Canon ImageCLASS MF3240 Series Quick start guide

1
2
3
4
5
6
ENG
Table of Contents
Index How to Use This Guide
TOP
Back Previous Next
Introduction
Printing
Scanning a
Document
PC Faxing
Software Guide
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
Troubleshooting
Appendix
Series

1
2
3
4
5
6
TOP
Back Previous Next
i
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Manuals for the Machine
●Machine Set-Up
●Software Installation Starter Guide
●Basic Features
●Maintenance
●Machine Settings
●Specifications
Basic Guide
●Advanced Features
●System Monitor
●Reports and Lists Advanced Guide
●Printing Features
●Scanning Features
●PC Faxing Features
Software Guide
(This Document)
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
●To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/ Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).
●Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an exact
specification, please contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
CD-ROM
CD-ROM
CD-ROM

1
2
3
4
5
6
TOP
Back Previous Next
ii
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Table of Contents
Manuals for the Machine ................................................................................i
How to Use This Guide............................................................................... viii
Legal Notices................................................................................................xi
1 Introduction .................................................................................................................... 1-1
Where to Find Help.................................................................................... 1-2
Canon Support Center ........................................................................ 1-2
System Requirements ............................................................................... 1-3
Checking Installation ................................................................................. 1-4
Uninstalling and Reinstalling the Software ................................................ 1-5
Removing the MF Toolbox .................................................................. 1-5
Removing the MF Drivers ................................................................... 1-5
Reinstalling the Software .................................................................... 1-6

1
2
3
4
5
6
TOP
Back Previous Next
iii
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
2 Printing............................................................................................................................ 2-1
Printing a Document .................................................................................. 2-2
Canceling Printing ............................................................................... 2-2
Changing Print Settings............................................................................. 2-4
From a Windows Application............................................................... 2-4
From the [Printers and Faxes]
(Windows 98/Me/2000/Vista: [Printers], Windows 7: [Devices and Print-
ers]) Folder.......................................................................................... 2-5
Windows 98/Me Properties........................................................................ 2-7
Windows 2000/XP/Vista/7 Properties and Printing Preferences ............. 2-26
Properties.......................................................................................... 2-27
Printing Preferences.......................................................................... 2-34
Using the Machine on Your Network ....................................................... 2-54
Setting the Machine as a Shared Printer .......................................... 2-54
Using the Shared Printer on Your Network ....................................... 2-60

1
2
3
4
5
6
TOP
Back Previous Next
iv
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
3 Scanning a Document ................................................................................................... 3-1
Scanning with [Start] on the Machine ........................................................ 3-3
Setting the Scanning Function for [Start]................................................... 3-4
Setting Up [Start] to Operate in a Different Way from [Save] .............. 3-4
Setting Up [Start] in the [Settings] Dialog Box..................................... 3-5
Setting Up [Start] in the [Scanners and Cameras] Folder ................... 3-5
Scanning with the MF Toolbox .................................................................. 3-7
MF Toolbox Settings.................................................................................. 3-9
Scanner Settings................................................................................. 3-9
Save Scanned Image to.................................................................... 3-11
External Program (Mail Program)...................................................... 3-12
Confirmation of the Scanned Image and Exif Settings
(Confirm the Scanned Image) ........................................................... 3-13

1
2
3
4
5
6
TOP
Back Previous Next
v
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Scanning an Image from an Application.................................................. 3-15
Creating One PDF File from Two or More Pages.................................... 3-16
Setting Preferences and Scanning with
ScanGear MF .......................................................................................... 3-17
Switching between Simple Mode and Advanced Mode .................... 3-17
Using Simple Mode ........................................................................... 3-17
Using Advanced Mode ...................................................................... 3-20
Advanced Mode – Specifying the Parameters of a Scan.................. 3-22
Advanced Mode Settings .................................................................. 3-23
Determining Resolution..................................................................... 3-38
Scanning with the WIA Driver (Windows XP Only).................................. 3-40
Scanning from the [Scanner and Camera Wizard] Dialog Box
(Windows XP Only) ........................................................................... 3-40
Scanning from the [Windows FAX & Scan] Dialog Box
(Windows Vista/7 Only)..................................................................... 3-43
Scan from Windows Photo Gallery (Windows Vista Only) ................ 3-44
[New Scan] Dialog Box ..................................................................... 3-45
Scanning from an Application (Windows XP/Vista/7 Only) ............... 3-46

