Lexmark 5400 Series Manual

5400 Series All-In-One
Setup Solutions
January 2007 www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
© 2007 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550

Edition notice
January 2007
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL,
INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or
implied warranties in certain transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these
changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington,
Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House,
Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without
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www.lexmark.com.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries
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may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used
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© 2007 Lexmark International, Inc.
All rights reserved.
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This software and any accompanying documentation provided under this agreement are commercial computer software and documentation
developed exclusively at private expense.

Setup Solutions
This guide contains information about:
•“Safety information” on page 3
•“Finding information about the printer” on page 3
•“Using the control panel buttons and menus” on page 6
•“Changing print cartridges” on page 15
•“Achieving better print quality” on page 17
•“Ordering supplies” on page 20
•“Setup troubleshooting” on page 21
•“Resetting to factory default settings” on page 24
•“Removing and reinstalling the software” on page 25
Safety information
Use only the power supply and power supply cord provided with this product or the manufacturer's authorized
replacement power supply and power supply cord.
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched
telephone network.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of
other replacement parts.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or equivalent type of lithium battery. Do not recharge, disassemble, or incinerate
a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.
Finding information about the printer
Setup sheet
Description Where to find
The Setup sheet gives you instructions for setting up
hardware and software.
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
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Getting Started or Setup Solutions booklet
Description Where to find
The Getting Started booklet gives you instructions for
setting up hardware and software (on Windows
operating systems) and some basic instructions for
using the printer.
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1From the Finder desktop, double-click the Lexmark
5400 Series folder.
2Double-click the printer Help icon.
The Setup Solutions booklet tells you how to solve
printer setup problems.
Note: These documents do not ship with all printers. If
you did not receive a Getting Started booklet or a Setup
Solutions booklet, see the User's Guide instead.
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
User's Guide
Description Where to find
The User's Guide gives you instructions for using the
printer and other information such as:
•Using the software (on Windows operating systems)
•Loading paper
•Printing
•Working with photos
•Scanning (if supported by your printer)
•Making copies (if supported by your printer)
•Faxing (if supported by your printer)
•Maintaining the printer
•Connecting the printer to a network (if supported by
your printer)
•Troubleshooting problems with printing, copying,
scanning, faxing, paper jams, and misfeeds
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1From the Finder desktop, double-click the Lexmark
5400 Series folder.
2Double-click the printer Help icon.
When you install the printer software, the User's Guide
will be installed.
1Click Start Programs or All Programs Lexmark
5400 Series.
2Click User's Guide.
If the link to the User's Guide is not on your desktop, follow
these instructions:
1Insert the CD.
The installation screen appears.
Note: If necessary, click Start Run, and then type
D:\setup, where Dis the letter of your CD-ROM drive.
2Click View User's Guide (including Setup
Troubleshooting).
3Click Yes.
An icon of the User's Guide appears on your desktop,
and the User's Guide appears on the screen.
You can also find this document on the Lexmark Web site
at www.lexmark.com.
4

Help
Description Where to find
The Help gives you instructions for using the software, if
your printer connects to a computer.
While in any Lexmark software program, click Help,
Tips Help, or Help Help Topics.
Lexmark Solution Center
Description Where to find
The Lexmark Solution Center software is included on
your CD. It installs with the other software, if your printer
connects to a computer.
To access the Lexmark Solution Center:
1Click Start Programs or All Programs Lexmark
5400 Series.
2Select Lexmark Solution Center.
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support Call us at
•US: 1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM EST)
Saturday (Noon–6:00 PM EST)
•Canada: 1-800-539-6275
Monday–Friday (9:00 AM–9:00 PM EST)
Saturday (Noon–6:00 PM EST)
•Mexico: 001-888-377-0063
Monday–Friday (8:00 AM–8:00 PM EST)
Note: Support numbers and times may
change without notice. For the most recent
phone numbers available, see the printed
warranty statement that shipped with your
printer.
Telephone numbers and support hours vary
by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that shipped with your printer.
E-mail support For e-mail support, visit our Web site:
www.lexmark.com.
1Click CUSTOMER SUPPORT.
2Click Technical Support.
3Select your printer family.
4Select your printer model.
5From the Support Tools section, click e-
Mail Support.
6Complete the form, and then click Submit
Request.
E-mail support varies by country or region,
and may not be available in some instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that shipped with your printer.
5

Limited Warranty
Description Where to find (US) Where to find (rest of world)
Limited Warranty Information
Lexmark International, Inc.
furnishes a limited warranty that
this printer will be free of defects in
materials and workmanship for a
period of 12 months after the
original date of purchase.
To view the limitations and conditions of
this limited warranty, see the Statement of
Limited Warranty included with this
printer, or set forth at
www.lexmark.com.
