Konica Minolta Bizhub 362 User manual

User’s Guide
Facsimile Operations

.

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Contents
1 Introduction
Acknoledgement ............................................................................ 1-3
Copyright ....................................................................................... 1-3
Exemption ...................................................................................... 1-3
1.1 Special notice to user....................................................................... 1-4
For Canada .................................................................................... 1-4
For U.S.A........................................................................................ 1-4
For New Zealand............................................................................ 1-6
For Europe ..................................................................................... 1-7
1.2 Getting started .................................................................................. 1-8
Sending .......................................................................................... 1-8
1.3 Features of the fax.......................................................................... 1-10
Printing transmission information ................................................ 1-10
Sending a fax at a specified time................................................. 1-10
To be sent each time a page is read (Quick memory TX) ............ 1-11
Sending faxes to a foreign country .............................................. 1-11
Sending a fax printed with the recipient’s name.......................... 1-11
Scan size function........................................................................ 1-12
Bind position function .................................................................. 1-13
Sending a fax when it receives a polling command from
the recipient ................................................................................. 1-14
Polling specified document.......................................................... 1-14
Use a confidential box ................................................................. 1-15
Sending a fax protected with a password ................................... 1-15
Advanced scanning features........................................................ 1-15
1.4 User’s guides .................................................................................. 1-16
User's guide – Copy operations................................................... 1-16
User's guide – Network scanner operations................................ 1-16
User's guide – Box operations..................................................... 1-16
User’s guide – Print operations.................................................... 1-16
User’s guide – Advanced scan operations .................................. 1-16
User's guide – Facsimile operations (this manual)....................... 1-16
1.5 Explanation of manual conventions.............................................. 1-17
Safety advices.............................................................................. 1-17
Sequence of action ...................................................................... 1-17
Tips .............................................................................................. 1-18
Special text markings................................................................... 1-18

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1.6 Descriptions and symbols of documents and paper ................... 1-19
"Width" and "Length" ................................................................... 1-19
Paper orientation .......................................................................... 1-19
2 Before use
2.1 Restriction matter.............................................................................. 2-3
Telephone lines............................................................................... 2-3
Options ........................................................................................... 2-4
2.2 Part names and their functions........................................................ 2-5
Back of main unit (Fax Kit FK-503) ................................................. 2-5
Stamp unit SP-501 ......................................................................... 2-6
2.3 Control panel ..................................................................................... 2-7
Description of the Touch Panel ...................................................... 2-7
2.4 First-use settings............................................................................... 2-9
Registration Necessary at Startup.................................................. 2-9
Useful functions ............................................................................ 2-11
2.5 Fax screen........................................................................................ 2-12
Displaying the fax screen.............................................................. 2-12
Fax/Copy screen........................................................................... 2-14
Icons that appear in the screen .................................................... 2-16
2.6 User authentication and account track......................................... 2-17
3 Transmission
3.1 Simple fax transmission.................................................................... 3-3
Simple fax transmission.................................................................. 3-3
3.2 Placing the original on the machine ................................................ 3-5
Using the ADF................................................................................. 3-5
Placing originals on the platen glass .............................................. 3-6
3.3 Sending multiple originals from the platen glass ........................... 3-8
Sending multiple originals from the platen glass............................ 3-8
3.4 Setting transmission conditions .................................................... 3-10
Setting transmission conditions.................................................... 3-10
Quality........................................................................................... 3-11
Density .......................................................................................... 3-13
Reduction/Area ............................................................................. 3-14
Confirming settings and communication results .......................... 3-17

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3.5 Selecting one destination .............................................................. 3-20
Using the direct input screen....................................................... 3-20
Transmitting by a One-touch Key ................................................ 3-22
Transmitting by a Fax Program.................................................... 3-24
Transmission after Searching by destination............................... 3-26
Transmitting to Multiple Destinations .......................................... 3-28
To confirm/delete a destination ................................................... 3-30
3.6 Checking the recipient before sending ........................................ 3-32
To perform a check receiver transmission................................... 3-34
3.7 Faxing after using the telephone (manual faxing) ....................... 3-35
To send a fax manually ................................................................ 3-35
3.8 Combining one-touch dialing and direct dialing
(chain dialing) .................................................................................. 3-36
To send a fax using chain dialing................................................. 3-36
3.9 Operations while scanning ............................................................ 3-37
If document size cannot be detected .......................................... 3-37
If memory became full.................................................................. 3-37
3.10 When unable to send...................................................................... 3-38
To send the fax again................................................................... 3-38
3.11 Stopping the transmission............................................................. 3-39
To stop sending a fax .................................................................. 3-39
3.12 Checking transmission results (Job List) ..................................... 3-40
Jobs ............................................................................................. 3-40
Checking a job ............................................................................. 3-41
4 Reception
4.1 Reception mode................................................................................ 4-3
4.1.1 Auto reception (fax only mode) ...................................................... 4-3
4.1.2 Manual reception ("Telephone only") ............................................. 4-3
4.2 Reception .......................................................................................... 4-6
Printing received faxes................................................................... 4-6
When unable to receive ................................................................. 4-7
Reception information.................................................................... 4-7
4.3 Using the Telephone and Receiving Calls...................................... 4-8
Talking on the Phone ..................................................................... 4-8

