IBM WorkPad Workpad User manual
Handbook for the
WorkPad PC Companion
Page ii Handbook for the WorkPad PC Companion
Page iii
Copyright
Copyright © 1998-2001 Palm, Inc. or its subsidiaries. All rights reserved. Graffiti,
HotSync, PalmConnect, and Palm OS are registered trademarks, and the HotSync logo,
Palm, PalmModem, and the Palm logo are trademarks of Palm, Inc. or its subsidiaries.
The following are registered trademarks of International Business Machines Corpora-
tion in the United States and/or other countries: IBM and WorkPad. Other product and
brand names may be trademarks or registered trademarks of their respective owners.
Disclaimer and Limitation of Liability
Palm, Inc. and its subsidiaries assume no responsibility for any damage or loss resulting
from the use of this handbook.
Palm, Inc. and its subsidiaries assume no responsibility for any loss or claims by third
parties which may arise through the use of this software. Palm, Inc. and its subsidiaries
assume no responsibility for any damage or loss caused by deletion of data as a result
of malfunction, dead battery, or repairs. Be sure to make backup copies of all important
data on other media to protect against data loss.
Important: Please read the End User Software License Agreement with this product be-
fore using the accompanying software program(s). Using any part of the software indi-
cates that you accept the terms of the End User Software License Agreement.
HotSync®Cradle and Adapters and
Software Download Available
The HotSync®cradle supplied with your PC companion fits a USB connector. If you do
not have a USB port available on your computer, you can order a 9-pin serial cradle and
25-pin serial adapter. To order a HotSync cradle or adapter, go to the web site http://
www.palm.com.
Palm™ Desktop software for IBM WorkPad is supplied on a CD-ROM disc. If you do
not have access to a CD-ROM drive for your computer, you can download the Palm
Desktop software from http://www.palm.com.
P/N: 406-2907-A-IBM
Page iv Handbook for the WorkPad PC Companion
Contents Page v
Contents
ContentsContents
Contents
Contents: About This Book ................................................. 1
Chapter 1: Introduction to Your PC Companion ................. 3
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Chapter 2: Entering Data in Your PC Companion.............. 29
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Page vi Handbook for the WorkPad PC Companion
Chapter 3: Managing Your Applications............................ 41
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Chapter 4: Using Expansion Features................................ 55
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Chapter 5: Using Your Basic Applications......................... 63
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Chapter 6: Communicating Using Your PC Companion .. 137
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Page viii Handbook for the WorkPad PC Companion
Chapter 7: Advanced HotSync® Operations.................... 165
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Chapter 8: Setting Preferences for Your
PC Companion ................................................................. 185
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Appendix A: Maintaining Your PC Companion................ 211
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Appendix B: Frequently Asked Questions ....................... 217
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Appendix C: Creating a Custom Expense Report ............ 237
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Page x Handbook for the WorkPad PC Companion
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Appendix D: Non-ASCII Characters for Login Scripts ..... 247
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Warranty and Other Product Information ........................ 249
Index ................................................................................ 271
About This Book Page 1
About This Book
About This BookAbout This Book
About This Book
Welcome to the WorkPad PC companion. This handbook is designed
to help you get up and running quickly on your PC companion. It
describes all you need to know about how to use your PC companion
and the applications that come with it.
It walks you through:
■Locating all the parts of your PC companion
■Viewing and entering data
■Working with expansion cards
■Using your PC companion with your computer
■Personalizing your PC companion with your own preference
settings
After you become familiar with the basic functionality of your PC
companion, you can use the rest of this handbook as a reference for
less common tasks, for maintaining your PC companion, and also as a
source of information if you have problems operating it.
Page 2 About This Book
Chapter 1 Page 3
Chapter 1
Introduction to Your PC
Companion
This chapter explains the physical buttons and controls on your
WorkPad PC companion, how to use your PC companion for the first
time, how to add expansion cards to your PC companion, and how to
use HotSync®technology to synchronize your PC companion and
Palm™ Desktop software for IBM WorkPad.
Getting to know your WorkPad PC
companion
What is a WorkPad PC companion?
