Konica Minolta bizhub 423 User manual

Quick Guide [Copy/Print/Fax/Scan/Box Operations]
1. Introduction
2. Basic operations
3. Useful copy operations
4. Useful printing operations
5. Useful fax operations
6. Useful network scan operations
7. Useful box operations
8. Advanced functions
9. Troubleshooting
10. User Settings parameters
11. Glossary
12. Index
INDEX

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Contents
1 Introduction
1.1 Energy Star®.................................................................................................................................... 1-2
What is an ENERGY STAR®Product? .............................................................................................. 1-2
1.2 Trademarks and copyrights ........................................................................................................... 1-3
OpenSSL Statement .......................................................................................................................... 1-4
NetSNMP License.............................................................................................................................. 1-5
Kerberos............................................................................................................................................. 1-7
WPA Supplicant ................................................................................................................................. 1-9
Mersenne Twister............................................................................................................................. 1-10
Copyright ......................................................................................................................................... 1-10
Note ................................................................................................................................................. 1-10
1.3 SOFTWARE LICENSE AGREEMENT ........................................................................................... 1-11
1.4 i-Option LK-105 (Searchable PDFs) End User License Agreement.......................................... 1-12
1.5 Safety information......................................................................................................................... 1-13
Warning and precaution symbols .................................................................................................... 1-13
Meaning of symbols......................................................................................................................... 1-13
1.6 Regulation notices ........................................................................................................................ 1-17
CE Marking (Declaration of Conformity) for users of the European Union (EU)............................... 1-17
USER INSTRUCTIONS FCC PART 15 - RADIO FREQUENCY DEVICES (for U.S.A. users)............ 1-17
INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 4) (for Canada users) .... 1-17
For users in countries not subject to class B regulations................................................................ 1-17
Laser safety...................................................................................................................................... 1-17
Internal laser radiation...................................................................................................................... 1-18
CDRH regulations ............................................................................................................................ 1-18
For European users.......................................................................................................................... 1-18
For Denmark users........................................................................................................................... 1-19
For Finland, Sweden users .............................................................................................................. 1-19
For Norway users............................................................................................................................. 1-19
Laser safety label ............................................................................................................................. 1-20
Ozone release .................................................................................................................................. 1-20
Acoustic noise (for European users only)......................................................................................... 1-20
Notification for US only.................................................................................................................... 1-20
Notification for California Customers............................................................................................... 1-21
For EU member states only ............................................................................................................. 1-21
For EU member states only ............................................................................................................. 1-21
1.7 Caution notations and labels ....................................................................................................... 1-22
1.8 Special Notice to User.................................................................................................................. 1-23
For Canada ...................................................................................................................................... 1-23
For U.S.A.......................................................................................................................................... 1-23
For New Zealand.............................................................................................................................. 1-24
For Europe ....................................................................................................................................... 1-25
1.9 Space requirements...................................................................................................................... 1-26
1.10 Operation precautions.................................................................................................................. 1-27
Power source................................................................................................................................... 1-27
Operating environment .................................................................................................................... 1-27
Storage of copies............................................................................................................................. 1-27
1.11 Legal restrictions on copying ...................................................................................................... 1-28
1.12 Introduction to the User’s Guides ............................................................................................... 1-29
Introduction to the book .................................................................................................................. 1-29
Introduction to the User’s Guide CD ............................................................................................... 1-29
How to open the User Guide CD Main Menu .................................................................................. 1-31
1.13 Available features.......................................................................................................................... 1-32
Copy operations............................................................................................................................... 1-33
Print operations................................................................................................................................ 1-33
Box operations................................................................................................................................. 1-33
Fax operations ................................................................................................................................. 1-33
Network operations.......................................................................................................................... 1-33

