Fluid Management Smart Fill User manual

Operation and Administration
Manual
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Contents
1 Introduction. 6
2 Overview 6
3 Terminology 6
4 Warranty Information. 6
4.1 Warrantyterms.................................................. 6
4.2 Special notes for use with generators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
I SmartFill Operation and Administration 8
5 Communications Setup 8
5.1 3G ........................................................ 8
5.1.1 Detailsforthe3GSIM ......................................... 8
6 Using the System to Get Fuel 9
7 Short Cut keys 9
8 Adding Vehicle Keys/VINs and/or Driver Keys and PINs 9
8.1 Unit is online to the Website via 3G, WiFi or Direct Ethernet . . . . . . . . . . . . . . . . . . . . . . . . 9
8.2 Unit is oine and data transfer is done via a USB stick . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
8.2.1 BrowserNotes ............................................. 10
9 The SmartFill GEN 2 Admin Menu 10
9.1 Vehicles ..................................................... 11
9.2 Plant....................................................... 12
9.3 Drivers...................................................... 12
9.4 ViewTransactions................................................ 13
9.5 Unit ....................................................... 14
9.6 TimeandDate ................................................. 14
9.7 Access ...................................................... 15
9.7.1 Admin.................................................. 15
9.7.2 Installer ................................................. 15
9.8 Import/ExporttoWebsite ........................................... 16
10 SmartFill Gen 2 Website Operation and Conguration 17
10.1 Creating Your Website and Adding Your First Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
10.2 Logging In Once the Website is Created . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
10.3TransactionsPage................................................ 18
10.3.1View................................................... 18
10.3.2 Columns- ................................................ 19
10.4 Setting up Vehicle and Plant Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
10.4.1AddVehicle/Plant ........................................... 20
10.4.2View .................................................. 20
10.4.3Columns ................................................ 20
10.4.4AddVehicle/Plant............................................ 20
10.4.5UnitAllocation ............................................. 20
10.4.6TransactionInput............................................ 21
10.4.7TimeofDayAccess .......................................... 21
10.4.8FillLimits ................................................ 21
10.4.9DailyAllocation ............................................ 21
10.5SettingupDrivers................................................ 21
10.5.1View .................................................. 21
10.5.2AddDriver................................................ 22
10.5.3Columns ................................................ 22
10.5.4UnitAllocation ............................................. 22
10.5.5TimeofDayAccess .......................................... 22
10.5.6FillLimits ................................................ 22
10.5.7DailyAllocation ............................................ 22
10.5.8TransactionInput............................................ 22
10.5.9SupervisorInputs ............................................ 23
10.6Tanks ...................................................... 23
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10.6.1View .................................................. 23
10.6.2AddTanks ............................................... 23
10.6.3Tanks-Conguration ......................................... 24
10.6.4All.................................................... 24
10.6.5Dips ................................................... 24
10.6.6Deliveries ................................................ 24
10.6.7History-Conguration ......................................... 24
10.7UserDenedData ............................................... 24
10.7.1Denitions................................................ 25
10.7.2UnitAllocation ............................................. 25
10.8Jobs ....................................................... 25
10.8.1AddJob................................................. 25
10.8.2Denitions ............................................... 25
10.8.3UnitAllocation ............................................. 25
10.9SmartFillUnits ................................................. 26
10.9.1Status .................................................. 26
10.9.2Info ................................................... 26
10.9.3SmartFillGEN2Import ........................................ 26
10.9.4 SmartFillGen2Export ......................................... 26
10.9.5AddNewUnit.............................................. 26
10.9.6Congure-General ........................................... 26
10.9.7Congure-Pumps ........................................... 27
10.9.8TankGauges .............................................. 28
11 Troubleshooting at the SmartFill GEN 2 unit. 28
11.1KeyProblems?.................................................. 28
11.1.1Requiremorevehiclekeys?....................................... 28
11.1.2 SmartFill GEN 2 does nothing when a key is presented. . . . . . . . . . . . . . . . . . . . . . . . . 29
