Brother MFC 3240C - Color Inkjet - All-in-One User manual

Quick Setup Guide MFC-3240C
MFC-3340CN
Before you can use the machine, you must set up the hardware and install the driver.
Please read this “Quick Setup Guide” for proper set up and installation instructions.
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Version A
Step 1
Setting Up the Machine
Step 2
Installing the Driver & Software
Setup is Complete!
Installing the Driver & Software
Setting Up
the Machine
Windows®
Mac OS®XMac OS®
8.6 - 9.2
Windows®
Network
Macintosh®
Network
For
Network Users

■
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the machine properly or
to prevent damage to the
machine.
Indicates notes and
useful tips to remember
when using the machine.
Indicates reference to the
User’s Guide.

1
Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
CD-ROM
User’s Guide
Telephone Line Cord Accessory Order Form
One Touch Label Test Sheet
(USA only)
Black
(LC41BK)
Magenta
(LC41M)
Yellow
(LC41Y)
Cyan
(LC41C)
Ink Cartridges
If you are connecting the machine via USB:
■The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface
cable.
■Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet long (2 meters).
■Your MFC has a USB 2.0 Full-Speed interface. This interface is compatible with USB 2.0 Hi-Speed;
however, the maximum data transfer rate will be 12 Mbits/s. The MFC can also be connected to a
computer that has a USB 1.1 interface.
■Most of the illustrations in this Quick Setup Guide show the MFC-3240C.
■Getting Started

2
(For MFC-3240C)
(For MFC-3340CN)
Control Panel
1. One Touch keys 5. Stop/Exit key 9. Mode keys
2. Shift 6. Start keys 10. Liquid Crystal Display (LCD)
3. Fax and telephone keys 7. On/Off key 11. Copy keys
4. Dial Pad 8. Navigation keys 12. Print key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
1. One Touch keys 6. Stop/Exit key 11. Liquid Crystal Display (LCD)
2. Shift 7. Start keys 12. Copy keys
3. Photo key 8. On/Off key 13. Print key
4. Fax and telephone keys 9. Navigation keys
5. Dial Pad 10. Mode keys
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
1 2 3 4 5 6
78101112 9
1 2 3 4 5 6 7
89111213 10

3
Table of Contents
Setting Up the Machine
1. Removing the Protective Parts ......................................................................... 4
2. Loading Paper ....................................................................................................4
3. Installing the Phone Line and Power Cord ...................................................... 5
4. Installing the Ink Cartridges..............................................................................6
5. Print Quality Check ............................................................................................ 8
6. Setting the Date and Time .................................................................................9
7. Setting Your Station ID ...................................................................................... 9
8. Selecting a Receive Mode ...............................................................................10
9. Selecting Your Language (Canada only) .......................................................10
10. Sending in the Product Registration and Test Sheet (USA only)................11
Installing the Driver & Software
Supplied CD-ROM “MFL-Pro Suite”................................................................... 12
For USB Interface Cable Users
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................14
For Network Interface Cable Users (MFC-3340CN only)
■For Windows®98/98SE/Me/2000 Professional/XP ...........................................17
For USB Interface Cable Users................................................................. 20
■For Mac OS®X 10.2.4 or greater........................................................................20
■For Mac OS®8.6 to 9.2 .......................................................................................23
For Network Interface Cable Users (MFC-3340CN only) ........................25
■For Mac OS®X 10.2.4 or greater........................................................................25
■For Mac OS®8.6 to 9.2 .......................................................................................28
■For Network Users (MFC-3340CN only)
Network User's Guide Chapter Map .................................................................. 30
Restoring the Network Settings to Factory Default ......................................... 30
Installing the BRAdmin Professional Configuration Utility
(Windows®only) ................................................................................................ 31
Setting your IP Address, Subnet Mask and Gateway using
BRAdmin Professional (Windows®only) ........................................................ 32
■Consumables and Options
Replacement Consumables................................................................................ 33
Option ................................................................................................................... 33
Step 1
Step 2

4
Setting Up the Machine
1Remove the protective tape and paper.
DO NOT connect the USB cable.
Connecting the USB cable is done
when installing the driver.
1Pull the paper tray completely out of the
machine and remove the output paper tray.
2Press and slide the paper guide to fit the
paper width.
3Pull out the paper support and unfold the
paper support flap.
4Fan the stack of paper well to avoid paper
jams and mis-feeds.
5Gently insert the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray and
below the maximum paper mark.
6Put the output paper tray back on and push
the paper tray firmly back into the machine.
1Removing the Protective
Parts
2Loading Paper
You can load up to 100 sheets of 20 lb
paper.
For more details, see “About paper” in
Chapter 1 of the User’s Guide.
Paper Side Guide
Use the paper support flap for Letter, Legal
and A4 size paper.
■Make sure the paper side guides touch
the sides of the paper.
■Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause paper feed problems.
Paper Support Flap
Paper Support
Step 1

