Kyocera Mita FS-1116MFP User manual

Facsimile Operation Guide
FS-1116MFP
Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

OPERATION GUIDE i
Contents
General Notice
Legal and Safety
Legal Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Safety Conventions in This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Important! Please Read First. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
Precautions for Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
Introduction
Overview of Operation Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi
Accessing Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
1 Machine Parts
Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Message Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
2 Preparing to FAX
Setting the Current Date and Time (Date & Time Setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Entering FAX Information (Local Information) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Selecting the Line Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Configuring TTI Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
3 Basic Operation
Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Stopping Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Receiving Documents (Automatic FAX Reception). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Using Phone Book to Select Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Editing Phone Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
4 Basic Functions
Timer-based Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Manual FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Manual FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Auto FAX/Tel Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
DRD Reception (Inch Model Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Polling Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Memory Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Fax Reject Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Managing Jobs in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
5 FAX System Settings
Reception Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Number of Ring Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Redial Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Default Settings (image quality and brightness) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

ii OPERATION GUIDE
Speaker Volume Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Reception Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
FAX Tx Report Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
Printing Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
PBX Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Facsimile Maintenance Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
6 Editing Phone Book with Computer (Using QLINK)
Editing Phone Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Viewing/Saving Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
One-touch Dial Dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Speed Dial Dialog box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Group Dial Dialog box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5
7 Trouble Shooting
CAUTIONS before Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Troubleshooting Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Error Code Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4
8 Reference Information
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Character List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Menu Flow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3
Dual Access Function List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4
INDEX

OPERATION GUIDE iii
General Notice
Trademark Information
• Microsoft, Windows, and Internet Explorer are registered trademarks of
Microsoft Corporation in the U.S. and other countries.
• Windows ME and Windows XP are trademarks of Microsoft Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business Machines
Corporation.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names in this Operation Guide are trademarks or
registered trademarks of their respective companies. The designations™ and ® are
omitted in this guide.

General Notice
iv OPERATION GUIDE
FCC PART 68 REQUIREMENTS
1. This equipment complies with Part 68 of the FCC rules and the requirements
adopted by the ACTA. On the rear side of the equipment to install FAX Assembly
Board is a label that contains, among other information, a product identifier in the
format US:AAAEQ##TXXXX. If requested, this number must be provided to the
telephone company.
2. This equipment connects to the network via USOC RJ11C.
3. A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible modular
jack that is also compliant. See installation instructions for details.
4. The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part
of the product identifier that has the format US:AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For
earlier products, the REN is separately shown on the label.
5. If this equipment causes harm to the telephone network, the telephone company
will notify you in advance that temporary discontinuance of service may be required.
But if advance notice isn't practical, the telephone company will notify the customer
as soon as possible. Also, you will be advised of your right to file a complaint with the
FCC if you believe it is necessary.
6. The telephone company may make changes in its facilities, equipment, operations
or procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
7. If trouble is experienced with this equipment, please contact the following
company for repair and (or) warranty information:
If the equipment is causing harm to the telephone network, the telephone company
may request that you disconnect the equipment until the problem is resolved.
8. This equipment cannot be used on public coin service provided by the telephone
company. Connection to Party line service is subject to state tariffs. Contact the state
public utility commission, public service commission or corporation commission for
information.
9. If your home has specially wired alarm equipment connected to the telephone line,
ensure the installation of this equipment does not disable your alarm equipment. If
you have questions about what will disable alarm equipment, consult your telephone
company or a qualified installer.

General Notice
OPERATION GUIDE v
10. The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device, including FAX machines, to
send any message unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date and
time it is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machine or such
business, other entity, or individual. (The telephone number provided may not be a
900 number or any other number for which charges exceed local or long-distance
transmission charges.)
In order to program this information into your FAX machine, you should complete the
following steps:(Insure that it will be transmitted, see Entering FAX Information
(Local Information) on page 2-2, Setting the Current Date and Time (Date & Time
Setting) on page 2-1, and Configuring TTI Settings on page 2-4.)

General Notice
vi OPERATION GUIDE
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be
followed to reduce the risk of fire, electric shock and injury to persons, including the
following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or
CSA certified telecommunication line cord.
1. Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
2. Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in the vicinity of the leak.
4. Use only the power cord and batteries indicated in this manual. Do not dispose of
batteries in a fire. They may explode. Check with local codes for possible special
disposal instructions.
SAVE THESE INSTRUCTIONS
Safety Instructions Regarding the Disconnection of Power
CAUTION: The power plug is the main isolation device! Other switches on the
equipment are only functional switches and are not suitable for isolating the
equipment from the power source.

