Konica Minolta bizhub 225i User manual

bizhub 225i
SCAN
USER’S GUIDE

.

bizhub 225i Contents-1
Table of contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-3
1.1.1 User's guides ......................................................................................................................................1-3
1.1.2 User's Guide .......................................................................................................................................1-3
1.2 Conventions used in this manual .................................................................................................. 1-4
1.2.1 Notations and symbols used in this manual .......................................................................................1-4
Symbols used in this manual ............................................................................................................. 1-4
Procedural instruction........................................................................................................................ 1-4
Product and key names..................................................................................................................... 1-5
1.2.2 Original and paper indications ............................................................................................................1-6
Original and paper sizes .................................................................................................................... 1-6
Original and paper indications ........................................................................................................... 1-6
2 Scan
2.1 How to scan..................................................................................................................................... 2-3
2.2 Network scan .................................................................................................................................. 2-5
2.2.1 Scan to E-mail.....................................................................................................................................2-5
2.2.2 Scan to Server (FTP) ...........................................................................................................................2-6
2.2.3 Scan to Server (SMB)..........................................................................................................................2-7
2.3 Environment necessary for scanning............................................................................................ 2-8
2.3.1 Scan driver..........................................................................................................................................2-8
2.3.2 Network scan ......................................................................................................................................2-8
2.3.3 Scan to USB .......................................................................................................................................2-8
3 Scan from the Computer
3.1 Install scan driver (TWAIN/WIA)..................................................................................................... 3-3
3.2 TWAIN driver.................................................................................................................................... 3-3
3.2.1 How to scan originals .........................................................................................................................3-3
3.2.2 Setting driver.......................................................................................................................................3-4
[Document Size]................................................................................................................................. 3-4
[Scan Mode]....................................................................................................................................... 3-5
[Resolution] ........................................................................................................................................ 3-5
[Scan Type] ........................................................................................................................................ 3-5
[Image size] ........................................................................................................................................ 3-5
[LAN/USB].......................................................................................................................................... 3-5
[About]................................................................................................................................................ 3-5
[Scan] ................................................................................................................................................. 3-5
[Close] ................................................................................................................................................ 3-5
[Clear]................................................................................................................................................. 3-5
[Prescan] ............................................................................................................................................ 3-5
[Unit]................................................................................................................................................... 3-6
[Help].................................................................................................................................................. 3-6
[Scanning mode] ................................................................................................................................ 3-6
[Duplex Scanning] .............................................................................................................................. 3-6
3.3 WIA driver ........................................................................................................................................ 3-7
3.3.1 How to scan originals .........................................................................................................................3-7
3.3.2 Setting driver.......................................................................................................................................3-8
3.4 Uninstall scan driver (TWAIN/WIA)................................................................................................ 3-9

Contents-2 bizhub 225i
4 Register of Destinations
4.1 Registering destinations ................................................................................................................ 4-3
4.1.1 Registration of One-touch Dial ...........................................................................................................4-4
4.1.2 Registration of speed dial ...................................................................................................................4-5
Registering FTP/SMB Server address ............................................................................................... 4-7
4.1.3 Registration of group dial....................................................................................................................4-7
4.2 Correcting and deleting registered data....................................................................................... 4-8
4.2.1 Correcting and deleting One-touch Dial .............................................................................................4-8
4.2.2 Correcting and deleting speed dial.....................................................................................................4-8
4.2.3 Correcting and deleting group dial .....................................................................................................4-9
5 How to Use Scan to E-mail
5.1 Basic transmission method ........................................................................................................... 5-3
5.1.1 When using the ADF ...........................................................................................................................5-3
Loading double-sided originals ......................................................................................................... 5-5
5.1.2 When setting an original on the Original Glass ...................................................................................5-6
5.2 Changing transmission setting...................................................................................................... 5-8
5.2.1 Setting subject ....................................................................................................................................5-8
5.2.2 CC address setting .............................................................................................................................5-8
Checking and Correcting CC addresses ........................................................................................... 5-9
5.2.3 Setting file format................................................................................................................................5-9
5.2.4 Setting compression coding method................................................................................................5-10
5.3 Changing the setting for the scanned image quality................................................................. 5-11
5.3.1 Setting for resolution.........................................................................................................................5-11
5.3.2 Color setting......................................................................................................................................5-11
5.3.3 Setting for original type.....................................................................................................................5-11
5.4 Changing the setting for scanned original density.................................................................... 5-12
5.4.1 Test/Photo, Text mode setting .........................................................................................................5-12
5.4.2 Setting of Photo mode......................................................................................................................5-13
5.5 Sets the initial value for the scan setting items ......................................................................... 5-14
5.5.1 Setting of image quality (resolution)..................................................................................................5-14
5.5.2 Setting file format..............................................................................................................................5-14
5.5.3 Setting compression coding method................................................................................................5-14
5.5.4 Color setting......................................................................................................................................5-15
5.6 Memory shortage occurrence while scanning the original ...................................................... 5-16
5.7 One-touch Dial can be used to select the destination .............................................................. 5-17
5.8 Speed dial can be used to select the destination ...................................................................... 5-18
5.9 Selecting the destination from the group dial............................................................................ 5-19
5.10 Select the destination from the address book........................................................................... 5-20
5.10.1 How to search Address Book ...........................................................................................................5-20
5.10.2 How to search LDAP server..............................................................................................................5-21
5.11 Checking communication result (Report/List) ........................................................................... 5-22
5.11.1 Checking communication result .......................................................................................................5-22
5.11.2 Printing out a report or list ................................................................................................................5-23
5.12 Changing the report setting......................................................................................................... 5-24
5.12.1 Selecting whether to automatically print out a Activity Report.........................................................5-24
5.12.2 Selecting whether to automatically print out a transmission result report........................................5-24

