Dictaphone Walkabout User manual

User Guide
Walkabout™Ultra Digital Recorder

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Dictaphone and Walkabout are trademarks or registered trademarks of
Dictaphone Corporation.
Other names and trademarks referenced herein are trademarks or registered
trademarks of their respective owners.
Copyright Notices
This manual is copyrighted and all rights are reserved by Dictaphone
Corporation. No part of this publication may be reproduced, transmitted,
transcribed, stored in a retrieval system, or translated into any language or
computer language, in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written
permission of Dictaphone Corporation, 3191 Broadbridge Avenue, Stratford, CT
06614-2559.
Copyright © 2002 Dictaphone Corporation. All rights reserved.
Disclaimer
Dictaphone Corporation makes a sincere effort to ensure the accuracy of
the material described herein. However, except as set forth in any license
documentation applicable to each product of Dictaphone, referred to
herein, Dictaphone makes no warrant, express or implied, with respect to
the quality, correctness, reliability, currentness, accuracy, or freedom
from error of this document or the product or products referred to herein
and specifically disclaims any implied warranties of merchantability and
fitness for any particular purpose. Dictaphone disclaims all liability for
any direct, indirect, incidental, consequential, special, or exemplary
damages resulting from the use of the information in this document.
Mention of any product not manufactured by Dictaphone does not
constitute an endorsement by Dictaphone of that product.
Visit Dictaphone on the Web at: www.dictaphone.com
L-2703-001 05/2002

Notice
Dictaphone is strongly committed to creating high quality voice and data
management products that, when used in conjunction with your own company’s
security policies and practices, deliver an efficient and secure means of managing
confidential information.
Dictaphone believes that data security is best maintained by limiting access to
various types of information to authorized users only. Although no software
product can completely guarantee against security failure, certain Dictaphone
systems contain configurable password features that, when used properly,
provide a high degree of protection.
Please follow the guidelines for products used in conjunction with the Walkabout
Ultra recorder to ensure that the security features associated with these products
are fully utilized.
We strongly urge current owners of Dictaphone products that include optional
system password features to verify that these features are enabled! You can call
our support line, if you need assistance in setting up passwords correctly or in
verifying your existing security settings.
Electromagnetic Compatibility
This device complies with the requirements of Part 15 of the FCC Rules.
Operation is subject to the following two conditions: (1) this device may not
cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This class B digital apparatus meets all requirements of the Canadian
Interference-Causing Equipment Regulations, ICES-003.
Cet appareil numerique de la classe B respecte toutes les exigences du Reglement
sur le materiel brouilleur du Canada.

Revision History
Published by Dictaphone Corporation
Stratford, Connecticut, USA
The Customer Documentation Team strives to provide our customers with high
quality printed and on-line documentation for all Dictaphone products. If you
have comments or suggestions as to how we can improve our documentation for
your use, please e-mail us at:
[e-mail]
DOCUMENT
NUMBER
SOFTWARE
VERSION DESCRIPTION DATE
L-2703-001 Initial release of the
Walkabout Ultra User Guide
05/2002

