IBM IdeaScan 2000 User manual

IdeaScan 2000 Color
Flatbed Scanner
User's Guide
OPTIONS
by IBM

Note: Before using this information and the product it supports, be sure to read
the information under Appendix B, “Product warranty and notices” on page 2-2.
First Edition (August 1999)
The following paragraph does not apply to the United Kingdom or any country where such
provisions are inconsistent with local law: INTERNATIONAL BUSINESS MACHINES
CORPORATION PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF
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Copyright International Business Machines Corporation 1999. All rights reserved.
Note to U.S. Government Users — Documentation related to restricted rights — Use, duplication
or disclosure is subject to restrictions set forth in GSA ADP Schedule Contract with IBM Corp.

Contents
Safety: Read first ................................ iv
Product registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
About this book ................................ v
Part 1: Installation and user’s guide ................ 1-1
Part 2: Appendixes . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Appendix A. Help and service information ................. 2-1
Online technical support ............................ 2-1
Telephone technical support .......................... 2-1
Appendix B. Product warranty and notices ................. 2-2
Warranty Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
Electronic emission notices .......................... 2-12
Copyright IBM Corp. 1999 iii

Safety: Read first
Before installing this product, read the Safety Information.
Antes de instalar este produto, leia as Informações de Segurança.
Před instalací tohoto produktu si přečtěte příručku bezpečnostních instrukcí.
Læs sikkerhedsforskrifterne, før du installerer dette produkt.
Ennen kuin asennat tämän tuotteen, lue turvaohjeet kohdasta Safety
Information.
Avant d'installer ce produit, lisez les consignes de sécurité.
Vor der Installation dieses Produkts die Sicherheitshinweise lesen.
Prima di installare questo prodotto, leggere le Informazioni sulla Sicurezza
Lees voordat u dit product installeert eerst de veiligheidsvoorschriften.
Les sikkerhetsinformasjonen (Safety Information) før du installerer dette
produktet.
Antes de instalar este produto, leia as Informações sobre Segurança.
Pred inštaláciou tohto zariadenia si pečítaje Bezpečnostné predpisy.
Antes de instalar este producto lea la información de seguridad.
Läs säkerhetsinformationen innan du installerar den här produkten.
iv IdeaScan 2000 Color Flatbed Scanner User’s Guide

Product registration
Thank you for purchasing the IBM IdeaScan 2000 Color Flatbed Scanner. Please
take a few moments to register your product and provide us with information that will
help IBM to better serve you in the future. Your feedback is valuable to us in
developing products and services that are important to you, as well as in developing
better ways to communicate with you. Register your option on the IBM Web site at:
http://www.ibm.com/pc/register
IBM will send you information and updates on your registered product unless you
indicate on the Web site questionnaire that you do not want to receive further
information.
About this book
This book contains instructions for installing, setting up, and using your IdeaScan 2000
Color Flatbed Scanner. The manual is divided into the following parts:
Part 1: Installation and user’s guide
This section contains the product description, hardware and software
requirements, installation and operating instructions, and problem-solving
tips in the following languages:
English
German
French
Spanish
Italian
Brazilian Portuguese
Part 2: Appendixes
This section contains service, warranty and notice information.
Note: The illustrations in this publication might be slightly different from your
hardware.
v

vi IdeaScan 2000 Color Flatbed Scanner User’s Guide

Part 1: Installation and user’s guide
This section contains the product description, installation instructions, and operating
information.
Product description
The IBM IdeaScan 2000 Color Flatbed Scanner makes scanning easier by working
with Universal Serial Bus (USB) technology and the Microsoft Windows 98
operating system. The scanner has five Simple Access Buttons that quickly perform
basic functions of the scanner. The five Simple Access Buttons are also represented
by icons in the Simple Access Button window. For more information on the Simple
Access Buttons, go to “Using the Simple Access Buttons or the Simple Access Button
window”on page 1-6.
Your option package includes the following items.
IdeaScan 2000 Color Flatbed Scanner
AC power adapter
AC power cord
USB cable
IdeaScan 2000 Color Flatbed Scanner installation CD, which includes the
following programs:
–PaperPort 6.1 SE with TextBridge Classic OCR
–PhotoStudio 3.0 SE image editing
–PhotoFantasy 2.0 SE for imaging fun
–PhotoPrinter 2.0 SE printing utility
–PhotoMontage 1.0 SE digital art
–Online User’s Guide
IdeaScan 2000 Color Flatbed Scanner User’s Guide
Getting Started Guide
Safety information manual
Copyright IBM Corp. 1999 1-1

