Dell 946 User manual

Dell™ All-In-One Printer 946 User's Guide
Click the links to the left for information on the features and operation of your printer. For information on
other documentation included with your printer, see Finding Information.
To order ink or supplies from Dell:
Double-click the icon on your desktop.1.
Visit Dell's website: www.dell.com/supplies.2.
Order Dell printer supplies by phone. Refer to the Owner's Manual for the correct phone number for
your country.
3.
For the best service, make sure you have the Dell printer Service Tag available. See Express Service
Code and Service Tag number.
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how
to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Information in this document is subject to change without notice.
© 2006 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Dell Picture Studio, and Dell Ink Management System are trademarks of Dell
Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or
their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
Model 946
June 2006 SRV KJ941 Rev. A00

Finding Information
What are you looking for?
Find it here
Drivers for my printer
My User's Guide
Drivers and Utilities CD
If you purchased your Dell computer and printer at the same time,
documentation and drivers for your printer are already installed on your
computer. You can use the CD to uninstall/reinstall drivers or access your
documentation.
Readme files may be included on your CD to provide last-minute updates
about technical changes to your printer or advanced technical reference
material for experienced users or technicians.
How to set up my printer
Setting Up Your Printer poster
Safety information
How to set up and use
my printer
Warranty information
Owner's Manual
Express Service Code and
Service Tag number
Express Service Code and Service Tag number
This label is located under the printer unit. For more information, see

Express Service Code.
Latest drivers for my
printer
Answers to technical
service and support
questions
Documentation for my
printer
Dell Support Website
The Dell Support website provides several online tools, including:
Solutions - Troubleshooting hints and tips, articles from technicians,
and online courses
Upgrades - Upgrade information for components, such as memory
Customer Care - Contact information, order status, warranty, and
repair information
Downloads - Drivers
Reference - Printer documentation and product specifications
How to use Windows XP
Documentation for my
printer
Windows XP Help and Support Center
Click Start Help and Support.1. Type a word or phrase that describes your problem, and then click
the arrow icon.
2.
Click the topic that describes your problem.3. Follow the instructions shown on the screen.4.

About Your Printer
Understanding the Printer Parts
Setting Up Your Printer
Understanding the Operator Panel
You can use your printer to do a variety of things. A few important things to note:
If your printer is connected to a computer, you can use either the printer operator panel or the printer
software to produce quality documents quickly.
You do not need to connect your printer to a computer to make photocopies, send faxes, or print from
a PictBridge-enabled camera.
NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone
line before you can send a fax.
NOTE: If you use a DSL modem for your computer, you must install a DSL filter on the telephone line
attached to your printer.
Understanding the Printer Parts

Number:
Part:
Description:
1
Automatic Document
Feeder (ADF)
Scan, copy, or fax multiple page documents and/or legal sized
documents.
2
Printer unit
Unit you lift to gain access to the ink cartridges.
3
Operator panel
Panel on the printer you use to control copying, scanning, faxing, and
printing. For more information, see Using the Operator Panel.
4
Paper input tray
Where you load paper into the printer.
5
Paper exit tray
Tray that holds the paper as it exits the printer.
NOTE: Pull the paper exit tray stop straight out to extend it.
6
PictBridge connector
The connector you use to connect your PictBridge-compatible digital
camera to your printer.
7
Top cover with
integrated ADF exit
tray
Top of printer that holds your document or photo flat while you scan it.
You can also pick up your original document after it has gone through
the ADF here.
8
ADF input tray
Load original documents in the printer. Recommended for scanning,
copying, or faxing multiple-page documents.
Number:
Part:
Description:
9
Supplies Reorder
Label
To order ink cartridges or paper, visit www.dell.com/supplies.
10
Express Service
Code
Identify your printer when you use support.dell.com or contact
technical support.
Enter the Express Service Code to direct your call when contacting
technical support.
NOTE: The Express Code is not available in all countries.

