Brother MFC-590 User manual

MFC-590
OWNER’S MANUAL

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.

ii

iii
Using This Manual
Thank you for purchasing a Brother multifunction centre (MFC).
This MFC has been designed to be simple to use, with LCD screen prompts to guide you through
functions. Please refer to the manual for explanation of advanced features.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
find information about a specific feature or function by checking the Index at the back of this manual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Additionally, the machine has a Reports key. Press Reports and 1 to print a help
list of basic operational steps and functions.
Note or additional information.
The machine may be damaged or may not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

iv
User-Friendly Programming
We have designed your Multi-Function Centre with on-screen programming. User-friendly
programming helps you take full advantage of all the functions the machine has to offer. (See
Using
This Manual
, page iii.)
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you. All you need to do is follow the prompts as they guide you through the function menu
selections, programming options and settings. Additionally, you can program settings more quickly
by pressing
Menu/Set and the menu number using the dial pad.
A complete list of the function selections, options, and settings that are available is provided at the
beginning of this manual. (See
Menu Mode & Menu Selection Table , page 12.)
Alternating Displays
The LCD sometimes alternates between the currently
selected option, and a help message giving brief
instructions about how to proceed. The display you will
probably see most often is shown on the right, showing you
that when you place a document in the feeder, you can
either dial a number to send it as a fax or press the
Mono Copy or Colour Copy key to make a copy of the
document.
COPY: NO.& COPY
FAX: NO. & START

v
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents.................................................................................v
PREPARATION AND SIMPLE USE GUIDE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide....................................5
Control Panel Overview.....................................................................10
Menu Mode & Menu Selection Table ...............................................12
BASIC FAX USE
Chapter 1 Setup
Initial Settings....................................................................................17
Custom Settings .................................................................................19
Storing Numbers for Easy Dialling....................................................22
Chapter 2 Sending a Fax
Scanning Adjustment.........................................................................23
Dialling a Number..............................................................................24
Sending Operation .............................................................................25
Chapter 3 Receiving a Fax
Receive Mode Settings ......................................................................28
Receiving a Fax..................................................................................30
Chapter 4 Telephone (Voice) Operation
Making Voice Calls with an External Telephone..............................32
Chapter 5 Printing Reports
Transmission Report and Journal Setting ..........................................34
Using the Reports Key.......................................................................35

vi
ADVANCED FAX USE
Chapter 6 Advanced Sending
Advanced Operations ........................................................................ 36
Chapter 7 Advanced Receiving
Operation from an External or
Extension Telephone ......................................................................... 41
Telephone Service ............................................................................. 42
Chapter 8 Polling
Polling Receive.................................................................................. 43
Polling Transmit (Not Available for Colour Fax) ............................. 45
Chapter 9 Remote Fax Options (Not Available for Colour Fax)
Setting Fax Storage............................................................................ 46
Fax Forwarding ................................................................................. 46
COPIER
Remote Retrieval ............................................................................... 47
Chapter 10 Making Copies
Basic Copy Operations...................................................................... 50
Temporary Copy Setting ................................................................... 52
Changing Default Copy Settings....................................................... 57
Legal Limitations............................................................................... 58
PRINTER/SCANNER
Chapter 11 Using the machine as a Printer
Features.............................................................................................. 59
Printer Driver..................................................................................... 59
Choosing the Right Kind of Paper..................................................... 59
Multi-Purpose Sheet Feeder .............................................................. 60
Simultaneous Printing/Faxing ........................................................... 60
Printer Operation Keys...................................................................... 60
Checking the Print Quality ................................................................ 60
Chapter 12 Printer Driver Settings (For Windows
®
Only)
Using the Brother MFC-590 Printer Driver ...................................... 61
Paper Tab........................................................................................... 61
The Quality/Colour Tab ....................................................................64
Advanced Tab.................................................................................... 68
Support Tab ....................................................................................... 71

vii
Chapter 13 Using the Windows
®
-Based Brother Control Centre
(For Windows
®
Only)
Brother Control Centre ......................................................................72
Using the Scan Key with Windows PC .............................................73
Brother Control Centre Features........................................................75
Scan to File ........................................................................................78
Scan to E-mail....................................................................................79
Scan to Word Processor.....................................................................81
User Defined Button ..........................................................................82
Copy...................................................................................................83
Send a Fax..........................................................................................84
Chapter 14 Using ScanSoft
™
PaperPort
®
for Brother and
ScanSoft
™
TextBridge
®
Scanning a Document ........................................................................88
Chapter 15 Setting Up and Using PC FAX (For Windows
®
Only)
Introduction........................................................................................93
MFC Remote Setup ...........................................................................93
PC FAX Sending (For Windows
®
Only)...........................................94
Chapter 16 Using the Brother MFC with a New Power
Macintosh
®
G3, G4 or iMac
™
/iBook
™
Set up Your USB Equipped Apple
®
Macintosh
®
G3,G4 or iMac
™
with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1..........................................105
Using Brother Printer Driver with your Apple
®
Macintosh
®
.........105
Sending a Fax from your Macintosh Application............................107
Using Brother TWAIN Scanner Driver with Your Apple
®
Macintosh
®
......................................................................................111
MAINTENANCE
Chapter 17 Troubleshooting and Maintenance
Error Messages.................................................................................117
Document Jams and Paper Jams......................................................119
Difficulty with Operation.................................................................123
How to Improve Print Quality .........................................................127
Packing and Shipping the Machine..................................................130
Regular Maintenance .......................................................................132

viii
IMPORTANT INFORMATION
Chapter 18 Important Safety Information
Important Safety Instructions .......................................................... 137
IMPORTANT-For Your Safety ......................................................138
IT Power System (For Norway Only) ............................................. 138
APPENDIX
Chapter 19 Specifications
Fax Specifications ........................................................................... 139
Printer Specifications....................................................................... 140
Compilation and Publication Notice ...............................................142
Trademarks ...................................................................................... 142
Paper ................................................................................................ 143
Entering Text ................................................................................... 146
Glossary........................................................................................... 147
Index ................................................................................................ 150

Preparation and Simple Use Guide 1
PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide
Steps to prepare and use the machine simply
Follow the steps below to prepare and use the machine simply.
However, before you perform these steps, see Important Safety Information (page 137), and
Advice for Preparation and Simple Use Guide (page 5).
If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE.
1 Read the Quick Setup Guide
Follow the instructions on the Brother Quick Setup Guide to set up the machine.
2 Setting the Document
You can scan the document for faxing and copying from either the ADF (Automatic Document
Feeder) or from the glass platen.
Using the ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually
through the machine. Use standard (75 g/m2) paper when using the ADF. Always fan the pages
well before placing them in the feeder.
Recommended Environment
Temperature: 20-30˚C (68-86˚F)
Humidity: 50%-70%
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper, or fabric. (To copy or scan this kind of document, see Using
the Glass Platen, page 3.)
■Make sure documents written with ink are completely dry.
■Documents must be from 14.8 to 21.6 cm wide, and from 14.8 to 35.6 cm long.
Unfold the document tray
extension.
Unfold the document stopper.
Document
Stopper
Document
tray extension
1
2