iTD Temp-Taker 5 User manual

Temp-Taker®5 User Guide
Part 1 - The Basics
T5UG1-201005
2475 Palm Bay Rd Suite 110
Palm Bay, FL 32905
Office: 321-676-3194
Fax: [phone]
[e-mail]

Temp-Taker® 5 User Guide Part 1 –The Basics
T5UG1-201005 - Page 2 Copyright © 2013-2020 ITD Food Safety
Table of Contents
1Introduction & Safety....................................................................................................4
1.1 Packaging Contents...........................................................................................................4
1.2 Notices...............................................................................................................................4
1.3 Icons & Terms Used ..........................................................................................................5
1.4 Safety Instructions & Warnings..........................................................................................5
1.5 How to Use This Guide......................................................................................................6
2Getting Started .............................................................................................................7
2.1 Software Installation...........................................................................................................7
2.2 Temp-Taker®App Introduction...........................................................................................7
2.3 View Options......................................................................................................................9
2.4 Hardware Basics..............................................................................................................10
2.4.1 Maintenance & Battery Replacement............................................................................................. 11
2.4.2 Probe Usage Instructions............................................................................................................... 12
2.5 The Device User Interface ...............................................................................................13
2.6 Bluetooth Pairing Procedure............................................................................................14
2.7 Entering User Names.......................................................................................................15
2.8 Entering Your Item List ....................................................................................................16
2.9 Logging into the Device ...................................................................................................17
2.10 How to Take & View Temps.............................................................................................18
2.11 Temp-Taker®Programs and Processes...........................................................................20
2.12 Spot-Check Temps Mode ................................................................................................22
2.13 Timers Mode....................................................................................................................23
3Holding-Line Temps.................................................................................................. 24
3.1 How to Set Up Temp-Taker®to Take Holding-Line Temps ..............................................24
3.1.1 Define Your Safe Holding Zones.................................................................................................... 24
3.1.2 Tweak Your Corrective Action Directives....................................................................................... 25
3.1.3 Build Your Holding Program........................................................................................................... 26
3.2 How to Take Holding-Line Temps....................................................................................28
4TILT........................................................................................................................... 30
4.1 How to Set Up Temp-Taker®to Implement a TILT Policy.................................................30
4.1.1 Build Your TILT Program................................................................................................................ 30
4.1.2 Adjust Your General TILT Options ................................................................................................. 31
4.2 How to Execute Your TILT Policy.....................................................................................32
4.3 Combined TILT/Holding Functionality ..............................................................................33
5Cooling Temps .......................................................................................................... 34
5.1 Different Cooling Practices...............................................................................................34
5.2 How to Set Up Temp-Taker®to Take Cooling Temps ......................................................35
5.2.1 Build Your Cooling Program........................................................................................................... 35
5.2.2 Adjust Your Alarm Settings ............................................................................................................ 36
5.3 How to Take Cooling Temps............................................................................................37
5.3.1 ‘Room’ Cooling Type...................................................................................................................... 37
5.3.2 Hot (1-Stage) Cooling .................................................................................................................... 37

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5.3.3 Hot (2-Stage) Cooling .................................................................................................................... 39
6Cooking Temps ......................................................................................................... 40
6.1 How to Set Up Temp-Taker®to Take Cooking Temps .....................................................40
6.2 How to Take Cooking Temps...........................................................................................40
6.2.1 When Only One Temp Is Required ................................................................................................ 40
6.2.2 When Two or More Temps Are Required....................................................................................... 41
7Question Checklists................................................................................................... 42
7.1 How to Set Up Temp-Taker®to Answer Yes/No Questions..............................................42
7.1.1 Enter Your Questions..................................................................................................................... 42
7.1.2 Build Your Question Checklist........................................................................................................ 44
7.2 How to Answer a Yes/No Question..................................................................................45
8Generating Data Reports .......................................................................................... 46
8.1 Print Settings ...................................................................................................................47
8.2 How to Customize Report Tabs .......................................................................................48
8.3 ‘Verify By’ Feature ...........................................................................................................50
9Appendix ................................................................................................................... 51
9.1 Device Main Menu Icons..................................................................................................51
9.2 The Settings Icon.............................................................................................................52
9.3 How to Replace the Probe...............................................................................................53
9.4 How to Perform a Hard Reset..........................................................................................54
9.5How to Install a Bluetooth Dongle....................................................................................55
9.5.1 Bluetooth Dongle Installation Procedure........................................................................................ 55
9.6 How to Replace a Bluetooth Dongle ................................................................................56
9.7 How to Unpair Temp-Taker®Devices...............................................................................57
9.8 Troubleshooting Bluetooth Issues....................................................................................58
9.8.1 Bluetooth Issue Indicator................................................................................................................ 58
9.8.2 Device Bluetooth Radio Is Off ........................................................................................................ 59
9.8.3 Windows 10 Update Installation Failure......................................................................................... 59
9.8.4 Windows Driver/System Failure ..................................................................................................... 60
9.8.5 Fixing Corrupt Bluetooth Parameters............................................................................................. 60
9.9 Troubleshooting General Issues ......................................................................................61
9.10 Battery-Care Instructions.................................................................................................62
9.11 Technical Support............................................................................................................62
10 Index.......................................................................................................................... 62

