HP Brio 80xx User manual

English
Communications

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1997 Hewlett-Packard Company

Communications
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About This Book
iv English
About This Book
Congratulations on the purchase of your communications model
computer. Your new computer comes pre-loaded with software that
will enable you to get the most out of your computer immediately.
Everything you need is provided, ready-to-use, so you don’t waste time
and effort buying and installing additional programs.
This book provides a guide to the communications options available
with your computer. Follow each step described, substituting your own
relevant information, such as telephone numbers and names, where
necessary. Note that all tasks described in this book reflect your
computer’s default settings.
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Contents
English v
About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv
1 Setting Up and Using Your Communications Software
Introducing Your Communications Software . . . . . . . . . . . . . . . . . . . 2
Setting Up Your Communications Software. . . . . . . . . . . . . . . . . . . . . 3
How to Set Up Your Communications Software . . . . . . . . . . . . . . . . . . . . . 3
Setting Up Your Dialing Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Using Your Computer Fax Software . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Faxing Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Sending a Short Note as a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Receiving and Viewing Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
To Stop Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Viewing Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using Your Computer Phone Software . . . . . . . . . . . . . . . . . . . . . . . . 11
Making and Receiving Phone Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Making Phone Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
What Happens When You Receive a Call . . . . . . . . . . . . . . . . . . . . . . . . . 13
Listening to Voice Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Using Minitel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
2 Advanced Tasks
Personalizing Your Communications Setup . . . . . . . . . . . . . . . . . . . . 18
Changing Your Answering Machine Properties . . . . . . . . . . . . . . . . . . . . 18
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vi English
Changing Your Answering Machine Type. . . . . . . . . . . . . . . . . . . . . . . . . 18
Creating Speed Dial Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Annotating Voice Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Accessing Your Answering Machine from a Remote Telephone . . 21
Retrieving Your Voice Messages from a Remote Telephone . . . . . . . . . . 21
Changing Your Answering Machine Settings from a Remote Telephone 21
Remote Access Menu Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Using Online Address Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Adding and Editing Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . 23
Creating Fax Cover Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Setting Up a Fax Back Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Exchanging Files with Other Computers . . . . . . . . . . . . . . . . . . . . . 27
Exchanging Files Using HyperTerminal. . . . . . . . . . . . . . . . . . . . . . . . . . 27
3 Troubleshooting
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
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1
Setting Up and Using Your
Communications Software
The following section explains how to get up and running quickly with
your communications software.
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Setting Up and Using Your Communications Software
Introducing Your Communications Software
2English
Introducing Your Communications Software
The pre-loaded communications software that comes with your
computer means that you now have a powerful communications tool,
which you can manage from one central application, Windows
Messaging.
HP has made communicating even simpler by providing the HP
communication center, a central access point from where you can
install and use all your computer’s communications features.
Your computer’s fax capability is provided by Microsoft Fax, which
enables you to send and receive documents as faxes, or to send and
receive short notes on a fax cover page. You can use one of the
predefined fax cover pages provided with the application, or use the
Microsoft Cover Page Editor to create your own cover page.
Using your computer as an answering machine is easy with Cheyenne
Quip. You can make phone calls, screen calls that you receive, and also
use it to take voice messages when you are not at your desk, or when
you don’t want to be disturbed by answering the phone.
Windows Messaging can be extended to enable you to communicate
with other users using electronic mail (e-mail), sending messages to
and receiving messages from your colleagues. If you need to
communicate more detailed information, you can attach a document
(or documents) to your message before sending it. A single intray
serves for all the mail options (MSMail, Internet Mail, etc.).
All these features are easy to use and easy to access as they are all
managed through a single access point, the Inbox, which you can get to
by clicking the Inbox icon ( ) on your desktop.
You can also use the WinPhone application for your computer fax
and phone features. You can install this application from the
Product Recovery CD-ROM.
NOTE: THIS TEXT IS ONLY FOR THE SPANISH AND ITALIAN
BOOKS.
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English 3
Setting Up and Using Your Communications Software
Setting Up Your Communications Software
Setting Up Your Communications Software
Before you can use the communications features pre-loaded on your
HP PC, you need to configure the fax and phone software.
Once you have followed the steps below, and you have filled in the
personal details necessary for your fax and phone features to work, you
can use your computer to communicate with other users, by fax or by
phone.
How to Set Up Your Communications Software
Throughout the setup procedure, you will be presented with a set of
dialog boxes that you fill in. Each time you finish filling in a dialog box,
click the Next button at the bottom to go to the next dialog box.
Follow the steps below:
1Click Start, HP centers, Communication, then “Set up your
answering machine”. The communications setup program dialog box
opens.
2At the communications setup program dialog box, click OK. You are
asked if you want to receive faxes.
If you select No, the fax setup program ends and you go directly to
the answering machine setup program.
If you select Yes, the Fax Reception settings dialog box opens:
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Setting Up and Using Your Communications Software
Setting Up Your Communications Software
4English
3Click one of the buttons to select the option that you want, and
follow the instructions on the screen. A message will indicate that
Windows Messaging has been installed.
The Fax Setup Completed dialog box opens, indicating that the fax
setup is complete. Click OK.
4A setup wizard now installs Cheyenne Quip. The next dialog box
displays the Cheyenne Quip license agreement.
5Select the type of configuration required:
Click OK
Click here if you will be
sharing your answering
machine with other
users.
This configuration is
not currently available.
Accept the default
Personal Answering
Machine, if you will be
the only person using it.
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