Konica Minolta bizhub 350 User manual

User’s Guide [Box Operations]

Introduction
200/250/350 x-1
Introduction
Thank you for choosing this machine.
This User’s Guide contains details on the necessary operations of the various
Box functions of the bizhub 200, 250 and 350, precautions on their use, and
basic troubleshooting procedures. In order to ensure that these machines
are used correctly and efficiently, carefully read this User’s Guide before us-
ing the machine. After reading the User’s Guide, store it in the User’s Guide
holder so that it can easily be referred to when questions or problems arise
during operation.
Views of the actual equipment may be slightly different from the illustrations
used in this User’s Guide.
Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets
the ENERGY STAR®Guidelines for energy efficiency.
What is an ENERGY STAR®Product?
An ENERGY STAR®product has a special feature that allows it to automat-
ically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR®product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.

Introduction
x-2 200/250/350
Trademarks and registered trademarks
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,
INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Net-
scape Communications Corporation.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4®is a registered trademark or trademark of RSA Security Inc. in the Unit-
ed States and/or other countries.
RSA®is a registered trademark or trademark of RSA Security Inc. RSA
BSAFE®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
License information
This product includes RSA BSAFE Cryptographic software
from RSA Security Inc.
OpenSSL Statement
OpenSSL License
Copyright ©1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)”

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200/250/350 x-3
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].
5. Products derived from this software may not be called “OpenSSL” nor
may “OpenSSL” appear in their names without prior written permission
of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following ac-
knowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([e-mail]). This product includes software written by Tim Hud-
son ([e-mail]).
Original SSLeay License
Copyright ©1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@crypt-
soft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the fol-
lowing conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@crypt-
soft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documen-
tation (online or textual) provided with the package.

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x-4 200/250/350
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
“This product includes cryptographic software written by Eric Young
([email protected])”
The word ‘cryptographic’ can be left out if the rouines from the library be-
ing used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledge-
ment:
“This product includes software written by Tin Hudson (tjh@crypt-
soft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX-
PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-
THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-
DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-
TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The licence and distribution terms for any publically available version or de-
rivative of this code cannot be changed. i.e. this code cannot simply be cop-
ied and put under another distribution licence [including the GNU Public
Licence.]
All other product names mentioned are trademarks or registered trademarks
of their respective companies

Introduction
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Contents
Introduction
Energy Star®..................................................................................... x-1
What is an ENERGY STAR®Product? ............................................x-1
Trademarks and registered trademarks ......................................... x-2
Contents ............................................................................................ x-5
About this manual ............................................................................. x-9
Structure of the manual ..................................................................x-9
Notations .........................................................................................x-9
Images that are used ......................................................................x-9
Explanation of manual conventions .............................................. x-10
User’s Guides .................................................................................. x-12
User’s Guide [Copy Operations] ...................................................x-12
User’s Guide [Network Scanner Operations] ................................x-12
User’s Guide [Box Operations] (this manual) ................................x-12
User’s Guide [Print Operations] ....................................................x-12
Quick Guide [Print Operations] .....................................................x-12
1 Overview of the Box functions
1.1 Box functions .................................................................................... 1-3
Types of boxes ............................................................................... 1-3
1.2 Available Box functions .................................................................... 1-4
Scanning documents and saving the data (Scan to HDD) ............. 1-4
Downloading saved scan documents to the computer ................. 1-4
Saving print documents ................................................................. 1-4
Printing a proof copy ...................................................................... 1-4
Printing confidential documents .................................................... 1-4
1.3 Specifying settings for using the Box functions ............................ 1-5
Creating boxes ............................................................................... 1-5
Registering and specifying settings for destinations ..................... 1-5
Specifying network settings ........................................................... 1-5
2 Saving and printing documents
2.1 General information .......................................................................... 2-3
User authentication ........................................................................ 2-3
Available functions/parameters ...................................................... 2-4
Deleting documents from boxes .................................................... 2-5
2.2 Scanning documents and saving the data (Scan to HDD) ............ 2-6
Saving data by touching a one-touch dial button .......................... 2-6