bizhub 225i Contents-3
6 How to Use Scan to Server
6.1 Basic transmission method ........................................................................................................... 6-3
6.1.1 When using the ADF ...........................................................................................................................6-4
Loading double-sided originals ......................................................................................................... 6-5
6.1.2 When setting an original on the Original Glass ...................................................................................6-5
6.2 Change transmission setting ......................................................................................................... 6-7
6.2.1 Setting file format................................................................................................................................6-7
6.2.2 Setting compression coding method..................................................................................................6-7
6.3 Memory shortage occurrence while scanning the original ........................................................ 6-8
6.4 Speed dial can be used to select the destination ........................................................................ 6-9
6.5 Select the destination from the address book........................................................................... 6-10
6.5.1 How to search Address Book ...........................................................................................................6-10
7 How to Use Scan to USB
7.1 How to scan originals ..................................................................................................................... 7-3
7.1.1 When using the ADF ...........................................................................................................................7-3
Loading double-sided originals ......................................................................................................... 7-4
7.1.2 When setting an original on the Original Glass ...................................................................................7-5
7.2 Changing the scan settings ........................................................................................................... 7-7
7.2.1 Setting file format................................................................................................................................7-7
7.2.2 Setting compression coding method..................................................................................................7-7
7.3 Memory shortage occurrence while scanning the original ........................................................ 7-8
7.4 Changing the USB memory setting............................................................................................... 7-9
8 Web Connection
8.1 Overview .......................................................................................................................................... 8-3
8.1.1 Operating environments......................................................................................................................8-3
8.2 How to use Web Connection ......................................................................................................... 8-4
8.2.1 How to access ....................................................................................................................................8-4
8.2.2 How to view the screen ......................................................................................................................8-4
8.2.3 User mode and administrator mode ...................................................................................................8-5
8.2.4 How to operate ...................................................................................................................................8-5
8.3 User mode ....................................................................................................................................... 8-6
8.3.1 [System] - [Summary]..........................................................................................................................8-6
8.3.2 [System] - [Details] ..............................................................................................................................8-7
8.3.3 [System] - [Maintenance] - [Counter] ..................................................................................................8-8
8.3.4 [System] - [Maintenance] - [Power Save Setting] ...............................................................................8-8
8.3.5 [System] - [Online Assistance] ............................................................................................................8-9
8.3.6 [Print Job] - [Print Job Management]..................................................................................................8-9
8.3.7 [Print Job] - [File Download]..............................................................................................................8-10
8.3.8 [Address] - [One-Touch Dial Setting] ................................................................................................8-10
8.3.9 [Address] - [Speed Dial Setting]........................................................................................................8-11
8.3.10 [Address] - [Group Dial Setting] ........................................................................................................8-11
8.3.11 [Network] - [Summary] ......................................................................................................................8-12
9 Troubleshooting
9.1 Error of TWAIN driver ..................................................................................................................... 9-3
9.2 Error of network scan..................................................................................................................... 9-4
9.3 Error of Scan to USB ...................................................................................................................... 9-5

