Konica Minolta bizhub 350 Instruction Manual

350/250
Network Scanner operations

200/250/350 x-1
Contents
1 Introduction
1.1 Energy Star® ..................................................................................... 1-4
What is an ENERGY STAR® Product? .......................................... 1-4
1.2 Trademarks and registered trademarks ......................................... 1-5
1.3 About this manual ............................................................................. 1-8
Notations ........................................................................................ 1-8
Images that are used ..................................................................... 1-8
1.4 User’s Guides .................................................................................... 1-9
User’s Guide – Copy Operations ................................................... 1-9
User’s Guide – Network Scanner Operations (this manual) ........... 1-9
User’s Guide – Box Operations ..................................................... 1-9
User’s Guide – Print Operations .................................................... 1-9
1.5 Explanation of manual conventions .............................................. 1-10
Safety advices .............................................................................. 1-10
Sequence of action ...................................................................... 1-10
Tips .............................................................................................. 1-11
Special text markings ................................................................... 1-11
1.6 CD-ROM configuration .................................................................. 1-12
2 Features
2.1 Scan to E-Mail ................................................................................... 2-3
2.2 Scan to FTP ....................................................................................... 2-4
2.3 Scan to SMB ...................................................................................... 2-5
2.4 Scan to HDD ...................................................................................... 2-6
2.5 Internet faxing ................................................................................... 2-7
2.6 PageScope Web Connection ........................................................... 2-8
3 Setup
3.1 Connecting to a LAN ........................................................................ 3-3
Connecting the LAN cable ............................................................. 3-3
3.2 Specifying the network settings ...................................................... 3-5
Network setting table ..................................................................... 3-5
To specify initial network settings .................................................. 3-7

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3.3 Basic Settings ..................................................................................3-10
Settings .........................................................................................3-10
DHCP ............................................................................................3-11
IP Address Setting ........................................................................3-12
Subnet Mask .................................................................................3-13
Gateway ........................................................................................3-14
Network Board Set .......................................................................3-15
To specify the network board settings .........................................3-15
3.4 DNS Settings ....................................................................................3-18
DNS Setting ..................................................................................3-19
Host Name ....................................................................................3-20
Domain Name ...............................................................................3-20
DNS Server Address .....................................................................3-21
3.5 Machine Name .................................................................................3-22
To specify the machine name .......................................................3-22
3.6 SMTP Settings .................................................................................3-23
SMTP Server Address ..................................................................3-24
E-Mail Address .............................................................................3-26
SMTP Authentication User Name .................................................3-27
SMTP Authentication Password ...................................................3-28
3.7 POP3 Settings ..................................................................................3-29
POP3 Server Address ...................................................................3-29
POP3 User Name ..........................................................................3-32
POP3 Password ............................................................................3-33
Auto-RX Check .............................................................................3-34
3.8 Mail/Scan Settings (E-Mail Mode) ..................................................3-35
TX Size (Max.) ...............................................................................3-35
TX Quality (Max.) ...........................................................................3-37
Coding Method .............................................................................3-39
3.9 Mail/Scan Settings (Scan Mode) ....................................................3-41
To specify the scan mode settings ...............................................3-41
3.10 Scanner Settings .............................................................................3-43
Activity Report ..............................................................................3-45
RX Doc. Header Print ....................................................................3-46
E-Mail Header Text .......................................................................3-47
Subject Registration .....................................................................3-48
Divide Settings ..............................................................................3-49
3.11 LDAP Setting ....................................................................................3-51
LDAP Search .................................................................................3-51
LDAP Server Setting .....................................................................3-53
To specify the LDAP server settings .............................................3-54
Search Default Setting ..................................................................3-56

