Dell 1600n - Multifunction Laser Printer B/W User manual

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DellTM Laser MFP 1600n User’s Guide
Click the links to the left for information on the features, options, and operation of your
machine. For information on other documentation included with your machine, see
"Finding Information" on page 3.
To order replacement toner cartridges or supplies from Dell:
1Double-click the what icon (????) on your desktop.
2Visit Dell's website, or order Dell printer supplies by phone.
www.dell.com/supplies
For best service, have your Dell printer Service Tag available.
For help locating your Service Tag number, see page 3.
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Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your
machine.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you
how to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal
injury, or death.
____________________
Information in this document is subject to change without notice.
© 2003 Dell Inc.. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc.is
strictly forbidden.
Trademarks used in this text:
Dell and DELL logo are trademarks of Dell Inc.; Microsoft
and
Windows are registered trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to either the
entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary
interest in trademarks and trade names other than its own.
____________________
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use,
duplication or disclosure by the Government is subject to restrictions as set forth in
subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at
DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round
Rock, Texas, 78682, USA.

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Finding Information
What are You Looking for? Find It Here
• Drivers for my machine
•MyUser’sGuide
Driver and Utilities CD
You can use the CD to install/uninstall/reinstall drivers or access your
User’s Guide. For details, see "Software Overview" on page 33.
Readme files may be included on your CD to provide last-minute
updates about technical changes to your machine or advanced
technical reference material for experienced users or technicians.
• Safety information
• How to use my machine
• Warranty information
Owner's Manual
CAUTION: Read and follow all safety instructions in
your Owner's Manual prior to setting up and
operating your machine.
How to set up my machine Setup Diagram
Express Service Code and
Service Tag number w
Express Service Code and Service Tag number.
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Fonts
Screen Fonts are fonts you install in Windows to match your printer scalable resident fonts.
Selecting resident printer fonts improves printing performance. The screen fonts allow the
documents displayed on the computer screen to match the output from your printer. When
you install the screen fonts, you will have access to the full set of resident printer fonts by
Windows programs for PCL emulation. Choose your printer model when prompted, and
the program automatically installs the TrueType®screen fonts for your printer in Windows.
Your machine has the following fonts:
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•?????
Detailed information required, if this “Fonts”
section is necessary!!!!
•Latestdriversformy
machine
• Answers to technical service
and support questions
• Documentation for my
machine
Dell Support Website
The Dell Support Website provides several online tools, including:
• Solutions - Troubleshooting hints and tips, articles from
technicians, and online courses
• Upgrades - Upgrade information for components, such as
memory
• Customer Care - Contact information, order status, warranty, and
repair information
•Downloads-Drivers
• Reference - Machine documentation and product specifications
You can access Dell Support at support.dell.com. Select your region
on the WELCOME TO DELL SUPPORT page, and fill in the
requested details to access help tools and information.
What are You Looking for? Find It Here

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Dell Printer Configuration Web Tool
Have you ever sent a print job to the network printer down the hall, only to find it didn't
print because of a paper jam or an empty paper tray? One of the features of the Dell Printer
Configuration Web Tool is the Email Alert Setup, which sends you, or the key operator, an
email when the printer needs supplies or intervention.
If you fill out printer inventory reports requiring the asset tag number of all of the printers
in your area, the Dell Printer Configuration Web Tool has a Printer Information feature that
makes it easy. Just type the IP address of each printer on the network to display the asset tag
number.
The Dell Printer Configuration Web Tool feature also lets you change printer settings and
keep track of printing trends. If you are a network administrator, you can easily copy the
printer's settings to one or all printers on the network-right from your Web browser.
To launch the Dell Printer Configuration Web Tool, just type your network printer's IP
address in your Web browser. You can also launch the Dell Printer Configuration Web Tool
from the Network Status Monitor Center. For details, see page 85.
If you do not know what your printer's IP address is, print a network setup page, which lists
the IP address:
1Press <Menu> until you see “Network Setup”on the bottom line of the display.
2Press the scroll button ( or )until you see “Print Sys. Data” displays on the
bottom line.
3Press <Select>. The first menu item, “Yes” displays on the bottom line.
4Press <Select> to print a network configuration page.
If the IP address shows 0.0.0.0. (the factory default), an IP address has not been assigned. To
assign one for your printer, see "Configuring TCP/IP" on page 143.
Use the Dell Printer Configuration Web Tool for:
Printer Status
Get immediate feedback on printer supply status. When toner is running low, click the
toner supplies link on the first screen to order additional toner cartridges.
Printer Settings
Change printer settings, view the operator panel remotely, and update the print server
firmware.

