Brother FAX-1820C User manual

Quick Setup Guide FAX-1820C
FAX-1920CN
Before you can use the machine, you must set up the hardware.
Please read this “Quick Setup Guide” for proper set up instructions.
To find the best solution for your problem or question, access the Brother Solutions Center,
http://solutions.brother.com
Keep this “Quick Setup Guide” and User’s Guide in a convenient place for quick and easy
reference at all times.
Setting Up the Machine
Setup is Complete!
Setting Up
the Machine
Using the FAX as a Printer or
for PC-FAX Send
Using the Network features of
the FAX-1920CN

1
Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
User’s Guide
Accessory Order Form
ADF Document Support Paper Tray
Test Sheet
(USA only)
ADF Document Output Support Output Paper Support Telephone Line Cord
Telephone Handset Handset Curled Cord One Touch Label for
FAX-1820C only
Ink Cartridges
One Touch Label for
FAX-1920CN only
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the machine properly or
to prevent damage to the
machine.
Indicates notes and
useful tips to remember
when using the machine.
Indicates reference to the
User’s Guide.
2
1. Control Panel 2. Top Cover
1
MFC
4
3
5
6
3 4
5 6
Black
(LC31BK)
Magenta
(LC31M)
Yellow
(LC31Y)
Cyan
(LC31C)
■Getting Started

2
Control Panel
1. One Touch keys 5. Stop/Exit 9. Mode keys
2. Shift 6. Start keys 10. Liquid Crystal Display (LCD)
3. Fax and telephone keys 7. On/Off key 11. Copy keys
(Temporary Settings)
4. Dial Pad 8. Navigation keys 12. Ink/Reports key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
1. One Touch keys 6. Stop/Exit 11. Liquid Crystal Display (LCD)
2. Shift 7. Start keys 12. Copy keys
(Temporary Settings)
3. Message Center keys 8. On/Off key 13. Ink/Reports key
4. Fax and telephone keys 9. Navigation keys
5. Dial Pad 10. Mode keys
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
12 3 4 5 6
87 9101112
(FAX-1820C)
34 5 67
98 10111213
(FAX-1920CN)
12

3
Table of Contents
Setting Up the Machine
1. Removing the Protective Parts ......................................................................... 4
2. Install Handset....................................................................................................4
3. Attaching the Paper Tray and Supports .......................................................... 5
4. Loading Paper .................................................................................................... 5
5. Install Phone Line and Power Cord..................................................................6
6. Installing the Ink Cartridges..............................................................................7
7. Color Block Quality and Alignment Check ...................................................... 9
8. Setting the Date and Time ...............................................................................11
9. Setting Your Station ID ....................................................................................12
10. Selecting a Receive Mode (FAX-1820C only) ................................................13
11. Selecting a Receive Mode (FAX-1920CN only)..............................................13
12. Setting Up the Message Center (FAX-1920CN only).....................................14
13. Selecting Your Language (Canada Only).......................................................14
14. Sending in the Product Registration and Test Sheet (USA Only) ............... 15
15. Using the FAX as a Printer or for PC-FAX Send ...........................................15
16. Using the Network features of the FAX-1920CN ...........................................15

4
Setting Up the Machine
1Remove the protective tape.
2Open the control panel cover by pulling it
toward you (1), and then lift the top cover
toward the back (2).
3Pull the protective yellow bar out of the
machine.
4Close the top cover, and then close the
control panel cover.
1Connect the curled handset cord to the
machine and the other end to the handset.
1Removing the Protective
Parts
Do not throw away the protective yellow bar.
You will need it in the future to transport the
machine.
Control Panel Cover
Top Cover
Protective Yellow Bar
2Install Handset

