Epson WorkForce 600 Series User manual

Epson WorkForce 600 Series
Quick Guide
Basic Printing, Copying, Scanning, and Faxing
Maintaining Your All-in-One
Solving Problems
®

2Contents
Contents
Adjusting the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Placing Originals for Copying, Scanning, or Faxing . . . . . . . . 8
Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . 10
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Restoring, Cropping, or Copying Photos . . . . . . . . . . . . . . . . . . . . . . . . . 11
Faxing a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 14
Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Printing From Your Camera’s Memory Card . . . . . . . . . . . . . 23
Inserting Your Camera’s Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Printing From Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . 33
Basic Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Scanning Multiple Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Contents 3
Maintaining Your All-in-One . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Checking the Ink Cartridge Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Where To Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

4Adjusting the Control Panel
Adjusting the Control Panel
The control panel is adjustable. To raise it, lift it up from the bottom. To lower it,
squeeze the release lever underneath and push the control panel down.
If you want to turn off the “beep” heard when you press a button, follow these
steps:
1. Press the Home button.
2. Press runtil Setup is selected and press OK.
3. Press lor rto select Printer Setup and press OK.
4. Select Sound and press OK.
5. Press dto select Off and press OK.
6. Press the Home button to return to the Home screen.

Loading Paper 5
Loading Paper
You can load up to 100 sheets of plain paper or Epson®Bright White Paper, or
80 sheets of Epson Presentation Paper Matte. Load Premium Presentation Paper
Matte and most photo papers 20 sheets at a time. Load transfer paper and adhesive
sheets one sheet at a time.
1. Open the paper support and pull up the extensions. Then extend the output
tray and raise the stopper.
2. Flip the feeder guard forward, then squeeze the edge guide and slide it left.
Note: If you are using legal-size
paper, do not raise the stopper.

6Loading Paper
3. Insert the paper, glossy or printable side up, short edge first, against the right
side. Then slide the edge guide against the paper, but not too tightly.
Note:
Make sure the paper stack fits under the arrow mark inside the left edge guide.
Always load paper short edge first, even for landscape printing.
Load letterhead or pre-printed paper top edge first.
For details on paper and instructions on loading envelopes, see
the on-screen Epson Information Center.
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the
impact of your photos, presentations, and creative projects.
You can purchase genuine Epson ink and paper at Epson Supplies CentralSM at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can
also purchase supplies from an Epson authorized reseller. To find the nearest one,
call 800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
Epson Bright White Paper Letter (8.5 × 11 inches) S041586 500
Epson Photo Paper Glossy Borderless 4 × 6 inches S041809
S042038
50
100
Letter (8.5 × 11 inches) S041141
S041649
S041271
20
50
100
4 × 6 inches
Letter-size

Using Special Papers 7
Epson Premium Photo Paper
Glossy
Borderless 4 × 6 inches S041808
S041727
40
100
Borderless 5 × 7 inches S041464 20
Borderless 8 × 10 inches S041465 20
Letter (8.5 × 11 inches) S042183
S041667
25
50
Epson Ultra Premium Photo
Paper Glossy
Borderless 4 × 6 inches S042181
S042174
60
100
Borderless 5 × 7 inches S041945 20
Borderless 8 × 10 inches S041946 20
Letter (8.5 × 11 inches) S042175
S042182
25
50
Epson Premium Photo Paper
Semi-gloss
Borderless 4 × 6 inches S041982 40
Letter (8.5 × 11 inches) S041331 20
Epson Presentation Paper Matte Letter (8.5 × 11 inches) S041062 100
Legal (8.5 × 14 inches) S041067 100
Epson Premium Presentation
Paper Matte
Borderless 8 × 10 inches S041467 50
Letter (8.5 × 11 inches) S041257
S042180
50
100
Epson Premium Presentation
Paper Matte Double-sided
Letter (8.5 × 11 inches) S041568 50
Epson Ultra Premium
Presentation Paper Matte
Letter (8.5 × 11 in.) S041341 50
Epson Photo Quality Self-
adhesive Sheets
A4 (8.3 × 11.7 inches) S041106 10
Epson Iron-on Cool Peel Transfer
Paper
Letter (8.5 × 11 inches) S041153 10
Paper name Size
Part
number
Sheet
count

8Placing Originals for Copying, Scanning, or Faxing
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents or photos on the scanner glass
(below) or in the Automatic Document Feeder (see page 9).
Using the Scanner Glass
You can place one or two photos or a document up to letter-size (or A4) on the
scanner glass to make color or black and white copies.
1. Open the document cover and place your original face-down on the scanner
glass, with the top against the back left corner.
If you’re scanning 3 × 5- or 4 × 6-inch photos, you can place up to two at a
time on the scanner glass. Place them at least 1/4 inch (5 mm) apart.
2. Close the cover gently so you don’t move the original(s).
1/4 inch (5 mm)
1/4 inch (5 mm)