5
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
1Connect the power cord.
2Connect the telephone line cord.
Connect one end of the telephone line cord
to the jack on the MFC marked LINE and the
other end to a modular wall jack.
DO NOT connect the USB cable yet.
Warning
■The MFC must be connected to a grounded/
earthed plug.
■Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power switched on when
you connect the MFC to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
3Installing the Phone Line
and Power Cord
If you are sharing one phone line with an
external telephone, connect it as shown
below.
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please set the Receive Mode to “External
TAD” if you have an external answering
machine. For more details, see
“Connecting an external device to your
MFC” in the Appendix of the User’s Guide.
TAD
TAD

6
Setting Up the Machine
Warning
If ink gets in your eyes wash them with water
immediately, and if irritation occurs consult a doctor.
1Make sure that the power is turned on.
The LCD shows:
2Open the top cover.
3Remove the protective parts.
4Take out the ink cartridge.
5Carefully remove the bottom cap.
DO NOT touch the area shown in the
illustration below.
Keep the ink cartridge in an upright position
when you insert it into the slot.
4Installing the Ink
Cartridges
No Cartridge
Do not throw away the protective parts.
You will need them when you transport the
machine.
Top Cover
If the cartridge cover comes off when you
open the bag the cartridge will not be
damaged.
Opening
OK
OK
OK
Step 1

7
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
6Press firmly down on the ink cartridge until
the hook snaps over it, taking care to match
the slot color (A) with the cartridge color (B),
as shown in the diagram below.
7Close the top cover.
The machine will clean the ink tube system
for use for the first time. This process will
occur only once, the first time ink cartridges
are installed. The cleaning process will last
approximately four minutes.
The LCD shows:
• DO NOT remove ink cartridges if
you do not need to replace them.
If you do so, it may reduce the ink
quantity and the machine will not
know the quantity of ink left in
the cartridge.
• DO NOT shake the ink cartridges.
If ink stains your body or
clothing, wash with soap or
detergent immediately.
• DO NOT insert and remove the
cartridges repeatedly. If you do
so, the ink may seep out of the
cartridge.
• DO NOT dismantle or tamper
with the ink cartridge, this can
cause the ink to leak out of the
cartridge.
• Brother strongly recommends
that you do not refill the ink
cartridges provided with your
machine. We also strongly
recommend that you continue to
use only Genuine Brother Brand
replacement ink cartridges.
Using or attempting to use
potentially incompatible inks
and/or cartridges in your
machine may cause damage to
the machine itself and/or it may
result in unsatisfactory print
quality. Our warranty coverage
does not apply to any problem
that was caused by the use of
unauthorized third party ink and/
or cartridges. To protect your
investment and guarantee your
print quality please continue to
replace consumed ink cartridges
with only Genuine Brother
Branded Supplies.
If Install shows on the LCD after you
install the ink cartridges, check to make sure
the ink cartridges are installed correctly.
Preparing System
Approx 4 Minutes
(B)
(A)
OK
OK
OK
■If you mix the colors by installing an ink
cartridge in the wrong position, you must
clean the print head by running several
cleaning cycles after correcting the
cartridge installation. (See “Cleaning the
print head” in chapter 12 Troubleshooting
and Routine Maintenance of the User’s
Guide.)
■Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written on
the cartridge package.

8
Setting Up the Machine
1After the cleaning cycle is finished, the LCD
shows:
2Make sure the paper is loaded in the paper
tray.
Press Color Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
3Check the quality of the four color blocks
formed by the short lines printed on the
sheet.
(BLACK/ CYAN/ YELLOW/ MAGENTA)
Avoid touching the printed surface
of the paper immediately after
printing, the surface may not be
completely dry and may stain your
fingers.
4The LCD shows:
5If all lines are clear and visible, press 1on
the dial pad to finish the quality check.
---OR---
If you can see missing short lines, press 2
on the dial pad and go to 6.
6The LCD asks you if the print quality is OK
for black and color. Press 1 or 2on the dial
pad.
After making your selection 1(Yes) or 2(No)
for both black and color, the LCD shows:
Press 1 (Yes), the machine will then start
cleaning the colors.
After cleaning is finished, press Color Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET again and goes
back to step 3.
5Print Quality Check
Set Paper and
Press Start
Is Quality OK?
1.Yes 2.No
Print Quality Check
1. Check the quality of the f our-color blocks formed by th e short lines .
2. If all th e short lines are clear an d visible, the quality is acceptable. the qu ality is acc eptable.
Select (Yes). If you can see missing short lines, select (No) to begin t he color cl eaning process
and f ollow the promp ts on the LCD.
Black OK?
1.Yes 2.No
Start Cleaning?
1.Yes 2.No
OK Poor
Step 1

