Brother Fax User manual

Brother FAX Share
OPERATION MANUAL
Please read this manual thoroughly before using the fax
function in the printer.
Keep this manual in a convenient place for quick and easy
reference at all times.
The product names in this guidebook are trademarks or registered trademarks of each manufacturer. The specifications are subject
to change without notice.
©1999-2001 Brother Industries Ltd. UH1431001 B Printed in Japan

TABLE OF CONTENTS
ABOUT THE FAX FUNCTION ...........................................................................1
Features ........................................................................................................................................ 1
Specifications................................................................................................................................ 2
System Requirements..................................................................................................................... 4
CONNECTING TO THE PRINTER....................................................................5
Installing the External Fax Modem................................................................................................. 5
Settings on the Control Panel ......................................................................................................... 8
USING THE FAX DRIVER................................................................................10
Installing the Fax Driver.............................................................................................................. 10
Receiving Fax Messages.............................................................................................................. 10
Sending a Fax Message.................................................................................................................11
OTHER FUNCTIONS.........................................................................................13
Report Print................................................................................................................................. 13
Sharing the Fax Function on a Network ....................................................................................... 14
TROUBLESHOOTING.......................................................................................17
Messages on the Control Panel..................................................................................................... 17
Q & A......................................................................................................................................... 18

OPERATION MANUAL
-1-
ABOUT THE FAX FUNCTION
Features
By installing an External Fax Modem onto the printer, you can
1) Print a received fax message on plain paper directly to the printer.
2) Send a fax message from your computer.
3) Let multiple users send fax messages from each computer on a single telephone line if
the printer is shared on the network and connected to the printer via a centronics
parallel cable, USB cable (if applicable) or via a network share.
4) Automatically print a fax sent / received report.
External
Fax Modem
Telephone Line
External
Fax Modem
Telephone
Line
Parallel I/F cable
PC1 PC2
Print Queue
for Printer1
Printer1
Telephone Line File Server
RS-232C
Cable
Gender Changer
RS-232C
Cable
Gender Changer
RS-232C
Cable
Gender Changer

OPERATION MANUAL
-2-
Specifications
Printer
Compatibility: ITU-T Group 3
Coding system: MH
Resolution: Horizontal: 200 dots/inch
Vertical: Standard mode; 100 lines/inch
Fine mode; 200 lines/inch
(Only Fine mode is available in Windows NT 4.0)
External Fax Modem: Fax compatibility: Class 2.0
Data transmission: 14,400 - 2,400 bps (Fax Speed)
Auto reduction: Auto / Off / 90%
Fax driver
Operating system: Microsoft®Windows 3.1 / Windows 95 / Windows 98 / Windows /
Windows Me / NT 4.0
Resolution: Standard and Fine (Only Fine mode, 200 dpi in Windows NT
4.0.)
Dial type: Tone / Pulse
Cover page: A custom cover page can be created
Phone book: Up to 1,000 numbers can be registered
Telephone numbers can be registered as groups (up to 64 per
group)

OPERATION MANUAL
-3-
System Requirements
External Fax Modem
The printer can accept the following type of External Fax Modem:
Interface standards: RS-232C
Fax compatibility: Class 2.0
Data transmission: 14,400 - 2,400 bps (Fax Speed)
The following External Fax Modem can be used:
♦3Com/U.S. Robotics 56K Faxmodem
2 Note:
You cannot use a Class 1, Class 1.0 or Class 2 External Fax Modem.
PC and OS
The fax driver works on the following types of PC and operating systems (OS):
PC: IBM-PC/AT or compatible
Operating system: Microsoft Windows 3.1 / Windows 95 / Windows 98 / Windows
Me / Windows NT 4.0
Caution
•The fax driver works in Windows NT 4.0 with Service Pack 3.0 or higher installed.
•You cannot use the fax function with later versions of Microsoft Windows.