1Click CUSTOMER SUPPORT.
2Click Warranty Information.
3From the Statement of Limited
Warranty section, click Inkjet &
All-In-One Printers.
4Scroll through the Web page to view
the warranty.
Warranty information varies by
country or region. See the printed
warranty that shipped with your
printer.
Record the following information (located on the store receipt and the back of the printer), and have it ready when
you contact us so that we may serve you faster:
•Machine Type number
•Serial number
•Date purchased
•Store where purchased
Using the control panel buttons and menus
Using the control panel
The display shows:
•Printer status
•Messages
•Menus
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1
2
3
4
5
6
7
8
Press To
1•Turn the printer on and off.
•Stop the print, copy, scan, or fax process.
2Copy Mode Access the copy default screen and make copies.
Note: The mode is selected when the button light is on.
3Scan Mode Access the scan default screen and scan documents.
Note: The mode is selected when the button light is on.
4Fax Mode Access the fax default screen and send faxes.
Note: The mode is selected when the button light is on.
5Photo Card Access the photo default screen and print photos.
Note: The mode is selected when the button light is on.
6Resize •In Copy mode: Change the size of a copy.
•In Photo Card mode: Change the size of a photo.
7Lighter / Darker Adjust the brightness of a copy, fax, or photo.
8Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.
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3
2
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Press To
1•Return to the previous screen.
•Delete a letter or number.
2•Decrease a number.
•Delete a letter or number.
•Scroll through menus, submenus, or settings on the display.
3•Select a menu or submenu item that appears on the display.
•Feed or eject paper.
4•Increase a number.
•Enter a space between letters or numbers.
•Scroll through menus, submenus, or settings on the display.
5•Cancel a print, copy, scan, or fax job in progress.
•Clear a fax number or end a fax transmission and return to the fax default screen.
•Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.
•Clear current settings or error messages, and return to default settings.
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1
5
6
2
3
4
Press To
1A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints you
want to make.
In Fax mode:
•Enter fax numbers.
•Navigate an automated answering system.
•Select letters when creating a Speed Dial list.
•Type numbers to enter or edit the date and time shown on the display.
2Auto Answer Set the printer to answer all incoming calls when the button light is on.
3Pause / Redial In Fax mode:
•Display the last number dialed. Press or to view the last five numbers
dialed.
•Insert a three-second pause in the number to be dialed to wait for an
outside line or get through an automated answering system. Enter a pause
only when you have already begun entering the number.
4Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial
numbers (90–99).
5Start Color Start a color copy, scan, fax, or photo print job, depending on which mode is
selected.
6Start Black Start a black-and-white copy, scan, fax, or photo print job, depending on
which mode is selected.
Using the Copy menu
To access and navigate the Copy menu:
1From the control panel, press Copy Mode.
The copy default screen appears.
2If you do not want to change a setting, press Start Color or Start Black.
3If you want to change a setting, press .
4Press or repeatedly until the menu item you want appears.
5Press .
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6Press or repeatedly until the submenu item you want or the setting you want appears.
7Press .
Note: Pressing selects a setting. An * appears next to the selected setting.
8To go into additional submenus and settings, repeat step 6 and step 7 as needed.
9If needed, press repeatedly to return to the previous menus and make other setting selections.
10 Press Start Color or Start Black.
Use this To
Copies1Specify how many copies to print.
Resize1•Specify the percentage for enlarging or reducing the original copy.
•Specify a specific copy size.
•Create a multiple-page poster.
Lighter / Darker1Adjust the brightness of a copy.
Quality1Adjust the quality of a copy.
Paper Size Specify the size of the paper loaded.
Paper Type Specify the type of paper loaded.
Repeat Image1Choose how many copies of an image to print on a page.
Collate Print one or more copies in the correct order.
N-Up1Choose how many pages to print on a page.
Original Size1Specify the size of the original document.
Original Type1Specify the type of the original document.
Tools •Maintenance
–View ink levels.
–Clean cartridges.
–Align cartridges.
–Print a test page.
•Device Setup—Customize printer setup settings.
•Defaults—Customize printer settings.
1Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 14.
Using the Scan menu
To access and navigate the Scan menu:
1From the control panel, press Scan Mode.
The scan default screen appears.
2Press or repeatedly until the scan destination you want appears.
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3If you do not want to change a setting, press Start Color or Start Black.
4If you want to change a setting, press .
5Press or repeatedly until the menu item you want appears.
6Press .
7Press or repeatedly until the submenu item you want or the setting you want appears.
8Press .
Note: Pressing selects a setting. An * appears next to the selected setting.
9To go into additional submenus and settings, repeat step 7 and step 8 as needed.
