I.R.I.S. IRISNotes Executive 2 User manual

You write,
it types!
Quick Start Guide
for Windows®, Mac®, iPhone® and iPad®
J120305-1
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IRISNotes1-Smartphones-cover QUG - INTL.indd 1 8/03/12 12:09

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This Quick User Guide provides general guidelines for installing and using IRISNotes™
Executive. For detailed instructions on the IRISNotes™Executive’s full range of
functionalities, please refer to the help le provided with your software.
The descriptions in this guide are based on the Windows®7 and Mac OS®X Lion™
operating systems. All information is subject to change without prior notice.
Table of Contents
1.Package Contents
2.Charging the Batteries
3.Writing Notes
4.Using IRISNotes™ on a Windows PC or Mac OS computer
5.Using IRISNotes™on an iPad®, iPhone®or iPod®
6.Reference Information
7.Tips for Writing Notes
1. Package Contents
IRISNotes™Executive installation CD-ROM.
Digital pen, receiver unit, retractable USB cable, 30-pin USB cable, three ink rells, pen
pocket
2. Charging the Batteries
BEFORE YOU BEGIN: charge the pen and receiver for at least 30 minutes.
1. Charge the pen battery:
•Open the cover at the top of the pen.
• Connect the pen to your computer with the provided USB cable.
2. Charge the receiver battery:
• Connect the receiver to your computer with the provided USB cable.
Tip: make sure the computer is on. Otherwise the batteries won’t charge. It may take up to
3.5 hours to fully charge the batteries.

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3. Writing Notes
Step 1 Clip the receiver unit to a sheet of paper.
IRISNotes™ supports pages up to A4 size.
Tip: always place the unit at the top center of a page.
Step 2 Press the power button for 5 seconds to turn on the receiver.
Step 3 Start writing a note.
Important notes:
Disconnect the receiver from your computer.
While you write you should see the pen icon on the display.
Tips:
Hold the pen rmly and write normally. Try to avoid line skew.
Do not write directly below the receiver, but leave at least a 1.5 cm
margin.
Do not put your ngers between the pen tip and the receiver. This will
block the signal.
See the section Tips for Writing Notes at the end of this guide
for some more pointers.
Step 4 Press the power button to end and save the current note.
Pressing the button is required to save your notes to the receiver. The
number on the display increases by 1 each time you press the power
button after writing a note. The number shows how many notes are
saved to the receiver.
You can write up to 100 notes of A4 size.

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4.Using IRISNotes™on a Windows PC or Mac OS computer
In order to use IRISNotes™, you must rst install the IRISNotes™Executive software.
4.1 Installing the software
1. Insert the IRISNotes™ cd-rom into the cd-rom drive of your computer.
PC Mac
Go to Computer, locate your cd-rom
drive and double-click it.
Double-click the cd-rom icon on the Desktop
Double-click IRISNotesExecutive-
Setup.exe to start the Installation Wizard.
Double-click IRISNotes-installer.zip.
Open the folder IRISNotes-Installer and
run the IRISNotes.mpkg le.
2. Follow the on-screen instructions to install the software.
Important note (PC): make sure to install the correct languages in which you
write your notes.
Once the installation is complete, you have the following applications on your computer:
•MyScript Ink Retriever: with this application you download notes from the receiver
to your computer.
•MyScript Trainer: this application helps you train IRISNotes™ to recognize your
handwriting better.
•IRISNotes™Executive: with this application you manage and edit notes, convert them
into typed text and export them to text-processing applications or via e-mail.

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4.2 Downloading Notes with MyScript Ink Retriever
1. Connect the receiver unit to your computer with the provided USB cable. MyScript Ink
Retriever starts automatically.
2. Type in a prex for your notes. The prex is
added to each note name.
3. Indicate where you placed the receiver. Note
that Center is recommended.
4. Click Download ink to download the notes
from the receiver.
The notes are stored in the default location.
Click the tab Retrieval Settings to see to which
folder your notes are downloaded.
Tip: to delete notes from the receiver after downloading them, click the Retrieval
settings tab > Select Advanced Settings > Select the option Clear les from device after
downloading.
4.3 Activating the IRISNotes™ Executive software
Before using IRISNotes™ you are recommended to activate it. Unactivated versions are only
available for 30 days.
1. Start IRISNotes™Executive.
2. You are asked to activate the software. Click Activate to do so.
3. Enter the activation code you nd on the cd-rom sleeve, and
click Activate again.
Note that an internet connection is required to activate.

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4.4 Editing Notes in IRISNotes™Executive
As soon as you downloaded the notes with MyScript InkRtriever, they are available in the
IRISNotes™Executive software.
In case you want to download notes manually:
•Click the open icon.
•The default notes location opens. Go to notes > Ink Devices, and then select the notes
you want to load.
4.4.1 Converting Notes
1. In the Conversion menu, click Conversion Settings.
2. Click OK to save the settings.
3. Double-click the note to convert, and then click the Convert button.
The converted note is displayed as editable text in the right-hand panel.
Select Text as Content type.
Select the Language
in which the notes are written.
Select the right Handwriting
style.