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Copy Printer Settings
Quickly clone the printer's settings to another printer or printers on the network just by
typing each printer's IP address.
NOTE: You must be a network administrator to use this feature.
Printing Statistics
Keep track of printing trends, such as paper usage and types of jobs being printed.
Printer Information
Get the information you need for service calls, inventory reports, or the status of current
memory and engine code levels.
Email Alert Setup
Receive an email when the printer needs supplies or intervention. Type your name or the
key operator's name in the email list box to be notified.
Set Password
Lock the operator panel with a password so that other users don't inadvertently change the
printer settings you have selected.
NOTE: You must be a network administrator to use this feature.
Online Help
Click Help to visit the Dell website for machine troubleshooting.
NOTE: For more information about the All-In-One Main page, View Saved Images page, or the
Maintain/Troubleshoot page, click the Help link located in the upper right corner of the screen.

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Unpacking Your Machine
1Select a location for your machine.
CAUTION: The machine requires at least two people to lift it safely.
• Leave enough room to open the machine tray, covers, doors, and options. It is also
important to allow enough space around the machine for proper ventilation.
• Provide the proper environment:
• A firm, level surface
• Away from the direct airflow of air conditioners, heaters, or ventilators
• Away from sunlight, extreme humidity, or high fluctuations in temperature
• A clean, dry, and dust free location
NOTE: Leave the machine in the box until you are ready to install it.
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2Remove all items from the box except the machine. Make sure you have the following
items.
If there is a missing item, contact the retailer where you bought the machine:
3Save the carton and packing material in case you need to repack the machine.
3K Cartridge AC Power Corda
a. The appearance of the power cord and the telephone line cord may differ according to your
country’s specifications.
Driver and Utility CDb
b. The CD-ROM contains a Dell MFP GDI/PCL/PS printer drivers, Scan drivers, Printer Settings
Utility, Status Monitor, Paper Port and an HTML User’s Guide.
Owner's Manual Telephone Line CordaSetup Diagram
Operator Panel Coverc
c. These items are only provided in some countries.
NOTE: You should use the telephone line cord which is supplied with your machine. If you are
replacing it with another vendor’s, it should be an AWG #26 or a lower gage.
NOTE: The power cord must be plugged into a grounded power socket
Terminato rc

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4Remove the packing tape from the front, back and sides of the machine.
5Remove the label completely from the scanner module by gently pulling it. The scan
unlock switch automatically moves FORWARD to the unlock position.
NOTE: When you are moving the machine
or do not intend to use it for a long period of time,
move the switch BACKWARD to the lock position, as shown.
To scan or copy a document, the switch must be unlocked.

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6If your language is not already displayed on the operator panel, remove the attached
English operator panel cover from the machine, by gently pulling it upwards, as shown.
7Place the supplied operator panel cover, according to your country, gently on the
operator panel.

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About Your Machine
These are the main components of your machine. The following illustrations show the
standard Dell Laser MFP 1600n and an optional Tray 2 attached:
Front View
Automatic
Document Feeder
Document
Guides
Document
Input Tray
Scanner Glass
ADF Output
Tray
Front Cover
Front Output Tray
(Face Down)
Paper Output
Extension
Tray1
(250-sheet paper feeder)
Bypass Tray
Operator Panel
(See page 13.)
Document
Cover
Optional Tray2
(250-sheet paper feeder)

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Rear View
Rear Cover
P
ower
S
witc
h
AC power Cord
Connector
C
on
t
ro
l
B
oar
d
Cover
Network Port
USB Connector
Optional Tray2
Cable Connector
Rear Output
Slot (Face Up)
FAX Jack
Phone Jacka
a If you use this machine in
the serial countries, such as
Germany and Sweden, this
socket may not be blocked.

