Konica Minolta bizhub 361 Instruction and safety manual

User’s Guide [Box Operations]

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Introduction
Thank you for purchasing this machine.
This User's Guide describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the User Box functions of bizhub 501/421/361. In order to allow functionality of this
product fully and to use it effectively, please read this User's Guide as necessary.
Also, by installing the softwares such as HDDTWAIN, and PageScope Box Operator, you can access the data
in the user box from another computer over the network. Available functions vary depending on the software.
Refer to each software manual.
In order to operate the machine safely and properly, be sure to read the Quick Guide
[Copy/Print/Fax/Scan/Box Operations].
For descriptions on trademarks and copyrights, refer to [Trademarks/Copyrights].
Illustrations shown in the User's Guide may differ from actual machine.

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To check on the function you want to use
This manual contains details on setting up the functions.
Understanding "Operation flow"
The chapter "Operation flow" is provided for using major functions described in this manual.The flow charts
in the chapter help to understand the general flow of operations such as saving and printing.
Clicking the link in the flow chart takes you to the relevant pages of the function to see more details about
the function settings.

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Using "Menu trees"
Various functions can be specified for this machine.Refer to the "Menu tree" page to find out the specific
setting items under certain button, or the list of items that can be specified. On the menu tree pages, there
is a hierarchy of functions under one button. Clicking the link in the menu tree takes you to the relevant pages
of the function to see more details about the function settings.

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Contents
Introduction
To check on the function you want to use ...........................................................................................................x-2
Understanding "Operation flow" .............................................................................................................x-2
Using "Menu trees" .................................................................................................................................x-3
Contents ..................................................................................................................................................................x-4
About this manual.................................................................................................................................................x-15
Contents ................................................................................................................................................x-15
Product notation ....................................................................................................................................x-15
Explanation of manual conventions .......................................................................................................x-16
User’s Guides........................................................................................................................................................x-18
Printed manual .......................................................................................................................................x-18
User’s Guide CD manuals .....................................................................................................................x-18
1 Overview of the User Box functions
1.1 User Box functions ............................................................................................................................... 1-2
1.1.1 Available User Box functions....................................................................................................................1-2
Saving documents....................................................................................................................................1-2
Using document data ...............................................................................................................................1-3
Organizing document data .......................................................................................................................1-4
1.1.2 Set-up for User Box functions..................................................................................................................1-5
User box registration ................................................................................................................................1-5
To use the machine for relay device.........................................................................................................1-5
To use Memory RX user box ....................................................................................................................1-5
1.2 Information before saving documents................................................................................................ 1-6
1.2.1 User authentication...................................................................................................................................1-6
Machine authentication ............................................................................................................................1-6
External server authentication ..................................................................................................................1-6
Account track ...........................................................................................................................................1-6
1.2.2 Limitation on user box registration ...........................................................................................................1-7
Public/personal/group user boxes ...........................................................................................................1-7
Bulletin board user box ............................................................................................................................1-7
Polling TX user box...................................................................................................................................1-7
1.2.3 Limitation on document name..................................................................................................................1-7
1.3 Authentication and accessible user boxes ........................................................................................ 1-8
1.3.1 When user authentication and account track settings are not specified .................................................1-8
1.3.2 When only user authentication settings are specified ..............................................................................1-8
1.3.3 When only account track settings are specified.......................................................................................1-9
1.3.4 When user authentication and account track settings are specified and synchronized ........................1-10
1.3.5 When user authentication and account track settings are specified but not synchronized...................1-11
1.4 Type of boxes...................................................................................................................................... 1-12
1.4.1 Type of boxes (With hard disk installed).................................................................................................1-12
1.4.2 Type of boxes (with no hard disk installed) ............................................................................................1-14
2 Control panel/touch panel
2.1 Control panel......................................................................................................................................... 2-2
2.2 Touch panel........................................................................................................................................... 2-4
2.2.1 Screen layout............................................................................................................................................2-4
Icons on the touch panel ..........................................................................................................................2-4
2.2.2 Display and operation of the left panel.....................................................................................................2-5
Job List .....................................................................................................................................................2-5
Job List - Delete .......................................................................................................................................2-6
Job List - Job Details................................................................................................................................2-6
Settings when saving documents...........................................................................................................2-11
Detail - Check Scan Settings..................................................................................................................2-12

