Brother FAX 1570MC User manual

FAX1570MC
MFC1870MC
MFC1970MC
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Year 2000 Compliant
All Brother fax machines and multi-function
centers are Year 2000 Compliant. For
more information, visit the Brother Home
Page at http://www.brother.com, then
click the Year 2000 Statement button.
© 1996-1998 Brother Industries, Ltd.

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Tableof Contents
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Introduction
Installation
Using This Manual .............................................................................................. 1
Finding Information.......................................................................................................1
TestSheetProcedures(for[JSAonly) .............................................................................1
AboutFaxMachines........................................................................................................2
FaxTonesandHandshake..............................................................................................2
FAX157OMC Control Panel Overview ..............................................................3
MFC 187OMC and MFC 197OMC Control Panel Overview ................... 4
Caution ..............................................................................................................................5
Packing List ....................................................................................................................6
Makesureyou havethe followingitems:............................................................6
Choosing a Location ..................................................................................................7
Assembly ..........................................................................................................................7
Attachthe documentsupport ..........................................................................................7
Attachpapersupport .......................................................................................................8
Install theprinting cartridge ..........................................................................................8
Installpaper ....................................................................................................................9
Acceptablepaper ............................................................................................................10
Connectthe handset......................................................................................................10
Connectthepowercord.................................................................................................10
Connectthe telephoneline ...........................................................................................11
SpecialLineConsiderations..........................................................................................11
RollOverPhoneLines............................................................................................11
Two-LinePhone System.........................................................................................11
ConvertingTelephoneWallOutlets........................................................................12
Installing FAY.JMFC,ExternalTwo-LineTAD,
and Two-lAneTelephone.....................................................................................12
Multi-LineConnections(PBK).....................................................................................13
Ifyou are installingthe FA_'VMFCto workwith a PBK:....................................13
CustomFeatureson YourPhoneLine..........................................................................14
Connectingan External
TelephoneAnsweringDevice(TAD)...........................................................................14
Sequence.................................................................................................................14
Connections............................................................................................................15
OutgoingMessage(OGM)on ExternalTAD..........................................................16
Connectingan ExternalTelephone..............................................................................16

TAB LE O F C ONTE NT S
Fax
Settings
On'Screen
Programming
Basic Fax
Operation
Fax Settings ...................................................................................................................17
SettingDialing Mode(Tone/Pulse)..............................................................................17
SettingDateand Time ..................................................................................................17
SettingStationID..........................................................................................................18
EnteringText.................................................................................................................18
Inserting spaces......................................................................................................19
Makingco_Tections.................................................................................................19
Repeatingletters.....................................................................................................19
Specialcharactersand symbols.............................................................................19
StoringOneTouchDialNumbers ................................................................................20
OneTouchDialing .................................................................................................21
StoringSpeedDialNumbers.........................................................................................22
SpeedDialing ................................................................................................................22
Changing OneTouchand
SpeedDialNumbers...................................................................................................23
SettingUpGroupsforBroadcasting.............................................................................23
SettingBeeperLevel......................................................................................................24
Memou Storage............................................................................................................24
User-Friendly Programming ................................................................................25
Function Mode..............................................................................................................25
AlternatingDisplays......................................................................................................26
FunctionSelectionTable ..............................................................................................26
Sending Faxes ..............................................................................................................31
Beforeyoubegin:...........................................................................................................31
Contrast Setting ............................................................................................................. 32
Manual Transmission ................................................................................................... 32
AutomaticTransmission oo
ManualandAutomaticFaxRedial o,
Receiving Faxes "_
SelectAnswerMode o
RecordFax!TelOutgoingAnnouncement(F/TO(}M).........................................34
EasyReceive..................................................................................................................34
ToselectorchangeyourAnswerMode..................................................................35
SettingRingDelay........................................................................................................35
SettingF/TRingTime..................................................................................................36
Speaker_,_lume.............................................................................................................36
Ring_lume ..................................................................................................................37
Smoothing.....................................................................................................................37
SettingPaperSize.........................................................................................................37
PrintingaReducedIncomingDocument.............................................................38
RecommendedReductions....................................................................................38

