Fujitsu PA03586-B205 Manual

Operator's Guide
P3PC-2432-02ENZ0

2
Introduction
Thank you for purchasing our Color Image Scanner, ScanSnap S1500/S1500M (hereinafter
referred to as "the ScanSnap").
This Operator's Guide describes how to handle and operate the ScanSnap.
Before using the ScanSnap, be sure to read this manual, "Safety Precautions" and "Getting
Started" thoroughly for proper operation.
If you are using a Microsoft®Windows®operating system, either Adobe®Acrobat®(7.0 or
later) or Adobe®Reader®(7.0 or later) is required to display or print this manual.
Microsoft, Windows, Windows Vista, PowerPoint, SharePoint, and Entourage are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries.
Word and Excel are the products of Microsoft Corporation in the United States.
Apple, the Apple logo, Mac, Mac OS, iPhoto and Rosetta are trademarks of Apple Inc.
Adobe, the Adobe logo, Acrobat, Adobe Reader, and Acrobat Reader are either registered
trademarks or tradenames of Adobe Systems Incorporated in the United States and/or other
countries.
Intel, Pentium, and Intel Core are trademarks or registered trademarks of Intel Corporation in
the United States and other countries.
PowerPC is a trademark of International Business Machines Corporation in the United
States, other countries, or both.
Cardiris is a trademark of I.R.I.S.
ABBYY, FineReader are trademarks of ABBYY.
ScanSnap, the ScanSnap logo, CardMinder, and Rack2-Filer are registered trademarks or
trademarks of PFU LIMITED in Japan.
Other company names and product names are the trademarks or registered trademarks of
the respective companies.
Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower
580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan
Phone:[phone]
All Rights Reserved, Copyright © PFU LIMITED 2008-2009

Introduction
3
Disclaimer
•Reproducibility of the scanned image data
Confirm that the image data scanned with the ScanSnap meets your requirements (e.g.
image reproducibility in size accuracy, information amount, fidelity, content and color).
•Disposing of the original document
Check the image data using the application where you transferred the image data to
make sure that there are no missing parts before disposing of the original document
scanned with the ScanSnap.
It is the responsibility of the customer to store and manage the scanned image data,
and dispose of the original document scanned with the ScanSnap.
Description of Each Manual
When using the ScanSnap, read the following manuals as required.
Manual Description Reference Method
Safety Precautions This manual contains important
information about the safe use
of the ScanSnap.
Make sure to read this manual
before using the ScanSnap.
Included in the package.
ScanSnap S1500/S1500M
Getting Started
This manual describes how to
install and connect the Scan-
Snap.
Included in the package.
ScanSnap S1500/S1500M
Operator's Guide
(this manual)
This manual describes basic
operations of ScanSnap, the
scanning methods, various set-
tings, troubleshooting, and han-
dling of the ScanSnap.
Select [Operator's Guide] from the [Start]
menu →[All Programs] →[ScanSnap
Manager].
With Finder, select [Operator's Guide.pdf]
from [Applications] →[ScanSnap] →
[Manual].
ScanSnap Organizer
User's Guide (*1)
Read this manual when using
this product for the first time, or
when details about the product
features, windows, operating
environment and functions are
required.
Select [User's Guide] from the [Start]
menu →[All Programs] →[ScanSnap
Organizer].
CardMinder User's Guide
(*1)
Select [User's Guide] from the [Start]
menu →[All Programs] →[CardMinder].
Cardiris
GETTING STARTED (*2)
With Finder, select [User's Manual.pdf]
from [Applications] →[Cardiris 3.6 for
ScanSnap].