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4.4.2 Editing Notes
You can freely edit both your original notes, and their corresponding converted text:
4.4.3 Exporting Notes
To export notes, click the Export button. You can export both your original notes, and their
corresponding converted text:
*Word is not available in the Mac version.
4.5 Using IRISNotes™ as mouse
You can also use the IRISNotes™ pen as mouse. To switch to mouse mode:
Use the editing toolbar to edit your
ink notes: select zones, erase parts,
add new text, rotate, add space, etc.
Use the Text editing toolbar to edit
the converted text: change color,
change font, add text, align, justify,
add bullets, etc.
Original export Text export
The originals can be exported as
image les via e-mail, pasted into
*Word and saved as image.
The converted text can be pasted into
an e-mail, in *Word and in a text editor.
PC
• Connect the receiver to your PC.
•Hold the pen right in front of the
receiver, then press the power
button once.
Mac
• Connect the receiver to your
Mac.
• IRISNotes™ switches
automatically to mouse mode.

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• Tap the pen on a piece of paper. The cursor is now being controlled by the pen.
• Hover the pen above a page to move the cursor.
• To click an object, point with the cursor to the object, then tap with the pen to click it.
• To right-click an object, point to it, then tap and hold the pen for an instant.
Note: in Windows Vista® and Windows 7, you can also use the IRISNotes™ pen to write
directly in Microsoft Ofce 2007 applications and higher. This also works on Mac OS
10.5 in iWork®’08 applications and higher.
See www.irislink.com/support/userguides for more information.
5.Using IRISNotes™on an iPad, iPhone or iPod
IRISNotes™ is compatible with Apple®portable devices running on iOS®3.0 and above.
With IRISNotes™ you can upload your handwritten notes to your Apple device, make draw-
ings or write text directly on your device, annotate existing pictures, and so on.
Note that you cannot convert your notes into editable, typed text however.
5.1 Downloading the IRISNotes™app
1. Power on the IRISNotes™receiver and connect it
to your Apple device with the provided 30-pin USB cable.
2. You are asked to download the corresponding IRISNotes™ app from the Mac App store:
Note: for iPAD, select IRISNotes™HD.
Note: for iPhone/iPOD, select IRISNotes™.
3. Download the app following the on-screen instructions.
An I.R.I.S. icon will be created on the home screen.
5.2 Uploading Notes to Your Apple Device
1. Open the IRISNotes™app.
2. Power on the receiver unit and connect it to your Apple device.
3. Tap the lightbulb icon, then tap Upload pictures.
The notes are uploaded to the Camera Roll.

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5.3 Editing, Writing and Drawing Notes in IRISNotes™
Once your notes have been uploaded, you can edit them in IRISNotes™, make annotations,
send them via e-mail and so on. With IRISNotes™ you can also make drawings from scratch
and annotate existing image les.
1.In IRISNotes™, tap the pencil icon, then select Open a Picture >
Camera Roll to open one of your notes.
2. To edit notes, power on the receiver and clip it to the top center
of a page. Now use the pen to write text on the page. The text will
appear directly on your note.
Tip: don’t write too close to the edges of the page. Otherwise your
notes will not t on the screen of your Apple device.
Tip: to edit the writing style, use the icons on the right side of the
screen.
3.When you are done:
Tap the pencil, then select Save Picture to save it, or;
Tap the send icon, then select Send by e-mail (as PDF).
6.Reference information
6.1 Overview of the receiver unit
a. Mini USB port – connect to computer through the USB
cable.
b. LCD display
c. ON/OFF button – Press and hold for about 5 seconds to
turn on the receiver. Press once to create a new note.
d. Reset button – Reset the device when then the unit does
not respond.
e. Paper Clip – Clip the unit to a page or paperboard.
a
b
c
d
e

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6.2 Overview of the display
The LCD screen displays the following status indications:
Receiver unit connected to computer
Memory FULL
(upload your les to your computer and delete them from memory)
Pen low battery
Receiver unit low battery
Note mode
Mouse mode
Number of saved notes in memory
6.3 Relling the IRISNotes™pen
The ink rell is standard and off-the-shelf, you can purchase it in a stationery store.
To rell the pen:
1. Press the pen button downward.
2. Pull the used rell out.
3. Insert a new rell and press the pen button upward to lock the rell.
Note: do not try to dismantle the pen. This may damage it.
7. Tips for Writing Notes
• Use cursive or printed letters. Avoid stylistic writing.
• Write as consistently as possible. Try to use the same size and shape each time you write a
letter or character. Also, write capital letters larger than lowercase letters.
• Leave some space between words. Try not to overlap letters or characters.
• Don’t hyphenate words at the end of a line. Instead, write the entire word on the next line
if you don’t have enough space.
• Use lined paper, so you avoid line skew.
•Use MyScript Trainer to train the software on your handwriting. For more information
on how to use MyScript Trainer go to www.irislink.com/support/userguides.