5
1Insert the paper tray from above into the
back of the machine.
2Attach the ADF document support.
3Attach the output paper support to the paper
output slot, and then pull out the extension.
4Attach the ADF document output support.
1Fan the stack of paper well to avoid paper
jams and misfeeds.
2Unfold the paper support and then press
and slide the paper guide to fit the paper
width.
3
Gently insert the paper.
Make sure the print side is towards you and
the paper is below the maximum paper
mark.
3Attaching the Paper Tray
and Supports
Paper Tray
ADF Document
Support
Output Paper Support
Output Paper
Support Extension
ADF Document
Output Support
4Loading Paper
You can load up to 100 sheets of 20 lb
(80 g/m2) paper.
For more details, see “Paper Capacity of
the Paper Tray” in Chapter 2 of the User’s
Guide.
Paper Support
Paper Width Guide
Paper
Print Side
Maximum Paper Mark
Setting Up
the Machine
Using the FAX as a Printer or
for PC-FAX Send
Using the Network features of
the FAX-1920CN

6
Setting Up the Machine
1Connect the power cord.
2Connect the telephone line cord.
Connect one end of the telephone line cord
to the jack on the machine marked LINE
and the other end to a modular wall jack.
Warning
■The machine must be grounded using a 3-prong
plug.
■Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power to your machine on
when you connect it to a telephone line. Similarly,
you can protect yourself when you want to move
your machine by disconnecting the telephone line
first and then the power cord.
5Install Phone Line and
Power Cord
Power Cord
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please set the Receive Mode to “External
TAD” if you have an external answering
machine. For more details, see
“Connecting the machine” in Chapter 1 of
the User’s Guide.
TAD
TAD

7
Warning
If ink gets in your eyes irrigate them with water
immediately, and if irritation occurs consult a doctor.
1Make sure that the power is turned on.
The LCD shows;
2Open the control panel cover by pulling it
toward you (1), then lift the top cover
toward the back (2).
The print heads will move to the ink
replacement position.
3Push the four colored ink cartridge covers
one at a time so they pop up.
4Remove the white shipping cover by pulling
it towards you.
5Take out the black ink cartridge.
6Carefully remove the sealing tape from the
inkcartridge.
To prevent spilling ink and staining your
hands and clothing, peel the sealing tape
gently and slowly.
• Do not touch the ink opening on
the cartridge or removed tape.
6Installing the Ink
Cartridges
Check Cartridge
Control Panel Cover
Top Cover
PUSH PUSH PUSHPUSH
Colored Ink
Cartridge Covers
■The bottom of the white shipping cover is
wet with ink that will cause stains, so wipe
it clean before you place it down.
■Do not throw away the white shipping
cover. You will need it when you transport
the machine.
White Shipping Cover
Opening
Continued...
Setting Up
the Machine
Using the FAX as a Printer or
for PC-FAX Send
Using the Network features of
the FAX-1920CN

8
7Gently insert the black ink cartridge in the
black ink position.
8Press the cover down until it clicks.
9Repeat Steps 5 to 8 to install each color ink
cartridge.Matchthecolors oftheinkto the
cartridge covers.
0Close the top cover and control panel cover.
The machine will enter a head cleaning
cycle for approximately four minutes.
• DO NOT remove ink cartridges if
you do not need to replace them.
If you do so, it may reduce the ink
quantity and the machine will not
know the quantity of ink left in
the cartridge.
• DO NOT shake the ink cartridges.
If ink stains your body or
clothing, wash with soap or
detergent immediately.
• Brother strongly recommends
that you do not refill the ink
cartridges provided with your
machine. We also strongly
recommend that you continue to
use only Genuine Brother Brand
replacement ink cartridges.
Using or attempting to use
potentially incompatible inks
and/or cartridges in your
machine may cause damage to
the machine itself and/or it may
result in unsatisfactory print
quality. Our warranty coverage
does not apply to any problem
that was caused by the use of
unauthorized third party ink and/
or cartridges. To protect your
investment and guarantee your
print quality please continue to
replace consumed ink cartridges
with only Genuine Brother
Branded Supplies.
Cleaning
Please Wait
■If you mix the colors by installing an ink
cartridge in the wrong position, you must
clean the print head by running several
cleaning cycles after correcting the
cartridge installation. (See “Cleaning the
print head” on page 12-10 of the User’s
Guide.)
■Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written
on the cartridge package.
■
IfInk Empty showson the LCD after you
install the ink cartridges, check to make
sure the ink cartridges are installed
correctly.
Setting Up the Machine