Telephone &
S_a'kerphone Making Voice Calls ...................................................................................................39
(_oice) Operation ManualDialing .............................................................................................................39
_lswering Callswith tileSpeakerphone................................................................39
OneTouchDialing........................................................................................................40
SpeedDialing ................................................................................................................ 40
Hold...............................................................................................................................40
Pause.............................................................................................................................40
Tone/Pulse.....................................................................................................................40
SeachingTelephoneIndex..........................................................................................41
Advanced
Fax Operation Sending Faxes ..............................................................................................................43
QuickScanFaxTransmission......................................................................................43
Dad'' vTm_er' ....................................................................................................................4°a
DelayedTransmission...................................................................................................44
Interrupting Timer and PollWaiting...........................................................................44
Cancelinga DelayedFax ..............................................................................................45
Broadcasting..................................................................................................................45
OverseasMode...............................................................................................................45
ErrorRe-Transmission..................................................................................................46
ComposingElectronicCoverPage................................................................................46
AlwaysSendCmer Page................................................................................................47
CoverPage (Temporau Setting)..................................................................................47
_[!singa Printed CoverPage ..........................................................................................48
CallReservation............................................................................................................48
PrintCall BackMessage................................................................................................49
Next-FaxReservation....................................................................................................49
MultipleResolutionTransmission ...............................................................................50
Receiving Faxes ..........................................................................................................50
OperationfromExtensionTelephone..........................................................................50
ForF/T (Fax!Tel)ModeOnly.................................................................................50
Changing RemoteCodes........................................................................................51
Tochange RemoteCodes...................................................................................51
DistinctiveRinging .......................................................................................................51
Registeringthe DistinctiveRinging phone number .........................................52
CallerID........................................................................................................................53
ClearingCallerIDInformation .............................................................................54
Polling ...........................................................................................................................54
Setupto Poll AnotherFax.......................................................................................54
Setupto BePolled (PollWaiting)..........................................................................55
SequentialPolling.........................................................................................................56
CopyFunctions..............................................................................................................57
MultipleCopies.......................................................................................................57
Reducingand Enlarging Copies............................................................................57

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TAB LE OF C ONTE NTS
Message
Center
Message
CenterPro
Message Center Mode .............................................................................................59
FlexibleMemorySettings..............................................................................................60
Setting15t1MessageCenter............................................................................................60
SettingMessageStorage................................................................................................61
RecordingMessageCenterOutgoingMessage.............................................................61
ListeningtoOutgohgMessage(OGM)........................................................................62
ErasingOutgoingMessage(OGM)...............................................................................62
ActivatingMessageCenterMode...................................................................................62
MessageIndicators........................................................................................................62
Playing_biceMessagesandMemos.............................................................................63
Printinga Fa_'<Message.................................................................................................63
BackupPrintingOption................................................................................................64
ErasingMessages...........................................................................................................64
Toerasevoicemessagesindividually...........................................................................64
Toerasemessagesallatonce.......................................................................................65
SettingMaximumTimeforIncomingMessages.........................................................65
SettingTollSaver..........................................................................................................65
ICMRecordingMonitor................................................................................................66
RecordingaMemo........................................................................................................66
RecordingaConversation.............................................................................................66
Pagin_,jFaxForwarding................................................................................................66
ProgrammingPagingNumber..............................................................................67
ProgrammingaFaxForwardingNumber.............................................................67
Remote Retrieval .......................................................................................................68
[!singRemoteAccessCode............................................................................................68
ChangingRemoteAccessCode.....................................................................................68
RemoteControlCommands.........................................................................................69
RetrievingMemowStatusList......................................................................................70
RetrievingFaxMessages...............................................................................................70
ChangingFaxForwardingNumber.............................................................................71
Message Center Pro .................................................................................................73
StartwithaPlan ...........................................................................................................73
Setting[!pMessageCenterPro.....................................................................................74
Voice .................................................................................................................................74
RecordingVoiceInformationInMemowBox.............................................................74
PlayingVoiceMessageinMemowBox........................................................................75
ErasingVoiceMemouBox...........................................................................................75
Personal Mailbox ......................................................................................................76
RecordingPersonalMailboxO(LX,l/Password..............................................................76
PlayingIncomingMessagesandMemoinPersonalMailbox....................................76
ErasingIncomingMessagesandMemosFromPersonalMailbox.............................77
Toerasean individualmessage........................................................................77

