Brother Printer/Fax/Scanner/Copier MFC-8840 User manual

Quick Setup Guide MFC-8440
MFC-8840D
Before you can use the MFC, you must set up the hardware and install the driver.
To help you get started in setting up the machine and installing the driver and software,
please read this “Setup Guide” and follow the simple instructions.
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide” , User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Step 1
Setting Up the Machine
Step 2
Installing the Driver & Software
Setup is Complete!
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators

Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
CD-ROMs
For Windows®
For Macintosh®
User’s Guide
ADF Support Drum Unit Assembly
(including Toner Cartridge)
AC Power Cord Telephone
Line Cord
■The interface cable is not a standard accessory. Please purchase the appropriate interface cable for
the interface you intend to use (Parallel or USB).
■For Parallel use a bi-directional shield interface cable that is IEEE 1284-compliant, and not longer than
6 feet (2 meters).
■For USB use a Hi-Speed USB 2.0 interface cable that is not longer than 6 feet (2 meters).
■Please make sure that you use a Hi-Speed USB 2.0 certified cable if your computer uses a Hi-Speed
USB 2.0 interface.
■Even if your computer has a USB 1.1 interface, you can connect the MFC.
4
3
1
1. Control Panel
2. Face-down Output Tray Support
Flap with Extension
3. (For MFC-8440) Manual Feed Tray
(For MFC-8840D) Multi-purpose
Tray (MP Tray)
2
MFC
5
6
4. Paper Tray
5. Front Cover
6. Power Switch
7. Document Cover
8.
Automatic Document Feeder (ADF)
7
8
■Getting Started

MFC-8440 and MFC-8840D have similar control panel keys.
Warning
Control Panel
1. One Touch keys 5. Print keys 9. Copy keys (Temporary Settings)
2. Shift 6. Status LED (Light-Emitting Diode) 10. Dial Pad
3. Fax and telephone keys
7. 5-Line Liquid Crystal Display (LCD) 11. Stop/Exit
4. Mode keys 8. Navigation keys 12. Start
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by
holding it at the bottom.
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the MFC properly or to
prevent damage to the
MFC.
Indicates notes and
useful tips to remember
when using the MFC.
Indicates reference to the
User’s Guide.
1
234
56 8791011
12

1
Table of Contents
Setting Up the Machine
1. Install the Automatic Document Feed (ADF) Support .................................... 2
2. Install the Drum Unit Assembly ........................................................................ 2
3. Load Paper in the Paper Tray ...........................................................................3
4. Release the Scanner Lock.................................................................................4
5. Install Power Cord and Phone Line..................................................................5
6. Selecting a Receive Mode .................................................................................6
7. Setting the Date and Time .................................................................................7
8. Setting Your Station ID ......................................................................................8
Installing the Driver & Software
Supplied CD-ROM (MFL-Pro Suite)...................................................................... 9
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)................................ 11
■For Windows®98/98SE/Me Users Only ............................................................ 14
■For Windows®2000 Professional Users Only..................................................16
■For Windows®XP Users Only ...........................................................................20
For Parallel Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)................................ 23
■For Windows®98/98SE/Me Users Only ............................................................ 26
■For Windows®2000 Professional Users Only..................................................27
■For Windows®XP Users Only ...........................................................................31
For Windows NT®Workstation Version 4.0 Users ................................. 34
For Network Interface Cable Users
(For Windows®98/98SE/Me/NT/2000 Professional/XP)..........................37
For USB Interface Cable Users................................................................. 41
■For Mac OS®8.6 to 9.2 .......................................................................................41
■For Mac OS®X 10.1/10.2.1 or greater................................................................43
For Network Interface Cable Users .......................................................... 45
■For Mac OS®8.6 to 9.2 .......................................................................................45
■For Mac OS®X 10.1/10.2.1 or greater................................................................47
■For Administrators
Network User's Guide Chapter Map (NC-9100h) .............................................. 49
Installing the BRAdmin Professional Configuration Utility
(Windows®Users Only) .................................................................................... 50
Web BRAdmin (Windows®Users Only) ............................................................ 50
Setting your IP Address, Subnet Mask and Gateway using BRAdmin
Professional (Windows®Users Only) .............................................................. 51
Options ................................................................................................................. 52
Replacement Consumables................................................................................ 52
Step 1
Step 2

2
Setting Up the Machine
Do NOT connect the interface cable.
Connecting the interface cable is
done when installing the driver.
1Open the ADF cover.
2Insert the tabs of ADF support into the holes
of the ADF one side at a time.
3Push ADF Support down until it latches in
place.
4Close the ADF cover.
1Open the front cover by pressing the front
cover release button.
2Unpack the drum unit assembly.
Remove the protective part.
1
Install the Automatic
Document Feed (ADF)
Support
ADF Cover
Hole
Tab
ADF support
Tab
2Install the Drum Unit
Assembly
Front Cover
Release Button
Front Cover
Drum Unit
Assembly
Protective part
Step 1