Introduction
4
*1: Supplied with S1500.
*2: Supplied with S1500M.
ABBYY FineReader for
ScanSnap User's Guide
(*1)
Read this manual when using
this product for the first time,
or when details about the
product features, windows,
operating environment and
functions are required.
Select [User's Guide] from the [Start]
menu, select [All Programs] →[ABBYY
FineReader for ScanSnap(TM) 4.1]→
[User’s Guide].
Scan to Microsoft
SharePoint User Guide (*1)
Select [Scan to Microsoft SharePoint User
Guide] from the [Start] menu →
[All Programs] →[KnowledgeLake].
ScanSnap Manager
Help
Use this Help when questions
or problems regarding opera-
tions (e.g. when setting items)
arise.
This provides an explanation of
every operation, dialog box/win-
dow, and message.
Refer to this by either of the following
methods:
•Right-click the [ScanSnap Manager]
taskbar icon , and then select [Help]
→[Help].
In Windows 7, the ScanSnap Manager
icon is displayed in the menu that
appears when you click in the
taskbar.
•Click the Help button ( ) for
ScanSnap Manager.
•Press the [F1] key on the keyboard
while a dialog box is displayed.
•Click the [Help] button on each dialog
box.
•Click the ScanSnap Manager icon
in the Dock while pressing the [control]
key on the keyboard, and then select
[Help] J[Help].
•Click the Help button ( ) for
ScanSnap Manager.
•From the menu bar, select [Help] →
[ScanSnap Manager Help].
ScanSnap Organizer
Help (*1)
For details about how to start up help,
refer to the User's Guide for each product.
CardMinder Help (*1)
Cardiris Help (*2) From the menu bar, select [Help] →
[Cardiris Help].
ABBYY FineReader for
ScanSnap Help (*2)
From the menu bar, select [Help] →
[FineReader for ScanSnap Help].
Adobe Acrobat Help From the menu bar, select [Help] →
[Acrobat Help].
Manual Description Reference Method

Introduction
5
■ About This Manual
Structure of This Manual
This manual consists of the following:
ScanSnap Overview
This chapter describes the features, the names of parts and their functions, the
system requirements, and basic operation of the ScanSnap.
Installing the Software
This chapter gives an overview and describes the installation procedure of the
software supplied with the ScanSnap.
Using the ScanSnap (for Windows Users)/ Using the ScanSnap (for Mac OS
Users)
This chapter describes how to perform a scan with the ScanSnap, change or
save scanning settings, and other various functions of the ScanSnap.
Troubleshooting
This chapter describes how to remove jammed documents and resolve other
problems.
Daily Care
This chapter describes how to clean the ScanSnap.
Consumables
This chapter describes how to replace consumables such as pad assy and
pick roller.
Appendix
This appendix describes how to update ScanSnap Manager, how to uninstall
software, scan settings, and ScanSnap installation conditions.
For details about ScanSnap operations, read this manual in order from "ScanSnap
Overview" through "Using the ScanSnap".

Introduction
6
Symbols Used In This Manual
The following indications are used in this manual to obviate any chance of accident or
damage to you and people near you, and your property. Warning indications consist of the
indicating warning level and warning statements. The following table shows signs indicating
warning levels and their meanings.
In this manual, the following symbols are used to describe operations as well as indicate
warnings.
Description of Successive Operations
In the procedures described in this manual, successive operations are connected with →in-
between.
Example: Select the [Start] menu →[Computer].
Warning Indication Description
This indication alerts operators to an operation that, if not
strictly observed, may result in severe injury or death.
This indication alerts operators to an operation that, if not
strictly observed, may result in safety hazards to personnel
or damage to the product.
Symbol Description
This symbol alerts particularly important information.
Be sure to read this information.
This symbol alerts operators to helpful advice regarding operations.
This symbol indicates operations using Windows.
This symbol indicates operations using Mac OS.
WARNING
CAUTION

Introduction
7
Screen Examples in This Manual
•Windows screen
The screen examples in this manual are created according to Microsoft Corporation’s
Guideline.
The screenshots used in this manual are of Windows Vista.
Depending on the operating systems you are using, the screen examples and operations
may differ from the actual ones.
•Mac OS screen
The screenshots used in this manual are of Mac OS X v10.5.
Depending on the Mac OS you are using, the screen examples and operations may differ
from the actual ones.
The screen examples in this manual are subject to change without notice in the interest of
product improvement.
If the screen examples in this manual differ from actual ones, operate according to the actual
screen displayed.

