Kyocera FS-C5100DN User manual

Advanced Operation Guide
FS-C5100DN
FS-C5200DN
FS-C5300DN

iii
Contents
1 Handling Paper
General Guidelines ..................................................................... 1-2
Selecting the Right Paper .......................................................... 1-4
Special Paper .............................................................................. 1-7
Paper Type ................................................................................ 1-13
Loading Paper ........................................................................... 1-14
2 Using the Operation Panel
General Information ................................................................... 2-2
Understanding the Operation Panel ......................................... 2-3
Keys ............................................................................................. 2-6
Using the Menu Selection System ............................................ 2-8
Setting a Mode Selection Menu ............................................... 2-10
Report Print ............................................................................... 2-11
USB Memory (USB memory selection) ................................... 2-17
Custom Box (Using a Custom Box) ........................................ 2-19
Job Box ..................................................................................... 2-23
Counter (Viewing the counter value) ...................................... 2-30
Paper Settings .......................................................................... 2-31
Print Settings ............................................................................ 2-39
Network (Network settings) ..................................................... 2-48
Device Common (Selecting/Setting the common device) .... 2-53
Security ..................................................................................... 2-66
Job Accounting (Job Accounting selection/setting) ............ 2-74
Admin (Administrator settings) ............................................... 2-81
Adjust/Maintenance (Adjust/Maintenance selection/setting) 2-84
3 Options
General Information ................................................................... 3-2
Expansion Memory Modules ..................................................... 3-3
General Description of Options ................................................ 3-5
4 Computer Interface
Interface ....................................................................................... 4-2
USB Interface .............................................................................. 4-2
Network Interface ....................................................................... 4-3
Glossary
Index

iv

v
INTRODUCTION
This guide has the following chapters:
1 Handling Paper
Explains how choose, handle and load paper.
2 Using the Operation Panel
Explains how to use the operation panel to configure the printer.
3 Options
Shows the available options.
4 Computer Interface
Describes the possible connections between the printer and your
computer.
Glossary
A Glossary of terms used is provided here.

vi
Conventions
This manual uses the following conventions:
Convention Description Example
Italic Typeface Used to emphasize a key word,
phrase or reference to additional
information.
To replace the toner container, refer to Toner
Container Replacement on page 3-2.
Bold Used to denote buttons on the
software.
To start printing, click OK.
Braket Bold Used to denote operation panel
keys.
Press [GO] to resume printing.
Note Used to provide additional or useful
information about a function or
feature.
Note Check with your network
administrator for the network address
settings.
Important Used to provide important
information. IMPORTANT Ensure paper is not folded,
curled, or damaged.
Caution Cautions are statements that
suggest mechanical damage as a
result of an action.
CAUTION Do not pull the cassette out
when holding the front of the machine.
Warning Used to alert users to the possibility
of personal injury. WARNING High voltage is present in the
charger section.

Handling Paper 1-1
1 Handling Paper
This chapter contains explanations on the following topics:
General Guidelines 1-2
Selecting the Right Paper 1-4
Paper Type 1-13
Loading Paper 1-14

1-2 Handling Paper
General Guidelines
The machine is designed to print on standard copier paper (the type used
in ordinary dry copier machines), but it can also accept a variety of other
types of paper within the limits specified below.
Selection of the right paper is important. Using the wrong paper can result
in paper jams, curling, poor print quality, and paper waste, and in extreme
cases can damage the machine. The guidelines given below will increase
the productivity of your office by ensuring efficient, trouble-free printing
and reducing wear and tear on the machine.
Paper Availability
Most types of paper are compatible with a variety of machines. Paper
intended for xerographic copiers can also be used with the machine.
There are three general grades of paper: economy, standard, and
premium. The most significant difference between grades is the ease with
which they pass through the machine. This is affected by the smoothness,
size, and moisture content of the paper, and the way in which the paper
is cut. The higher the grade of paper you use, the less risk there will be of
paper jams and other problems, and the higher the level of quality your
printed output will reflect.
Differences between paper from different suppliers can also affect the
machine’s performance. A high-quality printer cannot produce high-
quality results when the wrong paper is used. Low-priced paper is not
economical in the long run if it causes printing problems.
Paper in each grade is available in a range of basis weights (defined later).
The traditional standard weights are 60 to 120 g/m² (16 to 32 pounds).
Paper Specifications
The following table summarizes the basic paper specifications. Details
are given on the following pages.
Note The manufacturer assumes no liability for problems that
occur when paper not satisfying these requirements is used.
Item Specification
Weight Cassette, PF-500 (optional): 60 to 120 g/m²
(16 to 32 lb/ream)
MP Tray, PF-510 (optional): 60 to 220 g/m²
(16 to 59 lb/ream)
Thickness 0.086 to 0.110 mm (3.4 to 4.3 mils)
Dimensions Refer to Paper Sizes on page 1-4
Dimensional accuracy ±0.7 mm (±0.0276 inches)
Squareness of corners 90° ±0.2°
Moisture content 4 % to 6 %
Direction of grain Long grain