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To save scan data using a one-touch button .................................2-6
Specifying the scanning quality ......................................................2-8
To specify the scanning quality ......................................................2-8
Specifying the scanning density .....................................................2-9
To specify the scanning density ...................................................2-10
Specifying the document scanning size .......................................2-11
Printing the result report ...............................................................2-12
To print the transmission report ....................................................2-13
Specifying the 2in1 setting ...........................................................2-14
Specifying the 2-Sided TX setting ................................................2-15
Specifying the Priority TX setting ..................................................2-17
Specifying the Timer TX Setting ...................................................2-17
Specifying the Stamp setting ........................................................2-18
Specifying the file name ................................................................2-19
Specifying the e-mail notification recipient ...................................2-20
Viewing the transmission report ...................................................2-22
2.3 Downloading saved documents to the computer ........................2-23
To download a scan document ....................................................2-23
2.4 Saving print data ..............................................................................2-25
To save a print document .............................................................2-25
2.5 Printing documents saved using the Store to HDD operation ....2-27
To print saved document ..............................................................2-27
Deleting the specified document ..................................................2-29
Deleting all document ...................................................................2-31
2.6 Printing a proof copy .......................................................................2-33
Length of time that proof print data is saved ................................2-34
Printing a proof copy from the computer .....................................2-34
Printing a proof copy from the machine’s control panel ..............2-35
Deleting the specified document ..................................................2-38
Deleting all document ...................................................................2-40
2.7 Printing a confidential document ...................................................2-42
Printing a confidential document from the computer ...................2-42
Checking the settings of the confidential document ....................2-44
Checking Secure Print settings (when “Enhance Security” is set
to “ON”) .........................................................................................2-47
Printing the specified document ...................................................2-49
Deleting the specified document ..................................................2-51
Printing all document ....................................................................2-53
Deleting all document ...................................................................2-54
3 Utility/Counter screen and PageScope Web Connection
3.1 Available functions ............................................................................3-3
Specifying settings from the control panel .....................................3-3

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Performing operations from PageScope Web Connection ............ 3-4
Other related parameters ............................................................... 3-4
3.2 Registering one-touch recipients from the control panel ............ 3-5
Programming a one-touch dial button ........................................... 3-5
To program a one-touch dial button .............................................. 3-5
Changing/deleting a one-touch recipient .................................... 3-10
Copying a one-touch recipient .................................................... 3-11
3.3 Deleting confidential documents .................................................. 3-12
To delete confidential documents ................................................ 3-12
3.4 Managing data saved on the hard disk ........................................ 3-14
Deleting all data ........................................................................... 3-14
To delete all data .......................................................................... 3-14
Specifying the locking password for the hard disk ...................... 3-16
To specify the locking password ................................................. 3-16
Formatting the hard disk .............................................................. 3-19
To format the hard disk ................................................................ 3-19
3.5 Specifying software switch settings (machine functions) .......... 3-21
Software SW settings ................................................................... 3-21
To change a software switch setting ........................................... 3-23
Specifying settings for address input and broadcast
transmissions (mode 018) ............................................................ 3-25
Specifying settings for the image in the failed transmission
report (mode 023) ......................................................................... 3-26
Specifying the length of time that confidential documents are
saved (mode 036) ......................................................................... 3-27
Specifying whether to enable access locks, the method for
deleting image data, the selection method for confidential
documents, and whether to enable the password rules
(mode 469) ................................................................................... 3-28
Specifying the deleting method for [Del.] in input screens
(mode 478) ................................................................................... 3-30
3.6 Using PageScope Web Connection .............................................. 3-31
System requirements ................................................................... 3-31
Accessing PageScope Web Connection ..................................... 3-31
When performing user authentication .......................................... 3-32
If account track settings have been applied ................................ 3-32
Structure of pages ....................................................................... 3-33
Logging on to Administrator mode .............................................. 3-34
Web browser cache ..................................................................... 3-36
With Internet Explorer .................................................................. 3-36
With Netscape .............................................................................. 3-36
3.7 Registering one-touch recipients ................................................. 3-37
Naming an index .......................................................................... 3-38

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Registering with one-touch registration ........................................3-40
Changing the contents of the one-touch registration ...................3-42
Deleting one-touch registrations ..................................................3-44
3.8 Performing Box operations from User mode ................................3-46
Creating a user box ......................................................................3-46
Downloading saved documents to the computer .........................3-48
Deleting a document saved in a box ............................................3-50
Changing user box names ............................................................3-52
Changing user box passwords .....................................................3-54
Deleting a user box .......................................................................3-56
3.9 Performing Box operations from Administrator mode ................3-58
Deleting a saved document ..........................................................3-58
Changing the user box name ........................................................3-59
Changing the user box password .................................................3-61
Deleting a user box .......................................................................3-62
Specifying the length of time until a document is deleted ............3-64
4 Appendix
4.1 Error messages .................................................................................4-3
When a certain screen appears ......................................................4-3
Error codes .....................................................................................4-3
4.2 Entering text .......................................................................................4-4
To type text .....................................................................................4-4
List of available characters .............................................................4-5
4.3 Glossary ..............................................................................................4-6
4.4 Index ...................................................................................................4-8

