Epson WorkForce 630 User manual

WorkForce 630 Series
Includes WorkForce 630/632/633/635
Quick Guide
Basic Copying, Printing, Scanning, and Faxing
Maintenance
Network Setup
Solving Problems
®

2 Contents
Contents
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Placing Originals for Copying, Scanning, or Faxing . . . . . . . . 8
Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Inserting the Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Printing Photos From the LCD Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Printing From Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 18
Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Sending a Fax From the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . 23
Quick Scanning With the Scan Button . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Scanning With Epson Scan Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Scanning With Mac OS X 10.6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Contents 3
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Checking Ink Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Wireless Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Wired (Ethernet) Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Where to Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

4 Loading Paper
Loading Paper
You can print documents and photos on a variety of paper types and sizes. For
details, see page 6. (For instructions on loading envelopes and legal-size paper,
see your online User’s Guide.)
1. Pull out the paper cassette.
2. Slide the edge guides outward.
3. Position the guide shown below for the size of paper you’re using.
LT R
Letter-size
4 × 6-inch
(10 × 15 cm)

Loading Paper 5
4. Load the paper with the glossy or printable side face-down. (Load letterhead
or pre-printed paper top edge first.)
Note:
You can load up to 250 sheets of plain paper or 20 sheets of photo paper. Some
papers should be loaded one sheet at a time; see your online User’s Guide for
details.
If you are just making a copy or printing a rough draft, plain paper is fine. However,
for the best results, use one of Epson’s special ink jet papers, as listed on page 6.
For automatic two-sided printing, use plain paper or Epson Bright White Paper.
5. Slide the edge guides against the paper, but not too tight. Make sure the paper
is under the tabs on the edge guides.
6. Gently insert the paper cassette.
7. Extend the output tray as shown.
Letter-size4 × 6-inch
(10 × 15 cm)
Letter-size4 × 6-inch
(10 × 15 cm)

6 Using Special Papers
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the
impact of your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
SM
at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can
also purchase supplies from an Epson authorized reseller. To find the nearest one,
call 800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
Epson Premium Presentation
Paper Matte
Borderless 8 × 10 inches
(203 × 254 mm)
S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
Epson Premium Presentation
Paper Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
Epson Ultra Premium Photo
Paper Glossy
Borderless 4 × 6 inches
(102 × 152 mm)
S042181
S042174
60
100
Borderless 5 × 7 inches
(127 × 178 mm)
S041945 20
Borderless 8 × 10 inches
(203 × 254 mm)
S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
Epson Premium Photo Paper
Semi-gloss
Borderless 4 × 6 inches
(102 × 152 mm)
S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20

Using Special Papers 7
Epson Premium Photo Paper
Glossy
Borderless 4 × 6 inches
(102 × 152 mm)
S041808
S041727
40
100
Borderless 5 × 7 inches
(127 × 178 mm)
S041464 20
Borderless 8 × 10 inches
(203 × 254 mm)
S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50
Epson Photo Paper Glossy Borderless 4 × 6 inches
(102 × 152 mm)
S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
Epson Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
Epson Photo Quality Self-
adhesive Sheets
A4 (8.3 × 11.7 inches
[210 × 297 mm])
S041106 10
Epson Iron-on Cool Peel Transfer
paper
Letter (8.5 × 11 inches
[216 × 279 mm])
S041153 10
Paper name Size
Part
number
Sheet
count

8 Placing Originals for Copying, Scanning, or Faxing
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents or photos on the scanner glass
or in the Automatic Document Feeder.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner
glass.
1. Open the document cover.
2. Place your original face-down on the
scanner glass, with the top against the
back left corner.
3. Close the cover gently to keep your
original in place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets, or 10 legal-size sheets (single-sided
only), in the Automatic Document Feeder (ADF).
1. Open the Automatic Document Feeder paper support, and then move the
edge guide outward.