Number:
Part:
Description:
11
USB connector
Connects your printer to a computer using a USB cable (sold separately).
12
Rear access door
Open to remove paper jams.
13
Power supply
Supplies power to the printer.
NOTE: The power supply is removable. When the power supply is removed
from the printer, but remains plugged into a wall outlet, an LED is
illuminated to notify you that power is present.
NOTE: If the power is off when you unplug your machine, the power will be
off when you plug it back in.
14
Power cord
connector
Connects printer power supply to power outlet using the supplied country-
specific power cord.
15
PHONE jack
connector (
- right side
connector)
Remove the blue plug to connect additional devices, such as a data/fax
modem, telephone, or answering machine to your printer.
NOTE: If the phone communication is serial in your country (such as
Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and
Switzerland), you must remove the blue plug from the PHONE jack
connector ( - right side connector), and insert the supplied yellow
terminator for your fax to work correctly. You will not be able to use this
port for additional devices in these countries.
16
FAX connector (
- left side
connector)
Connects your printer to an active telephone line to send and receive faxes.
NOTE: Do not connect additional devices to the FAX connector ( - left
side connector) and do not connect a DSL (digital subscriber line) or ISDN
(integrated services digital network) without using a digital line filter to the
printer.

Setting Up Your Printer
NOTE: Your printer supports Microsoft®Windows®2000, Windows XP, and Windows XP Professional
X64 Edition.
To set up your printer, follow the steps on your Setting Up Your Printer poster. If you encounter problems
during setup, see Troubleshooting.
NOTE: Your printer modem is an analog device that only works when directly connected to a wall jack.
Other devices such as a telephone or answering machine can be attached to the PHONE jack connector
( - right side connector) to pass through the printer as described in the setup steps. If you have a
digital connection such as ISDN, DSL, or ADSL, a digital line filter is required. Contact your Internet
Service Provider for details.
Initial Setup Menu
The printer automatically cycles through initial setup the first time you power on the printer. Initial setup
consists of specifying the language, country, date, time, fax number, and fax name.
If necessary, you can change the settings for language, country, date, time, fax number, and fax name by
accessing the Setup menu. For more information, see Setup Mode.
Understanding the Operator Panel
Using the Operator Panel
The operator panel buttons allow you to copy documents and photos, fax documents, and print photos from
a PictBridge-enabled camera without connecting to a computer. The printer is on when Power is illuminated.
You can change settings using the Select button , and left and right Arrow buttons ; and initiate
a scan, copy, or fax using the Start button .
The display features:
Printer status
Messages
Menus

Number
Part:
Purpose:
1
Power
To turn your printer on or off.
2
Error message
light
To alert you of errors such as paper out or a paper jam.
3
Back
To move back a menu level while navigating through the available
menus on the display.
4
Left arrow
Decrease a number on the display.
Scroll through a list on the display.
5
Cancel
Cancel a scan, print, or copy job in progress.
Exit a menu.
Clear a fax number, or end a fax transmission and return the
display to the fax default.
Clear current settings and return to default settings.
6
Select
To choose the option that appears on the display.
7
Right arrow
Increase a number on the display.
Scroll through a list on the display.
8
Pause
Insert a three-second pause in the number to be dialed to wait for an
outside line or get through an automated answering system.
NOTE: Enter a pause only when you have already begun entering the
number.
9
A keypad number
or symbol
In fax mode:
Enter fax numbers.
Select letters when creating a speed dial list.
Type numbers to enter or edit the date and time shown on
the printer display.
In copy mode, select the number of copies you want to make.

10
Start
Start a scan, copy, or fax job.
NOTE: If you initiate a copy without specifying color or black and
white, color is used by default.
11
LCD (Liquid
Crystal Display)
To show options available to you.

Operator Panel Menus
Copy Mode
Scan Mode
Fax Mode
Setup Mode
Maintenance Mode
PictBridge Mode
There are five modes available from the main menu on your printer: Copy, Scan, Fax, Setup, and
Maintenance.
A sixth mode, PictBridge mode, is also available on the printer. This mode is only available when you plug a
PictBridge-enabled camera into your printer. For more information, see PictBridge Mode.
Copy Mode
Main menu
Mode Main
Menu
Copy
Copy Color
Copies
Quality
Dark
Paper Size
Paper Type
Zoom
Repeat Image
Collate
N-Up
Original Size
Original Type
Scan
Fax
Setup
Maintenance
1.
2.