Introduction
200/250/350 x-9
About this manual
This User’s Guide covers the Box functions of the bizhub 200, 250 and 350.
This section introduces the structure of the manual and the notations used
for product names, etc.
This manual is intended for users who understand the basic operations of
computers and the machine. For operating procedures of the Windows or
Macintosh operating system and software applications, refer to the corre-
sponding manuals.
Structure of the manual
This manual consists of the following chapters.
Chapter 1 Overview of the Box Functions
Chapter 2 Saving and Printing Documents
Chapter 3 Utility/Counter Screen and PageScope Web Connection
Chapter 4 Appendix
Notations
Images that are used
Generally, the touch panel screens and application windows shown in this
manual are images where only the optional hard disk drive has been in-
stalled.
Product Name Notation in the Manual
bizhub 200/250/350 this machine or 200/250/350
Microsoft Windows 98 Windows 98
Microsoft Windows Me Windows Me
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
When the operating systems listed above are
all written together
Windows 98/Me
Windows NT 4.0/2000/XP
Windows 98/Me/NT 4.0/2000/XP

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Explanation of manual conventions
8
Auxiliary functions
8-30 200/250/350
Auxiliary functions Chapter 8
8.10 Printing copies overlapping a different image (Image
Overlay function)
Images previously stored on the hard disk can be printed overlapping copies.
To store an overlay image (Store Overlay)
0 The Image Overlay function is available only if optional hard disk HD-
504 is installed.
1 Position the overlay document to be stored on the hard disk.
2 Press the [Utility/Coun-
ter] key, and then touch
[User Setting].
The User Setting screen
appears.
7 CAUTION
Handling toner and toner bottles
% Do not throw toner or the toner bottle into a fire.
% Toner expelled from the fire may cause burns.
3 Select the size of the
area to be scanned.
 To cancel changes to
the settings, touch
[Cancel].
?
What do the Book
Erase settings do?
% If a Book Erase set-
ting is selected, the
dark shadows
around the docu-
ment or along the center of the document can be erased.
4 Touch [Enter].
Titles indicate the contents of the section.
Touch panel screens are shown to
check the actual display.
Text that appears in this manner
describes supplemental information,
such as precautions, references and
actions, relating to steps.
Text that appears in this manner
provides answers to problems and
questions that may occur during
operation.
(The page shown above is an example only.)
Text highlighted in this manner indicates precautions to ensure safe use of this machine.
“Warning” indicates instructions that, when not observed, may result in fatal or critical injuries.
“Caution” indicates instructions that, when not observed, may result in serious injuries or
property damage.
7
WARNING , CAUTION
[]
Names highlighted as shown above
indicate keys on the control panel,
buttons in the touch panel, and the
power switches.
Text that appears in this manner
describes the function limitations
and options required to use certain
functions.

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Auxiliary functions
8
200/250/350 8-31
Auxiliary functions Chapter 8
5 Select the document ori-
entation.
 To cancel changes to
the settings, touch
[Cancel].
6 Press the [Start] key.
The document is scanned, and the overlay image is stored.
2
Reminder
Be sure to use toner bottles of the specified model, otherwise the ma-
chine may be damaged.
2
Note
The size of the scanned area appears on the button where the image is
stored.
!
Detail
For details on replacing the toner bottle, refer to To replace the toner
bottle on page 9-4.
(The page shown above is an example only.)
Text highlighted in this manner provides
more detailed information concerning
operating procedures or references to
sections containing additional information.
If necessary, refer to the indicated sections.
Detail
!
2
Reminder
Text highlighted in this manner
indicates operation precautions.
Carefully read and observe this
type of information.
2
Note
Text highlighted in this manner
contains references and supplemental
information concerning operating
procedures and other descriptions.
We recommend that this information
be read carefully.

