Cisco MeetingPlace Video Integration Service manual

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Administrator’s Guide for
Cisco MeetingPlace Video Integration
Release 5.3
Text Part Number: OL-6280-01

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Administrator’s Guide for Cisco MeetingPlace Video Integration Release 5.3
Copyright © 2004-2006 Cisco Systems, Inc. All rights reserved.

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CONTENTS
CHAPTER 1Introducing Cisco MeetingPlace Video Integration Release 5.3 1-1
Audience 1-1
Scope 1-1
Naming Conventions Used in This Guide 1-2
Overview of Cisco MeetingPlace Video Integration 1-2
Features and Benefits of Cisco MeetingPlace Video Integration 1-3
Additional References 1-4
CHAPTER 2Cisco MeetingPlace Video Integration Components and Process 2-1
Overview of Components 2-1
Supported Cisco MeetingPlace System Configurations 2-4
About the Cisco MeetingPlace Video-Conferencing Process 2-4
How Video Conferences Are Scheduled 2-5
How Video Conferences Start 2-6
How Video Conferences Run 2-8
About Displaying the Status and Options of Video Participants in the Meeting Room 2-8
How Cisco MeetingPlace Video Integration Tracks Port Availability 2-8
How Video Conferences End 2-9
CHAPTER 3Installing Cisco MeetingPlace Video Integration 3-1
Before You Install 3-1
Making Sure Component Systems Are Up and Running 3-1
Verifying your Video-Conferencing License 3-2
About Configuring the Cisco IPVC MCU to Use Cisco MeetingPlace 3-2
Configuring the Cisco MeetingPlace Audio Server 3-11
Configuring Cisco MeetingPlace H.323/SIP IP Gateway 3-12
Configuring Load-Balancing Configurations for Video Conferencing 3-12
About Installing and Configuring Video Endpoints 3-13
(Optional) Configuring Cisco MeetingPlace for Outlook 3-14
(Optional) Configuring Cisco MeetingPlace for Lotus Notes 3-14
Configuring Cisco CallManager 3-14
Preparing to Install the Video Integration with DMZ Configurations 3-17
Gathering Installation Values 3-18
Installing Cisco MeetingPlace Video Integration 3-18

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Uninstalling Cisco MeetingPlace Video Integration 3-19
CHAPTER 4Configuring and Managing Cisco MeetingPlace Video Integration 4-1
About the Cisco MeetingPlace MeetingTime Software Application 4-1
About Video-Conferencing Access Information 4-1
About Changing System Configuration Settings 4-2
Changing Values Entered During Installation of Cisco MeetingPlace Video Integration 4-3
Changing Settings in Other Components 4-3
About Managing Video-Conferencing Resources 4-4
About Configuring Port Parameters 4-7
About Managing User Profiles for Video Use 4-10
Important Information About DMZ Configurations and Video Conferencing 4-12
About Video-Conferencing Bandwidth 4-12
Specifying User and Group Profile Information 4-13
About Video-Conferencing Statistics 4-13
Viewing Video-Conferencing Statistics 4-14
CHAPTER 5Using Cisco MeetingPlace Video Conferencing 5-1
Supported Meeting Types 5-1
About Setting Up End Users for Video Conferencing in Cisco MeetingPlace 5-2
About Scheduling Video Conferences 5-3
Who Can Schedule Video Conferences 5-3
When Video Conferences Can Be Scheduled 5-3
How Users Schedule Video Conferences 5-3
About Rescheduling Video Conferences 5-4
About Attending Cisco MeetingPlace Video Conferences 5-4
How Users Join A Cisco MeetingPlace Video Conference 5-5
Video Features and Functions in the Meeting Room During the Conference 5-7
About Modifying the Video Transmission 5-8
About Modifying the Video Transmission of Other Participants 5-9
About Recording a Video-Conferencing Session 5-9
About Entering a Breakout Session 5-9
About Participating in Lecture Style Meetings 5-9
About Extending a Video Conference 5-10
About Leaving a Video Conference 5-10
About Ending a Video Conference 5-10
Information for End Users 5-10

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CHAPTER 6Troubleshooting 6-1
Viewing the Eventlog 6-1
Setting the Level of Logging Detail 6-1
General Troubleshooting Guidelines 6-2
Problems Configuring and Initiating Cisco MeetingPlace Video Integration 6-2
Problems Scheduling a Video Conference 6-5
Problems Joining a Video Conference 6-5
Problems During a Video Conference 6-7
I NDEX