1
2
3
4
5
6
TOP
Back Previous Next
vi
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
4 PC Faxing........................................................................................................................ 4-1
Sending a Fax ........................................................................................... 4-3
Characters and Symbols for Fax Numbers ......................................... 4-4
Fax Sending Settings .......................................................................... 4-4
Changing Fax Settings ............................................................................ 4-14
From a Windows Application............................................................. 4-14
From the [Printers and Faxes] (Windows 98/Me/2000/Vista: [Printers],
Windows 7: [Devices and Printers]) Folder ....................................... 4-15
Windows 98/Me Fax Properties............................................................... 4-17
Windows 2000/XP/Vista/7 FAX Properties and
FAX Printing Preferences ........................................................................ 4-28
FAX Properties.................................................................................. 4-28
FAX Printing Preferences.................................................................. 4-32
Canon Cover Sheet Editor....................................................................... 4-42
Installing and Uninstalling Cover Sheet Editor .................................. 4-43
Opening, Saving, and Closing a File................................................. 4-46
Creating an Original Cover Sheet ..................................................... 4-48
Printing a Cover Sheet ...................................................................... 4-69
Registering an Original Cover Sheet as a Template......................... 4-69

1
2
3
4
5
6
TOP
Back Previous Next
vii
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
5 Troubleshooting............................................................................................................. 5-1
Printer Problems........................................................................................ 5-2
Driver Problems......................................................................................... 5-5
Scanning Problems ................................................................................... 5-7
Installing and Uninstalling Problems........................................................ 5-13
6 Appendix......................................................................................................................... 6-1
Specifications ............................................................................................ 6-2
Printer Specifications .......................................................................... 6-2
Scanner Specifications........................................................................ 6-2
Glossary .................................................................................................... 6-3
Index........................................................................................................ 6-10

1
2
3
4
5
6
TOP
Back Previous Next
viii
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
How to Use This Guide
■Using the Top Page
1
2
3
4
5
6
ENG
Table of Contents
Index How to Use This Guide
TOP
Back Previous Next
Introduction
Printing
Scanning a
Document
PC Faxing
Software Guide
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
Troubleshooting
Appendix
Series
Displays the previous or next page.
Returns to the last page opened.
Returns to the top page.
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

1
2
3
4
5
6
TOP
Back Previous Next
ix
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
■Using the Chapter Topic List
1
2
3
4
5
6
TOP
Back Previous Next
1-1
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
1 Introduction
Where to Find Help.................................................................................. 1-2
System Requirements............................................................................. 1-3
Checking Installation............................................................................... 1-4
Uninstalling and Reinstalling the Software........................................... 1-5
Removing the MF Toolbox ...................................... 1-5
Removing the MF Drivers....................................... 1-5
Reinstalling the Software........................................ 1-6
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Table of contents for the chapter.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

1
2
3
4
5
6
TOP
Back Previous Next
x
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses a distinctive notation to identify buttons and information in the LCD:
– Menu items you select and the buttons you press on the screen appear in square brackets: [Preferences].

1
2
3
4
5
6
TOP
Back Previous Next
xi
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Legal Notices
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
Microsoft, Windows, Windows Server, and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or
other countries.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2009 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval
system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE
FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM
THE USE OF THIS MATERIAL.

1
2
3
4
5
6
TOP
Back Previous Next
1-1
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
1 Introduction
Where to Find Help.................................................................................. 1-2
System Requirements............................................................................. 1-3
Checking Installation............................................................................... 1-4
Uninstalling and Reinstalling the Software........................................... 1-5
Removing the MF Toolbox ...................................... 1-5
Removing the MF Drivers ....................................... 1-5
Reinstalling the Software........................................ 1-6