Using the Automatic Document Feeder 9
Using the Automatic Document Feeder
You can place up to 30 letter-size sheets or 10 legal-size sheets in the Automatic
Document Feeder.
1. Fan the originals, then tap them on a flat surface to even the edges.
2. Open the Automatic Document Feeder paper support, and then move the
edge guide outward.
3. Insert the originals face-up.
4. Slide the edge guide against the originals, but not too tightly.
Note:
When you use the Copy function, letter-size paper is automatically selected for your
printed copies. If you copy a legal-size document, the image will be cropped to fit letter-
size paper.

10 Copying a Document or Photo
Copying a Document or Photo
Once you’ve placed your originals on the scanner glass or in the Automatic
Document Feeder (see page 8), you can make color or black and white copies. See:
■“Copying a Document” below
■“Restoring, Cropping, or Copying Photos” on page 11
Copying a Document
1. Place your original(s) for copying (see page 8).
2. Load letter-size plain paper, Epson Bright White Paper, or Epson Presentation
Paper Matte.
3. Press the Home button until Copy is selected.
4. Press OK.
5. Press +or –to select the number of copies you want.
6. Press uor dto select Color or B&W (black and
white) copies.
7. Press lor rto change the density (make the copies
lighter or darker).

Restoring, Cropping, or Copying Photos 11
8. To change print settings, press Menu and then OK
to select Paper and Copy Settings. The Layout
setting should be With Border and the Paper Size
should be Letter.
■To adjust the copy size, press dto select
Reduce/Enlarge, press r, then press uor dto
choose Actual (and select a percentage using +
or –), Auto Fit Page (to automatically size the
image to fit your paper), or one of the specific
sizes listed. Then press OK.
Note:
If you’re using the Auto Document Feeder to copy a document, you can only
select Actual at 100% or Legal –> Letter.
■Press dto scroll down to the Paper Type setting and select Plain Paper.
■For the Document Type setting, choose Text for plain documents or
Text & Image if your document contains photos or graphics.
■To change the copy quality (for plain paper only), select Quality, press r,
then press uor dto choose Draft, Standard Quality, or Best. Press OK.
9. After you finish selecting your settings, press OK.
10. Press xStart to begin copying. To cancel copying, press yStop/Clear
Settings.
Restoring, Cropping, or Copying Photos
You can copy one or two photos onto 4 × 6-inch, 5 × 7-inch, or letter-size photo
paper for instant photo reprints. You can also restore colors in faded photos, print
with or without borders, convert photos to black and white, and crop your photos.
1. Place one or two photos on the scanner glass. Place them at least 1/4 inch
(5 mm) apart.
2. Load 4 × 6-inch, 5 × 7-inch, or letter-size Epson photo paper in the sheet
feeder.

12 Copying a Document or Photo
3. Press the Home button until Copy is selected.
Then press OK.
4. Press Menu, then press lor runtil Copy/Restore
Photos is selected.
5. Press OK.
6. To turn on Color Restoration to restore colors in
faded photos as you copy, press OK to select On.
(If your photo is not faded, do not turn on Color
Restoration; press dto select Off.) Then press OK.
7. When you see this screen, press OK to prescan your
photos:
8. When you see a message asking you to select the
number of copies, press OK.
9. If you placed more than one photo on the scanner
glass, press lor r to move through your photos.
10. To print more than 1 copy, press +or –to select the number (up to 99). If
you are copying 2 photos, do this for the other photo as well.
11. If you want to crop your photos and enlarge the
resulting image area to fit onto your paper, press
Display/Crop.
■To resize the image area, press +or –.
■To move the image area, use the arrow buttons.
■To check the zoomed image, press OK.
When you finish cropping your photos, press OK.
12. Press OK again to continue.