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Detail - Check Original Settings .............................................................................................................2-12
Settings when using documents ............................................................................................................2-12
Document Detail .....................................................................................................................................2-13
Check Job Settings ................................................................................................................................2-13
Check Job Settings - Destination Settings.............................................................................................2-13
Check Job Settings - Communication Settings .....................................................................................2-14
Check Job Settings - E-Mail Settings ....................................................................................................2-14
Preview ...................................................................................................................................................2-14
Preview - Detail.......................................................................................................................................2-15
Preview - Detail (Print/Combine) ............................................................................................................2-15
Preview - Detail (Send/Bind TX) .............................................................................................................2-16
3 Operation flow of user boxes
3.1 Saving documents in user boxes ........................................................................................................ 3-2
3.2 Printing documents in user boxes ...................................................................................................... 3-4
3.3 Sending documents in user boxes...................................................................................................... 3-7
3.4 Saving documents in external memory ............................................................................................ 3-10
3.5 Printing documents in external memory .......................................................................................... 3-12
3.6 Organizing user box documents ....................................................................................................... 3-14
3.7 Menu trees in User Box mode ........................................................................................................... 3-16
3.7.1 Save Document ......................................................................................................................................3-16
Public/Personal/Group User Boxes........................................................................................................3-16
System User Box....................................................................................................................................3-17
3.7.2 Use Document........................................................................................................................................3-18
Public/Personal/Group User Boxes........................................................................................................3-18
System User Box....................................................................................................................................3-22
3.7.3 File Document.........................................................................................................................................3-24
4 Entering User Box mode
4.1 Entering User Box mode...................................................................................................................... 4-2
4.2 User box operation menus .................................................................................................................. 4-3
4.2.1 Save Document ........................................................................................................................................4-3
4.2.2 Use Document..........................................................................................................................................4-3
4.2.3 File Document...........................................................................................................................................4-4
5 Save Document
5.1 Overview of Save Document ............................................................................................................... 5-2
5.1.1 Available operations in the Save Document screen .................................................................................5-2
Public/personal/group user boxes ...........................................................................................................5-2
Annotation User Box ................................................................................................................................5-2
External memory.......................................................................................................................................5-2
5.1.2 Initial screen of Save Document...............................................................................................................5-2
Public/Personal/Group user box ..............................................................................................................5-2
System User Box......................................................................................................................................5-3
5.1.3 Description of the Save Document screen...............................................................................................5-3
5.2 Scan Settings ........................................................................................................................................ 5-4
5.2.1 Basic - Original Type ................................................................................................................................5-4
5.2.2 Basic - Simplex/Duplex ............................................................................................................................5-4
5.2.3 Basic - Resolution ....................................................................................................................................5-5
5.2.4 Basic - File Type .......................................................................................................................................5-5
File Type ...................................................................................................................................................5-5
Scan Setting .............................................................................................................................................5-5
Encryption.................................................................................................................................................5-6
Encryption - Detail Settings......................................................................................................................5-6
5.2.5 Basic - Density..........................................................................................................................................5-7
5.2.6 Basic - Separate Scan..............................................................................................................................5-8
5.2.7 Background Removal ...............................................................................................................................5-8