TAB LE OF CO NTE NTS
Printing
R rts
Ortant
rmation
Troubleshooting
and Maintenance
Toerase all messages.........................................................................................77
RecordingMemoill PersonalMailbox.........................................................................78
RemoteRetrievalofIncoming Messagesand MemosIll PersonalMailbox...............78
Recording Second Level OGM ............................................................................79
PlayingSecondLevelOGM...........................................................................................79
ErasingSecondLevelOGM...........................................................................................79
Recording First Level OGM ..................................................................................80
PlayingFirstLevelOGM................................................................................................80
ErasingFirstLevelOGM................................................................................................80
Turning On Message Center Pro .......................................................................81
FAX/MFC Activity .........................................................................................................83
Toprint a report ............................................................................................................84
ActivityReportInterval .................................................................................................84
TransmissionVerification(Xmit)Report.....................................................................84
Standard Telephone and FCC Notices .......................................................85
Thesenoticesareilleffecton modelssoldandusedilltheUnitedStatesonly..........85
InternationalEnergyStarComplianceStatement......................................86
W_,NING................................................................................................................87
FederalCommissionComplianceNotice(ForIE!SAOnly).....................................87
IndustUCanadaComplianceStatement(ForCanadaOnly)...............................87
ImportantSafetyInstructions................................................................................88
Notice-DisclaimerofWarranties............................................................................90
Trademarks.............................................................................................................90
CompilationandPublicationNotice.....................................................................91
Fax-BackSystem...........................................................................................................93
BrotherHomePage on theWorldWideWeb................................................................93
BrotherBulletinBoard..................................................................................................93
ErrorMessages..............................................................................................................94
IfYouAreHavingDifficultywithYourFAY.JMFC..........................................................97
CondensedPrint and HorizontalStreaks;
Topaud Bottomof SentencesCut Off.............................................................97
VerticalBlackLinesWhenReceiving ................................................................97
FAX/MFCDoesNotAnswerWhenCalled...........................................................98
DialingDoesNot Work......................................................................................98
NoDialTone on the Handset.............................................................................98
PoorTransmitting Quality.................................................................................98
TransmissionVerificationReportSays"Result:NO,".......................................98
VerticalBlackLinesWhenSending...................................................................98
DoubleRingillF/T Mode..................................................................................99
Transferringa FaxCallto the FAY.AvlFC............................................................99
FAX/MFC"Hears" Voiceas CNGTone ...............................................................99
For Customer Service ...................................................................................... 99

TABLE OF CONTENTS
SettingUpthe_WC1870MC
orMFC1970MCand
ComputertoWorkTogether
Before You Install Multi-Function Link ......................................................101
PackageContents........................................................................................................101
PCConfi%ration Requirements ................................................................................102
ConnectingMFC1870MCor MFC1970MCtoYourPC..............................................102
Available Options ....................................................................................................103
InstallMulti-FunctionLink Software.............................................................103
On-LineDocumentation..................................................................................0a°
Product Support...............................................................................................0a
BrotherWebLink .............................................................................................1 °0a
Installing the Multi-Function Link Software ............................................104
OverviewofBasicSteps ...............................................................................................104
Accessingthe SoftwareInstallationWindow..............................................................104
Installing the BrotherSoftware..................................................................................104
Viewing On-Line Documentation .............................................................. 105
Usingthe_lulti.Functi0nLink
Sol,are(ForMFC1870MCIntroduction ..................................................................................................... 107
anGMFC1970MC0nly) Running the Brother Software ................................................................... 107
Multi-FunctionLink........................................................................................108
VisioneerPaperPortLE....................................................................................108
Sending a Fax from Your PC ....................................................................... 109
Sendinga QuickFax ...................................................................................................109
Sendinga Faxfromthe _,,lain_,,lenu..........................................................................109
Sendinga Faxfrom aWindows®Application............................................................110
Receiving Faxes into the PC ........................................................................ 111
BeforeYouBegin.........................................................................................................111
Checklistforthe _,,IFC:..........................................................................................112
Onyour PC:...........................................................................................................112
ViewingReceivedFaxes...............................................................................................112
Scanning a Document .................................................................................... 113
Scanning Options........................................................................................................113
Resolution.............................................................................................................114
Contrast.................................................................................................................114
Image Type...........................................................................................................114
Scanning into thePapeq)ortViewer...........................................................................114
Multi-Function
Link (option)
For F_J.X_1570MC
Glossary ........................................................................................................................117
Specifications .............................................................................................................121
Index ..............................................................................................................................122
Brother Numbers .....................................................................................................126
Ordering Accessories and Supplies ..............................................................127