Restoring, Cropping, or Copying Photos 13
13. To change any of the settings displayed on the
screen, press Menu and then OK to select
Paper and Copy Settings.
■To change the paper size, select Paper Size,
press r, then press uor dto choose the size of
paper you loaded. press OK. (Paper Size options
depend on the Paper Type setting you choose.)
■To change the paper type, select Paper Type, press r, then press uor d
to choose the setting for the paper you loaded. Then press OK.
■To change the print layout, select Borderless, then press r. Press uor d
to choose On to expand the image all the way to the edge of the paper
(slight cropping may occur) or Off to leave a small margin around the
image. Then press OK.
■To adjust the amount of image expansion when printing borderless
photos, select Expansion, press r, then press uor dto choose
Standard, Medium, or Minimum. Then press OK. (Your printed photo
may have white borders if you use the Minimum setting.)
■If you want to create a black-and-white copy of a color photo, select
Filter, press r, then press uor dand choose B&W. Then press OK.
14. After you finish selecting your settings, press OK.
15. When you’re ready to copy, press xStart. To cancel copying, press yStop/
Clear Settings.
Note:
When you scan with your computer, you can use additional options to transform faded,
dusty, or badly exposed photos into ones with true-to-life color and sharpness. See the
on-screen Epson Information Center for details.
For this paper type Choose this setting
Epson Premium Photo Paper Glossy Prem. Glossy
Epson Premium Photo Paper Semi-gloss
Epson Ultra Premium Photo Paper Glossy Ultra Glossy
Epson Photo Paper Glossy Glossy
Epson Premium Presentation Paper Matte Matte
Epson Ultra Premium Presentation Paper Matte

14 Faxing a Document or Photo
Faxing a Document or Photo
Your WorkForce 600 Series lets you send faxes by entering fax numbers or
selecting entries from a speed dial list. Using the Automatic Document Feeder,
you can fax up to 30 pages at a time.
See these sections:
■“Connecting a Phone or Answering Machine” below
■“Setting Up Fax Features” on page 15
■“Sending a Fax” on page 20
■“Receiving Faxes” on page 22
For more information on faxing and fax settings, see the on-screen Epson
Information Center.
Connecting a Phone or Answering
Machine
1. Connect the phone cable from the wall jack to the LINE port on the back of
the WorkForce 600 Series.
Note:
If you’re connecting the WorkForce 600 Series to a DSL phone line, you must plug
a DSL filter into the wall jack or you won’t be able to use the fax or telephone
equipment as described below. Contact your DSL provider for the necessary filter.

Setting Up Fax Features 15
2. To use a telephone or answering machine, you need a second phone cable.
Connect one end of the cable to the telephone or answering machine, and
connect the other end to the EXT. port on the back of the WorkForce 600
Series (or to another wall jack on the same line).
If your answering machine is set to pick up on the fourth ring, you should set the
WorkForce 600 Series to pick up on the fifth ring or later:
1. Press the Home button.
2. Press lor r to select Setup, then press OK
3. Press lor r to select Fax Setting, then press OK.
4. Select Communication, then press OK.
5. Press uor dto select Rings to Answer, then press r.
6. Press uor dto select the number of rings, then press OK. Select more than
the number of rings needed for the answering machine to pick up.
When you receive a call, if the other party is a fax and you pick up the phone or
the answering machine answers, the WorkForce 600 Series automatically begins
receiving the transmission. If the other party is a caller, the phone can be used as
normal or a message can be left on the answering machine.
Note:
A phone or answering machine must be connected to the EXT. port for the WorkForce
600 Series to detect an incoming fax call when a phone is picked up. If a fax call comes
in, and you pick up the phone without having a phone or answering machine connected
to the EXT. port, the call will be disconnected when you hang up and the WorkForce
600 Series will not receive the fax.
Setting Up Fax Features
Before sending or receiving faxes, you may want to create a fax header, select your
fax preferences, and set up a speed dial list of frequently used fax numbers.
■“Entering Fax Header Information” on page 16
■“Select Scan and Print Settings” on page 17
■“Setting Up a Speed Dial or Group Dial List” on page 18
Note:
To change other settings or print fax reports, see the on-screen Epson Information
Center.

16 Faxing a Document or Photo
Entering Fax Header Information
You should enter fax header information before sending faxes so that recipients can
identify their source.
Note:
If you leave the WorkForce 600 Series unplugged for a long period of time, the date and
time settings may get lost. See the on-screen Epson Information Center for instructions
on setting the date and time.
Entering Your Sender Name
1. Press the Home button.
2. Press lor r to select Setup, then press OK.
3. Press lor r to select Fax Setting, then press OK.
4. Select Header, then press OK.
5. Press OK to select Fax Header.
6. Use the numeric keypad to enter the header
information; for letters, press a numeric key until
you see the letter you want. (See page 17 for more
information.) You can enter up to 40 digits.
7. Press OK to return to the Header menu.
Entering Your Phone Number
1. Select Your Phone Number from the Header
menu, then press OK. You see the phone number
input screen.
2. Use the numeric keypad to enter your phone
number (see page 17). You can enter up to 20 digits.
(You don’t need to enter any dashes.)
3. Press OK to return to the Header menu.