Installation requirements
To use the scanner and the software, you must have an IBM PC-compatible computer
that meets the following requirements:
Intel Pentium 100 MHz or higher microprocessor
Windows 98 operating system
Available USB connector
32 MB of RAM
150 MB of free hard disk space
SVGA monitor (64K colors)
CD-ROM drive
Fax modem for the Fax function of the scanner
Printer for the Copy/Print function of the scanner
MS Exchange, Netscape Navigator, or AOL for the e-mail function of the scanner
Before you begin
Before installing the scanner, verify that your computer USB connectors are active.
You can usually view the USB setting in your computer BIOS. If your computer does
not have a BIOS setting for USB, the USB connectors might be automatically enabled.
For more information about USB connector status or your computer BIOS, refer to
your computer User’s Guide, or contact your computer manufacturer’s technical
support.
Note: The installation CD on-screen instructions notify you if you do not have an
active USB connector.
For optimum monitor performance, set the colors to High (16-bit) or True (24-bit) and
the resolution to 800 x 600 pixels or higher. To set the colors and resolution, open the
Control Panel and double-click Display. Next, click the Settings tab.
The Working with PaperPort and PaperPort Deluxe online document on the IdeaScan
2000 Color Flatbed installation CD provides more detailed information about some of
the software features. You can view or print the online guide during or after the
software installation.
1-2 IdeaScan 2000 Color Flatbed Scanner User’s Guide

Parts of the scanner
The scanner includes the following components:
1Scanner lock (on the bottom of the
scanner): Unlock this before using the
scanner for the first time. The lock is
engaged only during shipment.
2Power jack: Plug the ac adapter
into this jack.
3USB connector: Attach the USB
cable from the computer here when
prompted by the installation CD.
4Removable document cover: Close
the document cover after placing items
on the scanner glass. You can remove
the cover to make room to scan books or
large objects.
5Document pad: Use this pad to
secure the document in place on the
scanner glass.
6Glass: Place items to be scanned
face down on top of the glass near the
reference icon. Keep the glass free of
fingerprints and dust.
7Reference frame: Place items face
down within this frame.
8Simple Access Buttons: Press these
buttons to scan, print or copy, fax,
convert items to text, and to open
PaperPort-supported applications on your
computer.
9Reference icon: Place the document
in this corner with the top of the
document facing the buttons for optimum
scanning performance.
Note: The scanner does not have a
power switch. The scanner
becomes operational when you
turn on your computer.
Part 1: Installation and user’s guide 1-3

Installing the software
Notes:
1. The Getting Started Guide that comes with the scanner provides basic installation
steps for experienced users. If you have problems using these steps, use the
installation instructions in this section.
2. Be sure to unlock the scanner before starting the installation steps.
To install the software:
Attention: Do not attach the scanner USB cable to the computer until the
software on-screen installation instructions prompt you to do so.
1. Start Windows 98. Be sure to close any applications that are running.
2. Insert the installation CD into your computer CD-ROM drive. The CD software
starts automatically only if autorun is enabled.
Note: If the installation CD software does not automatically start, be sure that
the computer CD-ROM drive door is completely closed. If the CD
software still does not start after the door is closed, use the following
steps to install the software:
a. Click Start.
b. Click Run.
c. Type x:\setup.exe where xis the drive letter for your CD-ROM
drive.
3. Follow the on-screen instructions to install the software. When the on-screen
instructions prompt you to connect the scanner to the computer, connect the
scanner using instructions given in “Connecting the scanner to the computer”on
page 1-5.
4. Restart your computer when prompted by the installation CD.
1-4 IdeaScan 2000 Color Flatbed Scanner User’s Guide