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Scan operations............................................................................................................................... 1-33
Advanced functions ......................................................................................................................... 1-33
1.14 Control panel ................................................................................................................................. 1-34
1.15 Guidance function......................................................................................................................... 1-36
Guidance screen.............................................................................................................................. 1-36
Example of the Guidance screen..................................................................................................... 1-39
Animation Guidance......................................................................................................................... 1-40
1.16 Turning the machine on/off.......................................................................................................... 1-45
Turning on the machine ................................................................................................................... 1-45
Turning off the machine ................................................................................................................... 1-45
1.17 Loading paper ............................................................................................................................... 1-46
Loading paper into tray 1/tray 2/tray 3/tray 4.................................................................................. 1-46
Loading paper into the LCT ............................................................................................................. 1-48
Loading paper into the bypass tray ................................................................................................. 1-50
1.18 Clearing paper jams and staple jams.......................................................................................... 1-52
Paper jam/staple jam locations........................................................................................................ 1-52
Clearing paper jams (ADF) ............................................................................................................... 1-53
Clearing paper jams (right-side door) .............................................................................................. 1-54
Clearing paper jams (paper tray)...................................................................................................... 1-55
Clearing paper jams (Finisher FS-527)............................................................................................. 1-56
Clearing paper jams (Finisher FS-529)............................................................................................. 1-58
Clearing paper jams (Job Separator JS-505)................................................................................... 1-59
Clearing staple jams (Finisher FS-527) ............................................................................................ 1-60
Clearing staple jams (Saddle Stitcher SD-509)................................................................................ 1-61
Clearing staple jams (Finisher FS-529) ............................................................................................ 1-62
1.19 Replacing consumables ............................................................................................................... 1-63
Replacing the toner bottle................................................................................................................ 1-65
Replacing the staple cartridge (Finisher FS-527)............................................................................. 1-66
Replacing the staple cartridge (Saddle stitcher SD-509)................................................................. 1-67
Replacing the staple cartridge (Finisher FS-529)............................................................................. 1-68
Emptying the punch scrap box........................................................................................................ 1-69
1.20 Options........................................................................................................................................... 1-70
2 Basic operations
2.1 Basic copy operation...................................................................................................................... 2-2
2.2 Basic print operation ...................................................................................................................... 2-5
Sending print data.............................................................................................................................. 2-5
Before printing ................................................................................................................................... 2-6
Printing............................................................................................................................................... 2-6
2.3 Basic fax operation......................................................................................................................... 2-9
2.4 Basic scan operation.................................................................................................................... 2-13
Scan data transmissions.................................................................................................................. 2-13
2.5 Basic box operation (registering user boxes) ............................................................................ 2-16
Box operations................................................................................................................................. 2-16
2.6 Basic box operation (saving data in a user box) ........................................................................ 2-21
Saving data in a user box with a Copy mode operation.................................................................. 2-21
Saving data in a user box with a Fax/Scan mode operation ........................................................... 2-23
Saving data in a user box with a User Box mode operation ........................................................... 2-27
2.7 Basic box operation (using saved documents) .......................................................................... 2-30
User Box mode ................................................................................................................................ 2-30
Printing saved documents ............................................................................................................... 2-31
Sending saved documents .............................................................................................................. 2-33
2.8 Using external memory ................................................................................................................ 2-36
Printing a document in external memory......................................................................................... 2-36
Saving a scanned document to external memory ........................................................................... 2-38
Saving a document stored in external memory to a User Box ........................................................ 2-40
2.9 Using a document in a Bluetooth-compatible cellular phone or PDA ..................................... 2-43
Saving a document stored in a mobile terminal to a User Box ....................................................... 2-43
Printing a document in mobile terminal ........................................................................................... 2-46