OPERATION MANUAL
-4-
CONNECTING TO THE PRINTER
Installing the External Fax Modem
Caution
You may have to purchase a gender changer to connect the RS-232C cable connected
between the External Fax Modem and the serial interface on the printer, as both connectors
are female.
HL-2060/HL-2400 Series/HL-3400N series
Follow the steps below to connect the External Fax Modem to your printer.
1. Turn on the printer.
2. Press the SEL switch on the control panel to set the printer off-line.
3. Press the SEL switch again while holding down the SHIFT switch. ‘HIDDEN PANEL’
is displayed on the LED.
1. Press the sor tswitch until ‘EXT. FAX MODEM’is displayed, then press the SET
switch.
2. Select ‘FAX MODEM=ON’by pressing the SET switch. (Default setting is OFF.)
3. Turn off the printer.
4. Connect the External Fax Modem to the printer referring to the figure on the next
page.
HL-2460
Follow the steps below to connect the External Fax Model to your printer
1. Press the ‘+’to until ‘INTERFACE MODE’is displayed on the printer front panel,
and then press the ‘SET’button.
2. At the INTERFACE menu, press the ‘+’or ‘-‘ keys until ‘RS-232C’is displayed, then
press the ‘SET’button.
3. Press the ‘set’button when ‘FAX MODE’is displayed on the printer front panel and
you will see: ‘FAX MODE=OFF’, press the ‘+’or ‘-‘ keys until ‘FAX MODE=ON’is
displayed and press the ‘SET’button.
4. Press the ‘SET’button to restart the printer.
5. Connect the External Fax Modem to the printer referring to the figure on the next
page.
Caution
When setting “FAX MODEM=ON and the FAX MODE=OFF (HL-2460 only)”, the RS-
232C (serial) interface is used only for the fax function. The printer cannot receive normal
print data via the serial interface. If you want to use the RS-232C interface for sending
print data, set “FAX MODEM=OFF”and the FAX MODE=OFF (HL-2460 only).

OPERATION MANUAL
-5-
Fig. 1External Fax Modem Connector
Note
For detailed setup procedure of the External Fax Modem, refer to the user’s guide supplied
with the External Fax Modem. Once installation is completed, be sure to turn on the
External Fax Modem before turning on the printer so that the printer recognizes the
modem.
External Fax
Modem
RS-232C Cable for
Modem
Gender Changer
Serial Interface

OPERATION MANUAL
-6-
Settings on the Control Panel
You can change some of the FAX settings on the printer control panel.
HL-2060/HL-2400 Series/HL-3400N series
1. Press the SEL switch to make the printer off-line.
2. Press the MODE switch to enter the Mode Menu. Then, ‘INTERFACE MODE’is
displayed.
3. Press the SET switch until ‘ADVANCED MODE’is displayed.
4. Press the SET switch.
5. Press the SET switch until ‘FAX MODE’is displayed.
6. Press the SET switch.
HL-2460
1. Press the ‘+’to until ‘INTERFACE MODE’is displayed on the printer front panel,
and then press the ‘SET’button.
2. At the INTERFACE menu, press the ‘+’or ‘-‘ keys until ‘RS-232C’is displayed, then
press the ‘SET’button.
3. Press the ‘+’or ‘-‘ keys to scroll through the different options. Press the SET button to
select a setting and then change.
Menu Descriptions
RING DELAY Number of rings before the printer answers when receiving fax data.
Select from 0 to 4. The factory default setting is 2.
REDUCTION Set if the received fax data is reduced for printing or not.
AUTO: reduced automatically (factory default setting)
OFF: not reduced automatically
90%: reduced to 90%
FAX RAM
SIZE Set the RAM size used for the fax function.
After turning the printer off and on the setting is active.
The factory setting is 1MB.
The maximum size that can be set is 15 MB, this depends on the
memory size installed into the printer.
RECEIVE Select if the printer is to receive fax data or not.
When the printer only sends Fax data, select this to OFF.
ON: Receive fax data (factory default setting)
OFF: Does not receive fax data
INTERVAL Set the interval to print a fax sent / received report. The factory
setting is OFF.
Select one of the following 7 types.
OFF: No printing
6H: every 6 hours, 12H: every 12 hours, 24H: every 24 hours
2D: every 2 days, 4D: every 4 days, 7D: every 7 days

OPERATION MANUAL
-7-
USING THE FAX DRIVER
Installing the Fax Driver
Windows 95 / Windows 98 / Windows Me / Windows NT 4.0
1. Click Start, and select Printers from the Settings menu.
2. Click the Add printer icon in the Printers folder.
3. Follow the instructions that appear on the screen. If you have already created a
network share on your file server, specify the share name on your file server.
Caution
When installing the fax driver in Windows NT 4.0, be sure to install it as a “Local Printer”
in Add Printer Wizard. You should select the network port after installing the fax driver if
you want to use it as a network printer. If you install the fax driver as a “Network
Printer”, it will not work.
Receiving Fax Messages
When the printer power is on, the printer automatically receives fax data through the
External Fax Modem and prints the data. The ‘FAX RECEIVING’message appears while
the printer is receiving data.
You can also make a setting on the control panel to not receive fax data. For details, refer
to ‘Settings on the Control Panel’in this manual.
Caution
When the ‘FAX RECEIVING’message appears on the control panel, do not turn off the
printer as this will result in the fax data not being completely received.