11.1.3Keysshowsas`INVALID'. ....................................... 29
11.1.4Lostvehiclekeys. ............................................ 29
11.1.5Lostdoorlockkey. ........................................... 29
11.2PINNumberProblems?............................................. 29
11.2.1NotaskingforPINnumber. ...................................... 29
11.3Pump/dispenserproblems. .......................................... 29
11.3.1 Pump stops after a short period. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
11.3.2 SmartFill GEN 2 is not recording Litres accurately. . . . . . . . . . . . . . . . . . . . . . . . . . . 29
II SmartDip Operation 31
12 Overview 31
13 Operation 31
List of Figures
1 AdminMenu................................................... 10
2 VehiclesMenu.................................................. 11
3 PlantMenu ................................................... 12
4 DriversMenu .................................................. 12
5 ViewTransactionsMenu ............................................ 13
6 UnitMenu.................................................... 14
7 TimeandDateMenu.............................................. 14
8 UnitAccessSettings .............................................. 15
9 InstallerAccessSettings............................................. 15
10 Import/ExportMenu .............................................. 16
11 InitialAccountActivationPage ........................................ 17
12 WebsiteTransactionPage ........................................... 18
13 ConguringtheTransactionsPage ....................................... 19
14 VehiclesPage .................................................. 19
15 AddVehiclePage ................................................ 20
16 DriversPage................................................... 21
17 AddDriverPage................................................. 22
18 TanksPage ................................................... 23
19 TankAddPage ................................................. 24
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20 UserDenedDataPage ............................................ 25
21 JobsPage .................................................... 25
22 SmartFillUnitsPage .............................................. 26
23 Conguration-General ............................................. 27
24 Conguration-Pumps ............................................. 27
25 Conguration-TankGuages .......................................... 28
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Vers Date Details
1 First Release
1.1 30 Sep 2014 Added version 1.07.xx features
1.2 10th October Added 1.007.01X changes
1.3 Mar 2015 Added latest menu changes
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1 Introduction .
This manual is designed to step through the operation and admin setup of a SmartFill GEN 2 system. Please contact the
manufacturer should you have any suggestions, or error corrections.
There are Icons used in this manual, which are designed to draw your attention to a particular area of importance. There
are only 2 used, and their meanings are as follows...
WARNING
WARNING. This icon indicates that the relevant information is warning you of a potential hazard, or mishap
event that may occur if you do not read and follow the advice. It is extremely important that you read and fully
understand any information following a Warning Icon.
TIP
TIP. This icon indicates that the information is a Tip to assist you, a suggestion or a shortcut to a better
method
2 Overview
SmartFill Gen 2 is a state of the art fuel management system specically designed to work in the most demanding of
environments. It is housed in a rugged metal enclosure that is IP67 rated and its modular designed ensures ease of
installation, upgrade and repair.
Users access fuel by using either keys or entering identication information via the keypad. Transactions always include
the vehicle identication, the time and date, the amount of fuel dispensed, the pump from which the fuel was taken and if
enabled, the driver, the odometer/ hours of the vehicle or plant.
All data is stored in the unit and, if connected to the Internet, automatically sent to a secure website: www.fmtdata.com
. The unit can be connected to the website using a direct network connection that has a connection to the Internet, a WiFi
connection or a 3G connection.
The unit can be congured locally using the keypad and onscreen menus or via the website
3 Terminology
Term Meaning
Key ibutton or NFC card/Fob used to identify a driver or vehicle
Module A plug in module that is used in the unit e.g pump module
AC Alternating Current - normally 240VAC/Mains power
DC Direct Current - either 12V or 24V DC
4 Warranty Information .
4.1 Warranty terms.
1. The SmartFill GEN 2 manufacturer warrants each SmartFill GEN 2 system against manufacturing faults or defects
for 12 months from the date of purchase on the manufacturer's sales invoice.
2. Every SmartFill GEN 2 system is manufactured with all possible due care in design and assembly, and with good
intent.
3. SmartFill GEN 2 parts are warranted for a period of 12 months from the date of the original manufacturers sales
invoice.
4. Due to the remote nature of most of this type of equipment, the following warranty terms are strictly adhered to.
(a) Warranty repair labour is only covered at the manufacturer's premises.
(b) All fault diagnosis, removal / replacement and freight expenses are at the owners expense. The manufacturers
are not liable for any of the costs in diagnosing / repairing faults / freight etc.