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3 Useful copy operations
3.1 Specifying basic settings for quick copying................................................................................. 3-2
Quick Copy screen ............................................................................................................................ 3-2
3.2 Reducing paper use while copying ............................................................................................... 3-4
Double-sided copying........................................................................................................................ 3-4
Combined copies............................................................................................................................... 3-5
3.3 Copying a large number of document pages at one time........................................................... 3-7
Separate Scan ................................................................................................................................... 3-7
3.4 Producing a booklet from copies .................................................................................................. 3-9
Booklet............................................................................................................................................... 3-9
Booklet Original................................................................................................................................ 3-10
3.5 Erasing document shadows from copies ................................................................................... 3-12
Frame Erase..................................................................................................................................... 3-12
3.6 Printing copies enlarged/reduced on paper with a different size ............................................ 3-14
Auto zoom........................................................................................................................................ 3-14
3.7 Copying book page spreads on separate sheets of paper....................................................... 3-16
Book Copy ....................................................................................................................................... 3-16
3.8 Adding cover pages while copying ............................................................................................. 3-19
Cover Sheet ..................................................................................................................................... 3-19
3.9 Binding with staples and punching holes in copies .................................................................. 3-21
Staple/Punch ................................................................................................................................... 3-21
3.10 Copying onto envelopes............................................................................................................... 3-24
Bypass tray ...................................................................................................................................... 3-24
3.11 Easily recalling frequently used functions.................................................................................. 3-26
Registering/recalling programs........................................................................................................ 3-26
Shortcut keys/Quick Settings .......................................................................................................... 3-28
3.12 Checking the copies ..................................................................................................................... 3-31
Proof Copy....................................................................................................................................... 3-31
To print and check ........................................................................................................................... 3-32
To check with preview image .......................................................................................................... 3-33
3.13 Checking the number of prints .................................................................................................... 3-35
Meter Count ..................................................................................................................................... 3-35
3.14 Reducing electricity usage........................................................................................................... 3-37
Low Power mode and Sleep mode.................................................................................................. 3-37
Weekly timer .................................................................................................................................... 3-37
4 Useful printing operations
4.1 Selecting the paper......................................................................................................................... 4-2
Original Orientation ............................................................................................................................ 4-2
Original Size and Paper Size.............................................................................................................. 4-2
Zoom.................................................................................................................................................. 4-3
Paper Tray (Paper Type) .................................................................................................................... 4-3
Copies and Collate/Offset.................................................................................................................. 4-4
4.2 Managing and limiting printing ...................................................................................................... 4-5
Secure Print ....................................................................................................................................... 4-5
Save in User Box ............................................................................................................................... 4-5
Proof Print .......................................................................................................................................... 4-6
User Authentication/Account Track................................................................................................... 4-6
ID & Print ............................................................................................................................................ 4-7
4.3 Reducing paper use while printing................................................................................................ 4-8
Combination....................................................................................................................................... 4-8
Double-sided printing/booklet printing .............................................................................................. 4-8
4.4 Adjusting the print position............................................................................................................ 4-9
Binding Direction and Binding Margin ............................................................................................... 4-9
Image Shift......................................................................................................................................... 4-9
4.5 Finishing documents .................................................................................................................... 4-10
Stapling and hole punching ............................................................................................................. 4-10
Center stapling and folding.............................................................................................................. 4-10

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4.6 Adding different paper.................................................................................................................. 4-11
Cover Mode ..................................................................................................................................... 4-11
Transparency Interleave................................................................................................................... 4-11
Per Page Setting .............................................................................................................................. 4-12
4.7 Adding text and images when printing ....................................................................................... 4-13
Watermark........................................................................................................................................ 4-13
Overlay............................................................................................................................................. 4-13
Copy Security .................................................................................................................................. 4-13
Date/Time and Page Number .......................................................................................................... 4-14
Header/Footer.................................................................................................................................. 4-14
4.8 Adjusting the image quality.......................................................................................................... 4-15
Quality Adjustment........................................................................................................................... 4-15
Original Type.................................................................................................................................... 4-15
4.9 Using printer fonts ........................................................................................................................ 4-16
Font Settings.................................................................................................................................... 4-16
4.10 Configuring an easy-to-use printer driver .................................................................................. 4-17
My Tab ............................................................................................................................................. 4-17
5 Useful fax operations
5.1 Registering frequently used fax numbers..................................................................................... 5-2
Address book destinations ................................................................................................................ 5-2
Group destinations............................................................................................................................. 5-5
Registering the program destination.................................................................................................. 5-6
5.2 Checking fax operations performed until now............................................................................. 5-7
Communication List........................................................................................................................... 5-7
5.3 Transmitting to multiple recipients at the same time.................................................................. 5-9
Broadcast transmission ..................................................................................................................... 5-9
5.4 Selecting registered transmission source information ............................................................. 5-12
Fax transmission source information settings ................................................................................. 5-12
5.5 Scanning the documents to be sent ........................................................................................... 5-14
Scan Settings................................................................................................................................... 5-14
5.6 Sending documents with a command from the recipient......................................................... 5-16
Polling transmission......................................................................................................................... 5-16
5.7 Reducing communication costs.................................................................................................. 5-18
Transmitting to multiple long-distance recipients (relay distribution) .............................................. 5-18
Transmitting using late-night transmission cost (timer transmission).............................................. 5-18
5.8 Reducing communication costs (using the Internet/Intranet).................................................. 5-19
Internet faxing .................................................................................................................................. 5-19
IP address faxing ............................................................................................................................. 5-19
5.9 Sending documents by e-mail ..................................................................................................... 5-21
Internet faxing .................................................................................................................................. 5-21
5.10 Reducing printing costs ............................................................................................................... 5-23
Compulsory Memory RX User Box.................................................................................................. 5-23
5.11 Sending confidential documents................................................................................................. 5-25
F-Code transmission........................................................................................................................ 5-25
5.12 Forwarding received data ............................................................................................................ 5-27
Fax forwarding ................................................................................................................................. 5-27
5.13 Faxing data directly from a computer......................................................................................... 5-28
Computer faxing .............................................................................................................................. 5-28
6 Useful network scan operations
6.1 Registering frequently used destinations..................................................................................... 6-2
Address book destinations ................................................................................................................ 6-2
Group destinations............................................................................................................................. 6-5
Registering the program destination.................................................................................................. 6-6
6.2 Transmitting fine text and clean images....................................................................................... 6-7
Adjusting the resolution ..................................................................................................................... 6-7
Selecting an Original Type setting ..................................................................................................... 6-8