9
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
1Press Menu/Set.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
(e.g. Enter 04for 2004.)
5Enter the two digits for the month on the dial
pad, and then press Menu/Set.
(e.g. Enter 03for March.)
6Enter the two digits for the day on the dial
pad, and then press Menu/Set.
(e.g. Enter 01.)
7Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
(e.g. Enter 15, 25for 3:25 P.M.)
8Press Stop/Exit.
You should store your name and fax number to be
printed on all fax pages that you send.
1Press Menu/Set.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
5Use the dial pad to enter your name (up to
20 characters), and then press Menu/Set.
6Press Stop/Exit.
6Setting the Date and
Time
Year:2004
Month:03
Day:01
Time:15:25
If you want to repeat input, press Stop/Exit to
start from Step 1.
7Setting Your Station ID
Fax:_
Name:_
■Refer to the following chart for entering
your name.
■If you need to enter 2 or more characters in
a row from the same key, use the
navigation key to move the cursor to the
right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
For more details, see “Setting the Station
ID” in Chapter 2 of the User's Guide.
If you want to repeat input, press Stop/Exit to
start from Step 1.

10
Setting Up the Machine
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
1Press Menu/Set.
2Press 0.
3Press 1.
4Press ▲or ▼to select the mode.
5Press Menu/Set.
6Press Stop/Exit.
1Press Menu/Set.
2Press 0.
3Press 0.
4Select your language (English or French)
by using ▲or ▼, and then press Menu/Set.
5Press Stop/Exit.
8Selecting a Receive
Mode
Are you connecting an external telephone or external
telephone answering device to the MFC?
Are you using the voice message
function of your external
telephone answering device?
Fax Only
The MFC automatically
answers every call as a
fax.
Do you want the MFC to
answer every call?
Fax/Tel
The MFC controls the
line and automatically
answers every call. If the
call is not a fax, the
phone will ring for you to
pick up the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
For more details, see “Setup Receive” in
Chapter 4 of the User’s Guide.
Yes No
Yes
No
Yes
No
9Selecting Your
Language (Canada only)
Language:English
Step 1

11
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
1Fill out the Product Registration and Test
Sheet.
2Open the document tray (1) and pull out
the extension (2) and then open the
document support (3).
3Place the sheet face down in the Automatic
Document Feeder.
4Enter the toll-free fax number:
1-877-268-9575.
5Press Black Start.
10
Sending in the Product
Registration and Test
Sheet (USA only)
Make sure (Fax) is illuminated in
Green.
You will receive a confirmation fax of your
Product Registration.
You can also register your product online
using the On-Line Registration link from the
installation CD-ROM or go to
http://www.brother.com/registration
Continue to Step 2, Installing
the Driver & Software

12
Installing the Driver & Software
The CD-ROM includes the following items:
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Optional Applications
You can install additional MFL-Pro Suite software
utilities.
Documentation*1
View the User’s Guide and other documentation in
PDF format (Viewer included).
On-Line Registration
You will be pointed to the Brother Product Registration
Web page for quick registration of your machine.
Brother Support
View contact information for Brother Customer
Service and how to locate a Brother Authorized
Service Center.
Repair MFL-Pro Suite
If you experience errors while installing the MFL-Pro
Suite you can use this function to automatically repair
and re-install the software.
Start Here
You can install the printer driver, scanner driver and
Presto!®PageManager®for Mac OS®8.6 - 9.2.
Start Here OSX
You can install the printer driver, scanner driver,
remote setup program and Presto!®PageManager®
for Mac OS®10.2.4 or greater.
Readme!
You can get important information and
troubleshooting tips.
Documentation*1
View the User’s Guide and other documentation in
PDF format.
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, Driver
updates and Tips for using your machine.
On-Line Registration
You will be pointed to the Brother Product Registration
Web Page for quick registration of your machine.
Supplied CD-ROM “MFL-Pro Suite”
MFL-Pro Suite includes Printer Driver,
Scanner Driver, ScanSoft
®
PaperPort
®
9.0SE,
ScanSoft
®
OmniPage
®
and True Type
®
fonts.
PaperPort®9.0SE is a document
management application for viewing scanned
documents. ScanSoft®OmniPage®, which is
integrated into PaperPort®9.0SE, is an OCR
application that converts an image into text
and inserts it into your default word processor.
*1The User’s Guide on the CD-ROM includes the
Software and Network User’s Guide for features
available when connected to a computer (e.g.
Printing and Scanning).
Step 2