Temp-Taker® 5 User Guide Part 1 –The Basics Introduction & Safety
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1 Introduction & Safety
Congratulations on your acquisition of the Temp-
Taker® 5 system. It consists of a Windows® 10
software application and an intelligent data-
logging digital thermometer handheld device
designed for use in commercial kitchen, food-
prep, and food-service environments.
1.1 Packaging Contents
The following items are typically shipped with a
single-device purchase of the Temp-Taker® kit:
▪Handheld device
▪Windows software installer file, Setup.exe
▪Stainless steel fast-response penetration-
style K-Type probe with mini connector
▪4 Alkaline AA batteries
1.2 Notices
T5UG1-201005 is the document code for this
guide, where the last 6 digits represents the
release date of 2020-10-05. For the latest
version of this guide please visit the following
webpage:
www.itdfoodsafety.com/support/tt5/
The information in this document is provided ‘as
is’and may be changed at any time without
notice. To the maximum extent permitted by
law, ITD Food Safety disclaims all warranties with
regard to the information contained in this
document. ITD Food Safety shall not be liable for
errors that may be contained in this document or
for any damages that may occur in connection
with the furnishing or use of the information
contained in this document.
The Temp-Taker® 5 device has been tested and
found to comply with the requirements of
section 47 CFR PART 15 regulation and ANSI
C63.4 –see FCC Certificate of Compliance No.
3F200310. Operation is subject to the following
two conditions: (1) The device may not cause
harmful interference, and (2) the device must
accept any interference received including
interference that may cause undesired
operation.
Temp-Taker® 5 devices also satisfy the
requirements of the Certification Mark of Ente
Certificazione Macchine (ECM) –see Certificate
of Compliance No. 3X200310.IT0O38.
Temp-Taker® 5 devices contain a wireless
transmitter module with the following regulatory
approvals:
▪USA: FCC ID A8TBM70ABCDEFGH
▪Canada: IC 12246A-BM70BLES1F2
▪Europe: Safety No. 10051261 003; Health
No. 10053580 001; EMC No. 10051137 002
and 10051137 003; Radio No. 10053580
001, 50067510 001, and 50067510 002
▪Japan: R202-SMD069
▪Korea: MSIP-CRM-mcp-BM70BLES1FC2
▪Taiwan: CCAN15LP0501T3
▪China: CMIIT ID 2016DJ5729

Introduction & Safety Temp-Taker® 5 User Guide Part 1 –The Basics
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1.3 Icons & Terms Used
Table 1-1 below describes the meaning of some
of the icons and terms used in this document.
Table 1-1 Icons & Terms Used
TIP:
A specific suggestion to help
make things easier or better for
the user
NOTE:
Interesting and often important
information related to the topic
ADVANCED:
Advanced feature or option
which is likely not essential for
a basic setup
ATTENTION:
Critically important information
⚫


Icons that represent buttons on
a Temp-Taker®device;
⚫= CENTER
= LEFT
= RIGHT
= UP
= DOWN
For example, ‘press ⚫’may
be read as ‘press CENTER’
[⚫]
[] []
[] []
Used in Figures to represent
keypad button presses;
For example, [⚫] = ‘CENTER
keypad button-press’
Temp-Taker® device
Temp-Taker®handheld device
(shown on page 9)
Temp-Taker®app
The Temp-Taker®software ap-
plication running on a Windows
machine
[app section] →[tab]
Specifies a particular tab of the
Temp-Taker®app;
[app section] represents one of
the 4 main sections of the app –
see Figure 2.3 page 8
1.4 Safety Instructions & Warnings
ATTENTION: Always use Temp-Taker® in
accordance with the following warnings and all
safety instructions:
▪Always keep Temp-Taker® devices out of
reach of children.
▪The Temp-Taker® device normally comes
equipped with a penetration probe.
Exercise caution when using the probe;
unsafe usage can cause injury –see
Section 2.4.2 page 12 for important probe
warnings and safety instructions.
▪The Temp-Taker® device normally comes
equipped with two neodymium magnets.
Improper use of magnets can cause a
hazard. Physical impacts or collisions with
the magnet can make it splinter. The
proper operation of medical devices (e.g.
pace-makers) may be adversely affected
and the loss of digitally stored data may
occur when in close proximity to the
magnetic field generated by magnets.
▪The Temp-Taker® device is equipped with
2 LEDs; Improper use of LEDs (e.g. fixing
your sight directly on it) may cause injury.
▪It is the sole responsibility of the user to
verify the temperature-measurement
accuracy of the Temp-Taker® device
before use (e.g. by measuring the
temperature of ice water). Accuracy can
be affected by a damaged probe, an
improper probe calibration performed by
the user, the wrong probe-type setting, or
operating the device in the presence of
strong electromagnetic interference (such
as the EMI radiated by radars, broadcast
transmitters, and RF heating equipment).
▪ITD bears no responsibility in ensuring that
the Temp-Taker® app and device settings
are correct, satisfy all applicable safety
regulations, and comply with the policies
and procedures of your organization.
▪Use Temp-Taker® only for its intended use
as described in this document.
▪Never expose the Temp-Taker® device or
its batteries to heat or flame. Always
dispose of batteries according to local
regulations.