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5.2.8 Erase.........................................................................................................................................................5-8
Frame Erase..............................................................................................................................................5-8
5.2.9 Book Scan - Book Copy...........................................................................................................................5-9
Book Copy................................................................................................................................................5-9
Book Erase - Frame Erase........................................................................................................................5-9
Binding Position......................................................................................................................................5-10
5.2.10 Application - Scan Size ..........................................................................................................................5-11
Standard .................................................................................................................................................5-11
Custom Size ...........................................................................................................................................5-11
Neg./Pos. Reverse..................................................................................................................................5-11
5.3 Original Settings ................................................................................................................................. 5-12
Special Original.......................................................................................................................................5-12
Direction Settings - Original Direction ....................................................................................................5-12
Direction Settings - Binding Position......................................................................................................5-13
6 Use Document
6.1 Overview of Use Document screen .................................................................................................... 6-2
6.1.1 Available operations in the Use Document screen...................................................................................6-2
Printing......................................................................................................................................................6-2
Transmitting..............................................................................................................................................6-2
Document Details .....................................................................................................................................6-2
6.1.2 Initial screen of Use Document.................................................................................................................6-2
Public/Personal/Group user box ..............................................................................................................6-2
System User Box......................................................................................................................................6-2
6.1.3 Description of Use Document screen.......................................................................................................6-3
6.1.4 When a password is specified for the user box .......................................................................................6-3
6.2 Print........................................................................................................................................................ 6-4
6.2.1 Overview of Print ......................................................................................................................................6-4
6.2.2 Description of the Print screen .................................................................................................................6-4
6.3 Print - Basic (Public/Personal/Group user box)................................................................................. 6-5
6.3.1 Copies.......................................................................................................................................................6-5
6.3.2 1-Sided/2-Sided .......................................................................................................................................6-5
6.3.3 Finishing....................................................................................................................................................6-6
Sort/Group................................................................................................................................................6-6
Offset ........................................................................................................................................................6-6
Staple........................................................................................................................................................6-6
Staple - Position Setting...........................................................................................................................6-6
Punch........................................................................................................................................................6-6
Punch - Position Setting...........................................................................................................................6-7
Fold/Bind ..................................................................................................................................................6-7
6.4 Print - Application (Public/Personal/Group user box)....................................................................... 6-8
6.4.1 Page Margin .............................................................................................................................................6-8
Margin Position.........................................................................................................................................6-8
Adjust Value..............................................................................................................................................6-8
Image Shift................................................................................................................................................6-8
Image Shift - Change Back Shift ..............................................................................................................6-9
6.4.2 Sheet/Cover/Chapter Insert......................................................................................................................6-9
6.4.3 Sheet/Cover/Chapter Insert - Cover Sheet ..............................................................................................6-9
What is a cover sheet? .............................................................................................................................6-9
Cover setting ..........................................................................................................................................6-10
Front Cover - Paper................................................................................................................................6-10
Back Cover-Paper ..................................................................................................................................6-11
6.4.4 Sheet/Cover/Chapter Insert - Insert Sheet.............................................................................................6-11
What is Insert Sheet?..............................................................................................................................6-11
Specified page/Sort................................................................................................................................6-12
Insert Paper ............................................................................................................................................6-12
Insert Type ..............................................................................................................................................6-12
6.4.5 Sheet/Cover/Chapter Insert - Chapters .................................................................................................6-12
What is Chapters? ..................................................................................................................................6-12
Specified page/Sort................................................................................................................................6-13

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Chapter Paper ........................................................................................................................................6-13
6.4.6 Stamp/Composition................................................................................................................................6-13
6.4.7 Stamp/Composition - Date/Time............................................................................................................6-14
Date Format............................................................................................................................................6-14
Time Format............................................................................................................................................6-14
Pages......................................................................................................................................................6-14
Text Size .................................................................................................................................................6-14
Print Position - Print Position..................................................................................................................6-14
Print Position - Fine-Tune.......................................................................................................................6-15
6.4.8 Stamp/Composition - Page Number ......................................................................................................6-15
Starting Page Number ............................................................................................................................6-15
Starting Chapter Number .......................................................................................................................6-15
Page Number Type.................................................................................................................................6-15
Insert Sheet Setting ................................................................................................................................6-15
Text Size .................................................................................................................................................6-16
Print Position - Print Position..................................................................................................................6-16
Print Position - Fine-Tune.......................................................................................................................6-17
6.4.9 Stamp/Composition - Stamp..................................................................................................................6-17
Stamp Type/Preset Stamps ...................................................................................................................6-17
Pages......................................................................................................................................................6-17
Text Size .................................................................................................................................................6-17
Print Position - Print Position..................................................................................................................6-18
Print Position - Fine-Tune.......................................................................................................................6-18
6.4.10 Stamp/Composition - Stamp Repeat .....................................................................................................6-18
What is Stamp Repeat?..........................................................................................................................6-18
Stamp Repeat Type - Registered Stamp ...............................................................................................6-18
Stamp Repeat Type - Preset Stamp ......................................................................................................6-19
Stamp Repeat Type - Date/Time............................................................................................................6-19
Stamp Repeat Type - Other ...................................................................................................................6-19
Detail Settings.........................................................................................................................................6-20
Detailed Settings - Density .....................................................................................................................6-20
Detailed Settings - Text Size ..................................................................................................................6-20
Change Pos./Delete................................................................................................................................6-20
6.4.11 Stamp/Composition - Copy Protect.......................................................................................................6-21
What is Copy Protect?............................................................................................................................6-21
Copy Protect Type - Registered Stamp .................................................................................................6-21
Copy Protect Type - Preset Stamp ........................................................................................................6-21
Copy Protect Type - Date/Time..............................................................................................................6-22
Copy Protect Type - Other .....................................................................................................................6-22
Detail Settings.........................................................................................................................................6-22
Detail Settings - Density .........................................................................................................................6-23
Detail Settings - Copy Protect Pattern ...................................................................................................6-23
Detail Settings - Text Size ......................................................................................................................6-23
Detail Settings - Background Pattern.....................................................................................................6-23
Position - Change Pos./Delete ...............................................................................................................6-24
6.4.12 Stamp/Composition - Overlay ................................................................................................................6-24
6.4.13 Stamp/Composition - Registered Overlay..............................................................................................6-24
6.4.14 Stamp/Composition - Header/Footer.....................................................................................................6-25
Recall Header/Footer..............................................................................................................................6-25
Check/Change Temporarily....................................................................................................................6-25
Check/Change Temporarily - Header Settings/Footer Settings.............................................................6-25
Check/Change Temporarily - Header Settings/Footer Settings - Text ..................................................6-25
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time.........................................6-26
Check/Change Temporarily - Header Settings/Footer Settings - Print Position....................................6-26
Check/Change Temporarily - Header Settings/Footer Settings - Other ................................................6-26
Check/Change Temporarily - Pages ......................................................................................................6-26
Check/Change Temporarily - Text Size..................................................................................................6-27
6.4.15 Stamp/Composition - Distribution Control Number ...............................................................................6-27
6.4.16 Stamp/Composition - Watermark...........................................................................................................6-27
6.5 Send (Public/Personal/Group user box) ........................................................................................... 6-28
6.5.1 Overview of Send ...................................................................................................................................6-28
6.5.2 Description of the Send screen ..............................................................................................................6-28