WorkPad PC companions will help you stay organized and on time,
and keep up with daily tasks while you are away from your desk. Use
your new PC companion to do the following:
■Enter your schedule in Date Book
■Keep all your contact names, addresses, and phone numbers in
Address Book
■Prioritize and assign your tasks a due date in To Do List
■Jot quick notes directly on the screen in Note Pad
■Set alarms from Clock, Date Book, and Note Pad to keep yourself
on schedule and remind yourself of appointments and notes
■Set preferences for how you receive alarms, by hearing a sound,
seeing an LED blink, or feeling your PC companion vibrate
■View, edit, and compose email on the run
■Track expenses for your expense report
■Synchronize your data with Palm Desktop software for IBM
WorkPad on your computer so you always have a copy
■Insert Secure Digital (SD) cards or MultiMediaCard (MMC)
expansion cards to add additional software or memory, or to back
up your data
■Attach and use peripheral hardware devices, such as a modem
Page 4 Introduction to Your PC Companion
■Beam information to another Palm OS®handheld that is close by
and has an IR (infrared) port
System requirements
To install and operate Palm Desktop software for IBM WorkPad, your
computer system must meet the following requirements:
Minimum requirements
■IBM-compatible Pentium-class computer
■Windows 98/Me/2000 (Windows 95/NT operating systems
require a serial cradle, sold separately)
■16 MB RAM (64 MB recommended with Windows 2000)
■30 MB available hard disk space
■VGA monitor or better (the Quick Tour requires 256-color video
display; for best results, use High Color:16 bit)
■CD-ROM drive
■Mouse
■One USB port or available serial port (serial cradle sold separately)
Optional equipment
■Modem (such as an add-on modem accessory)
■Printer (compatible with your computer and its operating system)
■Infrared communication device
■Secure Digital (SD) or MultiMediaCard (MMC) expansion cards
(sold separately)
■HotSync Cable, which enables you to perform HotSync operations
without your cradle (sold separately, available with either a USB or
serial connector)
Chapter 1 Page 5
WorkPad PC companion components
Locating front panel controls
IR port Uses infrared technology to transmit data to and
receive data from other Palm OS handhelds, and to
perform HotSync operations. See “Beaming
information” in Chapter 6 and “IR HotSync
operations” in Chapter 7 for more information.
Power
button/
Backlight
control/
LED
indicator
Turns your PC companion on or off and controls the
backlight feature. If your PC companion is turned off,
pressing the power button turns the PC companion
on and returns you to the last screen you viewed.
If your PC companion is turned on, pressing the
power button turns the unit off. Pressing the power
button for about two seconds turns the backlight on
or off.
The power button also lights steadily when the PC
companion is charging in the cradle and blinks to
indicate alarms. Some applications enable you to set
alarms to remind yourself of events or notes. You can
set preferences for non-audible alarm notification.
See “General preferences” in Chapter 8 for details.
Screen
Graffiti writing area
Application buttons
Scroll buttons
Power button/
Backlight control/
LED indicator
IR port
Page 6 Introduction to Your PC Companion
Using the backlight
If lighting conditions make it difficult for you to see the information
on your PC companion, you can use the backlight to illuminate your
screen.
To activate the backlight:
■Press the power button and hold it down for about two seconds.
Release the button when the backlight turns on.
Tip: In addition, you can assign the full-screen pen stroke to
activate the backlight. See “Pen preferences” in Chapter 8 for
details.
To turn off the backlight:
■Press and hold the power button for about two seconds. The
backlight also turns off automatically (after a period of inactivity)
with the Auto-off feature. See “Auto-off delay” in Chapter 8 for
more information.
Screen Displays the applications and information stored in
your PC companion. It is touch-sensitive and
responds to the stylus.
Graffiti®
writing
area
The area where you write letters and numbers using
the Graffiti alphabet. See Chapter 2 to learn how to
write Graffiti characters.
Scroll
buttons
Displays text and other information that extends
beyond the area of the PC companion screen.
Pressing the lower scroll button scrolls down to view
information below the viewing area, and pressing the
upper scroll button scrolls up to view the information
above the viewing area.
