen LCD
backlight stays on after you go back to your
Home screen.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display General Setup.
dPress General Setup.
eSwipe up or down, or press aor bto
display LCD Settings.
fPress LCD Settings.
gPress Dim Timer.
hPress Off, 10Secs, 20Secs or
30Secs.
iPress .
Dial Prefix 1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside
number, use this setting to automatically dial
9 for every fax you send.
Setting up the prefix number 1
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press aor bto
display Dial Prefix.
fPress Dial Prefix.
gPress On (or Off).
hPress Dial Prefix.
iEnter the prefix number (up to 5 digits)
using the Touchscreen's keyboard.
Press OK.
NOTE
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
• If your telephone system requires a time
break recall (hookflash), press !on the
Touchscreen.
• (Canada only) If pulse dialing mode is on,
# and lare not available to use.
jPress .

Chapter 1
8
Changing the prefix number 1
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press aor bto
display Dial Prefix.
fPress Dial Prefix.
gPress On (or Off).
You can turn off the prefix number by
pressing Off. The prefix number will
remain off until you press On.
hPress Dial Prefix.
iDo one of the following using the
Touchscreen's keyboard.
To change the prefix number, press
dor cto position the cursor under the
digit to be deleted and press the
Back Space button . Then press
the correct digit.
Repeat until the prefix number is
correct, and then press OK.
To exit without making a change,
press OK.
NOTE
• You can use the numbers and symbols 0
to 9, #, and l. (You cannot use ! with any
other numbers or symbols.)
• If your telephone system requires a time
break recall (hookflash), press !on the
Touchscreen.
• (Canada only) If pulse dialing mode is on,
# and lare not available to use.
jPress .

9
2
2
Secure Function Lock
3.0 2
Secure Function Lock lets you restrict Public
access to the following machine operations:
Fax TX (Fax Sending)
Fax RX (Fax Receiving)
Copy
Scan (Remote) 12
Scan (Direct) 23
USB Direct Print
Print 4
Web Connect (Upload)
Web Connect (Download)
Color Print 45
Page Limits 5
1Scan except Scan to USB
2Scan includes scan jobs via Brother iPrint&Scan.
3Scan to USB
4Print and Color Print include print jobs via Google
Cloud Print™ and Brother iPrint&Scan.
5Available for Print, USB Direct Print, Copy and
Web Connect (Download).
This feature also prevents users from
changing the default settings of the machine
by limiting access to the machine’s settings.
Before using the security features you must
first enter an administrator password.
The administrator can set up restrictions for
individual users along with a user password.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password contact Brother
Customer Service.
NOTE
• Secure Function Lock can be set by using
Web Based Management or BRAdmin
Professional 3 (Windows®only).
• Only administrators can set limitations
and make changes for each user.
• (For MFC-L9550CDW)
Use card authentication to switch to a
different user and access operations,
such as sending or receiving faxes,
copying, remote 1or direct 2scanning,
USB Direct Print and Web Connect.
1Scanning, except Scan to USB
2Scan to USB
Security features 2

Chapter 2
10
Before you begin to use
Secure Function Lock 3.0 2
You can configure the Secure Function Lock
settings using a web browser. Before
configuration, the following preparations are
needed.
aStart your web browser.
bType “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the IP address
of the Brother machine).
For example:
v192.168.1.2/
NOTE
You can find the machine’s IP address in
the Network Configuration List
(see Software and Network User's Guide).
cType an Administrator password in the
Login box. (This is a password to log on
to the machine’s web page.) Click .
NOTE
If you are using a web browser to
configure the machine’s settings for the
first time, set a password (see
Software and Network User's Guide).
Turning Secure Function
Lock on/off 2
aClick Administrator.
bClick User Restriction Function.
cSelect Secure Function Lock or Off.
dClick Submit.
NOTE
The Secure Function Lock icon is
displayed beneath the time and date.

Security features
11
2
Configure Secure Function
Lock 3.0 Using Web Based
Management 2
Set up groups with restrictions and users with
a password and card ID (NFC ID) 1. You can
set up to 100 restricted groups and 100 users.
Configure these settings using a web
browser. To set up the web page, see Before
you begin to use Secure Function Lock 3.0
on page 10. Then follow these steps:
1For MFC-L9550CDW
aClick Administrator.
bClick Restricted Functions xx-xx.
cType an alphanumeric Group name (up
to 15 characters) in the User List /
Restricted Functions field.
dIn the Print and other columns, clear the
check box to restrict access to
operations. To configure the maximum
page count, select the On check box in
Page Limits, and then type the number
in the Max. Pages box.
eClick Submit.
fClick User List xx-xx.
gIn the User List field, type the user
name up to 20 characters.
hIn the PIN Number box, type a four-digit
password.
i(For MFC-L9550CDW)
In the Card ID (NFC ID) box, type the
card number (up to 16 characters.) 1
1You can use numbers from 0 - 9 and
letters from A - F (not case-
sensitive).
jSelect User List / Restricted
Functions from the drop-down list for
each user.
kClick Submit.