i
Contents
Contents
Overview ......................................................................1
Walkabout Ultra Digital Recorder .......................... 2
Features and Functions ......................................... 3
Display Screen....................................................... 4
About Walkabout Ultra ...............................................5
Turning the Recorder On and Off .......................... 5
Uses of the Menu Button....................................... 5
Working with Folders ............................................. 6
Creating New Folders ............................................. 6
Moving Files from Folder to Folder ......................... 6
Turning Beeps On and Off ..................................... 7
Connecting Your Recorder to a PC....................... 8
Transferring Files to Your PC ................................ 8
Using Your Ultra Recorder.......................................10
Turning the Recorder On and Off ........................ 10
Making a Recording............................................. 10
Setting the Microphone Sensitivity ....................... 10
Setting the Recording Speed ................................ 10
Using the Microphone ........................................... 11
Starting a Recording ............................................. 11
Pausing During a Recording ................................. 12
Inserting a New Recording .................................... 13
Using a Remote Microphone ................................ 13
Reviewing Statistical Information about
Recordings ..................................................... 13
Playing a Recording............................................. 14
Pausing During Playback ...................................... 14
Stopping a Recording that is Playing ................... 14
Speeding Up a Recording ..................................... 14
Slowing Down a Recording ................................... 14
Scrolling Through a Recording ............................. 15
Playing Recordings Continuously ......................... 15
Inserting and Deleting Text.................................. 15
Inserting New Text ................................................ 15
Adding New Text to the End of a Recording ......... 16
Deleting Existing Text ............................................ 16
Deleting Text from the End of a Recording ........... 17
Deleting Files and Folders ................................... 17
Deleting Entire Recordings ................................... 17
Deleting All the Files in a Folder ............................ 18
Deleting a Folder ................................................... 18
Deleting All the Files in a Memory ......................... 19
Bookmarking Text in Your Dictations .................. 20

ii
Contents
Creating Bookmarks ............................................. 20
Finding Bookmarks ............................................... 20
Working with Memory Cards ...................................21
Working with Memory Cards ............................... 21
Installing a Memory Card..................................... 21
Formatting a Memory Card ................................. 22
Removing Write-protection.................................. 23
Maintenance..............................................................24
General Care........................................................ 24
Installing/Replacing the Batteries ........................ 24
Monitoring Battery Level ....................................... 24
Setting the Time and Date ................................... 25
Memory Cards ..................................................... 26
Monitoring Memory Level ..................................... 26
Checking the Amount of Memory Remaining ....... 26
Troubleshooting........................................................27
Problems and Solutions....................................... 27
The Unit Will Not Operate ..................................... 27
The Unit Will Not Record ...................................... 27
The Unit Locks Up ................................................ 27
The Display Reads “Card Read Only” .................. 27
The Display Reads “Wrong Type of Card” ............ 28
The Display Reads “Int Memory Error F” .............. 28
Can’t Find a Folder ............................................... 28
Can’t Find a Recording ......................................... 28
Card Doesn’t Fit in the Recorder Correctly ........... 29
Warranty ....................................................................30
Limited Hardware Warranty ................................. 30
Index ..........................................................................31

1
Overview
Overview
The following table identifies the primary functions of the
buttons on your Walkabout Ultra digital recorder.
Press: To:
Play • Listen to a recording
• Stop playing
Record • Create a recording
• Stop recording
Pause • Momentarily stop during recording or
playback
• Resume play
Folder • Move from folder to folder
• Move from the internal memory (I) to a
memory card (C)
Rewind/
Fast
Forward
• Move from recording to recording
within a folder
• Speed up or slow down a recording
during playback
• Fast forward or rewind a recording
during playback
• Adjust settings within the menu (for
example, clock time)
Insert • Insert new text in a recording
• Insert a recording between two existing
recordings
Menu • Adjust recording speed
• Set microphone mode
• Change the number of folders
• Turn beeps on or off
• Set the time and date
• View information on recordings
• Move files
• Access or set index marks

2
Overview
Walkabout Ultra Digital Recorder

3
Overview
Features and Functions
The image on the opposite page identifies each of the buttons and
features of the Walkabout Ultra digital recorder.
Backlit Display – Shows folders, functions, speed, memory
level, battery level, and memory card indicator.
Microphone – For voice-to-text recording, hold the
microphone about 2 inches away from your mouth.
Record – Starts and stops recording.
Insert – Inserts text within recordings and inserts new
recordings between other recordings.
Play – Starts and stops playback, used to set the time and date.
Rewind/Fast Forward – Moves you from recording to
recording, speeds up and slows down playback within a
recording, rewinds and fast forwards within a recording,
sets the clock.
Microphone Jack – Connects unit to an external microphone.
Menu – Accesses adjustments for the clock, recording speed,
beeps, microphone mode, and number of folders. Also
used to view information on files, move files, and set or
find index marks in recordings.
Earphone Jack – Connects unit to earphone or headsets.
Memory Card Door and Connector – Receives cards that
expand recording and storage capacity.
 Power – Turns the Ultra recorder on and off, displays the time
and date when pressed briefly, exits clock-setting mode.
Pause – Pauses during recording or playback; also used to
jump quickly to the end of a recording.
Vo l u m e Co n t r o l – Turns playback volume up or down.
Delete – Deletes recordings and sections of recordings marked
for deletion, exits clock-setting mode.
Folder – Moves you from folder to folder and from the
internal memory to a memory card.
Serial PC Link Connector – Connects the unit to a PC
through a serial port.