Using the Automatic Document Feeder 9
2. Fan the originals, then tap them on a flat surface to even the edges.
3. Insert the originals face-up, top edge first. The
ADF icon appears on the
screen.
Note:
If you’re using the 2-up Copy layout, make sure the originals are loaded as shown
below.
4. Slide the edge guide against the originals, but not too tight.

10 Copying a Document
Copying a Document
Follow the steps in this section to copy black-and-white or color documents.
Note:
You can use the Copy/Restore Photos option to copy photos onto 4 × 6-inch, 5 × 7-
inch, 8 × 10-inch, letter-size, or A4-size Epson photo paper (various types available) for
instant photo reprints. See the online User’s Guide for details.
To turn off the “beep” heard when you press a button, press FSetup, select Printer
Setup, then select Sound. Select Off and press OK.
Copying a Document
You can copy documents onto letter- or A4-size plain paper, Epson Bright White
Paper, or Epson Presentation Paper Matte, just like on a copy machine. If you use
the Automatic Document Feeder, you can copy up to 30 sheets at a time.
1. Load paper in the sheet feeder (see page 4).
2. Place your original document on the scanner glass, or load your documents in
the Automatic Document Feeder (see page 8).
Note:
When you use the Copy function with originals loaded in the Automatic Document
Feeder, letter-size paper is automatically selected for your printed copies. If you
copy a legal-size document, the image will be cropped. To copy a full legal-size
document on letter-size paper, press Reduce/Enlarge. Select Legal->Letter, then
press OK.

Copying a Document 11
3. Press the
Copy button.
4. Press uor d or use the numeric keypad to select the number of copies you
want (up to 99).
5. Press lor r to change the copy density (lightness or darkness).
6. To copy your original(s) onto a different size paper, press the
Reduce/
Enlarge
button and select one of the preset options or a custom paper size.
7. To change the print quality, press the
Quality button and choose Draft or
Best .
8. To change other print settings, press x
Menu , then select Paper and Copy
Settings
.
■To m a k e d ou b l e- s i de d c o p ie s (some models only), select 2-Sided
Printing
. (On the WorkForce 635, you can quickly open this menu by
pressing the
2-Sided button.) Select the desired option and press OK .
■To reduce your originals so that pages print side-by-side, two per sheet,
select
2-up Copy as the Layout setting. This is for use only with single-
sided originals; be sure to load them as shown on page 9.
■You can also change the paper type, paper size, and other print settings.
Press uor d to select the setting, then press
OK . Press uor dto select an
option, then press
OK .
Note:
Not all Paper Type, Paper Size, Layout, and Quality settings may be available
depending on the options you choose. See the online User’s Guide for details.
9. After you finish selecting settings, press x Menu to exit the settings menu.
10. Press the
B&W or Color xStart button to begin copying. To cancel copying,
press y
Stop .
Note:
When printing two-sided, if ink on the front of the paper smears, select a longer Dry
Time in the Paper and Copy Settings menu.

12 Printing From a Memory Card
Printing From a Memory Card
Your Epson printer lets you print photos directly from your digital camera’s
memory card; just insert it into the memory card slot and you’re ready to print.
See the online User’s Guide for instructions on copying memory card files between
your Epson printer and a computer, and printing photos pre-selected in your
camera (DPOF™or Digital Print Order Format).
Inserting the Card
1. Make sure your printer is turned on.
2. Insert your card as shown.
Note:
Do not force the card into the slot; it won’t go in all the way.
The memory card access light flashes, then stays lit. Now you
can view your photos on the LCD display screen and print
them (see page 13)
When you want to remove the card, make sure the memory
card access light is not flashing, then pull the card straight out
of its slot. If your printer is connected to your computer, first
prepare the card for removal:
■If the computer is running Windows®, right-click the name of your card
(removable disk) in My Computer or Windows Explorer, and select
Eject .
■If your printer is connected to a Macintosh®, drag the removable disk icon
from your desktop into the trash, then remove the card.
Caution:
Do not remove the card or turn off your printer while the memory card access light is
flashing; you may lose data on the card.
Memory card
access light