Contents-4 bizhub 225i
10 Appendix
10.1 Main product specifications ........................................................................................................ 10-3
10.1.1 Network scan ....................................................................................................................................10-3
10.1.2 Scan to USB .....................................................................................................................................10-3
11 Index
11.1 Index by item ................................................................................................................................. 11-3
11.2 Index by button.............................................................................................................................. 11-4

1Introduction

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1.1 Welcome 1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim-
ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product
and use it effectively, please read this User's Guide as necessary.
1.1.1 User's guides
1.1.2 User's Guide
This User's Guide is intended for users ranging from those using this machine for the first time to administra-
tors.
It describes basic operations, functions that enable more convenient operations, maintenance procedures,
simple troubleshooting operations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform maintenance
work or troubleshooting operations. Limit your maintenance and troubleshooting operations to the areas ex-
plained in this manual.
Should you experience any problems, please contact our service representative.
User's guide CD/DVD manuals Overview
[Quick Guide] This manual describes operating procedures and the most fre-
quently used functions to enable you to begin using this ma-
chine immediately.
[User's Guide Copy] This manual describes details on copy mode operations and
the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
[User's Guide Fax] This manual describes fax mode operations and settings.
• G3 fax function
•InternetFax
•PC-FAX
[User's Guide Print] This manual describes details on printer functions.
• Printer function
• Setting the printer driver
• Mobile Print
[User's Guide Scan] This manual describes details on scan functions.
• Scan Function
• Setting the TWAIN/WIA scan driver
• Network scan (E-mail TX, FTP TX, and SMB TX)
•ScantoUSB
[User's Guide Network Administrator] This manual describes details on setting methods for each
function using the network connection.
•Networksettings
• Settings using Web Connection
[Trademarks/Copyrights] This manual describes details on trademarks and copyrights.
• Trademarks and copyrights

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Conventions used in this manual
11.2
1.2 Conventions used in this manual
1.2.1 Notations and symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
Symbols used in this manual
7WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7CAUTION
-This symbol indicates that a failure to heed the instructions may lead to mishandling that may cause
injury or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or documents.
Follow the instructions to avoid property damage.
Tips
This symbol indicates supplemental information of a topic as well as options required to use a function.
dReference
This symbol indicates reference functions related to a topic.
Related setting
This shows the settings related to a particular topic for any user.
Related setting (for the administrator)
This shows the settings related to a topic only for administrators.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are pre-
requisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a pro-
cedural instruction.
Note
This symbol indicates supplemental information of a topic.
The operation
procedures are
described using
illustrations.

bizhub 225i 1-5
1.2 Conventions used in this manual 1
%This symbol indicates transition of the Display to access a desired menu item.
This symbol indicates a desired page.
dReference
This symbol indicates a reference.
View the reference as required.
Product and key names
UTILITY MODE
MACHINE SETTING
DRUM DEHUMIDIFY
PAPER SOURCE SETUP
CUSTOM SIZE MEMORY
Notations used
in this manual
Description
[ ] An item enclosed in brackets [ ] indicates a key name on the Display or computer
screen, or the name of a user's guide.
Bold text This presents a key name, part name, product name, or option name on the Control
Panel.

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Conventions used in this manual
11.2
1.2.2 Original and paper indications
Original and paper sizes
The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.
Original and paper indications
windicates the paper size with the length (X) being longer than the
width (Y).
vindicates the paper size with the length (X) being shorter than the
width (Y).

2Scan

bizhub 225i 2-3
2.1 How to scan 2
2 Scan
2.1 How to scan
There are several methods that can be used to load originals onto a computer as a file by using the scanning
function of this machine. Different methods can be used depending on the case.
This machine can work with the following types of scan functions:
The method of scanning differs according to the operation and connection method.
The following types of operation are available:
-Install a driver onto a computer and operate the machine from the computer by using the read applica-
tion.
-Operate the machine by selecting a menu from the Control Panel.
Scan function Description
TWAIN driver (p. 3-3) Install a TWAIN driver onto the computer and fetch scan data from
TWAIN-based application.
Resolutions, file size and other detailed settings are enabled.
WIA driver (p. 3-7) Install a WIA driver on the computer and obtain scan data using an ap-
plication that supports a Windows standard WIA driver.
Data can be easily loaded; it is barely necessary to make settings.
Scan to E-mail (p. 2-5, p. 5-3) Transmit the scanned data via E-mail.
Scan to Server (FTP) (p. 2-6,
p. 6-3)
Upload scanned data onto the specified FTP server on the Internet.
Scan to Server (SMB) (p. 2-7,
p. 6-3)
Save the scanned data into a shared folder (SMB server) on the In-
tranet.
Scan to USB (p. 2-8, p. 7-3) Save the scanned data onto the USB memory inserted in this ma-
chine.
Scan function Computer Control Panel
TWAIN driver Enable Disable
WIA driver Enable Disable
Scan to E-mail Disable Enable
Scan to Server (FTP) Disable Enable
Scan to Server (SMB) Disable Enable
Scan to USB Disable Enable