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3.12 Specifying e-mail server settings .................................................. 3-57
To the network administrator ....................................................... 3-57
3.13 Entering a domain name ................................................................ 3-58
Registering a domain name ......................................................... 3-58
Using a registered domain name ................................................. 3-61
3.14 Checking the network connection (Ping) ..................................... 3-62
To check the network connection ................................................ 3-62
3.15 User authentication and account track ........................................ 3-64
If user authentication settings have been specified ..................... 3-64
If account track settings have been specified ............................. 3-66
4 Scan to E-Mail
4.1 Specifying a destination with a one-touch dial button ................. 4-3
Selecting a one-touch dial button .................................................. 4-3
Specifying a destination by touching a one-touch dial button ...... 4-4
Entering the number of a one-touch dial button ............................ 4-6
Searching for a one-touch dial button ........................................... 4-9
Specifying chain dialing ............................................................... 4-12
4.2 Entering an address ....................................................................... 4-13
To enter an address ..................................................................... 4-13
4.3 Specifying the scanning quality and zoom ratio .......................... 4-17
Original Type ................................................................................ 4-17
To specify the scanning quality ................................................... 4-18
Density ......................................................................................... 4-19
To specify the density settings .................................................... 4-20
Set Original Size ........................................................................... 4-21
4.4 Specifying additional functions ..................................................... 4-23
Specifying the transmission report printing conditions ............... 4-24
To specify the transmission report printing conditions ................ 4-25
Specifying 2in1 transmission ....................................................... 4-27
Specifying double-sided transmission ......................................... 4-28
Specifying priority transmission ................................................... 4-29
Specifying timer transmission ...................................................... 4-30
Specifying the stamp setting ....................................................... 4-31
Changing the subject ................................................................... 4-32
Specifying a reply address ........................................................... 4-34
Specifying a file name .................................................................. 4-36
Other functions ............................................................................ 4-38
4.5 If transmission could not be completed ....................................... 4-39
Viewing a transmission report ...................................................... 4-39
Resending .................................................................................... 4-40

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4.6 Registering destinations .................................................................4-41
Programming a one-touch dial button ..........................................4-41
To program a one-touch dial button .............................................4-43
Changing or deleting a one-touch dial button ..............................4-48
Copying a one-touch dial button ..................................................4-49
Registering/deleting a secondary destination ..............................4-50
Naming an index ...........................................................................4-52
To name an index .........................................................................4-52
Registering mail programs ............................................................4-54
To register a mail program ............................................................4-56
Changing/deleting a mail program ...............................................4-61
5 Scan to FTP
5.1 Specifying a destination with a one-touch dial button ..................5-3
Selecting a one-touch dial button ...................................................5-3
Specifying a destination by touching a one-touch dial button .......5-4
Entering the number of a one-touch dial button .............................5-6
Searching for a one-touch dial button ............................................5-9
5.2 Specifying the scanning quality and zoom ratio ..........................5-12
Original Type .................................................................................5-12
To specify the scanning quality ....................................................5-13
Density ..........................................................................................5-14
To specify a density setting ..........................................................5-15
Set Original Size ............................................................................5-16
5.3 Specifying additional functions ......................................................5-18
Specifying the transmission report printing conditions ................5-19
To specify the transmission report printing conditions .................5-20
Specifying 2in1 transmission ........................................................5-22
Specifying double-sided transmission ..........................................5-23
Specifying priority transmission ....................................................5-24
Specifying timer transmission .......................................................5-25
Specifying the stamp setting ........................................................5-26
Specifying the e-mail notification destination ...............................5-27
Specifying a file name ...................................................................5-29
5.4 If transmission could not be completed ........................................5-31
Viewing a transmission report .......................................................5-31
Resending .....................................................................................5-32
5.5 Registering destinations .................................................................5-33
Programming a one-touch dial button ..........................................5-33
To program a one-touch dial button .............................................5-34
Changing or deleting a one-touch dial button ..............................5-41
Copying a one-touch dial button ..................................................5-42