Handling Paper 1-3
Minimum and Maximum Paper Sizes
The minimum and maximum paper sizes are as follows. For non standard
paper such as transparency, labels, vellum, cardstock, envelope, coated
and thick, the MP (Multi-Purpose) tray must be used.
Recommended Paper
The following products are recommended for use with the printer for
optimum performance.
Pulp content 80 % or more
Item Specification
105 mm
4-1/8 inches
148 mm 5-13/16 inches
216 mm
8-1/2 inches
356 mm 14 inches
Minimum
Paper Size
Maximum
Paper Size
Paper Cassette
70 mm
2-3/4 inches
138 mm 5-7/16 inches
Minimum
Paper Size
Maximum
Paper Size
MP Tray
216 mm
8-1/2 inches
356 mm 14 inches
Size Product Weight
Letter, Legal Hammermill LASER PRINT 90 g/m² (24 lb)
A4 NEUSIEDLER COLOR COPY 90 g/m²

1-4 Handling Paper
Selecting the Right Paper
This section describes the guidelines for selecting paper.
Condition
Avoid using paper that is bent at the edges, curled, dirty, torn, embossed,
or contaminated with lint, clay, or paper shreds.
Use of paper in these conditions can lead to illegible printing and paper
jams, and can shorten the life of the machine. In particular, avoid using
paper with a surface coating or other surface treatment. Paper should
have as smooth and even a surface as possible.
Composition
Do not use paper that has been coated or surface-treated and contains
plastic or carbon. The heat of fusing can cause such paper to give off
harmful fumes.
Bond paper should contain at least 80 % pulp. Not more than 20 % of the
total paper content should consist of cotton or other fibers.
Paper Sizes
Cassettes and the MP tray are available for the paper sizes listed in the
table below. For details, including the paper sizes for the paper feeder
(Optional paper feeder PF-500, PF-510) refer to Cassette (1 to 4) Size
(Setting the cassette paper size) on page 2-33.
The dimensional tolerances are ±0.7 mm (±0.0276 inches) for the length
and width. The angle at the corners must be 90° ±0.2°.
MP Tray Only Size Cassette or
MP Tray Size
Env. Monarch 3-7/8 × 7-1/2 inches Legal 8-1/2 × 14 inches
Envelope #10 4-1/8 × 9-1/2 inches Letter 8-1/2 × 11 inches
Envelope #9 3-7/8 × 8-7/8 inches ISO A4 210 × 297 mm
Envelope #6 3-5/8 × 6-1/2 inches ISO A5 148 × 210 mm
Envelope DL 110 × 220 mm ISO A6 105 × 148 mm
JIS B6 128 × 182 mm Envelope C5 162 × 229 mm
Hagaki 100 × 148 mm ISO B5 176 × 250 mm
OufukuHagaki 148 × 200 mm JIS B5 182 × 257 mm
Youkei 2 114 × 162 mm Statement 5-1/2 × 8-1/2 inches
Youkei 4 105 × 235 mm Executive 7-1/4 × 10-1/2 inches
Oficio II 8-1/2 × 13 inches
Folio 210 × 330 mm
16 kai 197 × 273 mm
Custom
Cassette: 105 to 216 mm × 148 to 356 mm
(4-1/8 to 8-1/2 inches × 5-13/16 to 14 inches)
MP Tray: 70 to 216 mm × 138 to 356 mm
(2-3/4 to 8-1/2 inches × 5-7/16 to 14 inches)