Chapter 2
12
Setting up the card
authentication users
(For MFC-L9550CDW) 2
Before setting up the card authentication
users, you must set up restricted operations
and a user list using the web browser.
For more information, see Configure Secure
Function Lock 3.0 Using Web Based
Management on page 11.
aChanging to the restricted user mode
using the Touchscreen (for more
information, see Changing to restricted
user mode using the Touchscreen
on page 13).
bPress
cPress Register Card.
dTouch the card to the NFC Reader.
The Touchscreen displays the card ID.
ePress OK.
NOTE
• To change the card ID, touch the new card
to the NFC Reader in step d.
• The NFC Reader may not be able to
detect when the card is in a case or cover.
Always remove the card from a case or
cover when you touch the card to the NFC
Reader.
Setting up and changing the
Public user mode 2
Public user mode restricts the operations that
are available for all users who do not have a
password.
When you set up restrictions for Public users,
you must do it through Web Based
Management or BRAdmin Professional 3
(Windows®only) (see
Software and Network User's Guide).
aClick Administrator.
bClick Restricted Functions xx-xx.
cIn the Public Mode row, clear the check
box to restrict the operation in Public
user mode. To configure the maximum
page count, select the On check box in
Page Limits, and then type the number
in the Max. Pages box.
dClick Submit.
XXXXX

Security features
13
2
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to restricted user mode
using the Touchscreen 2
aPress or
.
(Where xxxxx is the user’s name.)
bPress Change User.
cSwipe up or down, or press aor bto
display your user name.
dPress your user name.
eEnter your four-digit user password
using the Touchscreen's keyboard.
Press OK.
NOTE
• If the current ID is restricted for the
operation you want, Access Denied
appears on the Touchscreen.
• If your ID has page limit restrictions and
has already reached the maximum
number of pages, the Touchscreen
displays Limit Exceeded or No
Permission when you try to print.
Contact your administrator to check your
Secure Function Lock Settings.
• If your ID has Color Print restrictions set
to disabled, the Touchscreen displays No
Permission or Function Locked
when you try to print colored documents.
Changing to restricted user mode
using the NFC Reader
(For MFC-L9550CDW) 2
aPress to return to the Ready screen.
bTouch the card to the NFC Reader.
cWhen you have successfully logged in,
the Touchscreen displays
Authorization Succeeded.
NOTE
• You can log on by touching the card to the
NFC Reader even if the machine is set to
Public mode or another user is logged in.
• The NFC Reader may not be able to
detect when the card is in a case or cover.
Always remove the card from a case or
cover when you touch the card to the NFC
Reader.
Changing to Public mode using the
Touchscreen 2
aPress .
(Where xxxxx is the user’s name.)
bPress Go to Public.
NOTE
• After a restricted user has finished using
the machine, it returns to Public mode
after one minute.
• If the operation you want is restricted for all
users,
Access Denied will appear on the
Touchscreen and the Change User screen
will appear. You cannot access the
operation. Contact your administrator to
check your Secure Function Lock Settings.
•IfPublic Mode has Color Print
restrictions set to disabled, the
Touchscreen displays No Permission
or Function Locked when you try to
print colored documents.
Public
XXXXX
XXXXX

Chapter 2
14
Active Directory
Authentication 2
Active Directory Authentication restricts the
use of the Brother machine. If Active
Directory Authentication is enabled, the
machine's control panel will be locked. The
machine's settings cannot be changed until
the user enters the user ID, domain name and
password.
Active Directory Authentication includes the
following features:
Store incoming faxes
Obtain the machine's email address from
the LDAP server
You can change the Active Directory
Authentication setting using Web Based
Management or BRAdmin Professional 3
(Windows®).
For more information about Active Directory
Authentication, see
Software and Network User's Guide.
Turning Active Directory
Authentication Lock on/off 2
aStart your web browser.
bType “http://machine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the IP address
of the Brother machine).
For example:
http://192.168.1.2/
cClick Administrator.
dClick User Restriction Function.
eSelect Active Directory
Authentication or Off.
fClick Submit.
NOTE
• You need to configure Active Directory
Server Settings to enable Active Directory
Authentication.
• Control Panel Lock is enabled if Active
Directory Server is correctly configured.