OPERATION GUIDE vii
Legal and Safety
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF
RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO
THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH
AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST
PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO
MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
Safety Conventions in This Guide
Please read the Operation Guide before using the machine. Keep it close to the
machine for easy reference.
The sections of this handbook and parts of the machine marked with symbols are
safety warnings meant to protect the user, other individuals and surrounding objects,
and ensure correct and safe usage of the machine. The symbols and their meanings
are indicated below.
Symbols
The symbol indicates that the related section includes safety warnings. Specific
points of attention are indicated inside the symbol.
DANGER: Indicates that serious injury or even death will
very possibly result from insufficient attention to or incorrect
compliance with the related points.
WARNING: Indicates that serious injury or even death may
result from insufficient attention to or incorrect compliance
with the related points.
CAUTION: Indicates that personal injury or mechanical
damage may result from insufficient attention to or incorrect
compliance with the related points.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]

Legal and Safety
viii OPERATION GUIDE
The symbol indicates that the related section includes information on prohibited
actions. Specifics of the prohibited action are indicated inside the symbol.
The zsymbol indicates that the related section includes information on actions
which must be performed. Specifics of the required action are indicated inside the
symbol.
Please contact your service representative to order a replacement if the safety
warnings in the guide are illegible or if the guide itself is missing. (fee required)
<Note>
Due to performance updating, information in this Operation Guide is subject to
change without notice.
.... [Warning of prohibited action]
.... [Disassembly prohibited]
.... [Alert of required action]
.... [Remove the power plug from the outlet]
.... [Always connect the machine to an outlet with a ground
connection]

Legal and Safety
OPERATION GUIDE ix
Important! Please Read First.
This Operation Guide includes information on using the facsimile functions of this
machine. Be sure to read the Operation Guide as well. Keep both guides near the
machine for ready reference.
During use, refer to the Operation Guide for your machine to obtain the following
information.
• Caution Labels
• Installation Precautions
• Precautions for Use
• Loading Paper
• Cleaning the Machine
• Toner Container Replacement
• Troubleshooting
• Paper Jam
Installation Precautions
Power supply/Grounding the product
Do not connect this product to the same outlet as an air conditioner or copier, etc.
Precautions for Use
•Do not open the front cover, turn off the power switch, or pull out the power plug
while transmitting, receiving, or copying.
• This product may only be used within the country of purchase due to the
different safety and communication standards in each country. (International
communication standards, however, make the communication between
countries possible.)
• This product may be inoperable in areas with poor telephone lines or
communication conditions.
• “CALL WAITING” or other telephone company optional services that produce
audible tones or clicks on the line can disrupt or cause termination of facsimile
communications.
• Be sure that the size of the paper loaded in the paper source matches the size of
the paper configured with the paper source size selection. Failure to do so may
cause the part of the received documents not printed.

Introduction
xOPERATION GUIDE
Introduction
Overview of Operation Guide
This Operation Guide has the following chapters:
1Machine Parts - Identifies the names and functions of the machine and
operation panel.
2Preparing to FAX - Describes preliminary settings and how to prepare the Fax
System for use.
3Basic Operation - Describes basic fax operations, such as sending and
receiving documents.
4Basic Functions - Describes basic functions, such as timer-based or
broadcast transmission provided by the Fax System.
5FAX System Settings - Describes mechanical and functional settings.
6Editing Phone Book with Computer (Using QLINK) - Describes how to edit
your phone book using computer.
7Trouble Shooting - Describes how to resolve problems and respond to error
messages.
8Reference Information - Provides the facsimile specifications, or available
character list, etc.

Introduction
OPERATION GUIDE xi
Conventions
This manual uses the following conventions:
Convention Description Example
Italic Typeface Used to emphasize a key word,
phrase or references to additional
information.
Open the Front Cover.
For details on Auto Sleep, refer to Sleep
Mode on page 8-1.
Courier Typeface Used to denote messages or
names displayed on the operation
panel.
Access 13. Sleep Mode.
Bracket Bold Text
Typeface
Used to denote operation panel
keys.
Press [Copy Mode] to select the desired
mode.
Bold Typeface Used to emphasize buttons or
items to be selected in dialog
boxes, and titles displayed in
dialog boxes.
Click Next.
Notes Used to provide additional or
useful information about a function
or feature. Can also contain
references to other publications.
NOTE: For information about storing the
pin, refer to step 10.
Important Used to provide important
information. IMPORTANT: Ensure paper is not folded,
curled, or damaged.
Caution Cautions are statements that
suggest mechanical damage as a
result of an action.
CAUTION: Do not pull the cassette out
when holding the front of the machine.
Warning Used to alert users to the
possibility of personal injury.
WARNING: High voltage is present in
the charger section.