1
2
3
4
5
6
TOP
Back Previous Next
1-2
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Where to Find Help
When you encounter a problem during installation of the
driver software or while operating your machine, consult
the following:
In This Manual
See Chapter 5, “Troubleshooting.”
In the Basic Guide
See Chapter 11, “Troubleshooting,” in the Basic Guide.
README. TXT File
The hints, limitations, and restrictions you need to be aware of
when installing and using the drivers are included in the
README.TXT file provided with the drivers.
Online Help
You can locate additional help in the online help file provided
with the driver software. In the [Properties] dialog box, you can
click [Help] to display information about every feature and option
in the drivers.
Context Sensitive Help
This Help displays the explanation of each item in the current
dialog box. Use one of the following procedures to activate a
context sensitive help.
– Click (Help) in the title bar of the dialog box →click the
desired item.
– Right click the desired item →select [What’s this?].
– Select the desired item →press [F1].
■Canon Support Center
If the above Help does not provide the information you need,
please contact the Canon Support Center at 1-800-828-4040
between the hours of 8:00 A.M. to 8:00 P.M. EST
Monday through Friday and 10:00 A.M. to 8:00 P.M. on
Saturday.

1
2
3
4
5
6
TOP
Back Previous Next
1-3
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
System Requirements
General
– IBM or IBM-compatible PC
– CD-ROM drive or network environment with the access to
CD-ROM
– PC equipped with a USB port and the USB class driver
installed
Microsoft Windows 98, 98SE
CPU: Intel®Pentium®90 MHz or higher
Memory: 64 MB of RAM, 128 MB or more is recommended
Microsoft Windows Me
CPU: Intel®Pentium®150 MHz or higher
Memory: 64 MB of RAM, 128 MB or more is recommended
Microsoft Windows 2000 Professional
CPU: Intel®Pentium®133 MHz or higher (USB 1.1),
Intel®Pentium®II or higher (USB 2.0)
Memory: 64 MB of RAM, 128 MB or more is recommended
(USB 1.1), 128 MB of RAM (USB 2.0)
Microsoft Windows XP
CPU: Intel®Pentium®300 MHz or higher (USB 1.1),
Intel®Pentium®II/Celeron®300 MHz or higher (USB 2.0)
Memory: 64 MB of RAM, 128 MB or more is recommended
(USB 1.1), 128 MB of RAM (USB 2.0)
Microsoft Windows Vista
CPU: 800 MHz or higher
Memory: 512 MB or more
Microsoft Windows 7
CPU: 1 GHz or faster
Memory: 1 GB or more
NOTE
– The USB 2.0 Hi Speed connection requires a PC equipped with a
CPU faster than 300 MHz and more than 64 MB of RAM and with
Windows XP SP1 or later installed, or with a CPU faster than
133 MHz and more than 64 MB of RAM and with Windows 2000 SP4
installed. If your PC meets all of these requirements and is
preinstalled with USB 2.0 Host Controller, the USB 2.0 connection
will be guaranteed.
– When scanning a document, the necessary memory size may differ
depending on the scanning size and the memory usage of the
application.

1
2
3
4
5
6
TOP
Back Previous Next
1-4
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Checking Installation
Check if the drivers are installed successfully and the
machine is selected as the default printer.
NOTE
If your machine is selected in the printer box when you open the [Print]
dialog box in an application, which means your machine is set as the
default printer.
1. Open the [Printers and Faxes] (Windows 98/
Me/2000: [Printers]) folder.
Click [start] on the Windows task bar →select [Printers and
Faxes] (Windows 98/Me/2000: [Start] →[Settings] →[Printers]
Windows Vista: Click [Start] on the Windows task bar, →select
[Control Panel] →[Hardware and Sound] →double-click
[Printers]. Windows 7: Click [Start] on the Windows task bar, click
[Start] →select [Devices and Printers]).
Make sure the driver icon is displayed.
2. Select the default printer.
Select the printer icon for this machine, then select [Set as
Default Printer] (Windows 98/Me: [Set as Default]).
3. Open the [Scanners and Cameras] folder
(Windows 98/2000: the [Scanners and
Cameras Properties] dialog box).
Click [start] on the Windows task bar →select [Control Panel] →
[Printers and Other Hardware] →[Scanners and Cameras]
(Windows 98/Me/2000: [Start] →[Settings] →[Control Panel] →
double-click [Scanners and Cameras] Windows Vista: Click
[Start] →select [Control Panel] →[Hardware and Sound] →
double-clic [Scanners and Cameras].
Windows 7: Enter “scanner” in [Search programs and files] under
the [Start] menu →click [View scanners]).
4. Make sure that the corresponding scanner
driver is displayed.
5. If the [Canon MF Toolbox 4.9] icon is
displayed on the Windows desktop,
installation of the MF Toolbox 4.9 was
successful.

