Brother MFC-580 User manual

MFC-580
OWNER’S MANUAL

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.

ii

iii
Using This Manual
Thank you for purchasing a Brother multifunction centre (MFC).
This MFC has been designed to be simple to use, with LCD screen prompts to guide you through
functions. Please refer to the manual for explanation of advanced features.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
findinformationaboutaspecificfeatureorfunctionbycheckingtheIndexatthebackofthismanual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Additionally, the machine has a Reports key. Press Reports and 1 to print a help
list of basic operational steps and functions.
Note or additional information.
The machine may be damaged or may not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

iv
User-Friendly Programming
We have designed the machine with on-screen programming. User-friendly programming helps you
take full advantage of all the functions the machine has to offer. (See
Using This Manual , page iii.)
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you. All you need to do is follow the prompts as they guide you through the function menu
selections, programming options and settings. Additionally, you can program settings more quickly
by pressing
Menu/Set and the menu number using the dial pad.
A complete list of the function selections, options, and settings that are available is provided at the
beginning of this manual. (See
Menu Mode & Menu Selection Table , page 10.)
Alternating Displays
The LCD sometimes alternates between the currently
selected option, and a help message giving brief
instructions about how to proceed. The display you will
probably see most often is shown on the right, showing you
that when you place a document in the ADF, you can either
dial a number to send it as a fax or press the
Mono Copy
or
Colour Copy key to make a copy of the document.
COPY: NO.& COPY
FAX: NO. & START

v
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents.................................................................................v
PREPARATION AND SIMPLE USE GUIDE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide....................................2
Control Panel Overview.......................................................................8
Menu Mode & Menu Selection Table ...............................................10
BASIC FAX USE
Chapter 1 Setup
Initial Settings....................................................................................15
Custom Settings.................................................................................17
Storing Numbers for Easy Dialling....................................................19
Chapter 2 Sending a Fax
Scanning Adjustment.........................................................................20
Dialling a Number..............................................................................21
Sending Operation .............................................................................22
Chapter 3 Receiving a Fax
Receive Mode Settings ......................................................................24
Receiving a Fax..................................................................................26
Chapter 4 Telephone (Voice) Operation
Making Voice Calls with an External Telephone..............................28
Chapter 5 Printing Reports
Transmission Report and Journal Setting..........................................30
Using the Reports Key.......................................................................31
ADVANCED FAX USE
Chapter 6 Advanced Sending
Advanced Operations.........................................................................32
Chapter 7 Advanced Receiving
Operation from an External or
Extension Telephone..........................................................................37
Telephone Service..............................................................................38

vi
Chapter 8 Polling
Polling Receive..................................................................................39
Polling Transmit (Not Available for Colour Fax).............................41
Chapter 9 Remote Fax Options (Not Available for Colour Fax)
Setting Fax Storage............................................................................42
Fax Forwarding .................................................................................42
Remote Retrieval...............................................................................43
COPIER
Chapter 10 Making Copies
Basic Copy Operations......................................................................46
Temporary Copy Setting ...................................................................47
Changing Default Copy Settings.......................................................51
Legal Limitations...............................................................................52
PRINTER/SCANNER
Chapter 11 Using the machine as a Printer
Features..............................................................................................53
Printer Driver.....................................................................................53
Choosing the Right Kind of Paper.....................................................53
Multi-Purpose Sheet Feeder..............................................................54
Simultaneous Printing/Faxing...........................................................54
Printer Operation Keys......................................................................54
Checking the Print Quality................................................................54
Chapter 12 Printer Driver Settings (For Windows
®
Only)
Using the Brother MFC-580 Printer Driver ......................................55
Paper Tab...........................................................................................55
The Quality/Colour Tab ....................................................................58
Advanced Tab....................................................................................62
Support Tab .......................................................................................65
Chapter 13 Using the Windows
®
-Based Brother Control Centre
(For Windows
®
Only)
Brother Control Centre......................................................................66
Using the Scan Key with Windows PC.............................................67
Brother Control Centre Features .......................................................69
Scan to File........................................................................................72
Scan to E-mail ...................................................................................73
Scan to Word Processor.....................................................................75
User Defined Button..........................................................................76
Copy ..................................................................................................77
Send a Fax .........................................................................................78

