Cape Soft Time Clocks 3370 Instruction manual

CS TIMECLOCK
3370
QUICK START MANUAL
Document Date: January 2012
Document Status: Version 1.4
Program Status: Implemented in CS TimeClocks version 2.02g and later.
© 2012 by CapeSoft Software

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TABLE OF CONTENTS
CLOCK INSTALLATION 3
Installation Instructions 3
1. Hardware Installation 3
2. Device Setup 7
2.1. NETWORK Setup 7
2.2. Setting the Time, Date and Time Zone 7
2.3. Setting the time from the Internet 8
2.4. Setting the Time manually 8
2.3. Setting the Date manually 8
2.4. Setting the Time Zone 9
3. Enrolling Employees 9
3.1. Adding an Employee 9
3.2. Enrolling a Fingerprint 10
3.3. Adding a Supervisor 11
GENERAL USE 11
Clocking on the CS TimeClock 11
Exporting data to the USB Thumb Drive 12
Backing up the database to USB Drive 12
APPENDIX A: WORLD TIME ZONE CODES 13
GMT Time Zones 14

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CLOCK INSTALLATION
INSTALLATION INSTRUCTIONS
1. HARDWARE INSTALLATION
The clock must be installed on an upright surface.
Remove the two screws at the bottom of the clock and lift the back plate off the
clock.

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Mount the back plate as shown below and then tighten it to the mounting surface.
Back plate showing key holes in green and breakouts in red
Cables can be routed via three breakouts in the clock cover: two on the bottom and
one on the back plate.

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Connect the 5 Volt power supply (supplied) to the TimeClock’s 5 Volt connecter (no 2
below).
The supplied power supply must be connected to the power main via a normal figure-
8 power cable (not supplied).
Connect the network fly lead cable to the TimeClock’s RJ-45 connector (connector no
1 below).
Back of the clock showing the breakouts in green and the network and power connectors

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The TimeClock provides a trigger connector to a siren interface: Relay 1 (shown in the
picture below on the left). The Siren Relay Trigger Connector pin connectors as seen
from in the picture from top to bottom are:
oPin 1 and 2 –Normally Closed connection
oPin 2 and 3 –Normally Open Connection
The trigger connector is rated for 12 Volts DC.
Place the front cover on the back plate and clip the top end in. Lower the bottom of
the casing onto the back plate and fasten the two screws at the bottom of the clock.
The siren relay indicated in yellow in the picture on the left. A siren interface is connected to
the relay in a NO configuration in the picture on the right.

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2. DEVICE SETUP
2.1. NETWORK SETUP
Please note: When entering an IP address from the clock menu a total of 12 digits
must be entered e.g. 192.168.1.12 needs to be entered as 192168001012.
Press # to view the clock menu
To cancel at any time press *
Press 7 to select “Device”
Press 2 to select “Network Settings”
“Enter Administrator Card, PIN or Finger” is displayed on screen
Enter 9970#. “Admin Demo User” is displayed for about 2 seconds
“Use DHCP?” will be displayed on screen. If you select Yes (#) the procedure will
end as all the network settings will be updated from your DHCP server. If you
select No (*) “Enter IP address” with 192.168.0.111 displayed as the default IP
address.
Type in the required IP address. Press # to accept the displayed IP address.
“Enter Netmask” will be displayed next. Type in the netmask IP address or press #
to accept the displayed address.
“Enter Gateway” will be displayed next. Type in the gateway address or press # to
accept the displayed address.
“Enter DNS1” will be displayed next. Type in the new DNS address or press # to
accept the displayed address. Repeat the process for DNS2, DNS3 and DNS4.
At the end of the procedure the clock will display “Network Settings Successful”
and may display “Clock Inactive” for a short while.
2.2. SETTING THE TIME, DATE AND TIME ZONE
Press # to view the clock menu
Press 6 to select “Time”
To cancel at any time press *

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2.3. SETTING THE TIME FROM THE INTERNET
Press 1 (“ Get Internet Time”). “Enter Administrator Card, PIN or Finger” is
displayed on screen
Enter 9970#. “Admin Demo User” is displayed for about 2 seconds followed by
“Get Internet Time Process started in background”
2.4. SETTING THE TIME MANUALLY
Enter the “Time” menu as in 2.2
Press 2 (“Set Time”). “Enter Administrator Card, PIN or Finger” is displayed on
screen
Enter 9970#. “Admin Demo User” is displayed for about 2 seconds followed by
“Time: (hh:mm:ss)” and the current time below that
Where you are entering the time, the key sequence for 09:21:00 will be:
o092100
“Successful” will be displayed when the time have been set.
2.3. SETTING THE DATE MANUALLY
Enter the “Time” menu as in 2.2
Press 3 (“Set Date”). “Enter Administrator Card, PIN or Finger” is displayed on
screen
Enter 9970#. “Admin Demo User” is displayed for about 2 seconds followed by
“Date: (dd/mm/yyyy)” and the current date below that
Where you are entering the date, the key sequence for 01 June 2009 will be:
o01062009
“Successful” will be displayed when the date have been set

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2.4. SETTING THE TIME ZONE
Enter the “Time” menu as in 2.2
Press 4 (“Set Time Zone”). “Enter Administrator Card, PIN or Finger” is displayed
on screen
Enter 9970#. “Admin Demo User” is displayed for about 2 seconds followed by
“Enter New TimeZone”
Enter your Time zone code followed by #. The TimeZone codes are listed under
Appendix A
“Set Time Zone Successful” “Will BOOT when done” will be displayed and the clock
will reboot
3. ENROLLING EMPLOYEES
Press # to view the clock menu
Press 3 to select “Employee”
To cancel at any time press *
3.1. ADDING AN EMPLOYEE
Press 1 (“New Employee”). “Enter Supervisor Card, PIN or Finger” is displayed on
screen
Enter 9970#. “Supervisor Demo User” is displayed for about 2 seconds followed by
“Enter Employee Number”
Enter the employee number followed by #
If this is a new employee “Employee not found” “Add Employee?” will be
displayed. Press # to add the employee number. If you press * (No) the procedure
will be canceled. If the Employee exists on the system and is currently terminated,
“Employee Terminated” “Unterminate?” will be displayed. To reinstate that
employee press # or press * to cancel the procedure.

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“Enter Card Number” will be displayed. Enter the employee PIN number or swipe
the employee card. If the number is not yet in the clock database “Card not found”
“Add Card?” will be displayed. Press # to add the number or * to cancel. If the
card has been assigned to another employee “Reassign Card?” will be displayed.
Press # to reassign the card to this employee or * to select another card number.
“Assign Card”, “Successful” will be displayed at the end of the successful
completion of the process.
3.2. ENROLLING A FINGERPRINT
Enter the “Employee” menu as in 3
Press 3 (“Add Fingerprint”). “Enter Supervisor Card, PIN or Finger” is displayed on
screen
Enter 9970#. “Supervisor Demo User” is displayed for about 2 seconds followed by
“Enter Card Number”
Enter the employee’s card number followed by #
“Swipe Finger” will be displayed. The employee must place her / his finger firmly
on the fingerprint reader with the top crease of the finger placed on the ridge.
“Enroll Finger in Progress” will be displayed after which the finger can be removed
from the reader.
The process will be completed once “Enroll Successful” has been displayed.