Introduction
x-12 200/250/350
User’s Guides
The following User’s Guides have been prepared for this machine.
User’s Guide [Copy Operations]
This manual contains details on basic operations and the operating proce-
dures for the various copy functions.
-Refer to this User’s Guide for details on operating procedures for copy
functions, including precautions on installation/use, turning the machine
on/off, loading paper, and troubleshooting operations such as clearing
paper misfeeds.
User’s Guide [Network Scanner Operations]
This manual contains details on specifying network functions for standard
equipment and on operations for scanning functions.
-Refer to this User’s Guide for details on operating procedures for network
functions and for using the Scan to E-Mail, Scan to FTP, Scan to SMB
and Internet fax operations.
User’s Guide [Box Operations] (this manual)
This manual contains details on operating procedures for using the Box func-
tions.
-Refer to this User’s Guide for details on using the Scan to HDD operation,
on printing a proof copy or a locked job, and on functions using the op-
tional hard disk.
User’s Guide [Print Operations]
This manual contains details on operating procedures using the standard
built-in printer controller.
-For details on the printing functions, refer to User’s Guide (PDF file) on
User Software CD-ROM.
Quick Guide [Print Operations]
This manual contains details on operating procedures using the standard
built-in printer controller.
-Refer to this Quick Guide for basic operating procedures on the printing
functions.

1Overview of the Box
functions

Overview of the Box functions 1
200/250/350 1-3
1 Overview of the Box functions
1.1 Box functions
The Box functions allow data of scanned documents and documents set to
be printed from the printer driver to be saved in a box, then printed when
needed.
If this machine is installed with a hard disk, boxes can be created on the hard
disk, and data of scanned documents can be saved in those boxes.
In addition, if “Save in User Box” is specified when printing a document open
on the computer, the document data can be saved on the machine’s hard
disk, and printed from the machine’s control panel when needed.
By using the Box functions, the trouble of constantly scanning frequently
used documents and saving various data on the computer can be avoided.
Types of boxes
Depending on the desired application, the following types of boxes can be
registered.
Boxes for saving documents scanned with the machine
The optional hard disk drive is required.
Boxes specified from the printer driver
In order to use the Store to HDD operation, the optional hard disk drive is re-
quired.
Box Name Description
Public This box can be used by all users. The box name “Public” cannot be
changed. A maximum of 100 documents can be saved in this box.
User box Boxes can be created and named for various users or accounts. A
password can be specified for the box in order to limit access to it.
A maximum of 115 user boxes can be created. A maximum of 100
documents can be saved in each user box.
Box Name Description
Store to HDD box Data set to be printed can be saved in this box.
Proof Print box This box is used when making proof prints. After checking the proof,
print the remaining number of copies.
Secure Print box When printing a confidential document, specify an ID and password,
and then save the document in the Secure Print box. When printing
the document, type in the ID and password.

1Overview of the Box functions
1-4 200/250/350
1.2 Available Box functions
Scanning documents and saving the data (Scan to HDD)
The optional hard disk drive is required.
Scanned document data can be saved in the specified box. For details on
saving data, refer to “Scanning documents and saving the data (Scan to
HDD)” on page 2-6.
Downloading saved scan documents to the computer
The optional hard disk drive is required.
Saved scan documents can be downloaded and saved on a computer on the
network. For details, refer to “Downloading saved documents to the compu-
ter” on page 2-23.
Saving print documents
The optional hard disk drive is required.
The data opened on the computer can be saved on the built-in hard disk. At
the same time, the document can be printed. For details, refer to “Saving
print data” on page 2-25.
Printing a proof copy
A single proof copy can be printed in order to check the data opened on the
computer, and the print settings can be changed or the remaining number of
copies can be printed from the machine’s control panel. For details, refer to
“Printing a proof copy” on page 2-33.
Printing confidential documents
When printing the data opened on the computer, an ID and password can be
specified and the data can be saved in this machine’s confidential box. The
document can be printed if the ID and password are entered from the ma-
chine’s control panel. This is useful for printing documents that should not
be read by other people. For details, refer to “Printing a confidential docu-
ment” on page 2-42.

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200/250/350 1-5
1.3 Specifying settings for using the Box functions
Before using the Box functions, the following settings should be specified.
Creating boxes
In order to save scan documents in user boxes, the user box for saving the
document must be created.
User boxes can be set up by using PageScope Web Connection from a Web
browser on a computer on the network. For details, refer to “Using Page-
Scope Web Connection” on page 3-31.
Registering and specifying settings for destinations
Register the boxes where scan documents are to be saved with a one-touch
key as an HDD destination.
Boxes can be set up by using the machine’s touch panel or by using Page-
Scope Web Connection from a Web browser on a computer on the network.
!
Detail
For details on registering and specifying settings for destinations, refer to
the sections listed below.
“Registering one-touch recipients from the control panel” on page 3-5
“Registering one-touch recipients” on page 3-37
Specifying network settings
Various settings must be specified in order to perform the Scan to HDD op-
eration. For details on the various settings and the procedures for specifying
the settings, refer to the User’s Guide [Network Scanner Operations].

1Overview of the Box functions
1-6 200/250/350

2Saving and printing
documents