Printing Photos From the LCD Screen 13
Printing Photos From the LCD Screen
You can select individual photos for printing as you view them on the LCD
display screen.
1. Load several sheets of Epson photo paper (various types available; see page 6).
2. Press the
Photo button, then select View and Print Photos . You see this
screen:
3. Press lor rto scroll through your photos and display one that you want to
print.
Note:
To crop the photo, press the Display/Crop button. Press +or –to frame the image;
use the arrow buttons to move the frame. Press OK twice when done.
4. Press uor dto select the number of copies you want of that photo.
5. Repeat steps 3 to 4 to select more photos.
6. Press the x
Menu button, then select Print Settings .
7. Select the
Paper Size and Paper Type of the paper you’ve loaded.
8. If desired, press the y
Back button and select Photo Adjustments to turn on
red-eye reduction or other photo-enhancing features.
9. When you’re done selecting settings, press the x
Menu button.
10. When you’re ready to print, press x
Print Photo .
To cancel printing, press y
Stop .

14 Printing From Your Computer
Printing From Your Computer
This section describes the basic steps for printing from a Windows or Macintosh
computer. For detailed instructions on printing, see the online User’s Guide.
Tip:
It’s a good idea to check for updates to your Epson product software; see page 49.
Printing in Windows
1. Open a photo or document in a printing program, and select the print option.
2. Select your product, then click the
Preferences or Properties button.
3. On the Main tab, select basic print settings. Make sure you choose the correct
paper
Type setting for your paper (see page 17).
Tip:
For more information about print settings, click Help.
4. To resize your printout or print double-sided, click the Page Layout tab.
5. For more printing options, click the
Advanced tab.
Select the type of
document you’re
printing (choose
Photo or Best
Photo for pictures)
Select your
document or photo
Orientation
Select your
paper Size
Select your
paper Type
Click here for
borderless photos

Printing With a Macintosh 15
6. Click
OK to save your settings.
7. Click
Print to start printing. This window appears and shows the progress of
your print job.
Printing With a Macintosh
Follow the steps below to print from Mac OS®X 10.5 to 10.6.
Note:
If you’re printing from Mac OS X 10.4, see your online User’s Guide for instructions.
1. Open a photo or document in a printing program, open the File menu, and
select
Print .
2. Select your product as the
Printer setting.
3. Click the arrow to expand the Print window, if necessary.
Cancel
printing
Click to expand
Select your Epson product

16 Printing With a Macintosh
4. Select basic copy and page settings. For borderless photos, choose a Paper
Size
setting with a Sheet Feeder - Borderless option.
Note:
If the setting you want isn’t shown (for example, Scale), check for it in your
application before printing or check for it at the bottom of this window.
5. Choose Print Settings from the pop-up menu, and select these print settings:
6. Choose any other printing options you may need from the pop-up menu. See
the online User’s Guide for details.
Copy and
page settings
Application
settings
Choose Print Settings
Select your Media Type
(see page 17)
Select higher quality or
faster printing (if
available)
Select Color or
Black/Grayscale output

Selecting the Correct Paper Type 17
7. Click the
Advanced button to change additional settings.
Note:
For more information on print settings, click ?.
8. Click Print .
9. To monitor your print job, click the printer icon in the Dock.
Selecting the Correct Paper Type
Select the correct Type (see page 14) or Media Type (see page 16) setting in your
printer software so the ink coverage can be adjusted accordingly.
For this paper/media Select this setting
Plain paper
Epson Bright White Paper
Epson Presentation Paper Matte
Epson Photo Quality Self-adhesive Sheets
Epson Iron-on Cool Peel Transfer paper
Plain Paper/Bright White Paper
Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy
Epson Premium Photo Paper Glossy Premium Photo Paper Glossy
Epson Photo Paper Glossy Photo Paper Glossy
Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte
Double-sided
Premium Presentation Paper Matte
Envelopes Envelope
C
ancel
printing
Select the
print job
Pause or
resume
printing