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6.3 Transmitting with the selected Color and File Type settings ................................................... 6-11
Selecting File Type and Color settings ............................................................................................ 6-12
6.4 Transmitting with the page number or time added ................................................................... 6-13
Page number.................................................................................................................................... 6-13
Adding the date and time................................................................................................................. 6-15
6.5 Transmitting with the background color adjusted .................................................................... 6-17
Background Removal ...................................................................................................................... 6-17
6.6 Transmitting with shadows erased ............................................................................................. 6-19
Frame Erase..................................................................................................................................... 6-19
6.7 Transmitting to multiple recipients ............................................................................................. 6-21
Searching for a registered destination............................................................................................. 6-21
6.8 Sending documents by e-mail ..................................................................................................... 6-23
E-mail transmissions........................................................................................................................ 6-23
Changing the e-mail subject or name of the attached file............................................................... 6-23
6.9 Checking transmissions performed until now ........................................................................... 6-25
Current Jobs/Job History lists ......................................................................................................... 6-25
7 Useful box operations
7.1 Changing the name of a saved document.................................................................................... 7-2
Edit Name .......................................................................................................................................... 7-2
7.2 Scanning double-sided documents .............................................................................................. 7-4
Scan Settings..................................................................................................................................... 7-4
7.3 Automatically erasing data from user boxes................................................................................ 7-6
Auto Document Delete Time.............................................................................................................. 7-6
7.4 Printing/sending multiple data combined..................................................................................... 7-9
Combine/Bind TX............................................................................................................................... 7-9
7.5 Changing finishing settings for saved data before printing...................................................... 7-13
Finishing........................................................................................................................................... 7-13
7.6 Performing box operations from a computer............................................................................. 7-15
PageScope Web Connection........................................................................................................... 7-15
About PageScope Web Connection................................................................................................ 7-15
8 Advanced functions
8.1 Advanced functions ........................................................................................................................ 8-2
8.2 To register i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 ........................................................ 8-4
Registering i-Option LK-101 v2/LK-102/LK-103 v2/LK-105.............................................................. 8-4
Procedure to enable i-Option LK-101 v2/LK-102/LK-103 v2/LK-105 functions ............................... 8-4
9 Troubleshooting
9.1 Troubleshooting .............................................................................................................................. 9-2
Why can’t the machine be turned on?............................................................................................... 9-2
Why does no screen appear in the touch panel? .............................................................................. 9-2
Why does a message such as consumable replacement or cleaning maintenance appear? ........... 9-4
Why does the jam message remain displayed? ................................................................................ 9-4
Why did an error message appear?................................................................................................... 9-5
10 User Settings parameters
10.1 Displaying the User Settings screen ........................................................................................... 10-2
10.2 Settings that can be specified ..................................................................................................... 10-3
System Settings............................................................................................................................... 10-3
Custom Display Settings.................................................................................................................. 10-4
Copier Settings ................................................................................................................................ 10-4
Scan/Fax Settings............................................................................................................................ 10-5
Printer Settings ................................................................................................................................ 10-5