Handling Paper 1-5
Smoothness
The paper should have a smooth, uncoated surface. Paper with a rough
or sandy surface can cause voids in the printed output. Paper that is too
smooth can cause multiple feeding and fogging problems. (Fogging is a
gray background effect.)
Basis Weight
Basis weight is the weight of paper expressed in grams per square meter
(g/m²). Paper that is too heavy or too light may cause feed errors or paper
jams as well as premature wear of the product. Uneven weight of paper,
namely uneven paper thickness may cause multiple-sheet feeding or
print quality problems such as blurring because of poor toner fusing.
The recommended basis weight is:
Cassette: 60 to 120 g/m2
MP tray: 60 to 220 g/m2
PF-500 (optional): 60 to 120 g/m2
PF-510 (optional): 60 to 220 g/m2
Paper Weight Equivalence Table
The paper weight is listed in pounds (lb) and metric grams per square
meter (g/m²). The shaded part indicates the standard weight.
U. S. Bond Weight (lb) Europe Metric Weight (g/m²)
16 60
17 64
20 75
21 80
22 81
24 90
27 100
28 105
32 120
34 128
36 135
39 148
42 157
43 163
47 176
53 199

1-6 Handling Paper
Thickness
The paper used with the machine should be neither extremely thick nor
extremely thin. If you are having problems with paper jams, multiple
feeds, and faint printing, the paper you are using may be too thin. If you
are having problems with paper jams and blurred printing the paper may
be too thick. The correct thickness is 0.086 to 0.110 mm (3.4 to 4.3 mils).
Moisture Content
Moisture content is defined as the percent ratio of moisture to the dry
mass of the paper. Moisture can affect the paper’s appearance, feed
ability, curl, electrostatic properties, and toner fusing characteristics.
The moisture content of the paper varies with the relative humidity in the
room. When the relative humidity is high and the paper absorbs moisture,
the paper edges expand, becoming wavy in appearance. When the
relative humidity is low and the paper loses moisture, the edges shrink
and tighten, and print contrast may suffer.
Wavy or tight edges can cause jams and alignment anomalies. The
moisture content of the paper should be 4 to 6 %.
To ensure correct moisture content, it is important to store the paper in a
controlled environment. Some tips on moisture control are:
• Store paper in a cool, dry location.
• Keep the paper in its wrapping as long as possible. Re-wrap paper
that is not in use.
• Store paper in its original carton. Place a pallet etc. under the carton
to separate it from the floor.
• After removing paper from storage, let it stand in the same room as
the machine for 48 hours before use.
• Avoid leaving paper where it is exposed to heat, sunlight, or damp.
Paper Grain
When paper is manufactured, it is cut into sheets with the grain running
parallel to the length (long grain) or parallel to the width (short grain).
Short grain paper can cause feeding problems in the machine. All paper
used in the machine should be long grain.
Other Paper Properties
Porosity: Indicates the density of paper fiber.
Stiffness: Limp paper may buckle in the machine, resulting in paper
jams.
Curl: Most paper naturally tends to curl one way if left unpacked.
Electrostatic discharge: During the printing process the paper is
electrostatically charged to attract the toner. The paper must be able to
release this charge so that printed sheets do not cling together in the
Output Tray.
Note When using coated paper, be aware that the sheets will
stick together in a very humid environment.

Handling Paper 1-7
Whiteness: The contrast of the printed page depends on the whiteness
of the paper. Whiter paper provides a sharper, brighter appearance.
Quality control: Uneven sheet size, corners that are not square, ragged
edges, welded (uncut) sheets, and crushed edges and corners can cause
the machine to malfunction in various ways. A quality paper supplier
should take considerable care to ensure that these problems do not
occur.
Packaging: Paper should be packed in a sturdy carton to protect it from
damage during transport. Quality paper obtained from a reputable
supplier is usually correctly packaged.
Special Paper
The following types of special paper can be used:
Use paper that is sold specifically for use with copiers or printers (heat-
fusing type). When using transparencies, labels, thin paper, envelopes,
postcards, or thick paper, feed the paper from the MP tray. For details,
refer to Paper Source (Selecting the paper feed source) on page 2-39.
Since the composition and quality of special paper vary considerably,
special paper is more likely than white bond paper to give trouble during
printing. No liability will be assumed if moisture and so forth given off
during printing on special paper causes harm to the machine or operator.
Note You might see the printer emitting steam in the area around
the top tray if you use damp paper, but it is safe to continue
printing.
Paper Type to be Used Paper Type to be Selected
Thin paper (60 to 64 g/m²) VELLUM
Thick paper (90 to 220 g/m²) THICK
Colored paper COLOR
Recycled paper RECYCLED
Overhead projector transparencies TRANSPARENCY
Postcards CARDSTOCK
Envelopes ENVELOPE
Label LABELS
Coated paper COATED
Note Before purchasing any type of special paper, test a sample
on the machine and check that printing quality is satisfactory.