CHAPTER ONE
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Introduction
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Using This Manual
ThankyouforpurchasingaBrotherFAX/MFC.ThisFAX/MFChasbeendesigned
tobesimpletouse,withLCDscreenpromptstoguideyouthroughfunctions.
Howevei;youcanuseyourFAX/MFCtoitsfullestpotentialbytakingafew
minutestoreadthismanual.
Additionall},;yourFAX/MFChasa HelpKey.Press_ toprinta listofbasic
operationalstepsandfunctions.
Finding information
Allchapter headings and subheadings are listed in the Tableof Contents. Youwill
be able to find information about a specific feature or function by checking the
Index at the back of this manual. Also, throughout this manual, you'll seespecial
symbols alerting you to important information, cross-references, and warnings.
Illustrations ofsome screen displays also help you choose the correct key-presses.
See
Station ID
p. 18
Test Sheet Procedures (for USA only)
Afterprogramming your Station ID, please fill out the TESTSHEETincluded with
your FAX/MFCand fax it to Brother's Automated Fax Response System as your first
transmission. This will veri_,'that your FA_'CJMFCis properly installed.
When this document is received a confirmation sheet will be sent back to your
FA_'CJMFC.To get a response, be sure to set up your Station ID.
USA 1-908-685-9283(Fax)

About Fax Machines
If you're a first-time fax machine use_;fax operation might seem a little
mysterious. You'll soon get used to the unusual fax tones on your phone line, and
beablesendandreceivefaxeseasily,:
Fax Tones and Handshake
Whensomeoneissendingafax,theFAX/MFCsendsfaxcallingtones,(CNGtones)
-- soft,intermittentbeepsat4-secondintervals.You'llhearthemwhenyoudialand
press|, midthey,'continueforabout40secondsafterdialing.Duringthattime,the
sendingmachinemustbeginthe"handshake"withthereceivingmachine.Eachtime
youuseautomaticprocedurestosendafax,Nu aresendingCNGtonesoverthephone
line.You'llsoonlearntolistenforthesesoftbeepseachtimeyoumlsweraphoneon
yourfaxline,soyouca1knowifyouarereceivingafaxmessage.
Thereceivingfaxrespondswithfaxreceivingtones-- loud,chirpingsounds.A
receivingfaxchirpsforabout40secondsoverthephoneline,andthescreen
displays"RECEBIC'IfyourFM_MFCissettotheFAXONIYMode,itwillanswer
eveucallautomaticallywithfaxreceivingtones.Eveniftheotherpartyhangs
up,yourFM_MFCcontinuestosendthe"chirps"forabout40seconds,andthe
screencontinuestodisplay,'"RECEI_%."% cancelthereceivingmode,press_.
WhenyourFAX/MFCisin FAX/TEL(F/T),it answerswith a shortbeep.Afterthis
beep,the FAS_MFClistensfor CNGtones,and then respondswithreceivingtones.
Thefax"handshake"isthetimeinwhichthesendingmachine'sCNGtonesand
thereceivingmachines"chirps"overlap.Thismustbeforat leasttwotofour
seconds,sothefaxmachinescanunderstandhoweachissendingandreceiving
thefax.Thehandshakecannotbeginuntilthecallisanswered,andtheCNG
tonesonlylastforabout40secondsafterthenumberisdialed.Therefore,it's
importantforthereceivingmachinetoanswerthecallinasfewringsaspossible.
Whenyouhaveanexternaltelephoneansweringdevice(TAD)onyourfaxline,
Nut TADwilldeterminethenumberofringsbeforethecallisanswered.Pat"special
attentiontothedirectionsintheInstallationchapterforconnectinga TADtoNut
FATJMFC.