5. Any faults caused by electrical disturbance, poor installation quality, misuse or neglect will not be covered by any
warranty.
6. An on-site warranty may be able to be negotiated with your SmartFill GEN 2 supplier, however the manufacturer does
not oer nor provide an on site warranty option.
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7. The manufacturers may not be held liable for any product or data loss, equipment damage or loss, equipment or
business downtime, personal injury or death which is either directly or indirectly caused by the system hardware or
software, regardless of the cause of the failure.
8. If the above warranty conditions can not be agreed upon or are deemed unacceptable by the client, then the client
must contact their supplier immediately to arrange a resolution, and must not use the SmartFill GEN 2 system until
a resolution is agreed.
4.2 Special notes for use with generators.
WARNING
1. To enable the manufacturers to fully warrant any system connected to a portable generator, the system MUST be
designed so that it is impossible for the generator to be started or stopped while the SmartFill GEN 2 is electrically
connected to the generator power output. The SmartFill GEN 2 must only be powered up after the generator is
running with a stable regulated power supply, and must be disconnected from the power supply before the generator
is turned o.
2. At the very minimum a power failure relay and current sensing relay will be required when generator power is used.
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Part I
SmartFill Operation and Administration
5 Communications Setup
The SmartFill GEN 2 is designed to automatically send data to a central website using either a direct Ethernet connection,
3G or WiFi. Ethernet is standard with all units and 3G or WiFi are optional modules that can be ordered with the unit or
tted later.
5.1 3G
The 3G module is located in the upper left hand corner of the unit to operate it needs to be tted with a 3G data SIM.
The picture below shows how the SIM is tted into the module:
5.1.1 Details for the 3G SIM
The SmartFill GEN 2 module uses a 3G SIM enabled for data to send data to your website account. Below are the details
of what is required for the card:
• Application Description: A machine to machine application where data is automatically send to a website
• Data Capacity : Minimum of 500MB per month (.5GB)
• Passcode Settings: Passcode should be disabled. This should be done when the card is supplied, but can also be
done by tting the card into a phone and using the phone settings menu to turn on this functionality
• Physical Size: To t into the module the SIM must a Standard SIM, as shown below NOT a micro or nano SIM.
Mini SIM
• Service Provider/ Plan: All service providers can provide a data SIM and plans vary between suppliers. The default
conguration for the access point in the SmartFill unit is Telstra, but this can be changed if needs be in the SmartFill
set up menu.
Telstra have a machine to machine data plan, M2M, which is specically designed for this type of application. Details can be
found at: http://www.telstra.com.au/business-enterprise/business-products/managed-services/machine-2-machine/
Once the SIM is installed, you can view the status of the connection by holding down the 4 key.
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6 Using the System to Get Fuel
1. The driver touches the an ID key (button) onto the sensor or swipes a card on the SmartFill GEN 2 unit or enters
either a VIN (Vehicle Indentication Number) or PIN (Personal Indenticaiton Number)
2. The SmartFill GEN 2 checks if the key is authorized. If the key is not authorized, the pump won't start, and the
display will show Key Not Valid.
3. This system identies whether a driver or vehicle key has been used. If a vehicle key has been used it, it may request
the driver to enter a PIN, and/or an odometer reading depending on how the system has been congured.
4. If the following options are turned on
(a) The SmartFill GEN 2 requests the Speedo / hour meter reading. The driver enters this into the SmartFill GEN
2 keypad.
(b) The SmartFill GEN 2 requests the PIN number. The driver enters this into the keypad
(c) The SmartFill GEN 2 checks the pin number. If the pin number is not valid, the fuel pump won't start.