Temp-Taker® 5 User Guide Part 1 –The Basics Introduction & Safety
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1.5 How to Use This Guide
This guide is for supervisors and administrators
who have been tasked with setting up Temp-
Taker® and providing training to others. It
provides step-by-step instructions on creating
and using a basic setup customized for your
organization. If ITD Food Safety has already set
up Temp-Taker® for your organization, then
Chapters 2 and 8 contain most of what you need
to learn.
Chapter 2 is a brief introduction to the Temp-
Taker® app and device. Each of Chapters 3
through 7 is dedicated to a different food-safety
documentation practice or process used in
HACCP and supported by Temp-Taker® 5 (see
Table 1-2 below). These chapters may be read as
the need arises and in any order.However, you
may find that once you learn the basics from one
of these five chapters, you can figure out the rest
on your own. Chapter 8 covers some of the data-
reporting capabilities of Temp-Taker®.
Table 1-2 HACCP-Based Processes Supported by Temp-Taker® 5
Chapter
Temp-Taker®
Process
Brief Description
3
Holding-Line
Temps
An item is required to hold
its temp within a safe zone
(e.g. cold cuts in a sandwich line)
4
TILT
(Time In Lieu of
Temperature)
A served food item is
given a pre-defined amount of
time before it is deemed unsafe
5
Cooling
Temps
Food must be cooled
below a target temp within
a pre-defined time limit
6
Cooking
Temps
Food is required to reach a
safe temp range when cooked
7
Question
Checklists
Questions are answered to verify
compliance with established
policies, procedures, & standards
TIP: We strongly recommend setting up
Temp-Taker® for one of the Processes in Table
1-2 and then putting it to use right away. After
workers have become familiar with using the
Temp-Taker® device, you can implement the
other needed processes –see flowchart in Figure
1.1 below. This approach has been found to
make setup and user training easier.
Train Workers
Select a Process &
ReadtheAppropriate
How to..Chapter
(see Table 1-2)
Set Up
Temp-Taker®
& Test Settings
Read
Chapter 2
 Learn the Basics 
 Enter User Names 
 Enter Item List 
Need to
Implement
Another
Process?
Yes
Read
Chapter 8
 Start Generating Reports 
No
q Holding - # 3
q TILT - # 4
q Cooling - # 5
q Cooking - # 6
q Questions - # 7
Figure 1.1 How to Use This Guide
NOTE: Do not be intimidated by Temp-Taker’s
wide range of capabilities and advanced features.
Most organizations just need to learn the basics
to benefit greatly.
ADVANCED: The Temp-Taker® app is capable
of having its settings updated remotely by your
organization headquarters. For more info, see
Section 6.2 of the Temp-Taker® 5 User Guide Part
2 –Advanced Features.