10 If needed, press repeatedly to return to the previous menus and make other setting selections.
11 Press Start Color or Start Black.
Use this To
Quality1Adjust the quality of a scan.
Original Size1Specify the size of the original document.
Tools •Maintenance
–View ink levels.
–Clean cartridges.
–Align cartridges.
–Print a test page.
•Device Setup—Customize printer setup settings.
•Defaults—Customize printer settings.
1Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 14.
Using the Fax menu
To access and navigate the Fax menu:
1From the control panel, press Fax Mode.
The fax default screen appears.
2If you do not want to change a setting, enter the fax number and press Start Color or Start Black.
3If you want to change a setting, press .
4Press or repeatedly until the menu item you want appears.
5Press .
6Press or repeatedly until the submenu item you want or the setting you want appears.
7Press .
Note: Pressing selects a setting. An * appears next to the selected setting.
8To go into additional submenus and settings, repeat step 6 and step 7 as needed.
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9If needed, press repeatedly to return to the previous menus and make other setting selections.
10 Press Start Color or Start Black.
Use this To
Quality1Adjust the quality of a fax you are sending.
Phone Book Add, edit, and print names and fax numbers of individuals or groups.
On Hook Dial Dial a telephone number while listening to the call through a speaker
on the printer. This is useful when you must navigate an automated
answering system before sending your fax.
Delay Fax Enter a specific time to send a fax.
Note: Make sure the date and time are entered correctly before setting
a specific time to send a fax.
Auto Answer Answer all incoming phone calls.
Lighter / Darker1Adjust the brightness of a fax you are sending.
Fax Setup •Print fax history or transmission status reports.
•Customize settings for receiving a fax.
•Select fax printing options.
•Customize settings for sending a fax.
•Block faxes from the numbers you specify.
Tools •Maintenance
–View ink levels.
–Clean cartridges.
–Align cartridges.
–Print a test page.
•Device Setup—Customize printer setup settings.
•Defaults—Customize printer settings.
1Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 14.
Using the Photo Card menu
1If necessary, press Photo Card, or insert a memory card or a flash drive into the printer.
2Press or repeatedly until the menu item you want appears.
3Press .
4Press or repeatedly until the submenu item you want or the setting you want appears.
5Press .
Note: Pressing selects a setting. An * appears next to the selected setting.
6To go into additional submenus and settings, repeat step 4 and step 5 as needed.
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7If needed, press repeatedly to return to the previous menus and make other setting selections.
8Press Start Color or Start Black.
Menu item Action
Proof Sheet Print and then scan a proof sheet:
•for all photos on the memory card
•for the most recent 20 photos
•by date
Print Photos Print photos directly from a memory card or flash drive.
Save Photos •Save photos stored on a memory card or flash drive to the computer.
•Copy photos from a memory card to a flash drive.
Photo Effects1Apply red-eye reduction, color effects, or automatic image enhancement to
your photos.
Paper Size12Specify the size of the paper loaded.
Photo Size12Specify the size photo you want.
Layout1Center one photo on a page, or specify the number of photos to print on a
page.
Quality1Adjust the quality of printed photos.
Paper Type12Specify the type of paper loaded.
Tools •Maintenance
–View ink levels.
–Clean cartridges.
–Align cartridges.
–Print a test page.
•Device Setup—Customize printer setup settings.
•Defaults—Reset printer settings to factory defaults.
1Setting will return to factory default setting when a memory card or flash drive is removed.
2Setting must be saved individually. For more information, see Note below table.
Note: To save Paper Size, Paper Type, or Photo Size settings:
1Press .
2Press or repeatedly until Tools appears.
3Press .
4Press or repeatedly until Defaults appears.
5Press .
6Press or repeatedly until the setting type you want appears.
7Press .
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8Press or repeatedly until the setting you want appears.
9Press .
Saving settings
In a setting menu, an * appears next to the default setting. To change the setting:
1Press or repeatedly until the setting you want appears.
2Press :
•To save most settings. An * appears next to the saved setting.
•To select a temporary setting. An * appears next to the selected setting.
Note: The printer reverts to the default setting of a temporary setting after two minutes of inactivity or if
the printer is turned off.
Temporary settings
Copy Mode –Copies
–Resize
–Lighter/Darker
–Quality
–Repeat Image
–N-Up
–Original Size
–Original Type
Scan Mode –Quality
–Original Size
–Resize
Fax Mode –Lighter/Darker
–Quality
Photo Card The following Photo Card settings will not time-out after two minutes of
inactivity or turning off the power but will return to the factory default settings
when a memory card or flash drive is removed.
