Dictaphone Ansafone 590 User manual

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The Dictaphone Corporation is proud to welcome you
to the worldwide family of Ansafone owners. All the
experience and knowledge gained by America’s largest
and oldest name in answering systems has been built
into your Ansafone 590 to make it the most reliable
Ansafone ever marketed. .
And you can personalize your Ansafone 590 with a
complete line of accessories so your machine will grow
with you as your business expands.
Selecting the Cartridge
Your Ansafone 590 will operate with either an optional
Answer Only cartridge or a standard Answer and
Record cartridge. Your Answer Only cartridge will
broadcast your outgoing message and automatically
disconnect the line after the message is completed.
The Answer and Record cartridge will allow you to
record incoming messages after an outgoing announce-
ment has been broadcasted.

Recording Your Message:
To
prepare
your
590
to
record
your
outgoing
announce-
ment, first insert the appropriate cartridge and then
plug the microphone into the MIC jack. Depress the
Stop button and while holding it down, push the
Announce! Record button, then, in the following order:
release the Stop button and
release the Announce’ Record button.
With the microphone about 2 inches away from your
lips, momentarily depress the Start button. Now you can
dictate
your
greeting
into
the
microphone.
When
you
do
begin to dictate, the Operate lamp will light to indicate
your message is being recorded. Make certain you
finish
recording
your
message
before
the
Operate
lamp
goes
off.
Otherwise,
the
last
few
words
of
your
message
will not be recorded.
When you finish recording, simply remove the micro-
phone, push the Stop button, and if you want to hear
what you have just recorded, push the Auto Answer
button.
A recent poll of Ansafone owners disclosed that the
majority write-out their messages and recite them aloud
before recording them. These “practice” sessions allow
for message length adjustments, speaking faster to
shorten the message or using a cartridge with longer
announcing time. See your local representative for a
list of sample messages.
Checking Your Message:
Try and make it a habit to check your outgoing message
after you finish recording it and before you leave your
office. This ‘extra’ step will let you be certain you have
it recorded correctly and have inserted the appropriate
cartridge.

To check your message, press the Auto Answer button
and listen to the tape playback. If you find it necessary
to change all or part of your message, just follow the
simple instructions outlined under the heading
“Recording Your Message”. Your old message will be -
automatically erased by the new one recorded over it.
Preparing Your 590 to Answer Automatically:
To prepare your 590 to answer automatically, press the
Stop and then the Playback button. Move the Rewind
lever to Rewind and release the lever. When the tape
rewinds to the beginning, press the Stop button. Once
the tape reaches the beginning, press the Tape Counter
reset button and then Auto Answer. Now your Ansafone
590 is ready to answer your telephone automatically.
Replaying Incoming Messages:
One good way to tell if you have received any messages
while you were away from your phone is to make a
written note of the Tape Counter number. Then push the
Stop button and the Playback button. Now hold the
Rewind lever to the left until the Tape Counter number
reaches “000”. When this is done immediately slide the
Rewind lever to the right to stop the tape. Push the Start
button and listen to your messages. If you miss a part of
a message and want an instant replay, hold the Rewind
lever to the right for only a moment. When the Tape
Counter reaches the same number as the one you wrote
down, immediately push the Stop button. Then push the
Counter Reset button and it will return to “000”.
Note: Be sure to stop the tape at or before it reaches
the number you wrote down.
Fixed/ Continuous Recording:
If you would like to record incoming messages for a
fixed duration of either 30, 40, or 60 seconds, slide the
button to the “Fixed” position and select the time period
you want by adjustjng the dial.

Should you prefer to record incoming messages for a
longer period, just slide the button to the Continuous
position and the message will be recorded for as long
as the caller continues to speak. Ansafone 590 wil!
automatically disconnect 8 to 15 seconds after the
caller stops speaking.
Other Ansafone 590 Features
Broadcasting:
Ansafone 590 will transmit any information you wish by
using an Answer Only cartridge with the desired
information on it. If a variety of messages are used
periodically, they may be pre-recorded with the correct
message transmitted by merely inserting the appropriate
cartridge.
Monitoring:
You can also listen to an incoming call without the
caller’s knowledge. Just press the Stop and Auto
Answer buttons and set the Volume on 2. This will let you
listen openly to the call at your desk, or insert the
earpiece into the Phone jack for privacy. You can speak
with the caller during any part of the call by lifting up
the receiver and pressing Stop. Ideal for when you are
working late and don’t want to be bothered answering
every call but still lets you answer the important calls.
Conferences:
If you would like others to listen in to a phone conver-
sation you may use the conference feature by simply
pressing the Stop button and then the Conference
button.
Should you decide to record the conversation, where
permitted by law, press the Conference button and the
Start button.

Total Remote Control:
Ansafone
590’s
most
attractive
feature
is
being
able
to
retrieve
your
phone
messages
remotely
—
while
away
from
your
office.
This
is
done
by means
of
pocketsize
unit,
called
the
Dictacall
which
you
must
carry
with
you.
This
transistorized
receiver
lets
you
hear
your
messages
over
the
phone
by simply
pressing
a
button.
For Example:
Pick up a phone and dial your telephone number. Hold
the Dictacall over the mouthpiece of the phone. Press
the red-button on the right-hand side of the Dictacall
for five seconds. This will rewind the tape and playback
your messages.
You can repeat your messages, as often as you want as
long as you press the red Dictacall button.
Note: If the Dictacall unit is not activated within a few
seconds, the 590 may automatically disconnect you and
you will have to redial.
To Erase or Accumulate...
That is the Question!
Another key feature of your Ansafone 590 is its ability
to retain messages as they are recorded, or erase them
to make room for new messages.
This attractive feature is based solely on your personal
office requirements. For example — if more than one
person will be using the 590 to receive their messages
as well as your own, then use the Accumulate position.

Once in this position, you activate your Ansafone’s
memory storage capability. This means that after you
and your secretary, or partner have listened to your
messages either manually in the office, or remotely using
Dictacall, they will automatically be retained on tape for
future reference, filing or discussion.
Or, on the other hand, if your phone is constantly ringing
24-hours a day, Erase is the position to use.
Now you can still hear your messages as often as you
wish, either manually or remotely without tying up your
tape with ‘old’ messages. This means that the tape will
return to the beginning once you disconnect the line
and continue to record your callers’ messages.
To review your messages a second time while in the
Erase position, simply “key” your 590 for 5 seconds,
using Dictacall. This will start the tape from the
beginning and playback all your messages. If you only
want to hear the last message over again, “key” the
590 for 5 seconds. To review your messages while in
the ACC position, hold the red button on your Dictacall.
The longer you hold it, the further back it will go until
it reaches the beginning.
Ansafone 590 is a product of the
Dictaphone Corporation
®Dictaphone

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