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Operator Panel Button Functions
❶Allows you to use copy layout features, such as Auto Fit, Clone,
Collation, 2-sided, 2/4 Up (multiple pages on a sheet), and Poster
copying.
Selects the number of copies.
Makes a copy smaller or larger than the original document.
Adjusts the copy quality.
Adjusts the brightness of the documents for the current copy job.
Starts a copy.
❷Displays the current status and prompts during an operation.
Scrolls through the options available for the selected menu item.
123
456
789
#
0
*
Copy
❶Copy Keys ❷Common Keys ❸Fax Keys ❹Scan Keys

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❷Enters Menu mode and scrolls through the menus available.
Confirms the selection on the display.
Exits the menu and returns to Standby mode.
Stops an operation at any time.
In Standby Mode, clears/cancels the copy options, such as the
contrast, the image quality, the copy size, and the number of copies.
❸Allows you to store frequently-dialed fax numbers using a one, two or
three-digit speed dial or group number for automatic dialing and
edit the stored numbers.
It also allows you to print a Phonebook list.
Sends a fax.
Dials a number or enters alphanumeric characters.
Allows you to send a fax to multiple destinations.
Adjusts the resolution of the documents for the current fax job.
Redials the last number in Standby mode or inserts a pause into a fax
number in edit mode.
Engages the telephone line.
❹Accesses a list of software programs that an image can be scanned to.
You must configure the scan list using the software prior to this
feature.
Starts a scan.

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Installing the Toner Cartridge
1Open the front cover.
2Remove the 3K Cartridge from its bag. Hold the toner cartridge by the handle and
gently shake it from side-to-side to distribute the toner.
Thoroughly rolling the cartridge will assure the maximum copies per cartridge.
CAUTION: To prevent damage, do not expose the toner cartridge to light for more
than a few minutes.
CAUTION: If left exposed for more than a few minutes, cover it with a piece of
paper.
CAUTION:
If any toner gets on your clothing, wipe it off with a dry cloth and
wash your clothing in cold water. Hot water may set the toner into the fabric.

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3Slide the toner cartridge into the machine aligning it with the labeled arrows, until it
locks firmly into place.
4Close the front cover.

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Loading Paper
You can load approximately 250 sheets of plain paper in the paper tray. For faxing, you can
use A4-, Letter-, Legal sized paper only. For copying or PC-printing, you can use many
different types and sizes of paper; see "Paper Handling" on page 37.
NOTE: After you load the paper, you need to set up your machine for the paper type and size you
loaded. See page 56 and page 57 for the paper used in copying and faxing, or page 65 for
PC-printing.
To load paper:
1Pull open the paper tray and remove it from the machine.
2Push down on the pressure plate until it locks into place.

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3If you load longer sizes of paper, such as Legal-sized paper, press and unlatch the guide
lock, and then slide the paper length guide out completely to extend the paper tray to
its full length.
4Flex the sheets back and forth to loosen them, and then fan them out. Do not fold or
crease the print media. Align the edges on a level surface.
5Insert the paper stack into the paper tray with the side you want to print facing down.

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6Do not exceed the maximum stack height indicated by the paper limit mark on the
left side wall of the tray. Paper overloading may cause paper jams.
7Slide in the length guide until it lightly touches the end of the paper stack.
For paper smaller than Letter size, adjust the inner paper length guide so that it lightly
touches the paper stack.

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8Pinch the paper width guide, as shown, and move it towards the stack of paper until it
lightly touches the side of the stack.
NOTE: Do not push the paper width guide far enough to cause the materials to warp. If you do
not adjust the paper width guide, it may cause paper jams.
9Insert and slide the paper tray back into the machine.