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6 Scan to SMB
6.1 Specifying a destination with a one-touch dial button ................. 6-3
Selecting a one-touch dial button .................................................. 6-3
Specifying a destination by touching a one-touch dial button ...... 6-4
Entering the number of a one-touch dial button ............................ 6-6
Searching for a one-touch dial button ........................................... 6-9
6.2 Specifying the scanning quality and zoom ratio .......................... 6-12
Original Type ................................................................................ 6-12
To specify the scanning quality ................................................... 6-13
Density ......................................................................................... 6-14
To specify a density setting ......................................................... 6-15
Specifying the original document size setting ............................. 6-16
6.3 Specifying additional functions ..................................................... 6-18
Specifying the transmission report printing conditions ............... 6-19
To specify the transmission report printing conditions ................ 6-20
Specifying 2in1 transmission ....................................................... 6-22
Specifying double-sided transmission ......................................... 6-23
Specifying priority transmission ................................................... 6-24
Specifying timer transmission ...................................................... 6-25
Specifying the stamp setting ....................................................... 6-26
Specifying the e-mail notification destination .............................. 6-27
Specifying a file name .................................................................. 6-29
6.4 If transmission could not be completed ....................................... 6-31
Viewing a transmission report ...................................................... 6-31
Resending .................................................................................... 6-32
6.5 Registering destinations ................................................................ 6-33
Programming one-touch dial button ............................................ 6-33
To program a one-touch dial button ............................................ 6-34
Changing or deleting a one-touch dial button ............................. 6-41
Copying a one-touch dial button ................................................. 6-42
7 Internet faxing
7.1 Specifying a destination with a one-touch dial button ................. 7-3
Selecting a one-touch button ........................................................ 7-3
Specifying a destination by touching a one-touch dial button ...... 7-4
Entering the number of a one-touch dial button ............................ 7-6
Searching for a one-touch dial button ........................................... 7-9
Specifying chain dialing ............................................................... 7-12
7.2 Entering an address ....................................................................... 7-13
To enter an address ..................................................................... 7-13

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7.3 Specifying the scanning quality and zoom ratio ..........................7-17
Original Type .................................................................................7-17
To specify the scanning quality ....................................................7-18
Density ..........................................................................................7-19
To specify a density settings ........................................................7-20
Set Original Size ............................................................................7-21
7.4 Specifying additional functions ......................................................7-23
Specifying the transmission source setting ..................................7-25
Specifying the destination settings ...............................................7-26
Specifying the transmission report printing conditions ................7-27
Specifying 2in1 transmission ........................................................7-28
Specifying double-sided transmission ..........................................7-29
Specifying rotation transmission ..................................................7-30
Specifying priority transmission ....................................................7-31
Specifying timer transmission .......................................................7-32
Specifying the stamp setting ........................................................7-33
Changing the subject ....................................................................7-34
Specifying a reply address ...........................................................7-36
Specifying a file name ...................................................................7-37
7.5 If transmission could not be completed ........................................7-39
Viewing a transmission report .......................................................7-39
Resending .....................................................................................7-40
7.6 Receiving Internet faxes .................................................................7-41
Settings for Internet faxing ............................................................7-41
Receiving Internet faxes automatically .........................................7-41
Data the can be received ..............................................................7-41
Receiving Internet faxes manually ................................................7-42
7.7 Registering destinations .................................................................7-44
Programming a one-touch dial button ..........................................7-44
To program a one-touch dial button .............................................7-46
Changing or deleting a one-touch dial button ..............................7-51
Copying a one-touch dial button ..................................................7-52
Registering/deleting a secondary destination ..............................7-53
8 Using an LDAP server
8.1 Searching the destination information from the server .................8-3
Basic Search and Detail Search .....................................................8-3
To search the destination information ............................................8-4
8.2 Registering destination information to
one-touch dial buttons 8-8
To register destination information to a
one-touch dial button .....................................................................8-8

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9 Specifying settings using PageScope Web Connection
9.1 Items that can be specified using
PageScope Web Connection 9-3
Scan tab (User mode) .................................................................... 9-4
Scan tab (Administrator mode) ...................................................... 9-5
Network tab (Administrator mode) ................................................. 9-6
9.2 Using PageScope Web Connection ................................................ 9-7
Operating environment .................................................................. 9-7
Accessing PageScope Web Connection ....................................... 9-8
If user authentication settings have been applied ......................... 9-9
If account track settings have been applied .................................. 9-9
Page structure .............................................................................. 9-10
Logging on to Administrator mode .............................................. 9-12
Web browser cache ..................................................................... 9-14
For Internet Explorer .................................................................... 9-14
For Netscape ................................................................................ 9-14
9.3 One-Touch Key Registration (User mode) ................................... 9-15
Naming an index .......................................................................... 9-22
Registering a one-touch dial destination ..................................... 9-24
Registering a secondary recipient ............................................... 9-26
Changing the settings for a one-touch dial destination ............... 9-29
Deleting a one-touch dial destination .......................................... 9-31
9.4 FAX Program Registration (User mode) ....................................... 9-33
Registering fax programs ............................................................. 9-36
Changing the settings of the fax program ................................... 9-38
Deleting a fax program ................................................................. 9-39
9.5 Domain Name Registration (User mode) ...................................... 9-41
To register domain names ........................................................... 9-41
9.6 Export/Import (Administrator mode) ............................................ 9-42
Exporting data as files .................................................................. 9-43
Importing files .............................................................................. 9-45
9.7 TSI Registration .............................................................................. 9-48
To register transmission sources ................................................. 9-48
9.8 TX Settings (Administrator mode) ................................................. 9-49
Specifying the transmission settings ........................................... 9-50
9.9 RX Settings (Administrator mode) ................................................ 9-51
Specifying the reception settings ................................................. 9-52
9.10 Scan Setting (Administrator mode) ............................................... 9-53
Specifying the scan settings ........................................................ 9-54