13
Setting Up
the Machine
Windows®
Mac OS®XMac OS®
8.6 - 9.2
Windows®
Network
For
Network Users Macintosh®
Network
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
Step 2
For USB Interface Cable Users
■Windows
®
98/98SE/Me/2000 Professional/XP ... Go to page 14
For USB Interface Cable Users
■Mac OS®X 10.2.4 or greater........................... Go to page 20
For Network Interface Cable Users (MFC-3340CN only)
■Windows
®
98/98SE/Me/2000 Professional/XP ... Go to page 17
For USB Interface Cable Users
■Mac OS®8.6 to 9.2........................................... Go to page 23
For Network Interface Cable Users (MFC-3340CN only)
■Mac OS®X 10.2.4 or greater........................... Go to page 25
■Mac OS®8.6 to 9.2........................................... Go to page 28
For Network Users ............................................... Go to page 30
(MFC-3340CN only)

14
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 11.
If you are using Windows®2000 Professional
(MFC-3340CN only):
To access the PhotoCapture Center™features
from your PC you may have to install a
Windows®2000 update first.
The Windows®2000 update is included with the
MFL-Pro Suite installer.
To install the update, follow the steps below:
1. Follow the installation steps from 1to 4.
2. Click OK to start installation of the update.
3. When instructed, click OK to restart your PC.
4. After the PC restarts, the installation of
MFL-Pro Suite will automatically continue.
1Disconnect the machine from the AC outlet
and from your computer, if you have already
connected an interface cable.
2Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on as the administrator.)
3Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
4The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
■If the installation does not continue
automatically, please open the MFL-Pro
Suite installer menu again by ejecting then
reinserting the CD-ROM disc or double-
click the setup.exe program from the root
directory, and continue from Step 4to
install the MFL-Pro Suite.
■Make sure there are no media cards
inserted into the media drive of the
machine.
■Brother recommends you connect the
machine directly to your computer.
■Please close any applications running
before installing MFL-Pro Suite.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
(MFC-3340CN only)
If you see the following screen, click OK to
install the Windows®updates. After the
updates are installed, your PC may restart.
Then the installation will automatically
continue.
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and continue
from Step 4to install the MFL-Pro Suite.
Step 2

15
5After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
6The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
8Select Local Connection, and then click
Next.
The installation will continue.
9When this screen appears, connect the
USB interface cable to your PC, and then
connect it to the machine.
To connect the USB cable to the machine:
1. Open the top cover to its open position.
2. Insert the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully route the USB cable through
the trench and out the back of the
machine as shown below.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
Continued...
Installing the Driver & Software
Setting Up
the Machine
Windows®
For
Network Users

16
Installing the Driver & Software
0Gently close the top cover.
ATurn on the machine by plugging in the
power cord.
It will take a few seconds for the installation
screens to appear.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
BWhen the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
CClick Finish to restart your computer.
DAfter restarting the computer, the
Installation Diagnostics will run
automatically and the installation results
window will be shown.
The MFL-Pro Suite, Brother Printer
driver and Scanner driver have been
installed and the installation is now
complete.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
If the installation is unsuccessful try installing
again using the Repair MFL-Pro Suite
option from the main menu. Select Repair
MFL-Pro Suite and follow the instructions on
the screen.
Step 2

17
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 11.
Before installation, if you are using Personal
Firewall software, disable it. Once you are
sure that you can print, re-start your
Personal Firewall software.
1Connect the network cable to the machine,
and then connect it to a free port on your
hub.
To connect the network interface cable to
the machine:
1. Open the top cover to its open position.
2. Insert the network cable into the LAN
socket, marked with a symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully route the network cable
through the trench and out the back of
the machine as shown below.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
2Gently close the top cover.
3Turn on the machine by plugging in the
power cord.
4Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on as the administrator.)
5Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
6The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
For Network Interface Cable Users (MFC-3340CN only)
(Windows®98/98SE/Me/2000 Professional/XP)
In case of using both USB and LAN cables,
route both cables through the trench.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
Continued...
Installing the Driver & Software
Setting Up
the Machine
For
Network Users Windows®
Network
Windows®

18
Installing the Driver & Software
7After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
8The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
9When the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
0Select Network Connection, and then click
Next.
AThe installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
BIf the machine is configured for your
network, select the machine from the list,
and then click Next.
If the machine is not yet configured for use
on your network, the Configure IP Address
window will appear. Enter the IP address
information appropriate to your network by
following the on-screen instructions.
CWhen the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
For Network Interface Cable Users (MFC-3340CN only)
(For Windows®98/98SE/Me/2000 Professional/XP)
If you see the following screen, click OK to
install the Windows®updates. After the
updates are installed your PC may restart.
Then the installation will automatically
continue.
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and continue
from Step 6to install the MFL-Pro Suite.
This window will not appear if there is only
one machine connected on the network, it will
be selected automatically.
Step2