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5 Troubleshooting
5.1 Cannot send messages .................................................................... 5-3
5.2 Cannot receive messages ................................................................ 5-4
5.3 Error message displayed .................................................................. 5-6
6 Specifications
6.1 Specifications .................................................................................... 6-3
7 Transmission applications
7.1 FAX Menu ........................................................................................... 7-3
Displaying the fax menu screen...................................................... 7-3
FAX Menu screens.......................................................................... 7-4
7.2 Header information ........................................................................... 7-7
Header information ......................................................................... 7-7
7.3 Checking a report for the transmission result
("TX Report" function)..................................................................... 7-11
To print the transmission report.................................................... 7-11
7.4 Transmitting 2in1............................................................................. 7-13
Transmitting 2in1 .......................................................................... 7-13
7.5 Transmitting a Double-sided Original ........................................... 7-14
To fax double-sided document pages.......................................... 7-14
7.6 Transmitting A4 Paper Set to Landscape ..................................... 7-16
Transmitting A4 Paper Set to Landscape..................................... 7-16
7.7 Transmitting with Prioritization...................................................... 7-17
Transmitting with Prioritization ..................................................... 7-17
7.8 Transmitting at a Designated Time................................................ 7-18
Transmitting at a Designated Time............................................... 7-18
7.9 Placing a Stamp on the Transmitted Document .......................... 7-20
Placing a Stamp on the Transmitted Document........................... 7-20
7.10 Transmitting while Scanning the Original
(Real-time Transmission)................................................................ 7-22
Transmitting while Scanning the Original
(Real-time Transmission) .............................................................. 7-22
7.11 Performing Password Transmission ............................................. 7-23
Performing Password Transmission ............................................. 7-23
7.12 Remote Copying .............................................................................. 7-24
Remote Copying ........................................................................... 7-24

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7.13 F Codes............................................................................................ 7-25
What is an F Code?...................................................................... 7-25
What is F Code Confidential Communication?............................ 7-26
Bulletin boards ............................................................................. 7-26
Remote copying........................................................................... 7-27
Precautions for specifying F-codes ............................................. 7-27
7.14 Using a confidential box (confidential transmission) .................. 7-28
To use a confidential box............................................................. 7-28
Retrieving F-code confidential documents .................................. 7-29
7.15 Saving Documents to Bulletin Boards.......................................... 7-30
Write a document to the bulletin board ....................................... 7-30
Performing Polling Reception ...................................................... 7-32
7.16 Faxing from a computer (direct faxing) ........................................ 7-33
When performed through a mail server ....................................... 7-35
8 Useful functions for reception
8.1 Password Registration for Password Communication................. 8-3
8.2 Retrieving Bulletin Board Documents ............................................ 8-4
Transacting Bulletin Board Documents from Another Fax ............ 8-4
8.3 Using a confidential box (confidential reception).......................... 8-7
To receive a confidential document............................................... 8-7
9 Polling
9.1 Polled transmission ("Polling TX" function) ................................... 9-3
Polled transmission........................................................................ 9-3
9.2 Polling reception ("Polling RX" function)........................................ 9-6
Polling reception ............................................................................ 9-6
10 Registering/Settings
10.1 Displaying the fax registration screen.......................................... 10-3
Displaying the fax registration screen.......................................... 10-3
10.2 Programming a one-touch dial button ......................................... 10-5
How to Register One-Touch Keys ............................................... 10-5
Registering F-CODE..................................................................... 10-9
Setting the Communication Speed............................................ 10-11
Changing and Deleting One-Touch Keys .................................. 10-12
How to Copy One-Touch Keys .................................................. 10-13
Registering/deleting a secondary destination............................ 10-15

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10.3 Registering indexes for one-touch dial buttons......................... 10-17
How to Register Indexes............................................................. 10-17
Changing/deleting an index ........................................................ 10-19
10.4 FAX Program Registration............................................................ 10-20
How to Register FAX Programs.................................................. 10-21
How to Register Batch Programs ............................................... 10-24
How to Register Polling Reception Programs ............................ 10-26
How to Change or Delete a FAX Program .................................. 10-28
10.5 Setting up Bulletin Boards............................................................ 10-29
To set up a bulletin board ........................................................... 10-29
10.6 Registering Confidential Boxes................................................... 10-33
How to Register Confidential Boxes.......................................... 10-33
11 Utility mode
11.1 Utility mode screen ......................................................................... 11-3
List of registration information and parameters............................ 11-3
11.2 Initial setting................................................................................... 11-13
Initial setting................................................................................ 11-13
Output tray settings .................................................................... 11-15
Default screen............................................................................. 11-15
11.3 Specifying FAX registration settings ........................................... 11-16
11.4 User User Management ................................................................ 11-17
To specify user management settings........................................ 11-17
Tone volume parameters ............................................................ 11-18
Memory RX ON/OFF................................................................... 11-18
11.5 Specifying Administrator Settings ............................................... 11-19
To set the administrator access code ........................................ 11-19
11.6 Available parameters .................................................................... 11-21
Administrator management 1 screen.......................................... 11-21
Administrator management 2 screen.......................................... 11-22
11.7 Setting the Language for the TSI Name and Reports)............... 11-23
How to Set the Communication Language................................. 11-23
11.8 Registering Telephone Numbers ................................................. 11-24
How to Set up the FAX Telephone Number Information ............ 11-24
11.9 Registering TSI Names ................................................................. 11-27
To register a transmission source name..................................... 11-27
11.10 Registering the FAX ID Displayed at the Destination ................ 11-29
To register the machine’s ID....................................................... 11-29