3
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
3Rock it from side to side several times to
distribute the toner evenly inside the
assembly.
4
Push the drum unit assembly into the
machine (until it snaps into place).
5Close the front cover of the machine.
1Pull the paper tray completely out of the
machine.
2While pressing the paper guide release lever,
slide the adjusters to fit the paper size.
Check that the guides are firmly in the slots
on the tray.
3Load Paper in the Paper
Tray
For Legal size paper, press the universal
guide release button and pull out the rear of
the paper tray.
Paper Guide
Release Lever
Universal Guide
Release Button

4
Setting Up the Machine
3Fan the stack of paper well to avoid paper
jams and misfeeds.
4Put paper in the paper tray.
Check that the paper is flat in the tray and
below the maximum paper mark.
5
Put the paper tray firmly back in the machine
and unfold the support flap before you use
the machine.
1Push the lever up to unlock the scanner.
(The gray scanner lock lever is located at
the back left under side of the document
cover.)
For details on supported paper
specifications, see “Paper” in Chapter 2
(User’s Guide).
Up to here.
Support
Flap
4Release the Scanner
Lock
Scanner Lock Lever
Step 1

5
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
Do not connect the Parallel or USB
cable yet.
1Make sure that the power switch is off.
Connect the AC power cord to the machine.
2Plug the AC power cord into an AC outlet.
Turn the power switch on.
3Connect one end of the telephone line cord
to the socket on the MFC marked LINE and
the other end to a modular wall socket.
Warning
■The MFC must be fitted with an earthed plug.
■Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power to your MFC on
when you connect it to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
5Install Power Cord and
Phone Line
If Check Scan Lock appears on the LCD,
immediately release the scanner lock and
press Stop/Exit.
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering device,
connect it as shown below.
Please set the receive mode to External
TAD.
For more details, see “Connecting the
MFC” in Chapter 1 of the User’s Guide.
Extension
Telephone
External
Telephone
(Example
for the U.K.)
TAD
TAD
(Example
for the U.K.)

6
MFC-8440 and MFC-8840D have similar control panel keys.
Choose the Receive mode which best suits your
needs.
1Press the Menu key.
2Press key.
3Press key.
4Press or to select the mode.
5Press the Set key.
6Press the Stop/Exit key.
6Selecting a Receive Mode
Set
Menu
Stop/ExitDial pad
Are you connecting an external telephone or external
telephone answering device to the MFC?
Are you using the voice message
function of your external
telephone answering device?
Fax Only
The MFC automatically
answers every call as a
fax.
Do you want the MFC to
answer fax and
telephone calls
automatically?
Fax/Tel
The MFC controls the
line and automatically
answers every call. If
the call is not a fax, the
phone will ring for you to
pick up the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
For more details, see “Setup Receive” in
Chapter 5 of the User’s Guide.
Yes No
Yes
No
Yes
No
Setting Up the Machine
Step 1

7
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
The MFC displays the date and time, and prints it on
every fax you send.
1Press the Menu key.
2Press the key.
3Press the key.
4Enter the last two digits of the year on the
dial pad, and then press the Set key.
(e.g. Enter 0, 3for 2003.)
5Enter the two digits for the month on the dial
pad, and then press the Set key.
(e.g. Enter 0, 3for March.)
6Enter the two digits for the day on the dial
pad, and then press the Set key.
(e.g. Enter 0, 1.)
7Enter the time in 24-hour format on the dial
pad, and then press the Set key.
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press the Stop/Exit key.
7Setting the Date and Time
02.Date/Time
Year:2003
Enter & Set Key
02.Date/Time
XX/XX/2003
Month:03
Enter & Set Key
02.Date/Time
XX/03/2003
Day:01
Enter & Set Key
02.Date/Time
01/03/2003
Time:15:25
Enter & Set Key
If you want to repeat from step1, press the
Stop/Exit key.

8
Setting Up the Machine
MFC-8440 and MFC-8840D have similar control panel keys.
You should store your name and fax number to be
printed on all fax pages that you send.
1Press the Menu key.
2Press the key.
3Press the key.
4Enter your fax number (up to 20 digits) on
the dial pad, and then press the Set key.
5Enter your telephone number (up to 20
digits) on the dial pad, and then press the
Set key.
(If your telephone number and fax number
are the same, enter the same number
again.)
6Use the dial pad to enter your name (up to
20 characters), and then press the Set key.
7Press the Stop/Exit key.
Set
Menu
Stop/ExitDial pad
8Setting Your Station ID
03.Station ID
Fax:_
Enter & Set Key
03.Station ID
Fax:+44XXXXXXXX
Tel:_
Enter & Set Key
Press to enter “+” (plus) character.
03.Station ID
Fax:+44XXXXXXXX
Tel:+44XXXXXXXX
Name:_
Enter & Set Key
■Refer to the following chart for entering
your name.
■If you need to enter a character that is on
the same key as the previous character,
press to move the cursor to the right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO 6
7PQRS
8TUV8
9WX Y Z
For more details, see “Setting the Station
ID” in Chapter 4 of the User's Guide.
If you want to repeat from step1, press the
Stop/Exit key.
Go to Next page to
install the driver
Step 1