Introduction
8
Abbreviations Used in This Manual
The following abbreviated terms used in this manual are described.
Windows 7 : Microsoft®Windows® 7 Starter operating system, English Version
Microsoft®Windows® 7 Home Premium operating system, English
Version
Microsoft®Windows®7 Professional operating system, English
Version
Microsoft®Windows®7 Enterprise operating system, English Version
Microsoft®Windows®7 Ultimate operating system, English Version
Windows Vista : Microsoft®Windows Vista®Home Basic operating system, English
Version
Microsoft®Windows Vista®Home Premium operating system, English
Version
Microsoft®Windows Vista®Business operating system, English Ver-
sion
Microsoft®Windows Vista®Enterprise operating system, English Ver-
sion
Microsoft®Windows Vista®Ultimate operating system, English Ver-
sion
Windows XP : Microsoft®Windows®XP Professional operating system, English Ver-
sion
Microsoft®Windows®XP Home Edition operating system, English
Version
Windows 2000 : Microsoft®Windows®2000 Professional operating system, English
Version
Windows : Windows 7, Windows Vista, Windows XP, and Windows 2000
Word : Microsoft®Office Word
Excel : Microsoft®Office Excel
PowerPoint : Microsoft®Office PowerPoint®
SharePoint : Microsoft®Office SharePoint®Server 2007, English Version
Microsoft®SharePoint®Portal Server 2003, English Version
Microsoft®Windows SharePoint Services 2.0/3.0, English Version
Office Live : Microsoft®Office Live
Internet Explorer : Windows®Internet Explorer
Microsoft®Internet Explorer
Microsoft Live Mail : Microsoft®Live Mail
Microsoft Windows Mail : Microsoft®Windows®Mail
Microsoft Office Outlook : Microsoft®Office Outlook®
Microsoft Outlook Express : Microsoft®Outlook Express

Introduction
9
.NET Framework : Microsoft®.NET Framework
Microsoft Entourage : Microsoft®Entourage®
Mac OS : Mac OS X v10.6
Mac OS X v10.5
Mac OS X v10.4
Adobe Reader : Adobe®Reader®
Adobe Acrobat : Adobe®Acrobat®
In this manual, explanations are given on the precondition that Adobe
Acrobat provided with this product is installed on the computer to be
used. Unless otherwise specified, the term Adobe Acrobat refers to
Adobe Acrobat provided with this product.
Note that Adobe Acrobat, provided with this product, is subject to
update without notice.
If there are any discrepancies between those descriptions provided in
this manual and the actual screen, refer to the Help for Adobe Acrobat.
ABBYY FineReader for
ScanSnap
: ABBYY FineReader for ScanSnap™
In this manual, explanations are given on the precondition that ABBYY
FineReader for ScanSnap provided with this product is installed on the
computer to be used. Unless otherwise specified, the term ABBYY
FineReader for ScanSnap refers to the ABBYY FineReader for
ScanSnap provided with this product.
Note that ABBYY FineReader for ScanSnap, provided with this prod-
uct, is subject to update without notice.
If there are any discrepancies between those descriptions provided in
this manual and the actual screen, refer to the Help for ABBYY
FineReader for ScanSnap.
Cardiris : Cardiris™ for ScanSnap
S1500 : Color Image Scanner ScanSnap S1500
S1500M : Color Image Scanner ScanSnap S1500M
ScanSnap : S1500 and S1500M

10
Contents
Introduction ................................................................................... 2
About This Manual ................................................................................ 5
ScanSnap Overview.................................................................... 15
Features of the ScanSnap ................................................................. 16
Names and Functions of Components ............................................. 19
Front View................................................................................................ 19
Rear View ................................................................................................ 20
System Requirements ........................................................................ 21
Windows .................................................................................................. 21
Mac OS .................................................................................................... 24
Turning the ScanSnap On/Off ........................................................... 26
Paper Sizes of Documents to Be Scanned ...................................... 27
Loading Documents ........................................................................... 29
Basic Flow of Operations .................................................................. 33
Installing the Software................................................................ 35
For S1500 ............................................................................................ 36
Supplied Software.................................................................................... 36
Installing Adobe Acrobat .......................................................................... 37
Installing Scan to Microsoft SharePoint ................................................... 39
Installing ScanSnap Manager on Mac OS ............................................... 41
Installing Trial Version Software .............................................................. 45
For S1500M ......................................................................................... 47
Supplied Software.................................................................................... 47
Installing Adobe Acrobat .......................................................................... 48
Installing ScanSnap Manager on Windows ............................................. 50