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11.11 Preventing changes to one-touch dial buttons ......................... 11-31
To prevent changes to one-touch dial buttons.......................... 11-31
11.12 Specifying transmission settings (TX Settings) ......................... 11-33
Specifying Default Values for Quality and Mode when
Transmitting ............................................................................... 11-34
Specifying the Default Transmission Settings ........................... 11-36
11.13 Setting Memory Lock for Received Documents)....................... 11-38
Specifying the "Memory Lock Time" parameter........................ 11-39
Specifying the "Memory Lock Password" parameter................ 11-41
Manually Printing Received Faxes with Memory Lock .............. 11-43
11.14 Deleting confidential boxes ......................................................... 11-44
To delete a confidential box....................................................... 11-44
11.15 Setting the Receiving Mode and No. of Receiving Call Rings.. 11-46
How to Set the Receiving Functions.......................................... 11-46
To specify the reception method (Reception mode).................. 11-47
To specify the number of rings (Numbers of RX call rings)........ 11-47
11.16 Password Registration for Password Communication............. 11-48
How to Register the Communication Password........................ 11-48
11.17 Settings for Report Output .......................................................... 11-50
How to Set up the TX Report..................................................... 11-51
How to Set up Activity Reports.................................................. 11-52
11.18 Forwarding sent documents to the specified recipient
(TX Forwarding) ............................................................................ 11-53
To specify document forwarding ............................................... 11-53
11.19 Setting Document Management for RX...................................... 11-55
To specify the procedure performed with documents
received on each line ................................................................. 11-55
To specify the procedure performed with documents
received on each line ................................................................. 11-56
Document Management with F-CODE ...................................... 11-58
Specify settings for F-CODE...................................................... 11-59
Document Management for Public Documents......................... 11-61
Document Management for Public Documents......................... 11-61
11.20 Specifying the self-registered domain name ............................. 11-63
To specify the self-registered domain name.............................. 11-63
11.21 Specifying the gateway transmission setting ............................ 11-65
To specify the gateway transmission setting............................. 11-65

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11.22 Configuring Functions (Soft Switches)........................................ 11-67
Software SW settings ................................................................. 11-67
How to Set Soft Switches........................................................... 11-69
Specifications for Stamps and Password Look-up (mode 000) . 11-71
Specifications for Recipient’s name Insertion on the Original
(mode 001) .................................................................................. 11-72
Specifying Memory Clear Report and Broadcast TX Report
Output (mode 002)...................................................................... 11-73
Specifying the storage time for failed transmission documents
(mode 004) .................................................................................. 11-74
Specifying settings for general subscriber lines (mode 006) ...... 11-75
Specifying settings for receiving long documents (mode 007)... 11-76
Specifying the setting for selecting paper when printing received
documents (mode 008) ............................................................... 11-78
Specifying settings for the confirmation screen for broadcast
transmissions (mode 014)........................................................... 11-79
Specifying whether or not a telephone is connected and whether or
not a received date report is added and its format (mode 016) . 11-80
Specifying settings to limit dialing and broadcast transmission
(mode 018) .................................................................................. 11-81
Specifying settings for the image in the failed transmission report
(mode 023) .................................................................................. 11-82
Specifying the copy limitation with remote copying (mode 028) 11-83
Specifying settings for fax reception functions (mode 030) ....... 11-84
Specifying the setting for tray selection of received faxes
(mode 037) .................................................................................. 11-85
Specifying administrator forwarding settings (mode 198) .......... 11-86
Specifying settings for checked receiver trnasmission
(mode 200) .................................................................................. 11-87
Specifying settings for the number of rings until automatic reception
(port 2) (mode 249)...................................................................... 11-89
Blocking calls from callers that are not specified (mode 306).... 11-91
Specifying the Internet fax settings (mode 350) ......................... 11-92
Specifying whether transmission source information is added when
directly faxing, performing an IP relay operation, or forwarding
received documents (mode 352) ................................................ 11-93
Specifying settings for the information indicated in the report for direct
faxing/IP relay transmissions (mode 368) ................................... 11-94
Specifying settings for when copying is finished using the ADF
(mode 429) .................................................................................. 11-95
Specifying settings to limit the use of communication modes–1
(mode 475) .................................................................................. 11-96
Specifying settings to limit the use of communication modes–2
(mode 476) .................................................................................. 11-98