OPERATION MANUAL
-8-
Sending a Fax Message
Windows
95 / Windows 98 / Windows Me / Window NT 4.0
Please note that this driver is not designed to work on Windows 2000 systems.
<Select the fax driver>
To select the driver from the Printer Folder:
1. Click Start, and select Printers from the Settings menu.
2. Select ‘Brother FAX Share’from the list of the printer drivers installed onto your
computer. Then, click the right mouse button and select Set As Default.
To select the driver from the application software,
1. Select Printer Setup or Page Setup in the File menu.
(The setting dialog box appears after selecting Print in some application software.)
2. Change the printer driver to ‘Brother FAX Share’in the setting dialog box.
<Send the fax message>
1. Select Print in the File menu of the application software.
2. The Print dialog box appears. Press the OK button to show the FAX Sending dialog
box.
3. Enter the telephone number and other items as required and then press the Start button
to send the fax data to the printer.
4. The printer sends the fax data through the External Fax Modem.

OPERATION MANUAL
-9-
The ‘FAX SENDING’message appears on the control panel while the printer is
sending the fax data.
Caution
When the ‘FAX SENDING’message appears on the control panel, do not turn off the
printer as this will result in the fax data not being completely sent.

OPERATION MANUAL
-10-
OTHER FUNCTIONS
Report Print
The printer automatically prints the sent / received report when the selected interval has
passed. The printing intervals can be specified with the INTERVAL menu on the control
panel. Refer to ‘Settings on the Control Panel’make the interval setting.

OPERATION MANUAL
-11-
Sharing the Fax Function on a Network
When the printer is shared on a network, the fax function can be also shared. Select the
same printer as the one which is used as the network printer.
<Windows 95 / Windows 98 / Windows Me / Windows NT 4.0 Peer to Peer>
Fig. 2Windows 95 / Windows 98 / Windows Me / Windows NT 4.0 Peer to Peer Sample
The printer with the External Fax Modem installed is connected to PC2 as shown in the
above figure.
In order to send the fax data from PC1 to Printer1, set ‘Print to the following port’in the
Properties of Brother FAX Share ‘\\PC2\Printer1’in the Printer folder on PC1. (Refer to
the illustration below for Windows 95.)
Network
Printer1
Telephone
Line
Parallel I/F
PC2
PC1
RS-232C
Cable
Gender
Changer

OPERATION MANUAL
-12-
<Sharing on a file server>
Fig. 3Sharing on a File Server
If your printer is connected to a network through a parallel share, or via a print server
connected directly to the network cable, it is possible to send faxes from each client PC
directly to the printer.
For example: Printer1 has the External Fax Modem installed and is connected to the file
server through the network as shown above. The print queue for Printer1 is set on the file
server.
In order to send fax data from PC1 or PC2 to the External Fax Modem in Printer1, set
‘Print to the following port’in the Properties of Brother FAX Share to the queue name of
the shared printer on the network, e.g. ‘\\NWserver\Printer1’in the Printers folder of PC1
or PC2. (Refer to the illustration below for Windows 95/98/Me.)
Network
PC1
PC2
Print Queue
for Printer1
Printer1
Telephone Line
File Server
Gender
Changer
RS-232C Cable

OPERATION MANUAL
-13-
TROUBLESHOOTING
Messages on the Control Panel
Status Display
Error Message Meaning
FAX SENDING The printer is sending the fax data.
FAX RECEIVING The printer is receiving the fax data.
MC READY ...
MC PRINT ... ‘MC’shows that the printer is in the fax mode.
(MC = Modem Control)
Error Messages
If a problem occurs during use of the fax function, the following message appears;
Error Message Meaning Action
UNKNOWN
LANGUAGE Fax data was sent although
the External Fax Modem is
not selected.
Turn off and on the printer. Set ‘FAX
MODEM=ON’on the printer control
panel.
Error Print
If one of the following errors occurs during use of the fax function, the printer prints out an
error message on paper. In order to recover from the error, follow the instructions printed
on the paper.
•Sending memory full
•Receiving memory full
•Other memory full
•Transmission error