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CHAPTER
1-1
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1
Introducing
Cisco MeetingPlace Video Integration
Release 5.3
Administrator’s Guide for Cisco MeetingPlace Video Integration Release 5.3 describes
Cisco MeetingPlace Video Integration.
This chapter contains the following topics:
•Audience, page 1-1
•Scope, page 1-1
•Naming Conventions Used in This Guide, page 1-2
•Overview of Cisco MeetingPlace Video Integration, page 1-2
•Features and Benefits of Cisco MeetingPlace Video Integration, page 1-3
•Additional References, page 1-4
Audience
This guide is intended for Cisco MeetingPlace system administrators who are familiar with the following
products, which are prerequisites for Cisco MeetingPlace Video Integration:
•Cisco MeetingPlace 8100 Series servers and the Cisco MeetingPlace MeetingTime software
application
•Cisco MeetingPlace Web Conferencing
•Other Cisco MeetingPlace integration products that are part of the Cisco MeetingPlace system
•Cisco CallManager (if your environment includes this product)
•Cisco IPVC MCU 3.5plus and its required components
Scope
This guide describes how to install, configure, manage, and troubleshoot the
Cisco MeetingPlace Video Integration. This guide does not describe in detail how to set up
Cisco MeetingPlace audio and web conferencing, nor does it describe how to set up or configure the
Cisco IPVC MCU or any of its components, including H.323 gatekeepers, video endpoints, or gateways.

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Chapter 1 Introducing Cisco MeetingPlace Video Integration Release 5.3
Naming Conventions Used in This Guide
This guide also does not describe in detail how to configure Cisco CallManager. Cisco IPVC video
conferencing, Cisco CallManager, and Cisco MeetingPlace audio and web-conferencing systems must
be up and running before you install Cisco MeetingPlace Video Integration.
For information on any of the preceding systems, see the documents listed in Additional References,
page 1-4.
Naming Conventions Used in This Guide
The following products and components appear frequently in this guide.
Overview of Cisco MeetingPlace Video Integration
Cisco MeetingPlace Video Integration is a separately-licensed add-on to Cisco MeetingPlace
conferencing that integrates the voice and web-conferencing capabilities of Cisco MeetingPlace with the
video-conferencing functionality provided by the Cisco IPVC Multipoint Control Unit (MCU). Voice,
web, and video conference participants interact seamlessly in a single rich-media conference.
The visual channel of the video-conferencing medium is handled entirely by the Cisco IPVC MCU and
runs parallel to the voice and web conference. All media (video, voice, and data) are linked but
independent, so that each stream maintains its full feature set and functional richness.
The following steps provide a simplified overview of how the Cisco MeetingPlace Video Integration
solution works (in a system that includes e-mail notifications):
1. You set up user profiles in Cisco MeetingPlace that control who can schedule video conferences.
2. Users whose profile authorizes them to schedule video conferences submit a single
Cisco MeetingPlace form to schedule a meeting that includes video, voice, and web-conferencing
functionality. Users can require passwords, or specify that only profiled or invited users can attend.
3. Cisco MeetingPlace keeps track of available conferencing resources, including resources available
on the Cisco MeetingPlace audio server and video resources on the Cisco IPVC MCU. If there are
sufficient resources on both systems to accommodate a scheduler’s request, Cisco MeetingPlace
schedules the meeting and sends notifications to the invitees. These notifications include the
information participants need in order to access all conference media.
Official Name Abbreviation
Cisco MeetingPlace 8100 Series server with
Cisco MeetingPlace Audio Server Release 5.3
software
Cisco MeetingPlace audio server
Cisco MeetingPlace Web Conferencing
Release 5.3
Cisco MeetingPlace Web Conferencing
Cisco MeetingPlace MeetingTime Release 5.3 MeetingTime
Cisco MeetingPlace for Lotus Notes Release 5.3 Cisco MeetingPlace for Lotus Notes
Cisco MeetingPlace for Outlook Release 5.3 Cisco MeetingPlace for Outlook
Cisco IPVC MCU 3.5plus Cisco IPVC MCU