Contents
11
Using the ScanSnap (for Windows Users) ............................... 53
ScanSnap Manager Icon and Operations ......................................... 54
Right-Click Menu...................................................................................... 55
Left-Click Menu ........................................................................................ 56
How to Perform a Scan ...................................................................... 57
Preparation .............................................................................................. 57
Using the Quick Menu.............................................................................. 59
Without Using the Quick Menu ................................................................ 64
Finishing ScanSnap Operation ................................................................ 67
Setting the ScanSnap ......................................................................... 68
Changing Scanning Settings.................................................................... 68
Saving Scanning Settings ........................................................................ 71
Automatic Linkage with Applications........................................................ 85
Showing the Scan Progress Status ......................................................... 88
About the ScanSnap's Communication Status ........................................ 90
About Actions ..................................................................................... 92
Saving Data in the Specified Folder......................................................... 93
Sending Files by E-Mail ......................................................................... 101
Using the ScanSnap as a Copy Machine .............................................. 111
Saving Files to Picture Folder ................................................................ 118
Converting into Word/Excel/PowerPoint Documents............................. 125
Scanning Business Cards...................................................................... 132
Saving Data in SharePoint..................................................................... 138
Saving to Rack2-Filer............................................................................. 148
Using the ScanSnap in Various Ways ............................................ 154
Scanning Only One Side of a Document ............................................... 154
Scanning Color Documents in Black and White or Gray Mode ............. 156
Scanning Color Documents in High Compression Mode....................... 158
Removing Blank Pages from the Scanned Image Data......................... 160
Correcting Skewed Character Strings.................................................... 162
Correcting the Orientation of Scanned Images...................................... 164
Scanning Documents of Differing Widths or Sizes at the Same Time ... 166
Scanning Documents Larger Than A4/Letter Size................................. 169
Scanning Photographs and Irregular-shaped Documents ..................... 173
Scanning Long Pages............................................................................ 177
Saving Scanned Images in Multiple PDF Files ...................................... 179

Contents
12
Creating Searchable PDF Files ............................................................. 181
Automatically Setting Keywords to PDF Files........................................ 184
Setting Document Open Passwords for PDF Files ................................ 189
Using the ScanSnap (for Mac OS Users) ................................ 193
ScanSnap Manager Icon and Operations ....................................... 194
ScanSnap Manager Menu ..................................................................... 195
[Profile] Menu......................................................................................... 196
How to Perform a Scan .................................................................... 197
Preparation ............................................................................................ 197
Using the Quick Menu............................................................................ 199
Without Using the Quick Menu .............................................................. 204
Finishing ScanSnap Operation .............................................................. 207
Setting the ScanSnap ....................................................................... 208
Changing Scanning Settings.................................................................. 208
Saving Scanning Settings ...................................................................... 211
Automatic Linkage with Applications...................................................... 223
Showing the Scan Progress Status ....................................................... 224
About Actions ................................................................................... 226
Saving Data in the Specified Folder....................................................... 227
Sending Files by E-Mail ......................................................................... 234
Using the ScanSnap as a Copy Machine .............................................. 242
Converting into Word/Excel Documents ................................................ 248
Scanning Business Cards...................................................................... 254
Saving Data in iPhoto ............................................................................ 262
Using the ScanSnap in Various Ways ............................................ 267
Scanning Only One Side of a Document ............................................... 267
Scanning Color Documents in Black and White or Gray Mode ............. 269
Removing Blank Pages from the Scanned Image Data......................... 271
Correcting Skewed Character Strings.................................................... 274
Correcting the Orientation of Scanned Images...................................... 277
Scanning Documents of Differing Widths or Sizes at the Same Time ... 280
Scanning Documents Larger Than A4/Letter Size................................. 284
Scanning Photographs and Irregular-shaped Documents ..................... 289
Scanning Long Pages............................................................................ 294
Saving Scanned Images in Multiple PDF Files ...................................... 296