9
1After the cleaning cycle is finished, the LCD
shows;
2Make sure the paper is loaded in the paper
tray.
Press Color Start.
3The machine starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
Step A: Color Block Quality
Check
1The LCD shows:
Check the quality of the four color blocks
formed by the short lines printed on the
sheet.
(BLACK/CYAN/YELLOW/MAGENTA)
2If all lines are clear and visible, press
on the dial pad to go to STEP B: Alignment
Check.
---OR---
If you can see missing short lines, press
on the dial pad and go to 3.
3The LCD asks you if the print quality is OK
for each color. Press or on the
dial pad.
When you have finished selecting
(YES) or (NO) for each color, the
LCD shows:
Press (YES), and then machine starts
cleaning the colors.
After cleaning is finished, press
Color Start. The machine starts printing the
PRINT QUALITY CHECK SHEET again
and goes back to the first step of STEP A.
7Color Block Quality and
Alignment Check
Set Paper and
Press Start
Check in Step A
Check in Step B
Is Step "A" OK?
1.Yes 2.No
Black OK?
1.Yes 2.No
Start Cleaning?
1.Yes 2.No
OK Poor
Setting Up
the Machine
Using the FAX as a Printer or
for PC-FAX Send
Using the Network features of
the FAX-1920CN

10
Setting Up the Machine
Step B: Alignment Check
1The LCD shows:
Check the 600 dpi and 1200 dpi test print to
see if No.5 most closely matches the OK
sample (No.0). Press if No.5 matches
it.
If another test print number is a better match
for either 600 dpi or 1200 dpi, press to
select NO and go to 2.
2For 600 dpi, select the number from 1 to 8
that most closely matches the No.0 sample
and enter it using the dial pad.
3For 1200 dpi, enter the number from 1 to 8
that most closely matches the No.0 sample.
The Quality check is now complete.
Is Step "B" OK?
1.Yes 2.No
Select Best #
Select Best #
600 DPI 1200 DPI
No.5

11
The machine displays the date and time, and prints it
on every fax you send.
1Press Menu/Set.
2Press .
3Press .
4Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
(e.g. Enter 0, 4for 2004.)
5Enter the two digits for the month on the dial
pad, and then press Menu/Set.
(e.g. Enter 0, 3for March.)
6Enter the two digits for the day on the dial
pad, and then press Menu/Set.
(e.g. Enter 0, 1.)
7Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press Stop/Exit.
8Setting the Date and Time
Menu/Set
Stop/ExitDial pad
(FAX-1920CN)
Year:2004
Month:03
Day:01
Time:15:25
If you want to repeat from step1, press
Stop/Exit.
Setting Up
the Machine
Using the FAX as a Printer or
for PC-FAX Send
Using the Network features of
the FAX-1920CN

12
Setting Up the Machine
You should store your name and fax number to be
printed on all fax pages that you send.
1Press Menu/Set.
2Press .
3Press .
4Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
5Use the dial pad to enter your name (up to
20 characters), and then press Menu/Set.6Press Stop/Exit.
Menu/Set
Stop/ExitDial pad
(FAX-1920CN)
9Setting Your Station ID
Fax:_
Name:_
■Refer to the following chart for entering
your name.
■If you need to enter a character that is on
the same key as the previous character,
press to move the cursor to the right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO 6
7PQRS
8TUV8
9WX Y Z
For more details, see “Setting the Station
ID” in Chapter 4 of the User's Guide.
If you want to repeat from step1, press
Stop/Exit.