1-8 Handling Paper
Transparency
Transparencies must be able to withstand the heat of fusing during the
printing process. The recommended transparency product is 3M CG3700
(Letter, A4).
The table below lists the specifications for transparency:
To prevent printing problems,
feed transparencies into the
printer one sheet at a time
from the MP tray. Always load
the transparencies vertically
(with the long edge towards
the printer).
If the transparencies have
rough edges on the back, it
may cause a paper jam.
Remove the rough edges,
reverse the sides or feed the
sheet from the opposite edge.
When unloading transparencies (e.g., for clearing jams), hold them
carefully by the edges to avoid leaving fingerprints on them.
Item Specification
Tolerance of heat Must tolerate at least 190 °C (374 °F)
Thickness 0.100 to 0.110 mm (3.9 to 4.3 mils)
Material Polyester
Dimensional accuracy ±0.7 mm (±0.0276 inches)
Squareness of corners 90° ±0.2°

Handling Paper 1-9
Labels
Labels must be fed from the MP tray or optional paper feeder PF-510.
The basic rule for printing on adhesive labels is that the adhesive must
never come into contact with any part of the machine. Adhesive paper
sticking to the drum or rollers will damage the machine.
Label paper has a structure
comprising of three layers, as
shown in the diagram. The top
sheet is printed on. The
adhesive layer consists of
pressure-sensitive adhesives.
The carrier sheet (also called
the linear or backing sheet)
holds the labels until used.
Due to the complexity of its
composition,adhesive-backed
label paper is particularly likely to give printing problems.
Adhesive label paper must be entirely covered by its top sheet, with no
spaces between the individual labels. Labels with spaces in between are
liable to peel off, causing serious paper jam problems.
Some label paper is manufactured with an extra margin of top sheet
around the edge. Do not remove the extra top sheet from the carrier sheet
until after printing is finished.
The table below lists the specifications for adhesive label paper.
Item Specification
Weight of top sheet 44 to 74 g/m² (12 to 20 lb/ream)
Composite weight 104 to 151 g/m² (28 to 40 lb/ream)
Thickness of top sheet 0.086 to 0.107 mm (3.9 to 4.2 mils)
Composite thickness 0.115 to 0.145 mm (4.5 to 5.7 mils)
Moisture content 4 to 6 % (composite)
Top sheet (white
bond paper)
Adhesive
Carrier sheet
Top sheet
UnacceptableAcceptable
Carrier sheet

1-10 Handling Paper
Postcards
Fan the stack of postcards and align the edges before loading them in the
MP tray. Make sure the postcards you are going to set are not curled.
Feeding curled postcards may cause paper jams.
Some postcards have rough
edges on the back (those are
created when the paper is cut).
In this case, put the postcards
on a flat place and rub the
edges with, for example, a ruler
to smooth them.
Envelopes
Slide the envelope switch to
envelope mode and print.
IMPORTANT Envelopes
cannot be printed in paper
mode. When printing plain
paper while the envelope
mode is selected, the printing
speed and quality will lower
than in paper mode.
Envelopes should always be
fed from the MP tray, with the
print-side down. If you use
envelopes quite often, we
recommend to use optional
paper feeder PF-510.
Since the composition of an
envelope is more complex than
that of ordinary paper, it is not
always possible to ensure
consistent printing quality over
the entire envelope surface.
Normally, envelopes have a diagonal grain direction. Refer to Paper
Grain on page 1-6. This direction can easily cause wrinkles and creases
when envelopes pass through the printer. Before purchasing envelopes,
make a test print to check whether the printer accepts the envelope.
• Do not use envelopes that have an encapsulated liquid adhesive.
• Avoid a long printing session for envelopes only. Extended envelope
printing can cause premature printer wear.
• If jams occur, try setting a lesser number of envelopes on the MP tray.
• To avoid jams caused by curled envelopes, stack no more than 10
printed envelopes on the top tray.
Rough
Edge
Rough
Edge
Envelope Switch

