Brother MFC-J265W User manual

ADVANCED
USER’S GUIDE
MFC-J220
MFC-J265W
MFC-J410
Version 0
CHN-ENG

i
User's Guides and where do I find it?
Which manual? What's in it? Where is it?
Safety and Legal Please read the Safety Instructions before you
set up your machine.
Printed / In the box
Quick Setup Guide Read this Guide first. Follow the instructions for
setting up your machine and installing the
drivers and software for the operating system
and connection type you are using.
Printed / In the box
Basic User's Guide Learn the basic Fax, Copy, Scan and
PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and
performing routine maintenance.
PDF file /
Documentation
CD-ROM
Software User's Guide Follow these instructions for Printing, Scanning,
Network Scanning (MFC-J265W only),
PhotoCapture Center™, PC-Fax Send, and
using the Brother ControlCenter utility.
PDF file /
Documentation
CD-ROM
Network User's Guide
(MFC-J265W only)
This Guide provides more advanced
information for configuring the Wireless network
connections. In addition, find information about
network utilities, network printing,
troubleshooting tips and supported network
specifications.
PDF file /
Documentation
CD-ROM

ii
Table of Contents
1 General setup 1
Memory storage.....................................................................................................1
Sleep Mode ...........................................................................................................1
LCD display ...........................................................................................................2
LCD Contrast...................................................................................................2
Setting the Dim Timer for the backlight ..........................................................2
Mode Timer............................................................................................................3
2 Security features 4
TX Lock .................................................................................................................4
Setting and changing the TX Lock password ..................................................4
Turning TX Lock on/off ....................................................................................5
3 Sending a fax 6
Additional sending options.....................................................................................6
Sending faxes using multiple settings .............................................................6
Contrast ...........................................................................................................6
Changing fax resolution...................................................................................7
Setting your changes as a new default............................................................7
Restoring fax settings to the factory settings...................................................7
Additional sending operations................................................................................8
Sending a fax manually ...................................................................................8
Dual Access (Monochrome only).....................................................................8
Broadcasting (Monochrome only)....................................................................8
Real Time Transmission................................................................................10
Overseas Mode .............................................................................................10
Checking and cancelling waiting jobs............................................................11
4 Receiving a fax 12
Additional receiving operations............................................................................12
Printing a reduced incoming fax ....................................................................12
Out of Paper Reception .................................................................................12
5 Dialling and storing numbers 13
Additional dialling operations...............................................................................13
Combining Quick Dial numbers .....................................................................13
Additional ways to store numbers........................................................................14
Storing Speed Dial numbers from Outgoing Calls.........................................14
Storing Speed Dial numbers from the Caller ID history.................................14
Setting up groups for broadcasting................................................................15

iii
6 Printing reports 17
Fax reports...........................................................................................................17
Transmission Verification Report...................................................................17
Fax Journal (activity report) ...........................................................................17
Reports ................................................................................................................18
How to print a report ......................................................................................18
7 Making copies 19
Copy settings .......................................................................................................19
Stop copying..................................................................................................19
Changing copy speed and quality .................................................................19
Enlarging or reducing the copied image ........................................................20
Making N in 1 copies or a poster (Page Layout) ..........................................21
Sorting copies using the ADF (MFC-J410 only) ............................................22
Adjusting Density...........................................................................................23
Setting your changes as a new default..........................................................23
Restoring all settings to the factory settings ..................................................23
8 Printing photos from a memory card 24
PhotoCapture Center™ operations .....................................................................24
Memory cards folder structures .....................................................................24
Print Images.........................................................................................................25
Print Index (Thumbnails) ...............................................................................25
Printing Photos ..............................................................................................26
Print All Photos ..............................................................................................26
DPOF printing................................................................................................27
PhotoCapture Center™ print settings..................................................................27
Print Quality ...................................................................................................28
Paper options ................................................................................................28
Adjusting Brightness, Contrast and Color......................................................29
Cropping ........................................................................................................29
Borderless printing.........................................................................................30
Date Print.......................................................................................................30
Setting your changes as a new default..........................................................30
Restoring all settings to the factory settings ..................................................30
Scan to a memory card........................................................................................31
How to set a new default ...............................................................................31
How to reset to factory settings .....................................................................31

iv
A Routine maintenance 32
Cleaning and checking the machine....................................................................32
Cleaning the outside of the machine .............................................................32
Cleaning the machine’s printer platen ...........................................................33
Checking the ink volume ...............................................................................33
Packing and shipping the machine......................................................................34
B Glossary 37
C Index 41

v

1
1
1
Memory storage 1
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, COPY and
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.
Sleep Mode 1
You can choose how long the machine will
remain idle (from 1 to 60 minutes) before it
goes into sleep mode. The timer will restart if
any operation is carried out on the machine.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Sleep Mode.
Press OK.
dPress aor bto choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins.
Press OK.
ePress Stop/Exit.
General setup 1