18 Faxing a Document
Faxing a Document
Your product lets you send faxes by entering fax numbers, selecting entries from a
speed dial or group dial list, or using the one-touch dial buttons. Using the
Automatic Document Feeder, you can fax up to 30 pages at a time.
Note:
You can also send a fax from your computer using the Epson FAX Utility. With
Windows, see the online User’s Guide. With Macintosh, download the utility from the
Epson support web site listed on page 54.
Breakdown or repair of this product may cause loss of fax data and settings. Epson is
not responsible for backing up or recovering data and settings during or after the
warranty period. We recommend that you make your own backup or print out your fax
data and settings.
Connecting a Phone or Answering
Machine
1. Connect the phone cable from the
wall jack to the
LINE port on the
back of the product.
Note:
If you’re connecting the product to a
DSL phone line, you must plug a DSL
filter into the wall jack or you won’t
be able to use the fax or telephone
equipment. Contact your DSL
provider for the necessary filter.
2. To use a telephone or answering
machine, you need a second phone
cable. Connect one end of the
cable to the telephone or
answering machine, and connect
the other end to the
EXT. port on
the back of the product.
Telephone
wall jack
LINE cable
Telephone
wall jack
LINE cable
EXT.
cable

Setting Up Fax Features 19
In Auto Answer mode, if the incoming call is a fax and you pick up the phone or
the answering machine answers, the WorkForce 630/632/633/635 Series
automatically begins receiving the fax. If the other party is a caller, the phone can
be used as normal or a message can be left on the answering machine.
Note:
Any phone or answering machine must be connected to the EXT. port for your product
to detect an incoming fax call when the phone is picked up. Epson cannot guarantee
compatibility with VoIP, cable phone systems, or fiberoptic digital services such as
FiOS™.
Setting Up Fax Features
Before sending or receiving faxes, you should create a fax header and select the
number of rings before the fax answers.
Note:
To select other settings or use the Epson FAX Utility, see the online User’s Guide.
Entering Fax Header Information
You should enter your name and phone number in the fax header before sending
faxes so that recipients can identify the origin of the fax.
Note:
If you leave your product unplugged for a long period of time, the date and time
settings may get lost. See the Start Here sheet or online User’s Guide for instructions
on resetting them.
Entering Your Sender Name
1. Press the Fax button, then press x Menu .
2. Press uor d to select
Header , then press OK .
3. Press
OK to select Fax Header .
4. Use the numeric keypad to enter your sender name
(see “Using the Keypad to Enter Numbers and
Characters” on page 20). You can enter up to 40 digits.
5. When you’re done, use the arrow buttons to select
Done , then press OK to
return to the Header screen.

20 Setting Up Fax Features
Entering Your Phone Number
1. From the Header screen, press uor d to select Your Phone Number , then
press
OK . You see the phone number input screen.
2. Use the numeric keypad to enter your phone number (up to 20 digits).
3. When you’re done, press
OK .
4. Press x
Menu to exit the Fax Menu.
Using the Keypad to Enter Numbers and Characters
When entering phone numbers and text in Fax mode, follow these guidelines:
■To enter a fax number, use the numeric keypad. Press the # button to insert
the
+ symbol for international phone numbers. Press rto enter a space or
lto delete a character.
■To enter characters, use the l, r, u, or darrow
buttons to highlight a letter on the screen. Press
OK
to select it.
Use the on-screen function buttons to select
uppercase (
AB12 ), lowercase ( ab12 ), symbols
(
!#%@ ), or spaces ( ), or to delete characters ( ).
When you’re finished, highlight
Done and press OK .
Selecting the Number of Rings to Answer
If you connected an answering machine and it is set to pick up on the fourth ring,
you should set the WorkForce 630/632/633/635 Series to pick up on the fifth ring
or later:
1. Press the
Fax button, then press x Menu .
2. Press uor d to select
Communication , then press OK .
3. Press uor d to select
Rings to Answer , then press OK .
4. Press uor d or use the numeric keypad to select the number of rings, then
press
OK . Select more rings than you use for the answering machine.
5. Press x
Menu to exit the Fax Menu.
Function buttons