5. The driver fuels the vehicle. Once the fuel delivery is complete, the SmartFill GEN 2 stores the details. If the system
is online, the transaction information is automatically sent to the appropriate account on the SmartFill website
7 Short Cut keys
The SmartFill GEN 2 has a series of short cut keys that allows easy access to commonly requested information. These are
accessed by holding down the relevant key:
1. CLR - Displays the current tank levels if a SmartDip module is tted and congured
2. 0 - Enables the entry of details regarding a fuel delivery
3. 4 - Displays the status of the network connection, which can be either 3G, WiFi or Ethernet
4. 5- Displays the details of the most recent transactions
5. 6 - Displays the unit's model and serial number
8 Adding Vehicle Keys/VINs and/or Driver Keys and PINs
Keys and PINs for drivers, vehicles and plant can either be added at the unit using the Admin menu options: add vehicle1,
add plant or add driver2 or at the website.Use the add vehicle button 10.4.1or add driver button to add new vehicles, plant
or drivers to add these items at the website on the corresponding pages . To edit an existing entry click of the eld and
edit the text using backspace and delete as required
• Driver names must be added to the website and will be automatically downloaded to the unit
• Vehicle details such as registration, make and model should be added at the website. Not all of the vehicles details
are downloaded to the unit
8.1 Unit is online to the Website via 3G, WiFi or Direct Ethernet
Any information added at the unit or on the website will be automatically synchronised between the two.
WARNING
Keys or
PINs/VINs deleted at the website must be added back at the website if they are to be reinstated. Adding them at the unit
will result in them being removed when the unit synchronises with the website.
8.2 Unit is oine and data transfer is done via a USB stick
NB: The SmartFill unit must have 1.07.xxx software of later to use this procedure
It is recommended that a single USB drive be used for all SmartFill units and les.
At the SmartFill Unit:
1. Insert the USB drive.
2. Enter the administration menu (hold CLR and ENT keys together for a few seconds, enter 1234 at the prompt, then
press ENT).
3. Select (5) Unit.
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4. Select (2) Import Data. (If you get an error, remove and re-insert the USB drive and try again. If is still doesn't work,
then skip this step as the le was possibly not saved to the USB drive.)
5. Select (3) Export Data.
6. When the download has completed successfully, remove the USB drive.
7. Repeat steps (1) - (6) for the other SmartFill units.
At the Website:
1. Insert the USB drive into the computer.
2. Log in to your account and select the 'SmartFill Units' menu.
3. Select 'Import' from the left submenu.
4. Select the le from the rst unit to import. e.g. '2183web.dat' and press the Import button.
5. When prompted to download the le, press the 'Download File' button.
6. Select the top directory of the USB drive and save the le as 'xxxxunit.dat' (see Browser Notes below), where xxxx
is the serial number. e.g. '2183unit.dat' 7) Repeat from (3) for the remaining units.
7. Eject and remove the USB drive.
The data that has been exported can be imported into the SmartFill unit next time you need to export data from the unit.
It doesn't have to be done straight away. You can now select the 'Transactions' menu to view the transactions.
8.2.1 Browser Notes
Depending on the browser used, saving the le will be dierent. It is important to do this correctly to prevent any problems.
Here are some notes for the latest versions of the most common browsers.
1. Internet Explorer (IE) You will be prompted at the bottom of the screen to open or save the le. Press the small
triangle to the right of the Save button and select 'Save as'. Select the top level directory of the USB drive and press
Save. If prompted to replace it, press 'Yes'. You can then cancel any remaining message at the bottom of the browser
screen.
2. FireFox When prompted where to save the le, select the top level directly of the USB drive and press Save. If
prompted to replace it, press 'Yes'. If you are not prompted where to save the le, this must be changed in the
FireFox settings, as follows. Press the FireFox settings icon (three stacked horizontal lines to the far right of the
address bar). Make sure the General tab is selected (rst on the left). Under 'Downloads', select 'Always ask me
where to save les'.
3. Chrome When prompted where to save the le, select the top level directly of the USB drive and press Save. If
prompted to replace it, press 'Yes'. If you are not prompted where to save the le, this must be changed in the Chrome
settings, as follows. Press the Chrome settings icon (three stacked horizontal lines to the far right of the address bar)
and select 'Settings'. If you see at the bottom of the page a blue link saying 'Show advanced settings.. . ', press it.
Scroll down to the 'Downloads' heading and select 'Ask where to save each le before downloading'.
9 The SmartFill GEN 2 Admin Menu
To access the Admin Setup Menu you need to have a valid admin PIN. The default PIN is: 1234 . To access the PIN entry
screen hold down the CLR and keys ENT Once your PIN has been accepted you will be presented with the following menu:
123
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78
CLR Exit
Vehicles Plant Drivers
Admin Menu
View
Transactions
Unit
Access Import/
Export
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Time & Date
4
Figure 1: Admin Menu
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