vii
Chapter 14 Using ScanSoft
™
PaperPort
®
for Brother and
ScanSoft
™
TextBridge
®
Scanning a Document........................................................................82
Chapter 15 Setting Up and Using PC FAX (For Windows
®
Only)
Introduction........................................................................................87
MFC Remote Setup ...........................................................................87
PC FAX Sending (For Windows
®
Only)...........................................88
Chapter 16 Using the Brother MFC with a New Power
Macintosh
®
G3, G4 or iMac
™
/iBook
™
Set up Your USB Equipped Apple
®
Macintosh
®
G3,G4 or iMac
™
with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1............................................99
Using Brother Printer Driver with your Apple
®
Macintosh
®
...........99
Sending a Fax from your Macintosh Application............................101
Using Brother TWAIN Scanner Driver with Your Apple
®
Macintosh
®
......................................................................................105
MAINTENANCE
Chapter 17 Troubleshooting and Maintenance
Error Messages.................................................................................111
Document Jams and Paper Jams......................................................113
Difficulty with Operation.................................................................117
How to Improve Print Quality .........................................................121
Packing and Shipping the machine..................................................124
Regular Maintenance.......................................................................127
IMPORTANT INFORMATION
Chapter 18 Important Safety Information
Important Safety Instructions...........................................................130
IMPORTANT-For Your Safety.......................................................131
IT Power System (For Norway Only)..............................................131
APPENDIX
Chapter 19 Specifications
Fax Specifications............................................................................132
Printer Specifications.......................................................................133
Compilation and Publication Notice................................................135
Trademarks ......................................................................................135
Paper ................................................................................................136
Entering Text ...................................................................................139
Glossary ...........................................................................................140
Index ................................................................................................143

Preparation and Simple Use Guide 1
PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide
Steps to prepare and use the machine simply
Follow the steps below to prepare and use the machine simply.
However, before you perform these steps, see Important Safety Information (page 130), and
Advice for Preparation and Simple Use Guide (page 2).
If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE.
1 Read the Quick Setup Guide
Follow the instructions on the Brother Quick Setup Guide to set up the machine.
2 Setting the Document
■Documents must be between 9 and 21.6 cm wide, and 12.7 and 35.6 cm long. This machine
can only scan an image 20.8 cm wide, regardless of how wide the document is.
■Make sure you insert documents face down, top edge first.
■Adjust the paper guides to fit the width of your document.
■The automatic documentfeeder (ADF) can hold upto 20 pages, feeding eachone individually
through the machine. Use standard (75 g/m2) paper when using the ADF.
■Fan the paper, and then stagger the pages in the ADF as shown:
Documents are
Face Down in the ADF
Paper Guides
Approx. 1.3 cm

2
Advice for Preparation and Simple Use Guide
Choosing a Location
Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and
shocks. Locate the machine near a telephone socket and a standard, earthed electrical socket. Choose
a location where the temperature remains between 10°C and 35°C (50° – 95°F).
Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners,
water, chemicals, or refrigerators. Do not expose the machine to direct sunlight, excessive heat,
moisture, or dust. Do not connect the machine to electrical outlets controlled by wall switches or
automatic timers as disruption of power can wipe out information in the unit’s memory. Do not
connect the machine to electrical outlets on the same circuit as large appliances or other equipment
that might disrupt the power supply. Avoid interference sources, such as speakers or the base units
of cordless phones.
• DO NOT use curled, wrinkled, folded, or ripped document, or document
with staples, paper clips, paste, liquid paper or tape attached. DO NOT use
cardboard, newspaper, or fabric.
• Make sure documents written with ink are completely dry.
3 Sending a black & white fax
Insert the document face down in the ADF.
Enter the fax number you want to call.
Press
Mono Fax Start .
4 Making a single copy
Insert the document face down in the ADF.
Press
Mono Copy or Colour Copy .
To stop copying, press Stop/Exit . Press Stop/Exit again to release the
original document. (See
Making Copies , page 46.)
5 Multiple Copies
Insert the document face down in the ADF.
Using the dial pad, enter the number of copies you want (up to 99).
For example, press
3 , 8 for 38 copies.
Press
Mono Copy .
Multiple copies are not available with colour copy.
Keep the machine out of strong light such as direct sunlight.
1
2
3
1
2
1
2
3