1
2
3
4
5
6
TOP
Back Previous Next
1-5
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Uninstalling and Reinstalling the Software
If you want to reinstall the software, you must remove the
currently installed software. Before you remove the driver,
make sure the following:
●You have the installation software available for
installation.
●No application is running on your computer.
NOTE
– To uninstall the software in Windows 2000/XP/Vista/7, you must be
the user with administrative privileges.
– When removing the software, first remove the MF Toolbox, and then
the MF drivers.
– For Windows Vista/7, click [Continue] or [Yes] to proceed if the [User
Account Control] dialog box appears.
■Removing the MF Toolbox
1. Click [start] on the Windows task bar →[(All)
Programs] →[Canon] →[MF Toolbox 4.9] →
[Toolbox Uninstall].
2. Click [Remove].
3. Click [Exit].
■Removing the MF Drivers
1. Click [start] on the Windows task bar →[(All)
Programs] →[Canon] →[MF3200 Series] →
[Uninstall (Drivers)].
2. Click [Delete].
3. Click [Yes] to confirm the deletion.
Uninstallation proceeds automatically and next dialog box
appears.

1
2
3
4
5
6
TOP
Back Previous Next
1-6
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
4. Click [Exit].
NOTE
Restart your computer if asked to do so.
■Reinstalling the Software
On the Windows desktop, click [start] →[(My) Computer]
(Windows 98/Me/2000: double-click [My Computer]). Open the
CD-ROM icon →double-click [MInst] ([MInst.exe]). The MF
Setup screen appears. For instructions on reinstalling the
software, see “Installing Software,” in the Starter Guide.
If you install the software using a copy on network or hard disk,
open the setup screen by double-clicking the [Setup.exe] icon.

1
2
3
4
5
6
TOP
Back Previous Next
2-1
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
2Printing
Printing a Document ............................................................................... 2-2
Canceling Printing .................................................. 2-2
Changing Print Settings.......................................................................... 2-4
From a Windows Application .................................. 2-4
From the [Printers and Faxes]
(Windows 98/Me/2000: [Printers]) Folder ............... 2-5
Windows 98/Me Properties ..................................................................... 2-7
Windows 2000/XP/Vista/7 Properties and Printing Preferences.......... 2-26
Properties ............................................................. 2-27
Printing Preferences ............................................. 2-34
Using the Machine on Your Network ...................................................... 2-54
Setting the Machine as a Shared Printer.............. 2-54
Using the Shared Printer on Your Network........... 2-60

1
2
3
4
5
6
TOP
Back Previous Next
2-2
Table of Contents
Index
Introduction
Printing
Scanning a
Document
PC Faxing
Troubleshooting
Appendix
Printing a Document
1. Open the document in an application.
2. Select the command to print.
In most cases, click [Print] from the [File] menu.
The [Print] dialog box appears.
3. From the [Select Printer] list box or the
[Name] drop-down list in the [Print] dialog
box, select the printer to be used.
4. Click [Preferences] or [Properties].
NOTE
Depending on the application you are using, select the printer to
be used in the [General] tab sheet in the [Print] dialog box, then
specify the print settings in the corresponding tab sheet. (Only for
Windows 2000.)
5. Specify the required settings →click [OK].
NOTE
For details, see “Changing Print Settings,” on p. 2-4.
6. Click [Print] or [OK].
Printing starts.
NOTE
To cancel printing, click [Cancel].
■Canceling Printing
Windows 2000/XP
1. Open the [Printers and Faxes] (Windows 98/
Me/2000: [Printers]) folder.
Click [start] on the Windows task bar →select [Printers and
Faxes] (Windows 98/Me/2000: [Start] → [Settings] →
[Printers]).
2. Double-click the corresponding printer driver
icon.
3. Right click the print job →click [Cancel] or
[Cancel Printing] →[Yes].
NOTE
– For Windows 98/Me/2000, the job will be canceled when you
click [Cancel] or [Cancel Printing].
– You can also cancel a print job using [System Monitor] on the
operation panel of the machine. For details, see Chapter 3,
“System Monitor,” in the Advanced Guide.