Konica Minolta bizhub C654 User manual

User’s Guide
PC-FAX Operations

bizhub C754/C654 Contents-1
Table of contents
1 PC-Fax TX
1.1 Outline of PC-FAX TX function ...................................................................................................... 1-2
1.2 System Environment Requirements.............................................................................................. 1-3
1.3 Printer cable connection to this machine..................................................................................... 1-4
2 Preparation for PC-Fax TX (via network connection)
2.1 Overview .......................................................................................................................................... 2-2
2.2 Before installing the fax driver (for the administrator) ................................................................ 2-2
Preparation flow................................................................................................................................. 2-2
Check the LAN cable connection. ..................................................................................................... 2-3
Check the network settings. .............................................................................................................. 2-3
Set up the PC-Fax TX environment. .................................................................................................. 2-3
Enabling device information to be obtained from the fax driver........................................................ 2-3
2.3 Quick installation of the fax driver ................................................................................................ 2-5
Installation flow .................................................................................................................................. 2-5
Prepare the fax driver CD-ROM disk. ................................................................................................ 2-5
Check the operating system (OS) version that supports the fax driver. ............................................ 2-5
Installation procedure ........................................................................................................................ 2-6
2.4 Initialize the fax driver. ................................................................................................................... 2-9
Set the optional operating environment of this machine. .................................................................. 2-9
Change the default print settings..................................................................................................... 2-10
3 Preparation for PC-Fax TX (via USB connection)
3.1 Overview .......................................................................................................................................... 3-2
3.2 Quick installation of the fax driver ................................................................................................ 3-3
Installation flow .................................................................................................................................. 3-3
Prepare the fax driver CD-ROM disk. ................................................................................................ 3-3
Check the operating system (OS) version that supports the fax driver. ............................................ 3-3
Changing the installation settings (Windows 7 or Windows Server 2008 R2) ................................... 3-3
Installation procedure ........................................................................................................................ 3-4
3.3 Initialize the fax driver. ................................................................................................................... 3-8
Set the optional operating environment of this machine. .................................................................. 3-8
Change the default print settings....................................................................................................... 3-9
4 PC-Fax TX
4.1 Transmission flow........................................................................................................................... 4-2
4.2 The [FAX Transmission Popup] screen......................................................................................... 4-4
4.2.1 Opening the [FAX Transmission Popup] screen ................................................................................ 4-4
4.2.2 The [FAX Transmission Popup] screen options................................................................................. 4-5
4.2.3 Select a recipient from the Phone Book. ........................................................................................... 4-6
4.2.4 Select a recipient from the Address Book of this machine................................................................ 4-7
4.2.5 Search for a recipient from LDAP Server........................................................................................... 4-8
4.2.6 Set the fax transmission functions..................................................................................................... 4-9
4.2.7 Add a cover sheet............................................................................................................................ 4-10
4.3 Call the frequently used settings................................................................................................. 4-11
4.4 Managing the recipient information by the PC (using the Phone Book).................................. 4-13
Register recipients in the Phone Book............................................................................................. 4-13
Search for destination...................................................................................................................... 4-15
Edit the recipient information........................................................................................................... 4-17
Change the recipient group. ............................................................................................................ 4-17
Changing a group name .................................................................................................................. 4-18
Control the recipients using folders................................................................................................. 4-18