4
Overview
Display Screen
A typical screen display is shown below.
Memory Bar – Indicates how full the memory is.
Speeds – Shows whether SP (standard play) or LP (long play) is
in use. If neither appear, VT (Voice-to-Text) is the current
speed.
Cut Icon – Indicates that a deletion process is under way.
– Indicates recording move in progress.
Memory Card Icon – Appears if a memory card is inserted.
Battery Level – Shows the life remaining on the batteries.
Text Area – Shows information on the current use of the
recorder, identifies recordings, gives information about
recordings.
Message Indicator – Shows the beginning or end of a
message.

5
About Walkabout Ultra
About Walkabout Ultra
Turning the Recorder On and Off
• To turn your recorder on, press the Power button and hold it
for about a second. The user name that was set during setup
will show briefly.
• To turn your recorder off, press the Power button and hold it
for about a second.
Uses of the Menu Button
Pressing and releasing the Menu button allows you to:
• access information on your recording files
• move files from one folder to another
• use setup controls for speeds, microphone sensitivity, beeps,
number of folders, and date and time.
Press
and
release: To:
Menu enter the Menu function.
Menu cycle through the four menu sections:
•FILE INFO
•MOVE FILE
•SETUP
•CLOCK SET
Note: If the current folder is empty, you
will not see FILE INFO or MOVE
FILE.
Then
press: To:
Play enter a section.
Rewind
or Fast
Forward
change settings or to scroll through notes attached
to recordings.
Delete or
Power
exit the Menu function and save any changes you
have made.

6
About Walkabout Ultra
Working with Folders
Creating New Folders
Folders are used to organize and store your recordings. Different
types of recordings can be placed in different folders. Your Ultra
recorder can accommodate up to four folders on its internal
memory and up to four additional folders on the optional external
memory card. (See Working with Memory Cards on page 21.)
Folder names are configured by the system administrator during
system setup.
Each folder can hold up to 99 recordings. If you have many brief
recordings, you could encounter a full folder. When a folder is
full, the display will give you a FOLDER FULL message. This
doesn’t mean that you are out of memory. It means only that the
particular folder you are using cannot hold any more recordings.
To continue recording, simply move to another folder.
To move through your folders:
• Press and release Folder to move from folder to folder
and to move back and forth between internal memory and
a memory card.
• Press and hold Folder to move to the first folder of the
next memory.
Moving Files from Folder to Folder
You can easily move files within a folder or from one folder to
another. If you are working within a single memory (internal or
card), the file simply moves from one position to another. If you
move a file from one memory to another, the Ultra recorder
makes a copy of the file.
To move files from one folder to another:
1. When the file you want to move is displayed, press and
release Menu until you see MOVE FILE.
2. Press Play to select the current file as the one to be
moved. The icon at the top of the display will start

7
About Walkabout Ultra
blinking to show a move is in progress. The following
instructions will appear on the display.
3. Locate the destination folder and the position within a
folder. The file will be inserted before or after the current
recording as indicated by the dot ( • ) next to the name.
4. Press Menu to place the file in the new location.
5. If you change your mind about moving the file, press and
quickly release Delete; the move will be canceled.
Turning Beeps On and Off
Your Ultra recorder is programmed to beep in conjunction with
certain functions. Generally, low beeps indicate functions that
cannot be attempted. Higher beeps confirm actions. These beeps
can be turned on or off.
To turn beeps on or off:
1. Press and release Menu until you see SETUP.
2. Press Play until you see the beeps option.
3. Press Rewind and Fast Forward to turn the beeps on
and off.
4. Press Delete or Power to exit the menu function.