After the installation completes, the scanner software adds to the
taskbar at the bottom right corner of the computer screen. This icon indicates that
the scanner is properly set up and ready to be used.
If you have problems installing your software, go to “Solving scanner problems”on
page 1-21.
Connecting the scanner to the computer
You can connect the scanner to any available USB connector on your computer. For
more information on USB connector locations, refer to the documentation that comes
with your computer.
Note: You do not have to turn off your computer when you are connecting the
scanner.
1. Plug one end of the included USB cable into an available USB connector on your
computer. In some newer computers, you can connect the scanner to a USB
connector on the keyboard or to a USB hub. For more information, refer to the
documentation that comes with your computer, keyboard, or USB hub.
2. Plug the other end of the USB cable into the USB connector on the rear of the
scanner. If the plug does not connect easily, be sure that you are plugging it in
properly. Do not force the plug into the connector.
3. Plug the ac power adapter into the jack on the scanner.
4. Plug one end of the ac power cord into the power adapter.
5. Plug the other end of the ac power cord into an ac power outlet. An amber
indicator on the front of the scanner lights to show that the scanner is receiving
power. When the scanner and computer begin exchanging signals, the indicator
turns green. The following diagram shows the scanner connected to a computer.
Note: The scanning lamp under the scanner glass is controlled by the computer.
After a period of inactivity, the scanning lamp automatically turns off.
Part 1: Installation and user’s guide 1-5

Using the scanner
You can use one of three methods to perform scan functions with your scanner. You
can press a button on the scanner, click a button in the Simple Access Button window,
or use the TWAIN imaging program. For more information on using the TWAIN
imaging program, see “Using the TWAIN imaging program”on page 1-13.
Using the Simple Access Buttons or the Simple Access Button
window
There are five Simple Access Buttons on the scanner: Cancel, Custom, Fax,
Copy/Print, and Scan. For information on the preset functions of the Simple Access
Buttons, go to “Using the preset scan configurations”on page 1-10. The Simple
Access Buttons are also represented as icons in the Simple Access Button window.
You can use one of the following methods to open the Simple Access Button window:
Right-click on the scanner icon in the lower right corner of the computer screen;
then click Preferences.
Click Start, Settings, Control Panel; then click the IBM Simple Access Button
icon.
To perform a scan function using Simple Access Buttons or the button icons in the
Simple Access Button window:
Note: It is normal for the scanner lamp to warm up if the scanner has been inactive
for a long period of time.
1. Place an item face down on the glass with the top edge and side edge of the item
on the corner of the glass near the reference icon.
2. Press any Simple Access Button except the Cancel button on the scanner or click
the corresponding button icon in the Simple Access Button window.
The following sequence takes place:
a. The scanner begins scanning the item.
b. A window opens above the taskbar to display the destination application of
the scanned image.
1-6 IdeaScan 2000 Color Flatbed Scanner User’s Guide

c. Another window opens to display the progress of the scanning. When the
scan completes, the scanned image appears in the destination software.
Simple Access Button preset functions
The Simple Access Buttons are preset to scan items at various settings and to send the
scanned image to a preset software application. You can customize the settings for
every button except the Cancel button. For more information on customizing the
buttons, see “Customizing Simple Access Button settings”on page 1-8.
The following table lists the Simple Access Button preset functions.
Note: If a button does not have a preset application, such as when your computer
does not have fax software installed, a window opens to notify you that you
need to manually configure the button.
Button Color Preset
function Scan setting Resolution
Cancel Orange Cancels
presses of a
button or
stops a scan
in progress.
Custom Purple Converts the
item text to
word
processing
text using
TextBridge
OCR and
displays the
text in
Microsoft
Notepad.
Black and
white 300 dpi
Fax Blue Displays the
scanned item
in your fax
software
Black and
white 300 dpi
Copy/Print Yellow Prints the
scanned item
on a printer or
copier
Black and
white 300 dpi
Scan Green Displays the
scanned item
in PaperPort
8.5-in. by
11-in. color
photograph
100 dpi
Part 1: Installation and user’s guide 1-7