bizhub C754/C654 Contents-2
5 Sending options
5.1 Send a fax with a cover sheet........................................................................................................ 5-2
5.2 Sending a fax at preset time (Timer TX)........................................................................................ 5-5
Timer Transmission............................................................................................................................ 5-5
How to Send ...................................................................................................................................... 5-5
5.3 Sending a confidential fax (Confidential communication) .......................................................... 5-6
Confidential communication .............................................................................................................. 5-6
How to Send ...................................................................................................................................... 5-6
5.4 Sending a fax via relay station (Relay Distribution) ..................................................................... 5-7
Relay Distribution............................................................................................................................... 5-7
How to Send ...................................................................................................................................... 5-7
5.5 Send a fax with authentication information.................................................................................. 5-8
Fax transmission for authentication setup......................................................................................... 5-8
Operations required to use this function ........................................................................................... 5-8
How to Send ...................................................................................................................................... 5-9
6 Fax Driver Settings
6.1 The [Properties] screen of the fax driver...................................................................................... 6-2
How to display the [Properties] screen.............................................................................................. 6-2
Tabs provided by Windows ............................................................................................................... 6-4
6.2 Available Operations with the [Configure] Tab ............................................................................ 6-5
6.3 Available Operations with the [Settings] Tab............................................................................... 6-7
6.4 Register an LDAP server in the fax driver..................................................................................... 6-9
6.5 The [Printing Preferences] screen of the fax driver................................................................... 6-11
How to open the [Printing Preferences] screen ............................................................................... 6-11
Items common to each tab .............................................................................................................. 6-13
6.6 [FAX] tab options .......................................................................................................................... 6-14
6.7 Available Operations with the [Basic] Tab.................................................................................. 6-15
6.8 Available Operations with the [Layout] Tab ............................................................................... 6-16
6.9 Available Operations with the [Stamp/Composition] Tab......................................................... 6-17
6.10 Available Operations with the [Quality] Tab ............................................................................... 6-18
6.11 Available Operations with the [About] tab.................................................................................. 6-19
7 Delete the fax driver.
Uninstall the fax driver software using the delete program. .............................................................. 7-2
Delete the fax driver using the installer.............................................................................................. 7-2

1PC-Fax TX

bizhub C754/C654 1-2
1.1 Outline of PC-FAX TX function 1
1 PC-Fax TX
1.1 Outline of PC-FAX TX function
The general facsimile sends and receives paper documents. In contrast, the PC-Fax TX function sends a doc-
ument data on a Windows PC as if it was printed on this machine.
This is well suited for an environment where you handle a large number of data files because it is not neces-
sary to prepare paper documents to send faxes.
The fax destinations can be set using the Address Book already stored on this machine. Also, you can create
a phone book and control the destinations on the PC.
Tips
-The optional Fax Kit is required on this machine to use the PC-Fax TX function.

bizhub C754/C654 1-3
1.2 System Environment Requirements 1
1.2 System Environment Requirements
Before using the PC-Fax TX function, you must first install the fax driver software on your PC.
If you use the installer software to install the fax driver, the machine on the network or the machine connected
via USB interface can be detected automatically. You will be able to easily install the fax driver.
Item Specifications
Operating system Windows XP Home Edition (SP1 or later) *1
Windows XP Professional (SP1 or later) *1
Windows Server 2003 Standard Edition (SP1 or later)
Windows Server 2003 Enterprise Edition (SP1 or later)
Windows Server 2003 R2 Standard Edition
Windows Server 2003 R2 Enterprise Edition
Windows XP Professional e64 Edition
Windows Server 2003, Standard e64 Edition
Windows Server 2003, Enterprise e64 Edition
Windows Server 2003 R2, Standard e64 Edition
Windows Server 2003 R2, Enterprise e64 Edition
Windows Vista Business *2
Windows Vista Enterprise *2
Windows Vista Home Basic *2
Windows Vista Home Premium *2
Windows Vista Ultimate *2
Windows Server 2008 Standard *2
Windows Server 2008 Enterprise *2
Windows Server 2008 R2 Standard
Windows Server 2008 R2 Enterprise
Windows 7 Home Basic
Windows 7 Home Premium *2
Windows 7 Professional *2
Windows 7 Enterprise *2
Windows 7 Ultimate *2
*1 The operating environment required for the installer is SP2 or later.
*2 Supports 32-bit (e86)/64-bit (e64) environment.
CPU Any processor of the same or higher specifications as recommended for
your operating system
Memory Memory capacity as recommended for your operating system
The memory space must be enough for the OS and applications used.
Drive CD-ROM drive

bizhub C754/C654 1-4
1.3 Printer cable connection to this machine 1
1.3 Printer cable connection to this machine
The printer cables are connected to each port on this machine.
No. Port Description
1 Ethernet port (1000Base-
T/100Base-TX/10Base-T)
Use the LAN cable to connect this machine to the network. This
machine supports the 1000Base-T, 100Base-TX and 10Base-T
protocols.
The TCP/IP (LPD/LPR, IPP and SMB) protocols and Web serv-
ices are supported.
2 USB port Use a USB interface cable for USB connection.
Use a type A (4-pin, male) or type B (4-pin, male) USB cable. A
USB cable measuring three meters or less is recommended.
1
2