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How to scan
22.1
The following connecting methods are available:
-Connect this machine directly to the computer using a USB cable.
-Access via Internet, Intranet or other TCP/IP network.
-Save scanned data onto a USB memory inserted in this machine.
*: When a Web service is enabled.
Scan function Direct connection
via USB cable
Connection via net-
works
Data receiving and
forwarding using a
USB memory
TWAIN driver Possible Possible Impossible
WIA driver Possible Possible *Impossible
Scan to E-mail Impossible Possible Impossible
Scan to Server (FTP) Impossible Possible Impossible
Scan to Server (SMB) Impossible Possible Impossible
Scan to USB Impossible Impossible Possible

bizhub 225i 2-5
2.2 Network scan 2
2.2 Network scan
To transmit or save the scanned data via network by operating Control Panel, a corresponding network en-
vironment is required. Choose a method that is compatible with the user's environment.
Tips
To use network scan function, TCP/IP network environment is required.
For details on the network-related setting method of this machine, refer to the [User's Guide Network Admin-
istrator].
2.2.1 Scan to E-mail
Tips
A network environment with a mail server is required.
Attach the scanned data to a mail as a PDF, TIFF or JPEG file. Transmit the file to the other computer via
computer on the network or Internet.
Mail
Client Computer
Internet
Intranet
Mail Server
Client Computer
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2-6 bizhub 225i
Network scan
22.2
2.2.2 Scan to Server (FTP)
Upload the scanned data as a TIFF, JPEG or PDF file to a directory specified by the FTP server.
Tips
-A network environment with a FTP server is required.
-Access to FTP server on Internet is enabled via proxy server.
This machine can be set to inform specified parties (maximum 10) of the storage location of uploaded data
within the FTP via mail.
FTP Server
Intranet
Internet
FTP Server
bizhub 225i
FTP Server
FTP Server
Internet
Client Computer
Internet
Intranet
Mail Server
Client Computer
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bizhub 225i 2-7
2.2 Network scan 2
2.2.3 Scan to Server (SMB)
This machine stores the scanned data as PDF, TIFF or JPEG file in the shared folder of SMB server and
shared PC.
Tips
A shared folder accessible from this machine will be required.
This machine can be set to inform specified destinations (up to 10) via E-mail of the storage location (the SMB
server or the shared folder of the shared computer) of uploaded data.
SMB Server
Intranet
Internet
Shared PC
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Environment necessary for scanning
22.3
2.3 Environment necessary for scanning
2.3.1 Scan driver
2.3.2 Network scan
2.3.3 Scan to USB
TWAIN
OS Windows 7/8.1/10/Server 2008/Server 2008 R2/Server 2012/Server 2012
R2/Server 2016/Server 2019
Application software TWAIN-compliant image processing software (Adobe Photoshop, Adobe
Acrobat Professional, etc.)
Connecting terminal USB 2.0 (Hi-Speed USB) compatible
Ethernet 10Base-T / 100Base-TX
WIA
OS Windows 7/8.1/10/Server 2008/Server 2008 R2/Server 2012/Server 2012
R2/Server 2016/Server 2019
Application software WIA-compliant image processing software
Connecting terminal USB 2.0 (Hi-Speed USB) compatible
Necessary environment for image data transfer
Scan to E-mail Mail server (SMTP server)
Scan to Server (FTP) • FTP Server
• Mail server (SMTP server) for using mail notification
Scan to Server (SMB) • SMB server or shared folder of shared PC
• Mail server (SMTP server) for using mail notification
Environment necessary for fetching image data
Scan to E-mail • Mail client PC
• Mail server (POP3 server)
Scan to Server (FTP) FTP client PC
Scan to Server (SMB) Client PC accessible to shared folder
Specifications
File system FAT16 / FAT32
Maximum capacity of USB
memory
4 GB