Customizing Simple Access Button settings
You can customize the settings for the Custom, Fax, Copy/Print, and Scan buttons.
To customize button settings:
1. Press and hold down one of the Simple Access Buttons until the IBM IdeaScan
2000 Scanner Preferences window opens, or click Customize in the Simple
Access Button window. You can also open the Preferences window by
right-clicking a button icon in the Simple Access Button window; then clicking
Edit.
Each customizable button is represented by a tab at the top of the Preferences
window. There is also a Properties tab at the top of the window to set system
options and button response preferences.
2. Click a tab to display the current settings for the button. The following
illustration shows an example of settings for the Custom button that display when
you click the Custom tab.
The Editing Text (OCR) Accurate configuration is selected in the Configuration
to Use section. Notepad is the selected application in the Application to Send
Scanned Data To section. With these selections, when the Custom button is
pressed, the item is scanned using the Editing Text (OCR) Accurate
configuration, and the converted text of the scanned image is displayed in
Notepad.
1-8 IdeaScan 2000 Color Flatbed Scanner User’s Guide

3. Click the tab for the button you want to customize.
4. Click a new application in the list displayed in the Application to Send Scanned
Data To section.
5. Click a new scan configuration setting in the list displayed in the Configuration to
Use section. The displayed configurations are preset for the application you
selected. When you select another application, a different list of configurations
displays.
6. If you want to create your own configuration setting, click New and enter your
preferred settings in the Settings window.
If you want to create a new configuration setting from a predefined setting, select
a setting displayed in the Configuration to Use list and click Copy. You will
then need to provide a new name after adjusting the settings in the Settings
window.
If you want to edit a configuration setting that you created, click Edit and make
changes in the Settings window. For information on changing configuration
settings, see “Creating and changing scan configurations”on page 1-11.
Note: If you select an application that is a word processing program, such as
WordPad or Microsoft Word, and select a configuration for optical
character recognition (OCR), the OCR software that comes with the
scanner automatically converts the text in the scanned images to word
processing text. The converted text then displays in the selected word
processing application.
7. If you are customizing the Custom or Scan button, place a check in the
Configure before Scanning check box if you want the IdeaScan 2000 Scan
Manager window to open every time you press a button. You can then select a
configuration in the IdeaScan 2000 Scan Manager window every time you begin
to scan an image.
8. If you are scanning multiple pages and want to be prompted when PaperPort is
ready to scan the next page, place a check in the Scan Multiple Pages check box
in the Scanner Button Options section.
9. If you want to save the scanned image to a PaperPort application folder, place a
check in the Save Copy to PaperPort Folder check box in the Scanner Button
Options section; then select the folder where you would like the scan image
saved.
10. Click OK.
Using the online help
To get help with the Simple Access Buttons or the Simple Access Button window,
click Help in the IBM IdeaScan 2000 Scanner Preferences window or in the other
windows that you use to select options for the buttons.
Part 1: Installation and user’s guide 1-9