2Preparation for PC-Fax TX
(via network connection)

bizhub C754/C654 2-2
2.1 Overview 2
2 Preparation for PC-Fax TX (via network connec-
tion)
2.1 Overview
Before using the PC-Fax TX function, you must install the fax driver software on your PC.
This section explains the preparatory procedure for enabling the PC-Fax TX function using the installer sup-
plied with this machine.
2.2 Before installing the fax driver (for the administrator)
Preparation flow
Before installing the printer driver software on the PC, you must first set up this machine to enable PC-Fax
TX via the network connection.
1Connect this machine to the network.
%Check the LAN cable for connection.
%Check the network settings.
Ensure that this machine has an IP address assigned to it.
2Set up the PC-Fax operating environment.
%When using the Normal printing (at port 9100)
Make sure that the RAW port number has been set. (Usually, you can use the default settings.) Use Nor-
mal Printing (Port 9100) unless otherwise specified by the administrator.
%When using the Internet Print (IPP)
Check the IPP operating environment. (Usually, you can use the default settings.)
%When using the Secure Print (IPPS)
Set up the IPPS operating environment. Establish the communication with SSL encryption between this
machine and the PC.
3Preparation has finished.

bizhub C754/C654 2-3
2.2 Before installing the fax driver (for the administrator) 2
Check the LAN cable connection.
Ensure that a LAN cable is connected to the LAN port of this ma-
chine.
Check the network settings.
Ensure that this machine has an IP address assigned to it. Tap [Utility] - [Device Information], and check that
an IP address is displayed.
dReference
If no IP address is displayed, you need to set up the network. For details, refer to [User's Guide: Web Man-
agement Tool].
Set up the PC-Fax TX environment.
Set up the operating environment according to the method of printing.
How to print If the printing method is not specified before installation, Normal Printing (Port 9100) is selected
for printing. Use Normal Printing (Port 9100) unless otherwise specified by the administrator.
Tips
-If you are using Windows Vista/7/Server 2008/Server 2008 R2, you cannot setup the Secure Print (IPPS)
using the installer.
-If you are using Windows XP or Server 2003 in an IPv6 environment, you cannot setup the Secure Print
using the installer.
-The Internet Print (IPP) is not supported in the IPv6 environment.
Enabling device information to be obtained from the fax driver
Disable the OpenAPI authentication function. (Usually, you can use the default settings.)
If device information collection from the fax driver is enabled, the fax driver automatically collects the infor-
mation such as optional device attachment and authentication settings.
For details on how to setup, refer to [User's Guide: Print Operations].
How to print Description
Normal printing (Port 9100) Make sure that the RAW port number has been set. (Usually, you can use
the default settings.)
The settings configuration method is explained using Web Connection.
For details, refer to [User's Guide: Web Management Tool].
Internet Print (IPP) Check the IPP operating environment. (Usually, you can use the default
settings.)
The settings configuration method is explained using Web Connection.
For details, refer to [User's Guide: Web Management Tool].
Secure Print (IPPS) Set up the IPPS operating environment. Establish the communication with
SSL encryption between this machine and the PC.
The settings configuration method is explained using Web Connection.
For details, refer to [User's Guide: Web Management Tool].

bizhub C754/C654 2-4
2.2 Before installing the fax driver (for the administrator) 2
Related setting (for the administrator)
-You can use a password to restrict the ability to obtain device information from the printer driver (de-
fault: [No]). For details, refer to [User's Guide: Print Operations].
To configure settings, select [Utility] - [Administrator Settings] - [Printer Settings] - [Assign Account to
Acquire Device Info].