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9.11 TX Document (Administrator mode) ..............................................9-55
Specifying the address of the forwarding destination ..................9-55
9.12 RX Document (Administrator mode) ..............................................9-57
Specifying the processing of received documents
at each line ....................................................................................9-58
Specifying the processing of other received documents .............9-60
9.13 Report Settings (Administrator mode) ..........................................9-61
Specifying the report output settings ...........................................9-62
9.14 TCP/IP (Administrator mode) .........................................................9-63
Specifying the TCP/IP settings .....................................................9-65
9.15 LDAP (Administrator mode) ............................................................9-67
Specifying the LDAP settings .......................................................9-67
9.16 LDAP Server Setting (Administrator mode) ..................................9-68
Registering an LDAP server ..........................................................9-69
Deleting an LDAP server ...............................................................9-71
9.17 E-Mail/Internet FAX (Administrator mode) ....................................9-72
Specifying the POP3 settings .......................................................9-75
Specifying the SMTP settings .......................................................9-76
Specifying the subject or text settings .........................................9-77
Specifying other settings ..............................................................9-78
9.18 FTP Configuration (Administrator mode) ......................................9-79
Specifying the FTP settings ..........................................................9-79
9.19 SSL/TLS (Administrator mode) .......................................................9-80
When a certificate is created ........................................................9-81
Creating certificates ......................................................................9-82
Deleting certificates ......................................................................9-84
Specifying the SSL/TLS settings ..................................................9-86
9.20 User Authentication (Administrator mode) ...................................9-88
Specifying user authentication settings ........................................9-89
10 Specifying management settings
10.1 Available parameters ......................................................................10-3
Administrator Management 1 .......................................................10-3
Administrator Management 2 .......................................................10-3
10.2 Registering transmission source names .......................................10-4
To register a transmission source name .......................................10-5
10.3 Specifying transmission report settings (TX Settings) ................10-7
Specifying the Quality/Mode settings ...........................................10-8
Specifying Comm. Menu settings ...............................................10-11

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10.4 Specifying the print timing for received documents
(RX Settings) .................................................................................. 10-15
Memory Lock Time .................................................................... 10-16
To specify the Memory Lock Password setting ......................... 10-18
To print manually ........................................................................ 10-21
10.5 Specifying the transmission report printing conditions ............ 10-23
Specifying TX Report settings .................................................... 10-23
Specifying the Activity Report settings ...................................... 10-25
10.6 Forwarding a transmission document to a specified
destination (TX Forwarding) ........................................................ 10-27
Specifying the forwarding destination ....................................... 10-27
10.7 Specifying the processing method for received documents
(Document Management) 10-30
Specifying the processing of documents
received on a port ...................................................................... 10-30
To specify the processing method for received
documents ................................................................................. 10-30
Specifying the processing of documents received
on other lines .............................................................................. 10-34
To specify the processing of received documents .................... 10-34
10.8 Specifying software switch settings (machine functions) ........ 10-37
Software switch settings ............................................................ 10-37
To specify a software switch setting .......................................... 10-39
Specifying administrator forwarding settings (mode 198) ......... 10-42
Specifying Internet fax settings (mode 350) ............................... 10-43
Specifying whether to add the transmission
source information when faxing or when forwarding received
documents (mode 352) .............................................................. 10-44
Specifying SMTP transmission timeout settings (mode 356) .... 10-45
Specifying SMTP reception timeout settings (mode 357) .......... 10-46
Specifying POP3 reception timeout settings (mode 358) .......... 10-47
Specifying the default address input screen (mode 366) .......... 10-48
Specifying DNS query timeout setting (mode 367) .................... 10-49
Specifying the transmission interval when e-mail
messages are separated (mode 372) ......................................... 10-50
Specifying the Internet fax full mode function settings
(mode 373) ................................................................................. 10-51
Specifying e-mail security functions (mode 380) ....................... 10-52
Specifying the export file format (mode 470) ............................. 10-54
10.9 Specifying SSL/TLS settings ....................................................... 10-55
To specify SSL/TLS settings ...................................................... 10-55