Using the preset scan configurations
To provide the optimum results for a scanned image, select the appropriate scan
configuration from the Configuration to Use list in the IBM IdeaScan 2000 Scanner
Preferences window before the final scan. The scan setting determines the sharpness
of the item and the number of possible shades of gray or color. These selections also
affect the speed of the scan and the file size. The IdeaScan 2000 Scanner software
comes with five preset scan configurations.
Use the following table to determine the appropriate preset scan configuration to select
for your image.
You can create new configurations. For more information, see “Creating and changing
scan configurations”on page 1-11.
Scan page
for Default setting To scan Description
Faxing,
filing, or
copying
Black-and-white
300 dpi Newspaper and magazine
articles,
receipts,
forms, and
other text
items
Provides the fastest scan time and
smallest file size.
Editing Text
(OCR) Black-and-white 300 dpi Business letters,
contracts,
memos, and
other
documents
that you want
to edit
Enhances the use of OCR software
for converting item text to editable
text. Provides higher quality and a
larger file size than the scan
configuration for Faxing, filing, or
copying.
Black and
White Photo Grayscale 100 dpi Black-and-white photographs Provides the best setting for black-and-white photographs.
Color
Photo-Faster
(PaperPort
default
setting)
Color 75 dpi Color pages
with many
graphics, or
mixed
graphics and
text, line art,
or
photographs
that require a
quick scan
Creates a reasonable scanned color
item in a file that is not too large
Color
Photo–Better
Quality
Color 150 dpi Photographs
and color
items
Provides the ideal setting for color
items, item editing, desktop
publishing, and high-quality output.
Results in a color scan with slower
scan time and a larger file size.
1-10 IdeaScan 2000 Color Flatbed Scanner User’s Guide

Creating and changing scan configurations
You can create a new scan configuration using your own settings or by changing the
settings in a preset scan configuration. You can also change a scan configuration that
you created.
To create or change a scan configuration:
1. Press and hold down a Simple Access Button for a few seconds until the IBM
IdeaScan 2000 Scanner Preferences window opens. The selected tab at the top of
the window corresponds to the button you pressed. If you want to adjust settings
for another button, click the tab for that button.
2. If you want to create a new configuration, click New in the Configuration to Use
section to open the configuration window. If you want to create a new
configuration by changing the settings in a preset scan configuration, click Copy
in the Configuration to Use section to open the configuration window. If you
want to change a configuration that you created, click Edit in the Configuration
to Use section to open the configuration window.
3. Click the Scan Settings tab.
4. Adjust the following scan settings:
Mode
Select Black/White to scan in black and white for items such as letters and
memos. Select Grayscale to scan items such as documents containing
drawings or black-and-white photographs. The scan produces an image in
varying shades of gray. Select Color to scan color photographs and other
color items.
Resolution
Drag the Resolution slider to the right or to the left to adjust the
dots-per-inch (dpi) resolution. The resolution can be between 50 and 600
dpi. Higher dpi settings make scanned images sharper and clearer.
However, scanning with higher dpi settings takes longer and produces larger
files for the scanned images.
Brightness and Contrast
Drag the sliders to the right or to the left to adjust the brightness and contrast
of the scanned image.
Note: For more information on appropriate scan configuration settings, see
“Using the preset scan configurations”on page 1-10.
5. Click the Page Settings tab.
Part 1: Installation and user’s guide 1-11

6. Adjust the following scan page settings:
Page Size
Select a page size in the Page Size drop-down menu. The outlines on the
picture represent the possible page sizes. You can also click an outline to
select a page size for the scan. If you select Custom from the drop-down
menu, boxes display instead of the picture. Type the horizontal and vertical
page dimensions for your scan in the boxes.
AutoCrop
When you select AutoCrop, the scanner automatically determines the item
size before scanning the item. For example, if you place a photograph in the
middle of the glass, the scanner automatically determines the size of the
photograph before scanning the image. The AutoCrop option overrides the
Page Size menu selection.
DeScreen
Select this option to produce a clearer image when you scan a picture from a
newspaper or magazine article, or any item that contains images with
patterns or dots. If you do not select the DeScreen option, the scanner might
produce a moire pattern from a scan of patterns or dots. However, the
scanner might take longer to produce an image when you select DeScreen.
You do not need to select this option when scanning photographs.
Gamma
Note: You must scan in an image before adjusting the Gamma setting.
You can use the Gamma option to more precisely match colors. The default
Gamma setting works fine in most cases and usually does not need to be
adjusted. However, because the computer does not always accurately display
color information on the monitor, you might need to use the Gamma feature
to make color adjustments. Drag the slider to adjust how the colors in a
scanned image display on your monitor.
7. If you are creating a new configuration or you are adjusting settings in a preset
configuration, type a new name for the configuration and press Enter. If you are
adjusting a configuration that you created, verify that the configuration name is
correct, and press Enter.
8. Click OK to return to the IBM IdeaScan 2000 Scanner Preferences window.
9. Verify that the configuration you defined is selected; then click OK so that
changes take effect.
Note: If you select the Copy/Print or Fax button, you can use the Device tab to
select an option for a printer or copier when you make changes in the
configuration setting window. For more information, refer to the online
help.
1-12 IdeaScan 2000 Color Flatbed Scanner User’s Guide