bizhub C754/C654 2-5
2.3 Quick installation of the fax driver 2
2.3 Quick installation of the fax driver
Installation flow
The following explains the system setup flow to enable PC-Fax TX from the PC.
1Prepare the fax driver.
%Prepare the fax driver CD-ROM disk.
Contact this machine administrator for the CD-ROM disk.
%Check the operating system (OS) version that supports the fax driver.
Ensure that the operation requirements of the fax driver are satisfied by the PC where you install the fax
driver.
2Install the fax driver on the PC.
%Install the fax driver on the PC using the installer.
Mount the "Driver CD-ROM Vol. 1" disk on the drive, and install the software by following the on-screen
instructions.
%Carry out a test print.
Carry out a test print and verify that it is acceptable.
3Preparation has finished.
Prepare the fax driver CD-ROM disk.
The following driver installation CD-ROM disks are delivered with this machine. The fax driver is included in
the "Driver CD-ROM Vol. 1".
Tips
-In User's Guide manuals, location paths of folders or files may not contain the root directory.
-To install the fax driver manually, specify the driver files in the EN (English) folder, and nothing else-
where.
Check the operating system (OS) version that supports the fax driver.
For details on the PC's Operating System (OS) that supports the fax driver, refer to page 1-3.
CD-ROM disks delivered Description
Driver CD-ROM Vol. 1 Contains the printer driver (PCL/PS/FAX) for Windows and screen fonts.
Driver CD-ROM Vol. 2 Contains the printer driver (XPS) for Windows, printer driver for the Mac
OS, screen fonts, and TWAIN driver.
Application CD-ROM (PA-
GESCOPE UTILITIES CD-
ROM)
Contains application software that operates with this machine and manu-
als.
User's Guide CD-ROM Contains the User's Guide.

bizhub C754/C654 2-6
2.3 Quick installation of the fax driver 2
Installation procedure
Install the fax driver on the PC by using the installer.
0You need to have the administrator privileges to perform this task.
0Use the "Driver CD-ROM Vol. 1".
1Mount the fax driver CD-ROM disk on the CD-ROM drive of the PC.
%Make sure that the installer starts, and then go to Step 2.
%If the installer does not start, open the printer driver folder on the CD-ROM, double-click [Set-
up.exe], and then go to Step 3.
%If the [User Account Control] screen appears, click [Continue] or [Yes].
2Click [Printer Install].
3Read the license agreement, then click [AGREE].
4Select [Install printers/MFPs], then click [Next].
Connected printers are detected.
%For Windows Vista/7/Server 2008/Server 2008 R2, you can select [Preference for IPv4] or [Prefer-
ence for IPv6]. The address has the preference when detected in both IPv4 and IPv6.
5Select this machine, then click [Next].
%If this machine is not detected, restart it.
%You do not need to change the printing method from [Normal Printing] (Port 9100) unless otherwise
specified by the administrator.
%As a printing method, you can select [Normal Printing], [Internet Printing] (IPP), or [Secure Printing]
(IPPS).
%Among the connected printers, only the target model is automatically detected and displayed. If
multiple target models are displayed, check the IP addresses.

bizhub C754/C654 2-7
2.3 Quick installation of the fax driver 2
You can check the IP address of this machine in the screen that is displayed by tapping [Utility] -
[Device Information].
%If the connection to this machine cannot be recognized, it is not displayed in the list. In such a case,
select [Specify the Printer/MFP Except for the Above.(IP Address, Host Name...)], and manually
specify the IP address and host name of this machine.
6Select the fax driver box, then click [Next].
7Check the components to be installed, then click [Install].

bizhub C754/C654 2-8
2.3 Quick installation of the fax driver 2
8Change the printer name or print a test page if necessary, then click [Finish].
The fax driver has been installed on the PC.
dReference
Be sure to initialize the fax driver after you have installed it. For details, refer to page 2-9.
Settings Description
[Review] Displays the installed components for checking.
[Rename Printer] Changes this machine name if necessary.
[Property] Sets the optional operating environment of this machine. For details, refer
to page 2-9.
[Print Setting] Changes the default print settings of this machine if necessary. For details,
refer to page 2-10.
[Print Test page] Prints a test page to check the normal data transfer if necessary.