13
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
1Press Menu/Set.
2Press .
3Press .
4Press or to select the mode.
5Press Menu/Set.
6Press Stop/Exit.
There are three possible receive modes: Fax Only,
Fax/Tel and Manual.
1Press Menu/Set.
2Press .
3Press .
4Press or to select the mode.
5Press Menu/Set.
6Press Stop/Exit.
10 Selecting a Receive
Mode (FAX-1820C only)
Are you connecting an external telephone or external
telephone answering device to the FAX?
Are you using the voice message
function of your external
telephone answering device?
Fax Only
The FAX automatically
answers every call as a
fax.
Do you want the FAX to
answer fax calls only?
Fax/Tel
The FAX controls the
line and automatically
answers every call. If
the call is not a fax, the
phone will ring for you to
pick up the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
For more details, see “Setup Receive” in
Chapter 5 of the User’s Guide.
Yes No
Yes
No
No
Yes
11
Selecting a Receive
Mode (FAX-1920CN
only)
Do you want to
receive a fax
automatically?
Manual
You control the phone line
and must answer every call
yourself.
Do you use the FAX
for the fax use only? Fax Only
The FAX automatically
answers every call as a fax.
Fax/Tel
The FAX controls the line and
automatically answers every
call. If the call is not a fax, it
will ring for you to pick up the
call.
For more details, see “Setup Receive” in
Chapter 5 of the User’s Guide.
Yes
No
No
Yes
Setting Up
the Machine
Using the FAX as a Printer or
for PC-FAX Send
Using the Network features of
the FAX-1920CN

14
Setting Up the Machine
You must record an outgoing message in order to use
the Message Center mode.
1Record Message Center Outgoing
Message (Msg. Ctr OGM).
2Activate Message Center mode.
Press and hold until it lights and the
LCD shows:
1Press Menu/Set.
2Press .
3Press .
4Select your language (ENGLISH or
FRENCH) by using or , and then
press Menu/Set.
5Press Stop/Exit.
Menu/Set
Stop/ExitDial pad
(FAX-1920CN)
12
Setting Up the Message
Center (FAX-1920CN
only)
See “Recording Message Center Outgoing
Message” in Chapter 9 of the User’s Guide.
MC:Msg. Ctr
If the Message Center Mode is ON, it over
rides your Receive Mode setting. The
built-in digital Message Center answers
voice calls. If the call is a fax, you can
receive a fax automatically.
For more details, see “Message Center” in
Chapter 9 of the User’s Guide.
Lights
13 Selecting Your
Language (Canada Only)
English

15
1
Fill out the Product Registration and Test Sheet.
2Place the sheet face down in the Automatic
Document Feeder.
3
Enter the toll-free fax number: 1-877-268-9575.
4Press Black Start.
You can download the Brother Printer Driver and
PC-FAX Send driver from the Brother Solutions
Center for use with FAX-1820C and FAX-1920CN.
Visit us at:
When connected to a network the FAX-1920CN
supports network printing, PC-FAX Send and Internet
FAX. For details on how to configure and use these
network features, visit us at:
14
Sending in the Product
Registration and Test
Sheet (USA Only)
Make sure (Fax) is illuminated in Green.
You will receive a confirmation fax of your
Product Registration.
You can also register your product online, go
to www.registermybrother.com
15
Using the FAX as a
Printer or for PC-FAX
Send
■Please download the Printer Driver first
before connecting the machine to your
computer with the USB cable.
■You must use the appropriate USB cable.
If you don’t have it, please purchase a
USB cable that is no longer than 6 feet
long (2 meters).
16
Using the Network
features of the
FAX-1920CN
■If you use the FAX-1920CN as a network
printer, you can download the driver and
Network User’s Guide at:
http://solutions.brother.com
■If you use the FAX-1920CN for Network
PC-FAX Send, you can download the
driver at:
http://solutions.brother.com
http://solutions.brother.com
http://solutions.brother.com
Setting Up
the Machine
Using the FAX as a Printer or
for PC-FAX Send
Using the Network features of
the FAX-1920CN

USA