Setting Up Fax Features 17
Using the Keypad to Enter Numbers and Characters
Follow these guidelines to enter numbers and characters.
■To move the cursor, add a space, or delete a character:
■To enter a fax number, use the numeric keypad. Press Redial/Pause to insert
a pause symbol (–) when a brief pause is required during dialing. Use the
#button to type the +symbol when entering a phone number in
international dialing format.
■To enter characters, press a keypad number repeatedly to switch between
uppercase, lowercase, or numbers.
Press 1symb to enter these characters: ! # % & ’ ( ) * + , –. / : ; = ? @ ~
Select Scan and Print Settings
Use these settings to adjust the image quality of incoming and outgoing faxes,
select the paper size loaded in your WorkForce 600 Series, select the size at which
faxes are printed, and select when you want printed reports.
1. Press the Home button.
2. Press lor r to select Setup, then press OK.
3. Press lor r to select Fax Setting, then press OK.
4. Select Scan & Print Setup, then press OK.
Button Function
lor rMoves the cursor to the left or right.
Auto Answer/Space Inserts a space and moves the cursor one
character to the right.
Speed Dial/Group Dial/
Backspace
Deletes a character and moves the cursor one
space to the left.

18 Faxing a Document or Photo
5. Adjust any of the following settings:
Setting Up a Speed Dial or Group Dial List
You can create a speed dial list of fax numbers so you can quickly select them for
faxing. You can also set up a group dial list to automatically send the same fax
message to multiple speed dial numbers. The WorkForce 600 Series allows you to
create up to 60 combined speed dial and group dial entries, add names to identify
the recipients, and print a list for easy reference (see page 20).
Creating a Speed Dial List
1. Press the Home button.
2. Press lor r to select Setup, then press OK.
3. Press lor r to select Fax Setting, then press OK.
4. Select Speed Dial Setup, then press OK.
Setting and options Description
Resolution
Standard, Fine, Photo
Sets the scan resolution of outgoing faxes and
the print quality of received faxes.
Contrast
–4 to +4
Sets the contrast when sending and receiving
faxes.
Paper Size
Letter (default), Legal, A4
Indicates the size of paper loaded in the
WorkForce 600 Series.
Auto Reduction
Off, On
Indicates whether large incoming faxes are
reduced to fit on the selected Paper Size (On), or
printed at their original size on multiple sheets
(Off).
Last Transmission Report
Off, On Error (default),
On Send
Indicates when the WorkForce 600 Series prints
a report on the last transmitted fax. Select Off to
turn off report printing, On Error to print reports
only when an error occurs, or On Send to print
reports for every fax you send.

Setting Up Fax Features 19
5. Select Create and press OK. You see the list of
available entries.
Note:
To edit or delete an entry from an existing list, select
Edit or Delete instead.
6. Select or type the number of the speed dial entry
you want to add, then press OK.
7. Use the numeric keypad to enter the phone number (see page 17). Press OK.
8. Use the numeric keypad to enter a name to identify the speed dial entry (see
page 17), then press OK. You return to the Speed Dial Setup menu.
9. If you want to add another speed dial entry, select Create and repeat the steps
above.
Creating Your Group Dial List
1. Press the Home button.
2. Press lor r to select Setup, then press OK.
3. Press lor r to select Fax Setting, then press OK.
4. Select Group Dial Setup and press OK.
5. Select Create and press OK. You see the list of
available entries.
Note:
To edit or delete an entry from an existing list, select
Edit or Delete instead.
6. Select or type the number of the entry you want to
add, then press OK.
7. Use the numeric keypad to enter a name to identify
the group dial entry, then press OK. You see a screen
like this:

20 Faxing a Document or Photo
8. Press uor dto highlight a speed dial entry, then press rto add it to the group
dial list.
Note:
To remove a speed dial entry that you selected, press uor dto highlight the
entry, then press l.
9. Repeat step 8 to add additional speed dial entries to the group.
10. When you’re finished, press OK.
11. If you want to create another group dial list, select Create and repeat the steps
above.
Printing Your Speed Dial or Group Dial List
To print your speed dial or group dial list, follow these steps:
1. Press the Home button until Fax is selected, then press OK.
2. Press Menu, then lor rto select Fax Report, and
then press OK. You see this screen:
3. Select Speed Dial List or Group Dial List and
press OK.
4. Make sure letter-size paper is loaded, then press
xStart to print your list.
Sending a Fax
You can send a fax by manually entering a fax number (as described below),
redialing the previous fax number, or selecting an entry from your speed dial list.
1. Place your original(s) for faxing (see page 8).
2. Press the Home button until Fax is selected, then press OK.
3. Use the numeric keypad to enter the fax number.
You can enter up to 64 digits.
Note:
To dial the number using your telephone, by redialing, or
by selecting from your speed dial list, see page 21.