–Photo Effects
–Paper Size
–Photo Size
–Layout
–Quality
–Paper Type
To change the time-out feature:
aPress .
bPress or repeatedly until Tools appears.
cPress .
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3Press down on the cartridge carrier lever to raise the cartridge carrier lid.
4Remove the used print cartridge.
Note: If you are removing both cartridges, repeat step 3 and step 4 for the second cartridge.
Installing print cartridges
1If you are installing new print cartridges, remove the sticker and tape from the back and bottom of the cartridges.
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Warning—Potential Damage: Do not touch the gold contact area on the back or the metal nozzles on the
bottom of the cartridges.
2Press down on the cartridge carrier levers to raise the cartridge carrier lids.
3Insert the black cartridge or the photo cartridge in the left carrier. Insert the color cartridge in the right carrier.
16

4Close the lids.
5Close the scanner unit, making sure to keep your hands out from underneath the scanner unit.
The control panel display will prompt you to load paper and press to print an alignment page.
Note: The scanner unit must be closed to start a new scan, print, copy, or fax job.
Achieving better print quality
Improving print quality
If you are not satisfied with the print quality of a document, make sure you:
•Use the appropriate paper for the document. If you are printing photos or other high quality images, for best
results use Lexmark Premium Photo Paper or Lexmark Photo Paper.
•Use a paper that is a heavier weight or bright white.
•Select a higher print quality.
If the document still does not have the print quality you want, follow these steps:
1Align the print cartridges. For more information, see “Aligning print cartridges” on page 18.
If print quality has not improved, continue to step 2.
2Clean the print cartridge nozzles. For more information, see “Cleaning the print cartridge nozzles” on page 18.
If print quality has not improved, continue to step 3.
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3Remove and reinsert the cartridges. For more information, see “Removing a used print cartridge” on page 15 and
“Installing print cartridges” on page 16.
If print quality has not improved, continue to step 4.
4Wipe the print cartridge nozzles and contacts. For more information, see “Wiping the print cartridge nozzles and
contacts” on page 19.
If print quality is still not satisfactory, replace the cartridge. For more information, see “Ordering supplies” on
page 20.
Aligning print cartridges
1Load plain or heavyweight matte paper.
2From the control panel, press Copy Mode.
3Press .
4Press or repeatedly until Tools appears.
5Press .
6Press or repeatedly until Maintenance appears.
7Press .
8Press or repeatedly until Align Cartridges appears
9Press .
An alignment page prints.
If you aligned the cartridges to improve print quality, print your document again. If print quality has not improved,
clean the print cartridge nozzles.
Cleaning the print cartridge nozzles
1Load plain paper.
2Press Copy Mode.
3Press .
4Press or repeatedly until Tools appears.
5Press .
6Press or repeatedly until Maintenance appears.
7Press .
8Press or repeatedly until Clean Cartridges appears.
9Press .
A page prints, forcing ink through the print cartridge nozzles to clean them.
10 Print the document again to verify that the print quality has improved.
11 If print quality has not improved, try cleaning the nozzles up to two more times.
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Wiping the print cartridge nozzles and contacts
1Remove the print cartridges.
2Dampen a clean, lint-free cloth with water.
3Gently hold the cloth against the nozzles for about three seconds, and then wipe in the direction shown.
4Using another clean section of the cloth, gently hold the cloth against the contacts for about three seconds, and
then wipe in the direction shown.
5With another clean section of the cloth, repeat step 3 and step 4.
6Let the nozzles and contacts dry completely.
7Reinsert the print cartridges.
8Print the document again.
9If the print quality does not improve, clean the print nozzles. For more information, see “Cleaning the print
cartridge nozzles” on page 18.
10 Repeat step 9 up to two more times.
11 If print quality is still not satisfactory, replace the print cartridges.
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Ordering supplies
Ordering cartridges
Lexmark 5490 Series models
Item Part number Average cartridge standard page yield is up to1
Black cartridge228 215
Color cartridge229 185
Black cartridge 28A 215
Color cartridge 29A 185
High yield black cartridge 34 550
High yield color cartridge 35 500
Photo cartridge 31 Not applicable
1Values obtained by continuous printing. Declared yield value in accordance with ISO/IEC 24711 (FDIS).
2Licensed Return Program Cartridge
Lexmark 5400 Series models (except Lexmark 5490)
Item Part number
Black cartridge 32
Color cartridge 33
High-yield black cartridge 34
High-yield color cartridge 35
Photo cartridge 31
Ordering paper and other supplies
To order paper and other supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.
Notes:
•For best results when printing photos or other high-quality images, use Lexmark Premium Photo Paper or
Lexmark Photo Paper.
•To prevent smudging, avoid touching the surface of a printed photo. For best results, remove each printed sheet
individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or
storing.
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