bizhub C754/C654 2-9
2.4 Initialize the fax driver. 2
2.4 Initialize the fax driver.
Set the optional operating environment of this machine.
If you are using this machine for the first time, ensure that optional device installation and authentication set-
tings have been correctly reflected on the fax driver.
1Open the [Properties] screen of the fax driver.
%For details on how to open the [Properties] screen, refer to page 6-2.
2Open the [Configure] tab, and check the optional device installation and authentication settings on this
machine.
%Because the [Auto] of [Obtain Settings...] is enabled by default, the current information of this ma-
chine is obtained automatically and reflected on the [Device Option].
%If the [Auto] of [Obtain Settings...] is disabled and if you click [Obtain Device Information], the current
information of this machine is obtained and reflected on the [Device Option].
%If communication with this machine fails, set the [Device Option] manually. Select an item to change
from the list, and set a value in the [Setting].
3Click [OK].

bizhub C754/C654 2-10
2.4 Initialize the fax driver. 2
Change the default print settings.
You can change the default print settings of the fax driver if necessary.
For example, if you set to send the initial value with page combination, you can reduce the number of pages
printed at the destination. We recommend that you change the default settings to suit your environment.
1Open the [Printing Preferences] screen of the fax driver.
%For details on how to open the [Printing Preferences] screen, refer to page 6-11.
2Change the print settings, then click [OK].
Your changes apply to the PC-Fax TX in all application software.
dReference
The fax driver has the function to save favorite settings. For details, refer to page 4-11.

3Preparation for PC-Fax TX
(via USB connection)

bizhub C754/C654 3-2
3.1 Overview 3
3 Preparation for PC-Fax TX (via USB connection)
3.1 Overview
Before using the PC-Fax TX function, you must install the fax driver software on your PC.
This section explains how to prepare PC-Fax TX, using the installer supplied with this machine.

bizhub C754/C654 3-3
3.2 Quick installation of the fax driver 3
3.2 Quick installation of the fax driver
Installation flow
The following explains the system setup flow to enable PC-Fax TX.
1Prepare the fax driver.
%Prepare the fax driver CD-ROM disk.
Contact this machine administrator for the CD-ROM disk.
%Check the operating system (OS) version that supports the fax driver.
Ensure that the operation requirements of the printer driver are satisfied by the PC where you install the
fax driver.
2Install the fax driver on the PC.
%Set up the software installation on the PC.
If the PC is running on Windows 7 OS or the Windows Server 2008 Revision 2, you need to change the
PC settings in advance.
%Install the fax driver on the PC using the installer.
After connecting the USB cable, mount the "Driver CD-ROM Vol. 1" disk on the drive, then install the
software by following the on-screen instructions.
%Carry out a test print.
Carry out a test print and verify that it is acceptable.
3Preparation has finished.
Prepare the fax driver CD-ROM disk.
The following driver installation CD-ROM disks are delivered with this machine. The fax driver is included in
the "Driver CD-ROM Vol. 1".
Tips
-In User's Guide manuals, location paths of folders or files may not contain the root directory.
-To install the fax driver manually, specify the driver files in the EN (English) folder, and nothing else-
where.
Check the operating system (OS) version that supports the fax driver.
For details on the PC's Operating System (OS) that supports the fax driver, refer to page 1-3.
Changing the installation settings (Windows 7 or Windows Server 2008 R2)
If the PC is running on Windows 7 OS or Windows Server 2008 Revision 2, change the current PC settings
before installing the fax driver.
1From the Start menu, click [Control Panel] - [System and Security] - [System].
2Click [Advanced system settings] on the menu to the left.
The [System Properties] screen appears.
CD-ROM disks delivered Description
Driver CD-ROM Vol. 1 Contains the printer driver (PCL/PS/FAX) for Windows and screen fonts.
Driver CD-ROM Vol. 2 Contains the printer driver (XPS) for Windows, printer driver for the Mac
OS, screen fonts, and TWAIN driver.
Application CD-ROM (PA-
GESCOPE UTILITIES CD-
ROM)
Contains application software that operates with this machine and manu-
als.
User's Guide CD-ROM Contains the User's Guide.