Introduction
xii OPERATION GUIDE
Accessing Menu Items
When you configure the machine, you do so by accessing a menu item and making
your setting from there. Each configuration instruction in this guide tells you to
access the menu item and provides a route map to direct you to that item. An
example of a route map and its significance is shown below.
.
[Menu] This represents the operation panel button to be pressed.
Wor XPress the left or right button until 1. Common Setup is displayed.
1. Common Setup
[OK]
Wor XPress the left or right button until 12. Paper Size is displayed.
12. Paper Size
[OK]

OPERATION GUIDE 1-1
1 Machine Parts
Main Body
Main body parts pertaining to FAX are described below. For information on other
parts, refer to the Operation Guide.
NOTE: Connect modular phone cable to the Line jack. To connect an external
phone, connect modular phone cable to the Telephone Jack.
1Operation Panel 5Telephone Jack
2Original Cover 6LINE Jack
3Platen 7Power Switch
4Output Tray 8Document Processor
1
2
3
4
5
6
7
8

Machine Parts
1-2 OPERATION GUIDE
Operation Panel
The following keys and indicators are used to send or receive faxes. For information
on keys and indicators used for another functions, refer to the Operation Guide.
Message Display
FAX Ready Screen
Press [FAX] to use FAX function. FAX indicator turns on and FAX ready screen
appears.
NOTE: Menus or error messages are shown on the Message Display during FAX
operation. For information about error codes or error messages, refer to Warning
Messages on page 7-3.
1FAX Key and Indicator 10 Start Key
2WKey 11 One-touch Keys (1 to 12)
3XKey 12 Shift Key
4Numeric Keys 13 Quality Key
5Stop/Clear Key 14 Redial/Pause Key
6Message Display 15 Brightness Key
7Menu Key 16 On-Hook Key
8Cancel Key 17 Directory Key
9OK Key
/
11
13 15 1612 14 17
1 42 3 5
7 8 9 106
Normal STD.
06/12 20:52
Normal STD.
06/12 20:52
21
3
1Brightness
2Quality
3Date and Time

OPERATION GUIDE 2-1
2 Preparing to FAX
Setting the Current Date and Time (Date & Time Setting)
Set the date and time of the built-in clock. Confirm that the date and time set here
are correct (they will serve as the basis for all scheduled transmissions).
IMPORTANT: Battery used for the built-in clock is rechargeable. Do not turn off the
machine immediately after setting the date and time. Keep it being turned on for
approximately 2 hours until charging is completed.
Periodically check the time that is shown in the message display and adjust as
necessary to match the current time.
1Access 41.Date/Time.
If you are unsure how to use this route map refer to Accessing Menu Items on
page xii.
2Enter the current date and time using the numeric keys and press [OK]. The
display returns to the ready screen.
Date and Time Configuration
NOTE: Set the time on 24-hour configuration.
[Menu]
Wor X
4.Fax Setup
[OK]
Wor X
41.Date/Time
[OK] Destination On Date & Time
setting screen
On Information/
Report
Note
USA/Canada ’YY-MM-DD hh:mm MM/DD/YYYY hh:mm Y: year, M:
month, D: day,
h: hour, m:
minute
Europe DD/MM/YYYY hh:mm
Others YYYY/MM/DD hh:mm

Preparing to FAX
2-2 OPERATION GUIDE
Entering FAX Information (Local Information)
Enter your station name and FAX number.
NOTE: Refer to Character List on page 8-2 for available characters to be entered
using the numeric keys.
1Access 42.Fax Header.
If you are unsure how to use this route map refer to Accessing Menu Items on
page xii.
2Enter your station name using the numeric keys and press [OK].
3Enter your FAX number using the numeric keys and press [OK]. The display
returns to the ready screen.
Item Description
Name Enter your station name with up to 20 characters.
Fax Enter your FAX number with up to 20 digits. 0-9, +
and space can be used.
[Menu]
Wor X
4.Fax Setup
[OK]
Wor X
42.Fax Header
[OK]

Preparing to FAX
OPERATION GUIDE 2-3
Selecting the Line Type
Choose the line type corresponding to your telephone service. Note that the FAX
system cannot send faxes if this setting is incorrect.
NOTE: This menu works for Inch model only.
1Access 43.Tone/Pulse.
If you are unsure how to use this route map refer to Accessing Menu Items on
page xii.
2Press Wor Xto select Tone or Pulse 10PPS and press [OK]. The display
returns to the ready screen.
[Menu]
Wor X
4.Fax Setup
[OK]
Wor X
43.Tone/Pulse
[OK]

Preparing to FAX
2-4 OPERATION GUIDE
Configuring TTI Settings
TTI (Transmit Terminal Identifier) information identifies the time of transmission,
number of pages, and your station name and FAX number. It can be sent
automatically to the other party’s FAX to be printed on the faxed document. This
machine lets you choose whether to send TTI information.
1Access 46.Header.
If you are unsure how to use this route map refer to Accessing Menu Items on
page xii.
2Press Wor Xto select On or Off and press [OK]. The display returns to the
ready screen.
[Menu]
Wor X
4.Fax Setup
[OK]
Wor X
46.Header
[OK]