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Chapter 1 Introducing Cisco MeetingPlace Video Integration Release 5.3
Features and Benefits of Cisco MeetingPlace Video Integration
4. At the scheduled meeting time, invitees use the information in the meeting notification to join each
aspect of the conference: the Cisco MeetingPlace web and voice conferences and the video
conference hosted on the Cisco IPVC MCU. Video participants attend the video aspect of the
conference via a room-based video system or via IP video cameras on their desktop, such as
Cisco VT Advantage. Participants can join the different media using any of several methods.
5. Cisco MeetingPlace initiates the voice conference on the Cisco MeetingPlace system and the video
conference on the Cisco IPVC MCU, and establishes the link that joins the audio of the video
conference with the audio of the voice conference.
6. After participants are in the integrated conference, audio-only and video participants can converse
seamlessly with each other. Video participants can control their audio and video transmission and
display from within the Cisco MeetingPlace web-conferencing meeting room.
7. If the conference needs to continue past the time it was scheduled to end, Cisco MeetingPlace
evaluates whether conferencing resources are available on both the Cisco MeetingPlace audio server
and on the Cisco IPVC MCU, then determines whether the conference can be extended.
Video conferences can also be added to an existing Cisco MeetingPlace conference on an ad-hoc basis,
if resources are available.
For details about the end user experience and process for using Cisco MeetingPlace Video Integration,
see Chapter 5, “Using Cisco MeetingPlace Video Conferencing” and Chapter 2,
“Cisco MeetingPlace Video Integration Components and Process.”
Features and Benefits of Cisco MeetingPlace Video Integration
Cisco MeetingPlace Video Integration offers the following features:
•Enhances meeting effectiveness by bringing together multiple media to create a rich-media
conferencing environment.
•Offers a solution that integrates readily into existing networks and IP infrastructure.
•Includes tools to manage video-conferencing resources for optimal availability.
•Simplifies the processes of scheduling, distributing notifications, attending, and participating in
multiple media for end users.
•Leverages the existing video-conferencing capability of the Cisco IPVC MCU and networking and
telephony infrastructure, such as Cisco CallManager, to provide a complete and unified multipoint
conferencing solution for Cisco customers.
•Extends important resource management tools from Cisco MeetingPlace to the Cisco IPVC MCU,
allowing you to plan, allocate, and measure resource use, and thus to maximize the utility of
video-conferencing resources.
•Resource management features include the following:
– The ability to schedule video-conferencing resources in advance. Cisco MeetingPlace manages
the scheduling of video-conferencing resources on the Cisco IPVC MCU, which does not have
built-in scheduling functionality.
– Floater and overbook ports to optimize port availability and minimize waste of conference ports.
This increases the availability of conference ports for ad-hoc video conferences.
– User profiles to limit use of conferencing resources to designated meeting schedulers and
groups.
– Statistics on video usage that are included in standard Cisco MeetingPlace reports, so you can
easily evaluate needs and manage all resources.

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Chapter 1 Introducing Cisco MeetingPlace Video Integration Release 5.3
Additional References
•Ease-of-use features that simplify the rich-media conferencing process for users include the
following:
– Unified scheduling, which allows users to coordinate all conferencing resources from a single
point. Scheduling is done through familiar desktop applications such as Microsoft Outlook,
Lotus Notes, or a web browser.
– Notifications for each meeting that include the links and instructions to access all conference
media for that meeting.
– Users can initiate or join a video conference on an ad-hoc basis, as long as video-conferencing
resources are available.
– Preference information in user profiles, which automates parts of the attend process.
– Video controls in the Cisco MeetingPlace web-conferencing meeting room, which allow users
to control all aspects of their conferencing experience from a single interface.
Additional References
Cisco MeetingPlace products
Guide to Cisco Conferencing Documentation and Support
http://www.cisco.com/univercd/cc/td/doc/product/conf/mtgplace/roadmap.htm
Cisco MeetingPlace Video Integration Release 5.3
http://www.cisco.com/univercd/cc/td/doc/product/conf/mtgplace/video/53/index.htm
Cisco MeetingPlace Audio Server Release 5.3
http://www.cisco.com/univercd/cc/td/doc/product/conf/mtgplace/audio/53/index.htm
Cisco MeetingPlace Web Conferencing Release 5.3
http://www.cisco.com/univercd/cc/td/doc/product/conf/mtgplace/web/53/index.htm
Cisco MeetingPlace H.323/SIP IP Gateway Release 5.2.1
http://www.cisco.com/univercd/cc/td/doc/product/conf/mtgplace/ipgw/ip521/index.htm
Cisco MeetingPlace for Outlook Release 5.3
http://www.cisco.com/univercd/cc/td/doc/product/conf/mtgplace/outlook/mpol53/index.htm
Cisco MeetingPlace for Lotus Notes Release 5.3
http://www.cisco.com/univercd/cc/td/doc/product/conf/mtgplace/notes/notes53/index.htm
Cisco IPVC products
All Cisco IPVC products and components
http://www.cisco.com/univercd/cc/td/doc/product/ipvc/index.htm
Cisco IOS H.323 Gatekeeper
Cisco IOS H.323 Configuration Guide
http://www.cisco.com/univercd/cc/td/doc/product/software/ios123/123cgcr/vvfax_c/callc_c/h323_
c/323confg/5gkconf.htm
Or look for the link on the following page:
http://www.cisco.com/univercd/cc/td/doc/product/software/ios123/123cgcr/vcl.htm