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11 Glossary
11.1 Glossary ......................................................................................................................................... 11-2
12 Index

1
Introduction Chapter 1
Introduction

Energy Star®
1
1-2 bizhub 423/363/283/223
1.1
Introduction Chapter 1
1 Introduction
This [Quick Guide Copy/Print/Fax/Scan/Box Operations] uses illustrations to describe operating procedures
for the most commonly used functions in an easy-to-understand way.
Start by using this manual to become proficient with the useful functions that this machine offers.
For details on the various functions, refer to the User’s Guides on the User’s Guide CD included with this
machine.
In order to operate the machine safely and properly, be sure to read the safety information on page 1-13 of
this manual before use.
For details on trademarks and copyrights, refer to "Trademarks and copyrights" on page 1-3 of this manual.
In addition, this manual contains the following information. Be sure to read the manual before using the
machine.
-Items that must be observed to use the machine safely
-Information regarding product safety
-Precautions when using the machine
The illustrations used in this manual may appear slightly different from views of the actual equipment.
1.1 Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets the ENERGY STAR®Guidelines
for energy efficiency.
What is an ENERGY STAR®Product?
An ENERGY STAR®product has a special feature that allows it to automatically switch to a "low-power
mode" after a period of inactivity. An ENERGY STAR®product uses energy more efficiently, saves you money
on utility bills and helps protect the environment.

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1.2 Trademarks and copyrights 1
Introduction Chapter 1
1.2 Trademarks and copyrights
KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imaging are registered trademarks of
KONICA MINOLTA HOLDINGS, INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS
TECHNOLOGIES INC.
Netscape is a registered trademark of Netscape Communications Corporation in the United States and other
countries.
Mozilla and Firefox are trademarks of the Mozilla Foundation.
Novell and Novell NetWare are registered trademarks of Novell, Inc. in the United States and other countries.
Microsoft, Windows, Windows NT and Windows Vista are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
PowerPC is a trademark of IBM Corporation in the United States, or other countries, or both.
In regard to the Citrix Technology Member
KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc. is a Citrix Technology Member
The Citrix Technology Member is a program that, in combination with a solution of Citrix, promotes and
develops solutions in order to be an industry leader in providing customers with better solutions.
XenAppTM, Citrix XenServerTM and Citrix Presentation ServerTM are trademarks of Citrix®
Apple, Macintosh and Mac OS are registered trademarks of Apple Computer, Inc. Safari is a trademark of
Apple Computer, Inc.
Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks or trademarks of Adobe
Systems Incorporated in the United States and/or other countries.
Ethernet is a registered trademark of Xerox Corporation.
PCL is a registered trademark of Hewlett-Packard Company Limited.
CUPS and CUPS logo are registered trademark of Easy Software Products.
This machine and PageScope Box Operator are based in part on the work of the Independent JPEG Group.
Compact-VJE
Copyright 1986-2009 Yahoo Japan Corp.
RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.
RSA® is a registered trademark or trademark of RSA Security Inc. RSA BSAFE® is a registered trademark
or trademark of RSA Security Inc. in the United States and/or other countries.
License information
This product includes RSA BSAFE Cryptographic software from RSA Security Inc.
NetFront statement
This product contains ACCESS Co., Ltd.'s NetFront Internet browser software.
NetFront is a trademark or registered trademark of ACCESS Co., Ltd. in Japan and in other countries.
Copyright © 2004 Adobe Systems Incorporated. All rights reserved. Patents Pending.
This product contains Adobe® Flash® Player under license from Adobe Systems Incorporated.
Copyright © 1995-2007 Adobe Macromedia Software LLC. All rights reserved.
Adobe and Flash are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
Advanced Wnn
"Advanced Wnn" © OMRON SOFTWARE CO., Ltd. 2006 All Rights Reserved.