Contents
13
Creating Searchable PDF Files ............................................................. 298
Automatically Setting Keywords to PDF Files........................................ 301
Troubleshooting........................................................................ 306
Clearing Document Jams ................................................................ 307
Troubleshooting for Multifeed ......................................................... 309
When a Multifeed Is Detected................................................................ 311
Troubleshooting Checklist .............................................................. 317
Daily Care .............................................................................. 330
Cleaning Materials ............................................................................ 331
Cleaning the ScanSnap Exterior ..................................................... 332
Cleaning the Inside of the ScanSnap ............................................. 333
Cleaning Carrier Sheet ..................................................................... 336
Consumables............................................................................. 337
Part Numbers and Replacement Cycle of Consumables .............. 338
Replacing the Pad Assy ................................................................... 341
Replacing the Pick Roller ................................................................ 345
Purchasing the Carrier Sheet .......................................................... 353
Appendix .............................................................................. 354
Updating ScanSnap Manager .......................................................... 355
Updating on a Windows OS................................................................... 355
Updating on a Mac OS........................................................................... 357
Uninstalling the Software ................................................................ 359
Uninstalling on a Windows OS............................................................... 359
Uninstalling on a Mac OS ...................................................................... 361
Setting Items With/Without Quick Menu ........................................ 365

Contents
14
Installation Specifications ............................................................... 368
About Maintenance ................................................................... 369
Index........................................................................................... 370

15
ScanSnap Overview
This chapter describes the features, the names of parts and their functions, the system
requirements, and basic operations of the ScanSnap.
Features of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Names and Functions of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Turning the ScanSnap On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Paper Sizes of Documents to Be Scanned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Loading Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Basic Flow of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Features of the ScanSnap
16
Features of the ScanSnap
The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome
and color.
The ScanSnap contains the following features:
•You can turn documents into data by just pressing the [Scan] button!
You can turn documents cluttering up your desk into PDF or JPEG files so that you can
view, edit, manage, and archive them on your computer in a convenient manner.
Digitized documents are easy to print and attach to e-mail messages.
In addition, the ScanSnap can automatically recognize the type of documents, color,
gray or black-and-white, so that you do not have to set the color mode for each docu-
ment to be scanned.
•You can scan documents with speed and efficiency!
(Automatic Resolution Function and Intelligent Auto Color Detection)
Double-sided color documents of A4 or letter size paper can be scanned at a speed of
about 20 sheets per minute. (When [Image quality] is set to [Auto] (*1), [Color mode] to
[Auto Color Detection], [Compression rate] to [3], and other settings to defaults) (*2)
*1 : The documents are scanned at 300 dpi. If the paper size is 148 mm or smaller, image files are
output at 300 dpi. Otherwise, image files are output at 200 dpi. You can scan image data with
a high resolution without changing settings, when interacting with text recognition software (for
example, for business cards).
*2 : - Depending on the document, scanning speed may become slower in [B&W] (Black&White)
mode.
Example: Scanning color brochures in [B&W] mode (converting a color image to black-and-
white)
- Scanning speed may become slower, when [Correct skewed character strings
automatically.] and/or [Convert to Searchable PDF] is enabled.
•You can scan different sized documents together!
(Mixed Size Scanning + Carrier Sheet Scanning)
Paper sizes are automatically recognized at scan time, allowing documents containing a
mixture of different paper sizes to be scanned in one go.
Documents containing photographs, irregular-shaped and delicate papers, and paper
sizes larger than the normal A4/Letter size may also be scanned using the Carrier
Sheet provided. Multiple Carrier Sheets can be scanned together, either with or without
regular paper sheets.
•The small size saves desktop space!
Smaller than a sheet of A4 or letter size paper, the ScanSnap never requires much
desktop space.