Chapter 1
2
LCD display 1
LCD Contrast 1
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose LCD Settings.
Press OK.
dPress aor bto choose LCD Contrast.
Press OK.
ePress dor cto change lighter or darker.
Press OK.
fPress Stop/Exit.
Setting the Dim Timer for the
backlight 1
You can set how long the LCD backlight stays
on after the last key press.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose LCD Settings.
Press OK.
dPress aor bto choose Dim Timer.
Press OK.
ePress aor bto choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
fPress Stop/Exit.

General setup
3
1
Mode Timer 1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last by default.
aPress Menu.
bPress aor bto choose
General Setup.
Press OK.
cPress aor bto choose Mode Timer.
Press OK.
dPress aor bto choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
ePress Stop/Exit.

4
2
TX Lock 2
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
Operation from the Control panel
Note
If you forget the TX Lock password,
please call your Brother dealer for service.
Setting and changing the
TX Lock password 2
Note
If you have already set the password, you
will not need to set it again.
Setting the password 2
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Miscellaneous.
Press OK.
dPress aor bto choose TX Lock.
Press OK.
eEnter a 4-digit number for the password.
Press OK.
fWhen the LCD shows Verify:,
re-enter the password.
Press OK.
gPress Stop/Exit.
Security features 2

Security features
5
2
Changing the password 2
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Miscellaneous.
Press OK.
dPress aor bto choose TX Lock.
Press OK.
ePress aor bto choose Set Password.
Press OK.
fEnter a 4-digit number for the current
password.
Press OK.
gEnter a 4-digit number for a new
password.
Press OK.
hWhen the LCD shows Verify:,
re-enter the password.
Press OK.
iPress Stop/Exit.
Turning TX Lock on/off 2
Turning TX Lock on 2
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Miscellaneous.
Press OK.
dPress aor bto choose TX Lock.
Press OK.
ePress aor bto choose Set TX Lock.
Press OK.
fEnter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 2
aPress Menu.
bEnter the registered 4-digit password.
Press OK.
TX Lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.

6
3
Additional sending
options 3
Sending faxes using multiple
settings 3
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size etc.
aPress (FAX).
The LCD shows:
bPress aor bto choose a setting you
want to change.
Press OK.
cPress aor bto choose an option.
Press OK.
dGo back to bto change more settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 7.)
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document.
Choose Dark when sending a dark
document.
aPress (FAX).
bPress aor bto choose Contrast.
Press OK.
cPress aor bto choose Auto, Light or
Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
Sending a fax 3
Fax Resolution
Contrast
Standard
Press Start
Enter Number

Sending a fax
7
3
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
aPress (FAX).
bPress aor bto choose
Fax Resolution.
Press OK.
cPress aor bto choose the resolution
you want.
Press OK.
Note
You can choose four different resolution
settings for monochrome faxes and two
for color.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
Setting your changes as a
new default 3
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX and Glass ScanSize you
use most often by setting them as default.
These settings will stay until you change
them again.
aPress (FAX).
bPress aor bto choose the menu option
that you want to change and press OK.
Then press aor bto choose the new
option.
Press OK.
Repeat this step for each setting you
want to change.
cAfter changing the last setting, press
aor bto choose Set New Default.
Press OK.
dPress 1to choose Yes.
ePress Stop/Exit.
Restoring fax settings to the
factory settings 3
You can restore the fax settings
Fax Resolution, Contrast,
Real Time TX, and Glass ScanSize,
that you have changed, to the factory
settings.
aPress (FAX).
bPress aor bto choose
Factory Reset.
Press OK.
cPress 1to choose Yes.
dPress Stop/Exit.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Color
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.

Chapter 3
8
Additional sending
operations 3
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
Note
(MFC-J410 only)
To send a multiple page fax, use the ADF.
aPress (FAX).
bLoad your document.
cTo listen for a dial tone press Hook or
pick up the handset of the external
telephone.
dDial the fax number.
eWhen you hear the fax tone, press
Mono Start or Color Start.
Choose Send when you select the
Fax Mode to Advanced Mode and
send the fax from the scanner glass.
(See Setting the Fax Logic (sending and
receiving sequence) in chapter1 in the
Basic User’s Guide.)
fReplace the handset.
Dual Access
(Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Broadcasting
(Monochrome only) 3
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
aPress (FAX).
bLoad your document.
cPress aor bto choose Broadcasting.
Press OK.