9
Installing the Driver & Software
You can find a variety of information on the CD-ROM.
Install Software
You can install printer, PC-FAX Send/Receive,
scanner drivers and the various utility items, including
PaperPort®and TextBridge®OCR.
On-Line Registration
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
MFC (Internet access required).
Documentation
View the User’s Guide and other documentation in
PDF format. (Viewer included)
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, Driver
updates and Tips for using your machine.
Help
Helpful hints.
Start Here
You can install the printer driver, scanner driver,
PC-FAX Send and Presto!®PageManager®for
Mac OS®8.6 - 9.2
Documentation
View the User’s Guide and other documentations in
PDF format.
Start Here OSX
You can install the printer driver, scanner driver,
PC-Fax Send, remote setup program and Presto!
PageManager®for Mac OS®10.1/10.2.1 or greater
(Scanning is not supported in Mac OS®10.1).
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, Driver
updates and Tips for using your machine.
ReadMe!
You can get important information and
troubleshooting tips.
On-Line Registration
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
MFC (Internet access required).
Supplied CD-ROM (MFL-Pro Suite)
Step 2

10
Setting Up
the Machine
Windows®
USB
Windows®
Parallel
Windows
NT®4.0
Parallel
Macintosh®
USB
Macintosh®
Network
Windows®
Network
For
Administrators
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
Step 2
USB Interface Cable Users.................................. Go to page 11
(For Windows®98/98SE/Me/2000 Professional/XP)
Parallel Interface Cable Users............................. Go to page 23
(For Windows®98/98SE/Me/2000 Professional/XP)
Windows NT®Workstation Version 4.0 Users... Go to page 34
(For Parallel Interface Cable Users)
Network Interface Cable Users ........................... Go to page 37
(For Windows®98/98SE/Me/NT/2000 Professional/XP)
USB Interface Cable Users
■For Mac OS®8.6 to 9.2..................................... Go to page 41
■For Mac OS®X 10.1/10.2.1 or greater ............. Go to page 43
Network Interface Cable Users
■For Mac OS®8.6 to 9.2..................................... Go to page 45
■For Mac OS®X 10.1/10.2.1 or greater ............. Go to page 47
For Administrators............................................... Go to page 49

11
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 8.
1Switch off and unplug the MFC from the AC
outlet and disconnect it from your computer,
if you already connected an interface cable.
2Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on as the administrator.)
3Insert the supplied CD-ROM for Windows®
into your CD-ROM drive. If the model name
screen appears, select your machine. If the
language screen appears, select your
language.
4The CD-ROM main menu will appear.
Click Install Software.
5Click MFL-Pro Suite in Main Application.
6Click Install.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
If this window does not appear, use
Windows®Explore to run the setup.exe
program from the root directory of the
Brother CD-ROM.
MFL-Pro Suite includes Printer Driver,
Scanner Driver, ScanSoft®PaperPort®,
ScanSoft ®TextBridge®, PC-FAX software,
Remote Setup and True Type fonts.
PaperPort ®is a document management
application for viewing scanned documents.
ScanSoft ®TextBridge ®, which is integrated
into PaperPort®, is an OCR application that
converts an image into text and inserts it into
your default word processor.
If you see the following screen, click OK to
install the Windows®updates. After the
updates are installed your PC may restart.
Note: If it does the installation will
automatically continue.
If the installation does not continue
automatically, please open the installer
menu again by double-clicking the
setup.exe program from the root directory of
the Brother CD-ROM, and continue from
Step 4.
Step 2

12
7When the PaperPort®8.0 SE Setup window
is displayed, click Next.
8After reading and accepting the ScanSoft®
License Agreement, enter your user
information and click Next.
9Select Typical and click Next.
0Click Install and PaperPort®will start
installing on your computer.
AWhen the ScanSoft®Registration screen is
displayed, make your selection and follow
the on-screen instructions.
BClick Finish to complete installation.
CWhen the Brother MFL-Pro Suite
Installation window appears, click Next.
If an error message appears at this point in
the installation process, or if you have
previously installed the MFL-Pro Suite, you
will first have to uninstall it. From the Start
menu, select Programs, Brother, MFL-Pro
Suite MFC-8840D, Uninstall, and then
follow the instructions on the screen.
Continued ...
Step 2
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
For
Administrators