8
About Walkabout Ultra
Connecting Your Recorder to a PC
To connect your Ultra recorder to a PC:
1. Press the Power button to turn off the Ultra recorder.
2. Plug the end of the supplied cable into your Ultra
recorder.
3. Plug the other end of the cable into a free serial port on
your PC. You may have to disconnect another peripheral,
such as an external modem, to free up an appropriate port.
Transferring Files to Your PC
When your Ultra recorder is connected to the PC and the Lucid
Client application is running, it polls your recorder every 30
seconds and uploads the completed voice files.
To transfer voice files to your PC:
1. Connect your recorder to your PC as described in
Connecting Your Recorder to a PC.
2. Be sure the Lucid Client application is running on your
PC.

9
About Walkabout Ultra
To launch the Lucid Client application:
1. Click Start > Programs > Dictaphone EXV Clients >
Lucid.
Note: When you launch the Lucid Client software, if a newer
version of the software is available, an information dialog
box is displayed. To begin the upgrade, click the Ye s button.
When the upgrade is complete, a message box is displayed
indicating that the upgrade has been completed. Click the OK
button to complete the upgrade process and restart the Lucid
Client application.
2. When the Enterprise Express Voice login screen is
displayed, enter your Straight Talk NE Login and
Password and click OK. The Lucid Client application
opens on your PC.
3. When you are ready to exit the Lucid Client application,
click the Close button in the upper right corner, or you
can select File > Exit from the menu bar.
Note: If this is the first time you are launching the Lucid
Client application, an EXV Commander Selection dialog
box is displayed from which you can select a Straight Talk NE
system server.
If you see your Straight Talk NE server listed in the list box,
select the item and then click OK to connect to that server.
If you do not see your Straight Talk NE server listed, you can
add a server by clicking the New button and entering the
network address information. The Lucid Client connects to
the Straight Talk NE server and verifies that your version of
the Lucid Client matches the current version of the software
on the Straight Talk NE system.

10
Using Your Ultra Recorder
Using Your Ultra Recorder
Turning the Recorder On and Off
• To turn your recorder on, press the Power button and hold it
for about a second. The user name that was set during setup
will show briefly.
• To turn your recorder off, press the Power button and hold it
for about a second.
Making a Recording
Setting the Microphone Sensitivity
You r Ultra recorder gives you a choice of two microphone
sensitivity settings – Dictation and Conference. For voice-to-text
recording, you must set the microphone to Dictation mode. For
recording at greater distances, use the Conference mode.
1. Press and release Menu until you see SETUP.
2. Press and release Play until you see the microphone
function. The display will show the current microphone
mode, either Dictation or Conference.
3. Press Rewind or Fast Forward to switch from one
microphone mode to another.
4. Press Delete or Power to exit and save changes.
Setting the Recording Speed
You r Walkabout Ultra Recorder gives you three speeds for
recording. When using the 4 MB internal memory, recording times
are approximately 40 minutes at voice-to-text speed (VT), 55
minutes at standard play (SP) and 74 minutes at long play (LP).
For voice-to-text recording and for the best sound quality, always