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11 Reports and lists
11.1 Checking the transmission conditions (TX Report) .....................11-3
To print a transmission report .......................................................11-4
Contents of the report ...................................................................11-5
11.2 Checking the reception conditions (RX Report) ...........................11-7
Printing a reception activity report ................................................11-7
Contents of the report ...................................................................11-8
11.3 Checking the destinations registered in one-touch dial buttons
(One-Touch List) ..............................................................................11-9
Printing the One-Touch List ..........................................................11-9
Contents of the list ......................................................................11-10
11.4 Printing the mail program list .......................................................11-11
To print the mail program list ......................................................11-11
Contents of the list ......................................................................11-12
11.5 Checking the function settings (Setting List) ..............................11-13
Printing the setting list ................................................................11-13
Contents of the list ......................................................................11-14
12 Scan function troubleshooting
12.1 When the following are displayed ..................................................12-3
12.2 Network error list ............................................................................12-4
Internet fax transmission/Scan to E-Mail ......................................12-4
Internet fax reception ....................................................................12-5
Scan to FTP ..................................................................................12-6
Scan to SMB .................................................................................12-7
12.3 Troubleshooting ..............................................................................12-8
Internet fax transmission/Scan to E-Mail ......................................12-8
Internet fax reception ....................................................................12-9
Other ...........................................................................................12-10
13 Appendix
13.1 Product specifications ....................................................................13-3
Internet fax specifications .............................................................13-3
Scan to E-Mail specifications .......................................................13-3
Scan to FTP specifications ...........................................................13-4
Scan to SMB specifications ..........................................................13-4
13.2 Entering text .....................................................................................13-5
To type text ...................................................................................13-5
List of available characters ...........................................................13-6

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13.3 Glossary ........................................................................................... 13-7
13.4 Index .............................................................................................. 13-13

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1Introduction

Introduction 1
200/250/350 1-3
1 Introduction
Thank you for choosing this machine.
This User’s Guide contains details on the operation methods required for us-
ing the network connection and scanner functions of the bizhub 200/250/
350, precautions on their use, and basic troubleshooting procedures. Care-
fully read this User’s Guide before using the machine, to ensure proper and
efficient use. After reading the manual, store it in the designated holder so
that it can easily be referred to when questions or problems arise during op-
eration.
Views of the actual equipment may be slightly different from the illustrations
used in this User’s Guide.

1Introduction
1-4 200/250/350
1.1 Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets
the ENERGY STAR®Guidelines for energy efficiency.
What is an ENERGY STAR® Product?
An ENERGY STAR®product has a special feature that allows it to automat-
ically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR®product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.

Introduction 1
200/250/350 1-5
1.2 Trademarks and registered trademarks
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,
INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Net-
scape Communications Corporation.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4®is a registered trademark or trademark of RSA Security Inc. in the Unit-
ed States and/or other countries.
RSA®is a registered trademark or trademark of RSA Security Inc. in the Unit-
ed States and/or other countries.
OpenSSL Statement
OpenSSL License
Copyright © 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].
5. Products derived from this software may not be called “OpenSSL” nor
may “OpenSSL” appear in their names without prior written permission
of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following ac-
knowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)”

1Introduction
1-6 200/250/350
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([email protected]). This product includes software written by Tim Hud-
son ([email protected]).
Original SSLeay License
Copyright © 1995-1998 Eric Young ([email protected]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@crypt-
soft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the fol-
lowing conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@crypt-
soft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documen-
tation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
“This product includes cryptographic software written by Eric Young
([e-mail])”