Application
buttons
Activates the individual PC companion applications
that correspond to the icons on the buttons: Date
Book, Address Book, To Do List, and Note Pad. See
“Buttons preferences” in Chapter 8 for details on
reassigning these buttons to activate any application
on your PC companion.
Tip: If your PC companion is turned off, pressing
any application button activates the PC
companion and opens the corresponding
application.
Chapter 1 Page 7
Using the onscreen contrast control
Some PC companions allow you to further adjust your display by
changing the amount of contrast on the screen.
To adjust the contrast:
1. Tap the Contrast icon in the upper-right corner of the Graffiti
writing area.
2. Do one of the following:
To change the contrast in small increments, tap to the left or right
of the slider.
To change the contrast in larger increments, drag the slider to the
left or right.
Tip: You can also use the up and down scroll buttons on the
front of your PC companion to adjust the contrast setting.
3. Tap Done.
Page 8 Introduction to Your PC Companion
Locating back panel components
Side channels The right side channel holds the stylus, which
slides in and out and clicks into place. To use the
stylus, remove it and hold it as you would a pen
or pencil. The left side channel holds the front
cover, which also slides in and out.
Expansion
card slot
Accepts Secure Digital (SD) or MultiMediaCard
(MMC) expansion cards, enabling you to add
more memory or applications. You can also back
up data to an expansion card.
Reset button Under normal use, you should not have to use
the reset button. See Appendix A for information
about when and how to use the reset button.
Reset
button
Universal
connector
Side channel
for stylus
Expansion
card slot
Side
channel
for cover
Chapter 1 Page 9
Upgrading from another Palm OS
handheld
If you already own a Palm OS handheld, you must install the version
of Palm Desktop software for IBM WorkPad that comes with your
new PC companion. To upgrade quickly and easily, perform the tasks
described in the following sections. Some tasks are specifically for
upgrading.
Preparing to use your PC companion
Before you begin using your PC companion and Palm Desktop
software for IBM WorkPad, you must complete a few easy installation
tasks.
To use your PC companion and Palm Desktop software for IBM
WorkPad, complete the following:
■(If upgrading) Perform a HotSync operation using your old PC
companion and cradle. This ensures all data on your PC
companion is on your desktop computer.
■Connect the HotSync cradle that comes with your new PC
companion to your computer. See “Connecting the HotSync
cradle” later in this chapter for details.
■Charge the battery in your new PC companion. See “Charging
your PC companion” later in this chapter for details.
■(If upgrading) You may want to create a copy of your old Palm
Desktop software for IBM WorkPad folder and its contents before
installing your new Palm Desktop software for IBM WorkPad. If
you do this, rename the copied folder (for example, Palm Old), and
store it outside the Palm Desktop software for IBM WorkPad
folder. This step is optional.
Universal
connector
Connects your PC companion to the cradle,
which in turn connects to the back of your
computer and through the AC adapter to the wall
current. This allows you to recharge your PC
companion as well as update the information
between your PC companion and computer
using HotSync™technology.
The universal connector also connects peripheral
hardware devices, such as a modem, to your PC
companion.
Page 10 Introduction to Your PC Companion
■Install the Palm Desktop software for IBM WorkPad that comes
with your WorkPad PC companion. See “Installing Palm Desktop
software for IBM WorkPad” later in this chapter for details.
■Perform a HotSync operation. See “Exchanging and updating data:
HotSync operations” in Chapter 5 for details, or refer to Getting
Started with the WorkPad PC Companion.
■(If upgrading) Rename your old PC companion. To prevent
unexpected results during HotSync operations, each PC
companion must have a unique name. We recommend that you
perform a hard reset on your old PC companion. See “Performing
a hard reset” in Appendix A for details.
Connecting the HotSync cradle
Important: The HotSync cradle supplied with your PC companion
fits a USB connector. If your computer does not have a
USB port, or if you are using Windows 95 or Windows
NT, you can order a serial cradle and a 25-pin serial
adapter, if necessary, from http://www.palm.com. Follow
the documentation that accompanies the serial cradle
before attempting to complete the installation tasks.
1. Shut down and turn off your computer.
2. Plug the USB connector into a USB port on your computer.
3. Connect the power cord that attaches to the back of the cradle’s
USB port connector to the AC adapter cord.
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