Getting Started Temp-Taker® 5 User Guide Part 1 –The Basics
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2 Getting Started
This Chapter covers the basics of the Temp-
Taker® 5 app and device.
2.1 Software Installation
This section deals with performing a fresh
installation of the Temp-Taker® 5 software.
ATTENTION: If you are upgrading from
Temp-Taker® 3, Temp-Taker® 4, or are manually
updating your software (because of no internet
access), do not uninstall your old version. See
Appendix 8.8 of the Temp-Taker® 5 User Guide
Part 2 –Advanced Features.
NOTE: Once you have Temp-Taker® 5 installed
on your machine, it will automatically check for
software and firmware updates via the internet
(if access is available).
When performing a fresh installation, please
note the following:
▪The Temp-Taker® 5 software requires
Windows 10 version 1803 or greater.
▪If your antivirus and/or other security
software interfere with the installation,
you may need to temporarily disable
them.
▪Run the Temp-Taker® Setup.exe software
installer file included in the kit.
▪A window will appear displaying the
Software License Agreement. Check the
box to agree to the license terms and then
click the ‘Install’button. If Windows or
other security software requests confirma-
tion that you wish to allow the installation,
be sure to agree.
▪A message window will inform you that
the ‘Setup’was successful.
ADVANCED: The Temp-Taker® app normally
installs with default settings. However, you can
prepare a custom ‘installer’that automatically
loads your desired settings when a fresh software
installation is performed –see Appendix 8.9 of
the Temp-Taker® 5 User Guide Part 2 –Advanced
Features.
2.2 Temp-Taker®App Introduction
When Temp-Taker® is launched, the initial screen
shows the Reports section of the app –see Figure
2.2 page 8. This section allows a regular user (i.e.
a non-management user) to perform their entire
day-to-day Temp-Taker® activity. Note that
there’s no need to log in to the app to see the
Reports section. Logging in is only necessary in
order to make setting changes.
The Reports section of the app allows the user to
view, filter, export, and print the data stored in
the app’s database.
All device-generated data is automatically
uploaded to the app via Bluetooth. Section 2.6
page 14 walks you through setting up Bluetooth
communication.
To log in, click the ‘Log In’button located in the
vertical toolbar (shown in Figure 2.2 page 8).
Clicking the button displays the Login window
(see Figure 2.1 below). Now select ‘Jason’as the
user and click the ‘Log In’button.
Select
Jason
Click here
to log in
Figure 2.1 Logging In for the First Time
After logging in you will notice that three more
buttons are added to the vertical toolbar
(underneath the Reports button). The Temp-
Taker® app is composed of four basic sections,
each represented by one of the top four buttons:
Reports, Programs, Process, and System. Figure
2.3 at the bottom of page 8 provides a brief
overview of each section.
ADVANCED: Temp-Taker® can be configured
to require a 4-digit PIN to log in to the app –see
Chapter 4 of the Temp-Taker® 5 User Guide Part
2 –Advanced Features.

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Data is automatically
filtered by the Scope
dropdown button and
selected date(s)
Data Reports
section of the app
Click to log in and
change settings
Adjust window size by
clicking and dragging this corner
TIP
5 of the 6 default report tabs are configured to filter data according to
HACCP food-safety documentation practices – Holding, Cooking, etc.
Filtered data is displayed here,
underneath the column headers
Hide/unhide vertical
toolbar by clicking handle
TIP
Figure 2.2 Reports Section of Temp-Taker® App
Reports: Generate data
reports; print, email, and
export those reports
Process: Options for
Holding, Cooking, Cooling,
& TILT processes
System: Manage users and
configure various general
software and device options
Setting up Temp-Taker®is
mainly focused on this section
Program: Enter food names
and questions that are used to
create Programs which then
download to your devices
Figure 2.3 Overview of App’s Four Main Sections

Getting Started Temp-Taker® 5 User Guide Part 1 –The Basics
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2.3 View Options
The Reports section of the app has various
subsections, including View Options which allows
you to scale the size of text and buttons to suit
your screen size (see TIP in Figure 2.4 below).
ATTENTION: Temp-Taker’s fiscal week is set
to start on Sunday by default (as shown in Figure
2.4). Make sure to change this if needed. A
proper fiscal-week setting is important if you
need to create reports for data generated on a
weekly basis.
Reports →[gear] tab
Expand this section Click to maximize
Vertical toolbar can
be collapsed by
clicking this bar
Set the start
of your fiscal week
If you are using a
tablet, try increasing
the scale size here
These view options pertain only
to this app; for device settings,
see the System →Device tab
TIP
ATTENTION
Figure 2.4 App View Options

Temp-Taker® 5 User Guide Part 1 –The Basics Getting Started
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2.4 Hardware Basics
The Figures on this page provide an overview of
Temp-Taker’s hardware features.
Graphical
Display
LED #1
(3-Color)
Directional
Keypad
Fast-
Response
Probe
Sanitizing Tube
Clip Holder
Cable Strain
Reinforcement
Figure 2.5 Front View of Temp-Taker® Device
Probe
Storage
Battery-Door
Release
2 Wall Mounts
2 Neodymium
Magnets
4 Rubber Feet
Alarm
Buzzer #1
LED #2
Lanyard
Holder
Alarm
Buzzer #2
Figure 2.6 Back View of Temp-Taker® Device
#1: Verify probe is removed
#2: Press battery-door release
#3: Slide door out about ¼
#4: Raise the top end
Figure 2.7 How to Remove the Battery Door