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6.5.3 Address Book - Search ..........................................................................................................................6-29
Address Type..........................................................................................................................................6-29
Index .......................................................................................................................................................6-29
Detail Search ..........................................................................................................................................6-29
6.5.4 Direct Input .............................................................................................................................................6-30
6.5.5 Direct Input - Fax....................................................................................................................................6-30
6.5.6 Direct Input - E-Mail ...............................................................................................................................6-30
6.5.7 Direct Input - Internet Fax.......................................................................................................................6-30
RX Ability (Destination) ...........................................................................................................................6-31
6.5.8 Direct Input - IP Address Fax .................................................................................................................6-31
6.5.9 Direct Input - PC (SMB) ..........................................................................................................................6-31
Host Name..............................................................................................................................................6-32
File Path..................................................................................................................................................6-32
User Name..............................................................................................................................................6-32
Password................................................................................................................................................6-32
Reference ...............................................................................................................................................6-32
Next Destination .....................................................................................................................................6-32
6.5.10 Direct Input - FTP ...................................................................................................................................6-32
Host Name..............................................................................................................................................6-32
File Path..................................................................................................................................................6-32
User Name..............................................................................................................................................6-32
Password................................................................................................................................................6-32
Detailed Settings ....................................................................................................................................6-33
Next Destination .....................................................................................................................................6-33
6.5.11 Direct Input - WebDAV ...........................................................................................................................6-33
Host Name..............................................................................................................................................6-33
File Path..................................................................................................................................................6-33
User Name..............................................................................................................................................6-33
Password................................................................................................................................................6-33
Detailed Settings ....................................................................................................................................6-34
Next Destination .....................................................................................................................................6-34
6.5.12 Job History .............................................................................................................................................6-34
6.5.13 Address Search ......................................................................................................................................6-34
6.5.14 Address Search - Search .......................................................................................................................6-35
6.5.15 Address Search - Advanced Search ......................................................................................................6-35
Name ......................................................................................................................................................6-35
E-Mail Addr.............................................................................................................................................6-35
Fax Number ............................................................................................................................................6-36
Last Name ..............................................................................................................................................6-36
First Name ..............................................................................................................................................6-36
City..........................................................................................................................................................6-36
Company Name......................................................................................................................................6-36
Department.............................................................................................................................................6-36
OR/AND/STARTS WITH/ENDS WITH ....................................................................................................6-36
6.5.16 File Type .................................................................................................................................................6-36
File Type .................................................................................................................................................6-37
Scan Setting ...........................................................................................................................................6-37
Encryption...............................................................................................................................................6-37
Encryption - Detail Settings....................................................................................................................6-37
Stamp Composition................................................................................................................................6-39
6.5.17 Overview of Communication Settings ....................................................................................................6-39
6.5.18 Communication Settings - Line Settings................................................................................................6-40
About Line Settings ................................................................................................................................6-40
Overseas TX ...........................................................................................................................................6-40
ECM OFF ................................................................................................................................................6-40
V.34 OFF.................................................................................................................................................6-40
Check Dest. & Send ...............................................................................................................................6-41
Select Line ..............................................................................................................................................6-41
6.5.19 Communication Settings - E-Mail Settings ............................................................................................6-41
About E-Mail Settings.............................................................................................................................6-41
Document Name.....................................................................................................................................6-41
Subject....................................................................................................................................................6-41