13
Installing the Driver & Software
DWhen the Brother Software License
Agreement window appears, click Yes.
ESelect Local Interface, and then click Next.
FSelect Standard, and then click Next.
The application files will be copied and
installed to your computer.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
If you want to install the PS driver, select
Custom and then follow the on-screen
instructions. When the Select Components
screen appears, check PS Printer Driver,
and then continue following the on-screen
instructions.
Windows®98/98SE/Me Users
➝Go to page 14
Windows®2000 Professional Users
➝Go to page 16
Windows®XP Users
➝Go to page 20
Step 2

14
Make sure that you followed the instructions in 1to Fon pages 11 - 13.
GWhen this screen appears, connect the
USB interface cable to your PC, and then
connect it to the MFC.
Turn on the MFC by plugging in the power
cord. Turn the power switch on.
It will take a few seconds for the installation
screen to appear.
The installation of the Brother drivers will
automatically start. Follow the instructions
on the screen.
HSelect BRUSB: USB Printer Port, and then
click Next.
IAccept the default Printer name by selecting
Yes, and then click Next.
JSelect Yes (recommended), and then click
Finish. A test page will be printed so you
can check the print quality.
For Windows®98/98SE/Me Users Only
Continued ...
Step 2
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
For
Administrators

15
Installing the Driver & Software
KIf the test page is printed correctly, click
Yes. If you click No, follow the prompts on
the screen to correct the problem.
LThe README.WRI file will be displayed.
Please read this file for troubleshooting
information and then close the file to
continue installation.
MCheck the Run On-Line Registration and
then click Next.
NClick Finish to restart your computer.
OAfter the computer restarts, click Yes to
have the Control Center load each time
Windows®is started. The Control Center
will appear as an icon in the task tray.
If you click No the Scan keys on the MFC
will be disabled.
The Brother PC-FAX, Printer and
Scanner drivers have been installed
and the installation is now complete.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
If the README.WRI file shown in Step 22
appears, close the README,WRI file and
then click Finish after printing the test page.
■If you checked the box in step M, the
screen for On-Line Registration will
appear. Please complete your registration
before proceeding to step O.
■Even if you select No, you will be able to
launch the Brother Control Center later to
use the Scan key by double clicking the
Smart UI icon on the desktop. This loads
the Brother Control Center to the task tray.
See AutoLoad the Brother Control Center,
Chapter 14 in the Documentation (User’s
Guide) located on the CD-ROM.
Step 2

16
Make sure that you followed the instructions in 1to Fon pages 11 - 13.
GWhen this screen appears, connect the
USB interface cable to your PC, and then
connect it to the MFC.
Turn on the MFC by plugging in the power
cord. Turn the power switch on.
It will take a few seconds for the installation
screen to appear.
The installation of the Brother drivers will
automatically start. Follow the instructions
on the screen.
HIf the Digital Signature Not Found dialog
boxes appear, click Yes to install the driver.
.
IThe README.WRI file will be displayed.
Please read this file for troubleshooting
information and then close the file to
continue installation.
JCheck the Run On-Line Registration and
then click Next.
KClick Finish to restart your computer.
For Windows®2000 Professional Users Only
Continued ...
Installing the Driver & Software
Setting Up
the Machine
Windows®
USB
For
Administrators

17
Installing the Driver & Software
LAfter the computer restarts, click Yes to
have the Control Center load each time
Windows®is started. The Control Center
will appear as an icon in the task tray.
If you click No the Scan keys on the MFC
will be disabled.
.
A Basic Universal printer driver was
installed with the MFL-PRO Software
Suite which is certified for use with
Windows operating systems.
Brother also offers a full featured
printer driver (Native driver) that
includes more features than the Basic
Universal driver. However, this driver
does not include a Windows certificate.
To install the Brother Native driver
proceed to step M.
Brother Native driver Installation
MClick Start and select Settings and then
Printers. Click on Add a printer and the
Add Printer Wizard will start.
When this screen appears, click Next.
NUn-check the Automatically detect and
install my Plug and Play printer selection
and then click Next.
OSelect USBXXX from the pull down window
for the Printer Port Selection and then click
Next.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
■If you checked the box in step J, the
screen for On-Line Registration will
appear. Please complete your registration
before proceeding to step L.
■Even if you select No, later you will be
able to launch the Brother Control Center
to use the Scan key by double clicking the
Smart UI icon on the desktop. This loads
the Brother Control Center to the task tray.
See AutoLoad the Brother Control Center,
Chapter 14 in the Documentation (User’s
Guide) located on the CD-ROM.
For details on what features are available
see chapter 12 of the User’s Guide.
Step 2