Using the TWAIN imaging program
You can use the TWAIN imaging program in PaperPort to perform scan functions
using TWAIN-compatible items.
To scan an item using the TWAIN imaging program:
1. Open the scanner cover, place the item face down on the corner of the glass near
the reference icon, and close the cover.
2. If PaperPort is not running, double-click the PaperPort icon on the desktop.
3. Click the TWAIN icon on the Command Bar in the PaperPort desktop, or select
Acquire from the File menu to open the IdeaScan 2000 Scan Manager window.
4. Use the following options to customize the scan in TWAIN:
Scan Page For
You can use the Scan Page For section in the TWAIN window to select scan
options for the image. For information on the best scan settings to use, see
“Using the preset scan configurations”on page 1-10. If you do not want to
use the default settings in a preset scan configuration, you can manually
change the settings.
Scan Configuration
If you want to change the default settings in a preset scan configuration, you
can use the Scan Configuration section in the TWAIN window to manually
adjust the following scan configuration settings:
–Mode
From left to right, the modes are Color, Grayscale, and
Black-and-White. In the displayed configuration list, the icons for these
modes are displayed next to the preset configuration to indicate the
configuration mode setting. Click a mode to select it for the scan.
–Res
This is the dpi resolution setting for the scan. Click the drop-down
arrow, and select a dpi resolution setting from the displayed list. To
create scan images with greater definition, use higher dpi settings.
Higher dpi resolution settings are usually required for precision work,
such as photographs or fine artwork. However, scanning with higher
dpi resolution settings produces larger file sizes.
Part 1: Installation and user’s guide 1-13

–Size
This is the image page size. To use a preset size, click the drop-down
arrow and select a size from the displayed list. To create a custom size,
click the picture window and drag the mouse. A dotted box in the
window indicates the page size, and the two number boxes, with the
vertical and horizontal symbols next to them, show the actual page size
in inches. You can change the vertical and horizontal sizes by clicking
the up or down arrows, or by entering the vertical and horizontal
measurements in the two number boxes.
–AutoCrop
When you select this option, the scanner automatically determines the
size of the item being scanned. For example, if you place a photograph
in the middle of the glass, the scanner automatically determines the size
of the photograph. When you select AutoCrop, the scanner measures
the size of the item before scanning the image. This option overrides
the Size selections.
–Adv. Settings
Click Adv. Settings to view or adjust advanced settings for scanning.
To adjust the brightness and contrast settings:
a. Select User defined.
b. Drag the Brightness slider to the left to make the item darker or to
the right to make the item lighter. When you release the mouse
button, the change is displayed in the preview item.
c. Drag the Contrast slider to the left to decrease the contrast or to the
right to increase the contrast.
For more details about the advanced settings, see the Help information.
5. Click Preview. The scanner scans the item and displays the image so that you
can adjust the scan configuration settings before you scan the item into the
application.
6. Review the image to make sure it is what you want. Readjust the settings if
necessary. If you want to see a preview again before scanning the final image,
click Preview again.
7. If you are satisfied with the image settings, click Scan. The scanner now rescans
the item and displays the final image as a thumbnail diagram on the PaperPort
desktop. For more information about using the PaperPort software, refer to the
Working with PaperPort and PaperPort Deluxe online documentation on the
IdeaScan 2000 Color Flatbed Scanner installation CD.
1-14 IdeaScan 2000 Color Flatbed Scanner User’s Guide