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From .......................................................................................................................................................6-42
Body .......................................................................................................................................................6-42
6.5.20 Communication Settings - URL Notification Setting ..............................................................................6-42
What is URL notification? .......................................................................................................................6-42
Detail Search ..........................................................................................................................................6-43
Direct Input .............................................................................................................................................6-43
6.5.21 Communication Settings - Communication Method Settings................................................................6-43
Timer TX..................................................................................................................................................6-43
Password TX...........................................................................................................................................6-44
F-Code TX ..............................................................................................................................................6-44
6.5.22 Communication Settings - E-Mail Encryption ........................................................................................6-44
6.5.23 Communication Settings - Digital Signature ..........................................................................................6-45
6.5.24 Communication Settings - Fax Header Settings ....................................................................................6-45
6.5.25 Overview of Application..........................................................................................................................6-45
6.5.26 Application - Stamp/Composition - Date/Time ......................................................................................6-45
6.5.27 Application - Stamp/Composition - Page Number ................................................................................6-45
6.5.28 Application - Stamp/Composition - Stamp ............................................................................................6-46
6.5.29 Application - Stamp/Composition - Header/Footer ...............................................................................6-46
6.5.30 Application - Send & Print ......................................................................................................................6-46
What is Send & Print?.............................................................................................................................6-46
Copies.....................................................................................................................................................6-46
Simplex/Duplex ......................................................................................................................................6-46
Staple......................................................................................................................................................6-46
Staple-Position Setting...........................................................................................................................6-46
6.6 Combine (Public/Personal/Group user box) .................................................................................... 6-47
6.6.1 What is Combine? ..................................................................................................................................6-47
6.6.2 Combining Order ....................................................................................................................................6-47
6.6.3 Description of the Print screen ...............................................................................................................6-47
6.6.4 Basic.......................................................................................................................................................6-48
6.6.5 Finishing..................................................................................................................................................6-48
6.6.6 Continuous Print.....................................................................................................................................6-48
6.6.7 Page Margin ...........................................................................................................................................6-48
6.6.8 Stamp/Composition - Date/Time............................................................................................................6-48
6.6.9 Stamp/Composition - Page Number ......................................................................................................6-48
6.6.10 Stamp/Composition - Stamp..................................................................................................................6-48
6.6.11 Stamp/Composition - Stamp Repeat .....................................................................................................6-48
6.6.12 Stamp/Composition - Copy Protect.......................................................................................................6-48
6.6.13 Stamp/Composition - Registered Overlay..............................................................................................6-48
6.6.14 Stamp/Composition - Header/Footer.....................................................................................................6-48
6.6.15 Stamp/Composition - Distribution Control Number ...............................................................................6-48
6.6.16 Stamp/Composition - Watermark...........................................................................................................6-48
6.7 Bind TX (Public/Personal/Group user box) ...................................................................................... 6-49
6.7.1 What is Bind TX? ....................................................................................................................................6-49
6.7.2 Combining Order screen ........................................................................................................................6-49
6.7.3 Address Book - Search ..........................................................................................................................6-49
6.7.4 Direct Input - E-Mail ...............................................................................................................................6-49
6.7.5 Direct Input - PC (SMB) ..........................................................................................................................6-49
6.7.6 Direct Input - FTP ...................................................................................................................................6-49
6.7.7 Direct Input - WebDAV ...........................................................................................................................6-49
6.7.8 Address Search - Search .......................................................................................................................6-49
6.7.9 Address Search - Advanced Search ......................................................................................................6-49
6.7.10 File Type .................................................................................................................................................6-49
6.7.11 Communication Settings - E-Mail Settings ............................................................................................6-50
6.7.12 Communication Settings - URL Notification Setting ..............................................................................6-50
6.7.13 Communication Settings - E-Mail Encryption ........................................................................................6-50
6.7.14 Communication Settings - Digital Signature ..........................................................................................6-50
6.7.15 Application - Stamp/Composition - Date/Time ......................................................................................6-50