Features of the ScanSnap
17
•The Quick Menu lets even beginners to operate the ScanSnap with auto-
matic ease!
The Quick Menu is simple enough for first-time use by complete beginners. When the
[Scan] button is pressed to scan a document, the Quick Menu is displayed so that you
can just select the action you want to perform on the Quick Menu.
•You can create searchable PDF files!
You can create searchable PDF files by automatically performing text recognition for
scanned PDF files.
You can also text-recognize only sections defined by a highlight pen and add these as
keywords for the PDF file.
•You can e-mail a scanned image or output the scanned image to a
printer immediately after scanning!
You can attach the scanned image to an e-mail or print out the scanned image without
having to start applications.
•You can convert paper documents into Word/Excel/PowerPoint files!
Use ABBYY FineReader for ScanSnap supplied with the ScanSnap to convert the
scanned image data directly into the Word/Excel/PowerPoint file.
For Mac OS, you can convert only into Word/Excel files.
•You can arrange and manage image data by using with ScanSnap
Organizer!
•Setting a keyword (Intelligent Indexing)
You can set a keyword using the following methods.
−Recognize a character string on a page (OCR process) and set as a keyword
(Zone OCR)
−Set a character string as a keyword
−Set a marked character string as a keyword (Marker Index)
−Drag and drop a keyword onto the keyword list (Keyword Addition by Drag&Drop)
You can view set keywords on thumbnails. (Keyword Overlay)
•Distributing files by keyword (Automatic Keyword Sort)
Files can also be distributed into a folder according to the keyword set for files as a
distribution condition.
•Search a variety of files (Search Engine Selection)
Files can be found quickly by searching by file name, keyword, text, or date.
•Cropping marked sections (Intelligent Cropping)
Sections on a page that are marked with a highlight pen can be cut and pasted else-
where.

Features of the ScanSnap
18
•You can file business cards with ease!
With the provided business card application, business cards can be easily converted
into data using the text recognition function.
With CardMinder, you can recognize characters on a business card, and create a data-
base to facilitate card data management and searches.
The provided business card application is as follows.
CardMinder (can only be used if S1500 is purchased)
Cardiris (can only be used if S1500M is purchased)
•Multifeed can be automatically detected!
If a multifeed (*) should occur while a document is scanned, an ultrasonic sensor auto-
matically detects the multifeed. With the recovery function, you can easily check the
location of a multifeed and restore the data.
* : Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simulta-
neously.
•The ScanSnap is available both for Windows and Mac OS!
The ScanSnap is supplied with both Windows and Mac OS (*) versions. For either OS,
you can use the ScanSnap in a manner that best suits your office environment.
* : The following functions are not available for Mac OS.
- Color high compression
- Set the document with its face up
- Set a password for PDF file
Note: The ScanSnap does not conform to TWAIN, ISIS, and WIA standards.

Names and Functions of Components
19
Names and Functions of Components
This section describes the names of parts and their functions.
■Front View
ADF paper chute (cover)
Open the cover to use the ScanSnap.
⇒Opening the cover turns on the ScanSnap.
Extension
When scanning long-size documents, pull up
this part.
Side guide
Adjust the side guides to the width of documents
so that the scanned images will not be skewed.
ADF release catch
To open the ADF top sec-
tion, pull the ADF release
catch toward you.
[Scan] button
Press this button to start the scanning. You can
press the button even when the stacker is
closed. The power status of the ScanSnap is
indicated as follows:
Blue (Lit up continuously): Ready
Blue (Blinking): Scanning
Orange (Blinking): Error
ADF paper chute (cover)
After opening it, load the documents to be
scanned on this part.
Stacker
Open and use the stacker.
⇒The documents are ejected onto the stacker.
ADF top section
(*ADF: Automatic Document Feeder)
Open the cover to clear document jams,
replace the pad assy and the pick roller, and
clean the inside of the ScanSnap.

Names and Functions of Components
20
■Rear View
Power connector
Security cable slot
Insert a commercially available security cable
into this slot (anti-theft).
Tape seal
After installing the software, remove this tape
seal.
USB connector
Ventilation ports
These openings ventilate the interior of the
ScanSnap.