Sending a fax
9
3
dYou can add numbers to the broadcast
in the following ways:
Press aor bto choose Add Number
and press OK. Enter a number using
dial pad.
Press OK.
Press aor bto choose Speed Dial
and OK. Press aor bto choose
Alphabetical Order or
Numerical Order and OK.
Press aor bto select a number and
OK.
eAfter you have entered all the fax
numbers by repeating step d, press
aor bto choose Complete.
Press OK.
fPress Mono Start.
Note
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 90 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.
•IftheOut of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Cancelling a Broadcast in progress 3
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialled and the Broadcast job number.
dPress OK.
The LCD will ask you the following
question:
Cancel Job?
Yes iPress 1
No iPress 2
ePress 1to cancel the fax number being
dialled.
The LCD will then show the Broadcast
job number.
fPress OK.
The LCD will ask you the following
question:
Cancel Job?
Yes iPress 1
No iPress 2
gTo cancel the Broadcast, press 1.
hPress Stop/Exit.

Chapter 3
10
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
aPress (FAX).
bPress aor bto choose Real Time TX.
Press OK.
cPress aor bto choose On (or Off).
Press OK.
Note
•(MFC-J410only)
If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.
• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
aPress (FAX).
bLoad your document.
cPress aor bto choose
Overseas Mode.
Press OK.
dPress aor bto choose On (or Off).
Press OK.

Sending a fax
11
3
Checking and cancelling
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
dPress aor bto scroll through the jobs
and choose the job you want to cancel.
Press OK.
eDo one of the following:
To cancel, press 1to choose Yes.
If you want to cancel another job go
to step d.
To exit without cancelling, press 2to
choose No.
fWhen you have finished, press
Stop/Exit.

12
4
Additional receiving
operations 4
Printing a reduced incoming
fax 4
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size in chapter 2 in
the Basic User’s Guide.)
aPress Menu.
bPress aor bto choose Fax.
Press OK.
cPress aor bto choose
Setup Receive.
Press OK.
dPress aor bto choose
Auto Reduction.
Press OK.
ePress aor bto choose On (or Off).
Press OK.
fPress Stop/Exit.
Out of Paper Reception 4
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other
print media in chapter 2 in the Basic User’s
Guide.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
Receiving a fax 4

13
5
5
Additional dialling
operations 5
Combining Quick Dial
numbers 5
You can store these long dialling sequences
by dividing them and setting them up as
separate Speed Dial numbers in any
combination. You can even include manual
dialling using the dial pad. (See Storing
Speed Dial numbers in chapter 7 in the Basic
User’s Guide.)
For example, you might have stored “555“ on
Speed Dial: 03 and “7000“ on Speed Dial: 02.
You can use them both to dial “555-7000” if
you press the following keys:
aPress (Speed Dial).
bPress aor bto choose Search.
Press OK.
cEnter 03.
dPress aor bto choose Speed Dial.
Press OK.
ePress aor bto choose Search.
Press OK.
fEnter 02.
gPress Mono Start or Color Start.
You will dial “555-7000”.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to 555-7001 you could
press (Speed Dial), choose Search,
press 03 and then press 7001 using the dial
pad.
Note
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.
Dialling and storing numbers 5

Chapter 5
14
Additional ways to
store numbers 5
Storing Speed Dial numbers
from Outgoing Calls 5
You can also store Speed Dial numbers from
the Outgoing Call history.
aPress Redial/Pause.
You can also choose Outgoing Call
by pressing (FAX).
bPress aor bto choose the name or
number you want to store.
Press OK.
cPress aor bto choose
Add to Speed Dial.
Press OK.
dPress aor bto choose the 2-digit
Speed Dial location where you want to
store the number.
Press OK.
eDo one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
To store the number without a name,
press OK.
fPress OK to confirm the fax or
telephone number.
gPress aor bto choose Complete.
Press OK.
hPress Stop/Exit.
Storing Speed Dial numbers
from the Caller ID history 5
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID in
chapter 6 in the Basic User’s Guide.)
aPress Redial/Pause and press l.
You can also choose
Caller ID hist. by pressing
(FAX).
bPress aor bto choose the number you
want to store.
Press OK.
cPress aor bto choose
Add to Speed Dial.
Press OK.
dPress aor bto choose the 2-digit
Speed Dial location where you want to
store the number.
Press OK.
eDo one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
To store the number without a name,
press OK.
fPress OK to confirm the fax or
telephone number.
gPress aor bto choose Complete.
Press OK.
hPress Stop/Exit.