11
Using Your Ultra Recorder
select the VT speed. To stretch out your recording time, select SP
or LP. SP provides better sound quality than LP.
To set the recording speed:
1. Press and release Menu and continue to press and release
it until you see SETUP.
2. Press and release Play until you see the speed function.
The display will show the selected speed, the memory
you are using (I for internal, C for a card) and the
remaining recording time for the selected speed.
3. Press Rewind or Fast Forward to change the speed. You
should set the speed at VT for the best sound quality.
4. Press Delete or Power to exit and save changes, or press
Play to continue to the next setup item.
Using the Microphone
The built-in microphone is located at the top, left on the front side
of the recorder.
To use the microphone properly:
• Hold the microphone about 2 inches away from and
slightly off to the side of your mouth while you are
dictating.
Starting a Recording
This section tells you how to start a new recording, pause during
a recording, insert a new recording between two existing
recordings, and how to use a remote microphone.
To start a recording:
1. Press the Folder button to select a folder to hold your
recording. Press Folder multiple times to scroll through
the folders on the internal memory (I) and the folders on a
memory card (C), if one is in use.
2. Press and release the Record button to begin recording.
The elapsed time of your recording appears on the display
while you are recording. CONFERENCE flashes if you are

12
Using Your Ultra Recorder
in conference mode. Recording does not stop until you
press and release the Record button again.
3. Press and release Record to stop recording. The display
will show the folder that holds your recording and the
number of the recording.
Tip: When recording has stopped, if you want to listen to
what you have recorded, simply press Play. Your recording
will immediately begin playing back from the beginning. See
Playing a Recording on page 14 for more information on
playing back your recordings.
Pausing During a Recording
To pause while you are recording:
1. Press Pause. The display will blink while you are paused.
After about five minutes, the unit exits pause mode and
goes into standby to save battery power.
2. To review the recording up to the point where you
paused, press and hold Rewind briefly. As you hold
Rewind, the recording will rewind.
3. Press Play to hear what you just recorded.
4. Press Record to resume recording.

13
Using Your Ultra Recorder
Inserting a New Recording
To insert a new recording between two existing
recordings:
1. Use the Rewind or Fast Forward buttons to locate the
insertion point where you want to start the new recording.
2. Press the Insert button and you will create a new
recording before or after the current file as indicated by
the dot (•) next to the file name.
Using a Remote Microphone
An external microphone can be used with your Ultra recorder for
settings where an extendible microphone is needed. The
microphone should be an Electret type with an impedance of
about 2.2K ohm.
• Plug the external microphone into the jack on the side of the
recorder.
The internal microphone automatically disconnects when an
external microphone is plugged in.
Reviewing Statistical Information about Recordings
Your Ultra recorder keeps track of basic information on each of
your recording files, including its length, the date and time it was
created, and the date and time it was last modified.
To review the basic information on each recording:
1. Press Folder until the folder containing the desired file is
displayed, then press Fast Forward until the desired file
is reached.
2. Press and release Menu until you see FILE INFO.
3. Press Play to see the note for the current recording (if a
note exists).
4. Press Rewind and Fast Forward to scroll through the
note.
5. Press Play to advance to the next piece of information.

14
Using Your Ultra Recorder
6. Press Delete or Power to exit the menu and save any
changes you have made.
Playing a Recording
This section tells you how to play, pause, stop, speed up, and slow
down a recording in playback mode.
To play a recording:
1. Press Folder to find the folder that holds the recording.
2. Press Rewind or Fast Forward to find the recording you
want to play.
3. Press and release Play.
Pausing During Playback
To pause a recording:
1. Press Pause. After five minutes, the unit exits pause
mode and goes into standby to save battery power.
2. To resume playback, press either Pause or Play.
Stopping a Recording that is Playing
To stop playing a recording:
• Press and release Play. The playback is stopped at the
end of the recording.
Speeding Up a Recording
To increase the speed of a recording:
1. While playing a recording, briefly tap Fast Forward.
This will cause the recording to play twice as fast.
2. To return to the normal speed, briefly tap Fast Forward
again.
Slowing Down a Recording
To decrease the speed of a recording:
1. While playing a recording, briefly tap Rewind. This will
cause the recording to play at slower speed.
2. To return to the normal speed, briefly tap Rewind again.
Tip: Earphones or headphones can be used with your
recorder for listening privacy. The speaker on the recorder