Handling Paper 1-11
Thick Paper
Fan the stack of paper and align the edges before loading them in the MP
tray. Some types of paper have rough edges on the back (those are
created when the paper is cut). In this case, put the paper on a flat place
and rub the edges once or twice with, for example, a ruler to smooth them.
Feeding rough edged paper may cause paper jams.
Colored Paper
Colored paper should satisfy the same conditions as white bond paper,
refer to Paper Specifications on page 1-2. In addition, the pigments used
in the paper must be able to withstand the heat of fusing during the
printing process (up to 200 °C or 392 °F).
Preprinted Paper
Preprinted paper should satisfy the same conditions as white bond paper,
refer to Paper Specifications on page 1-2. The preprinted ink must be able
to withstand the heat of fusing during the printing process, and must not
be affected by silicone oil. Do not use paper with any kind of surface
treatment, such as the type of paper commonly used for calendars.
Recycled Paper
Select recycled paper that meets the same specifications as the white
bond paper except for whiteness, refer to Paper Specifications on page
1-2.
Coated Paper
Coated paper is created by treating the surface of the base paper with a
coating that provides higher printing quality than plain paper. Coated
paper is used for particularly high quality printing.
The surface of high-quality or medium-quality paper is coated with special
agents that improve ink coverage by making the paper surface smoother.
These agents are used either to coat both sides of the paper or just one
side. The coated side appears slightly glossy.
Note If the paper jams
even after you smooth
it out, load the paper in
the MP tray with the
leading edge raised up
a few millimeters as
shown in the
illustration.
If you use thick paper
quite often, we
recommend to use optional paper feeder PF-510.
Note If you use colored paper quite often, we recommend to use
optional paper feeder PF-510.
Note Before purchasing recycled paper, test a sample on the
machine and check that the printing quality is satisfactory.

1-12 Handling Paper
IMPORTANT When printing on coated paper in very humid
environments, ensure that the paper is kept dry as moisture may
cause sheets to stick together when they are fed into the printer.
Paper Type Indicators (Optional paper feeder PF-510)
If you are going to load non
standard paper in the optional
paper feeder PF-510, cut out
the blank section of the
attached paper type indicator
sheet, fold the remaining sheet
in half and insert it into the
cassette's display folder so
that the paper type symbol is
displayed.
• Envelopes
• Thick paper
• Labels
• Coated paper

Handling Paper 1-13
Paper Type
The printer is capable of printing under the optimum setting for the type of
paper being used.
Setting the paper type for the paper source from the printer’s operation
panel will cause the printer to automatically select the paper source and
print in the mode best suited to that type of paper.
A different paper type setting can be made for each paper source
including the MP tray. Not only can preset paper types be selected, but it
is also possible for you to define and select customized paper types.
Refer to Type Adjust (Creating custom paper type) on page 2-37. The
following types of paper can be used.
Paper Type
Paper Source
MP Tray
Paper Cassette
Optional Paper
Feeder PF-500
Paper Weight Duplex Path Optional Paper
Feeder PF-510
PLAIN Yes Yes Normal 2 Yes Yes
TRANSPARENCY Yes No Extra Heavy No No
PREPRINTED Yes Yes Normal 2 Yes Yes
LABELS Yes No Heavy 1 No Yes
BOND Yes Yes Normal 3 Yes Yes
RECYCLED Yes Yes Normal 2 Yes Yes
VELLUM Yes No Light No No
ROUGH Yes Yes Normal 3 Yes Yes
LETTERHEAD Yes Yes Normal 2 Yes Yes
COLOR Yes Yes Normal 2 Yes Yes
PREPUNCHED Yes Yes Normal 2 Yes Yes
ENVELOPE Yes No Heavy 2 No Yes
CARDSTOCK Yes No Heavy 1 No Yes
COATED Yes No Heavy 1 Yes Yes
THICK Yes No Heavy 2 No Yes
HIGH QUALITY Yes Yes Normal 3 Yes Yes
CUSTOM 1 (to 8)†Yes Yes Normal 2 Yes Yes
Yes: Can be stored No: Cannot be stored
†. This is a paper type defined and registered by the user. Up to eight types of user settings may be defined. For
details, refer toType Adjust (Creating custom paper type) on page 2-37.

1-14 Handling Paper
Loading Paper
The following explains the procedure for loading paper in the cassette
and the MP tray.
Loading Paper into the Cassette
1Fan the media (paper/transparencies), then tap it on a level surface
to avoid media jams or skewed printing.
2Pull the paper cassette all the way out of the printer.
3Turn the paper size dial so that the size of the paper you are going to
use appears in the paper size window.
Note When the paper size dial is set to Other the paper size
must be set into the printer on the operation panel. Refer to
Cassette (1 to 4) Size (Setting the cassette paper size) on
page 2-33.
Paper Cassette
A4
Paper Size Dial Paper Size Window